NOTE: The Democracy Advisor will chair the meeting for items 1,
2 and 3. From item 4 onwards, the newly elected Chairperson will chair the
meeting. The General Manager, City Development will administer the
Chairperson's declaration.
APOLOGIES
At
the close of the agenda no apologies had been received.
ELECTION OF CHAIRPERSON
In
accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002,
the Democracy Advisor will call for nominations for the Chairperson of the
Waiheke Community Board.
The
Board must appoint a member to this position in accordance with Schedule 7,
clause 25 of the Act, noting that no member has a casting vote.
DECLARATION BY CHAIRPERSON PURSUANT TO SCHEDULE 7, CLAUSE 14, OF THE LOCAL GOVERNMENT ACT 2002
In accordance with the provisions of the Local Government Act 2002
(Schedule 7, clause 14) the General Manager, City Development, by way of
memorandum from the Chief Executive dated 16 April 2009, is authorised to
administer the Chairperson's declaration at this meeting.
The
declaration of the Chairperson will be signed by the Chairperson and witnessed
by the General Manager, City Development.
The Chairperson will assume the chair for the remainder of the
meeting.
DEPUTY CHAIRPERSON
The
Board is required to appoint a Deputy Chairperson at this meeting.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 25 March 2009
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
7.1. THE ESPLANADE - TONY POPE
| J Chisholm |
|
| Democracy advisor |
14 April 2009 |
Mr
Pope will be in attendance to address the Board regarding The Esplanade.
Recommending that Mr Pope be thanked for his presentation to the Board regarding
The Esplanade.
7.2. CITIZENS ADVICE BUREAU AUCKLAND CITY FUNDING PROPOSAL TO AUCKLAND CITY - LYNNE BARRACLOUGH, CABAC CITY MANAGER
| J Chisholm |
|
| Democracy advisor |
14 April 2009 |
Ms
Barrraclough, CABAC City Manager, will be in attendance to address the Board
regarding their application to the Auckland City Council Long Term Council
Community Plan (LTCCP), and seeking the Board's support for their application.
Recommending that Ms Barraclough, CABAC City Manager, be thanked for her
presentation to the Board regarding their application to the Auckland City
Council Long Term Council Community Plan (LTCCP).
7.3. TUI STREET - WILF JONES
| J Chisholm |
|
| Democracy advisor |
14 April 2009 |
Mr
Jones will be in attendance to address the Board regarding issues on Tui Street.
Recommending that Mr Jones be thanked for his presentation to the Board
regarding issues on Tui Street.
7.4. REVIEW OF RECREATION AND LEASE POLICY, MIKE TAYLOR
| J Chisholm |
|
| Democracy advisor |
14 April 2009 |
Mr
Taylor will be in attendance to address the Board regarding the Review of
Recreation and Lease Policy. This item is being considered on this agenda under
item 14.
Recommending that Mr Taylor be thanked for his presentation regarding the Review
of Recreation and Lease Policy.
7.5. DISCRETIONARY FUNDING APPLICATION, WENDY JASKIEWICZ, REPRESENTING THE STORY CENTRE
| J Chisholm |
|
| Democracy advisor |
14 April 2009 |
Ms
Jaskiewicz, representing The Story Centre, Artworks, will be in attendance to
address the Board regarding their discretionary funding application for costs
associated with the Screen Free Waiheke project. This item will be considered
under item 19.1 of this agenda.
Recommending that Ms Jaskiewicz, representing The Story Centre, Artworks, be
thanked for her attendance to address the Board regarding their discretionary
funding application for costs associated with the Screen Free Waiheke project.
7.6. PROPOSED MOUNTAINBIKE EVENT, OLIVER MAURICE
| J Chisholm |
|
| Democracy advisor |
14 April 2009 |
Mr
Maurice will be in attendance to address the Board regarding his proposed
mountainbike event at the Onetangi Sports Grounds in September 2009. There is a
related report under item 16 of this agenda.
Recommending Mr Maurice be thanked for his attendance to address the Board
regarding his proposed mountainbike event at the Onetangi Sports Grounds in
September 2009.
BOARD MEMBERS REPORT
8.1. REPORT FROM TONY SEARS
Board member Sears will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Sears, be received.
8.2. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Ceramalus, be received.
8.3. REPORT FROM RAY ERICSON
Board member Ericson will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Ericson, be received.
8.4. REPORT FROM EILEEN EVANS
Attaching for the Board's information a report from Board member Evans.
Recommending that the report of Board member Evans be received.
8.5. REPORT FROM HERB ROMANIUK
Attached for the Board's information, the minutes from the Waiheke Transport
Stakeholders meeting held 1 April 2009.
Recommending that the attachment of Board member Romaniuk be received.
COUNCILLORS REPORT
Attached for the Board's information, the following attachments from Councillor
Roche:
- Minutes from the Hauraki Gulf Islands Open Space Plan - Waiheke stakeholders
meeting held 11 February 2009, and
- Minutes from the Hauraki Gulf Islands Open Space Plan - Waiheke stakeholders
meeting held 19 March 2009.
Recommending that the attachments of Councillor Roche be received.
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
16 March 2009 |
Attaching the group activity reports for the March 2009 period, for the Board's
information.
Recommending that the group activity reports for the March 2009 period be
received.
GAMBLING VENUE POLICY
| Abba Fidow |
|
| Senior Policy Analyst |
15 April 2009 |
Advising that the Gambling
Act 2003 requires that the gambling venue policy be reviewed every three years
and seeking feedback from the board on the current policy.
