APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 22 April 2009
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
|
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. THE ESPLANADE - TONY POPE
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Mr
Tony Pope will be in attendance to address the Board regarding the Esplanade
between Blackpool and Surfdale, it's retention and future upgrade as a road for
the benefit of all user groups. A copy of his submission to the Board on this
matter is included in this agenda.
Recommending that Mr Pope be thanked for his presentation to the Board regarding
the Esplanade.
4.2. CRESCENT ROAD ACCESS EASEMENT PROCESS - BERIN SMITH, URBISPHERE LTD
| J Chisholm |
|
| Democracy advisor |
20 May 2009 |
Mr
Berin Smith, Urbisphere Ltd, will be in attendance to address the Board
regarding the Crescent Road access easement process.
Recommending that Mr Smith be thanked for his presentation to the Board
regarding the Crescent Road access easement process.
4.3. GRANDAD'S SAND PIT LTD - ROY HEGARTY
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Mr
Roy Hegarty will be in attendance to address the Board regarding Grandad's Sand
Pit Ltd and reasons for closure of the fill site at 57 Junction Road.
Recommending that Mr Hegarty be thanked for his presentation to the Board
regarding Grandad's Sand Pit Ltd and reasons for the closure of the fill site at
57 Junction Road.
4.4. DISCRETIONARY FUNDING APPLICATION - DON ROBERTSON AND RUTH FOREMAN, HAURAKI GULF CHARITABLE TRUST
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Mr
Robertson and Ms Foreman, representing the Hauraki Gulf Charitable Trust, will
be in attendance to address the Board regarding their discretionary funding
application for costs associated with professional accounting and auditing fees.
This item will be considered under item 14.1 of this agenda.
Recommending that Mr Robertson and Ms Foreman, representing the Hauraki Gulf
Charitable Trust, be thanked for their attendance to address the Board regarding
their discretionary funding application for costs associated with professional
accounting and auditing fees.
4.5. DISCRETIONARY FUNDING APPLICATION - GLENYS STILWELL, WAIHEKE HEALTH TRUST
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Ms
Glenys Stilwell, representing Waiheke Health Trust, will be in attendance to
address the Board regarding their discretionary funding application for costs
associated with the purchase of 150 x $20 grocery or petrol vouchers, over the
period of 2 years, for volunteer escorts for elderly and disabled members of the
Waiheke Community, in appreciation of their time. This item will be considered
under item 14.4 of this agenda.
Recommending that Ms Stilwell, representing Waiheke Health Trust, be thanked for
her attendance to address the Board regarding their discretionary funding
application for costs associated with the purchase of 150 x $20 grocery or
petrol vouchers, over the period of 2 years, for volunteer escorts for elderly
and disabled members of the Waiheke Community, in appreciation of their time.
4.6. DISCRETIONARY FUNDING APPLICATION - MARY EVANS AND LESLEY SMITH, DOG OWNERS GROUP
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Ms
Mary Evans and Ms Lesley Smith, representing Dog Owners Group, will be in
attendance to address the Board regarding their discretionary funding
application for costs associated with the purchase of more equipment for dog
agility sporting events, which are held weekly, and for a storage shed to house
the equipment. This item will be considered under item 14.2 of this agenda.
Recommending that Ms Evans and Ms Smith, representing Dog Owners Group, be
thanked for their attendance to address the Board regarding their discretionary
funding application for costs associated with the purchase of more equipment for
dog agility sporting events, which are held weekly, and for a storage shed to
house the equipment.
4.7. WAIHEKE RATES - KAY PETERSON
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Ms
Kay Peterson will be in attendance to address regarding issues with rates on
Waiheke.
Recommending that Ms Peterson be thanked for her presentation to the Board
regarding issues with rates on Waiheke.
BOARD MEMBERS REPORT
5.1. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Ceramalus, be received.
5.2. REPORT FROM RAY ERICSON
Board member Ericson will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Ericson, be received.
5.3. REPORT FROM EILEEN EVANS
Attached for the Board's information, the following documents -
-
Minutes from the Waiheke Parks spokesperson meeting held 14 April 2009
-
Minutes from the Waiheke stakeholders meeting held 27 April 2009 - HGI open
space plan
-
Minutes from the Waiheke Parks spokesperson meeting held 11 May 2009.
Recommending that the verbal report from Board member Evans, the minutes from
the Waiheke Parks spokesperson meetings held 14 April 2009 and 11 May 2009, and
the minutes from the Waiheke stakeholders meeting held 27 April 2009 on HGI open
space plan, be received.
5.4. REPORT FROM HERB ROMANIUK
Board member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Romaniuk, be received.
COUNCILLOR'S REPORT
Attached for the Board's information, the following documents -
- Waiheke Community Board
submission on liquor ban requests
- Waiheke Community Board
submission on the liquor licensing policy
Recommending that the verbal report from Councillor Roche, and the Waiheke
Community Board's submissions on liquor ban requests and the liquor licensing
policy, be received.
CHAIRPERSON'S REPORT
Attached for the Board's information, the following documents -
- Waiheke Community Board
presentation on wheelie bins to City Development Committee meeting held 14 May
2009
- Waiheke Community Board
submission to Auckland City Council's draft 10-year plan.
- Waiheke Community Board
submission on the community and libraries facilities plan and the recreation and
lease policy
- Correspondence
regarding Auckland governance
- Email regarding wheelie
bins from Mike Jarman, Onetangi Residents Association
Recommending that the verbal report and the attachments listed above from
Chairperson Sears, be received.
REPORTS REQUESTED/PENDING
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Advising of reports requested/pending as of 18 May 2009.
Recommending that the reports requested/pending report of
the Democracy advisor, dated 18 May 2009, be amended as follows:
| Row No. |
Report Name |
Target Date |
| 1 |
Palm Beach proposal |
June 09 |
| 6 |
Encroachment on Nepean
Road |
July 09 |
| New |
Road signage |
June 09 |
| New |
Contracts for Hauraki
Gulf Islands |
June/July 09 |
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Attaching the group activity reports for the April 2009 period, for the Board's
information.
Recommending that the group activity reports for April 2009 period, be received.
TRANSPORT FORUM GUIDELINES
| Chairperson Sears |
|
| |
18 May 2009 |
Attaching the proposed Waiheke Community Board transport forum guidelines.
Recommending that the proposed Waiheke Community Board transport forum
guidelines be endorsed.
REVIEW OF MEMBER DELEGATIONS
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
The
spokesperson roles for the Board currently stands as follows:
| Delegated Role |
Spokesperson(s) -
(and support roles) |
| Transport |
Herb Romaniuk (and
Ray Ericson) |
| Liquor Licensing |
Herb Romaniuk |
| Parks and Recreation |
Eileen Evans (and Cr
Denise Roche) |
| Events |
Eileen Evans (and
Nobilangelo Ceramalus) |
| Community Services |
Tony Sears (and Cr
Denise Roche) |
| Trees |
Nobilangelo Ceramalus |
| Signs |
Tony Sears (and
Nobilangelo Ceramalus) |
| Planning |
Ray Ericson (and
Tony Sears) |
| Liaison Role |
Spokesperson(s) -
(and support roles) |
| Auckland Region and Far
North Districts Community Boards Association |
Tony Sears (and Ray
Ericson) |
| Emergency Management |
Ray Ericson |
| Rakino Representative |
Ray Ericson |
| Residents and
Ratepayers Association |
Cr Denise Roche (and
Ray Ericson) |
| Community Forum |
Cr Denise Roche (and
Ray Ericson) |
| Waiheke Health Trust |
Ray Ericson |
| Waste/Resource Recovery |
Nobilangelo Ceramalus |
| Youth |
Tony Sears |
| Citizens Advice Bureau |
Eileen Evans |
| Oneroa Liaison |
Eileen Evans |
| Waiheke Artsworks
Advisory Board |
Eileen Evans |
| Wharves |
Herb Romaniuk |
| Visitor/Businesses
Industry |
Cr Denise Roche (and
Herb Romaniuk) |
| Boat Ramps/Water
Recreation |
Tony Sears |
| High Schools/Education |
Tony Sears |
| Onetangi Liaison |
Tony Sears |
| Police Liaison |
Tony Sears (and Herb
Romaniuk) |
|
Wastewater/Environmental Health |
Tony Sears |
| Rocky Bay and Ostend
Liaison |
Nobilangelo Ceramalus |
| Palm Beach Liaison |
Herb Romaniuk |
| WICOSS |
Cr Denise Roche |
Recommending the Board consider the allocation of spokesperson roles.