Also advising that options
for public consultation on a gambling venue policy will be presented to the
Community Services Committee's August 2009 meeting.
Officers will be in
attendance at the meeting to answer questions from the Board.
Recommending that the Board
provide feedback on the gambling venue policy by 8 May 2009.
LIQUOR LICENSING POLICY DEVELOPMENT
| Janine Chisholm |
|
| Democracy advisor |
10 April 2009 |
Attaching a report considered by the City Development Committee at its March
2009 meeting advising of a proposal to develop a specific liquor licensing
policy to replace the liquor licensing guidelines contained in the Auckland City
alcohol strategy. The committee resolved:
- "That the City Development Committee notes
the Liquor licensing policy development - scope report will guide the
development of the council's liquor licensing policy, including an environmental
scan, consultation and research, ensuring the District Licensing Authority has a
robustly constructed liquor licensing policy to guide its decision-making.
- That the City Development Committee notes
officers will report back to the committee in June 2009 with an update on the
development of the liquor licensing policy and options for a proposed special
consultative procedure.
- That the City Development Committee notes
the Liquor licensing policy development - scope report will be forwarded to the
Community Services Committee for its information.
- That the City Development Committee notes
the Liquor licensing policy development - scope report will be forwarded to each
of the community board chairs for their information and that during March/April
2009, officers will attend community board meetings to gather feedback on liquor
licensing matters."
Officers will be in attendance to discuss the proposal.
Recommending that the board provide feedback on liquor licensing matters that
they would like included in the policy document.
LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION
| Abba Fidow |
|
| Senior Policy Analyst |
15 April 2009 |
Advising that as part of the analysis of new liquor ban
areas, officers have developed several general options which will be reported to
the City Development Committee in June 2009. The Board is asked to provide
feedback on a liquor ban in all of council's parks, reserves and carparks.
Recommending that the Board consider whether it wishes to
provide feedback.
COMMUNITY AND LIBRARIES FACILITIES PLAN
| Jesse Colquhoun |
|
| Senior Policy Analyst |
6 April 2009 |
Seeking feedback from the Board by 8 May 2009 on the Community and Libraries
Facilities Plan, including input on specific facilities by ward area and
Auckland city's network of facilities as a whole.
Feedback is also sought on the attached draft Community and Recreation Lease
Policy.
Recommending that the Board
consider whether it wishes to provide feedback on these documents.
SLIPS DECISION REPORT
| R Court |
|
| SLIPs Projects Portfolio Leader |
10 April 2009 |
Attaching a report outlining SLIPs proposals for consideration and decisions by
the Board, in particular Matiatia and Kennedy Point Welcome signs, and Kennedy
Point Weedwork.
Recommending that that the Board considers the recommendations listed in the
report of the SLIPs project portfolio leader, dated 10 April 2009.
OJM MOUNTAINBIKE EVENT, SEPTEMBER 2009
| W Wilson, |
|
| Event and Film Facilitator |
8 April 2009 |
Providing a report on the approach to City Events by Oliver Maurice of OJM
seeking a permit to hold a 24 hour mountainbike event at the Onetangi Sports
Grounds, utilising the existing mountainbike trail for the course, and the
sports field and clubrooms as the event base.
The
event proposal involves participants and supporters camping overnight at the
sports grounds which requires the permission of the Community Board under
section 20.3.1(g) of the Auckland Consolidated Bylaw.
Recommending the board consider the report regarding the proposed OJM
Mountainbike Event, by the Event and Film Facilitator, dated 8 April 2009.
REVIEW OF CEMETERY FEES - REPORT AND RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE
| Janine Chisholm |
|
| Democracy advisor |
7 April 2009 |
Attaching a report considered by the Arts, Culture and Recreation Committee at
its April 2009 meeting regarding the review of Cemetery Fees.
Recommending that the report of the Parks adviser, dated 30 March 2009, and the
resolutions from the Arts, Culture and Recreation Committee meeting held 8 April
2009, be received.
RESOURCE MANAGEMENT ACT AMENDMENT BILL - SUBMISSION
| Janine Chisholm |
|
| Democracy advisor |
7 April 2009 |
Attaching the Waiheke Community Board's submission
to the Local Government and Environment Select Committee on the Resource
Management (Simplifying and Streamlining) Amendment Bill 2009, dated 2 April
2009.
Recommending the Board's submission to the Local
Government and Environment Select Committee on the Resource Management
(Simplifying and Streamlining) Amendment Bill 2009, dated 2 April 2009, be
received.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the following criteria:
- projects should directly benefit the local community;
- funds granted should generally be used to 'top up' funds already
gathered; and
- applications must include full details of the project and budget.
Applications for retrospective costs will not be considered.
19.1. THE STORY CENTRE - ARTWORKS
| J Chisholm |
|
| Democracy Advisor |
7 April 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from The Story Centre, Artworks, seeking $350 for costs associated
with the Screen Free Waiheke event being held from 24 April to 1 May 2009.
Recommending that the Board consider the application.
REPORTS REQUESTED / PENDING
| J Chisholm |
|
| Democracy advisor |
6 April 2009 |
Advising of reports requested/pending as of 6 April 2009.
That
the reports requested/pending report of the Democracy advisor, dated 6 April
2009, be received.
POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
6 April 2009 |
Providing for the Board's information, police reports dated:
- 16.03.2009 - 22.03.2009
- 23.03.2009 - 29.03.2009
- 30.03.2009 - 05.04.2009
- 06.04.2009 - 13.04.2009
Recommending that the police reports be received.