SLIPS DECISION REPORT
| R Court |
|
| SLIPs project portfolio leader |
14 May 2009 |
Attaching a report outlining SLIPs proposals for consideration and decisions by
the Board.
Recommending that that the Board considers the recommendations listed in the
report of the SLIPs project portfolio leader, dated 14 May 2009.
SLIPS PROGRAMME UPDATE
| J Goh |
|
| SLIPs programme leader |
18 May 2009 |
Attaching a report which provides a summary of the current SLIPs projects and an
overview of the Board's SLIPs financial status.
Recommending that the report of the SLIPs programme leader, dated 18 May 2009,
be received and that the Board notes the 2008/2009 opex funding has been fully
allocated.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the following criteria:
- projects should
directly benefit the local community;
- funds granted
should generally be used to 'top up' funds already gathered; and
- applications must
include full details of the project and budget.
Applications for retrospective costs will not be considered.
14.1. HAURAKI GULF CHARITABLE TRUST
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Hauraki Gulf Charitable Trust, seeking $1,750 for costs
associated with professional accounting and auditing fees.
Recommending that the Board consider the application.
14.2. DOG OWNERS GROUP
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Dog Owners Group (DOG), seeking $6,000 for costs
associated with the purchase of equipment for dog agility sporting events, which
are held weekly, and for a storage shed to house the equipment.
Recommending that the Board consider the application.
14.3. FREEMASONS LODGE, WAIHEKE
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from Freemasons Lodge, Waiheke, seeking $1,500 for the purchase of
a defibrillator to be placed at Matiatia wharf.
Recommending that the Board consider the application.
14.4. WAIHEKE HEALTH TRUST
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Waiheke Health Trust, seeking $3,000 for costs associated
with the purchase of 150 x $20 grocery or petrol vouchers, over the period of 2
years, for volunteer escorts for elderly and disabled members of the Waiheke
Community, in appreciation of their time.
Recommending that the Board consider the application.
14.5. MATIATIA AND ONEROA RATEPAYERS AND RESIDENTS ASSOCIATION
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Matiatia and Oneroa Ratepayers and Residents Association,
seeking $600 for costs associated with advertising and the hireage of the marae
for the Aotea Youth symphony to stage 'Last night of the Proms' at Morra Hall.
Recommending that the Board consider the application.
NOTICE OF MOTION - MULTIPURPOSE TRANSPORT NETWORK
| Board member Evans |
|
| |
18 May 2009 |
Attaching a Notice of Motion from Board member Evans regarding the concept of
creating a more inclusive multipurpose transport network (cyclists, walkers,
riders etc) as part of roading decisions. A Waiheke Island walking network plan
was deemed an appropriate output from the Hauraki Gulf Islands open space plan,
and the need to create a set of guiding principles to reflect this.
Recommending that the Notice of Motion be considered.
NOTICE OF MOTION - ALISON PARK AS A SCULPTURE PARK
| Board member Evans |
|
| |
18 May 2009 |
Attaching a Notice of Motion from Board member Evans regarding the use and
function of Alison Park as a sculpture park. It was agreed at the April 2009
meeting of the Waiheke Parks spokespersons, that the process of selecting and
locating public sculptures, including professional input into selection, needed
to be formalised in the management plan and that sculptures
purchased/commissioned should reflect the island, and be suitable for the
location.
Recommending that the Notice of Motion be considered.
RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - WAIHEKE ISLAND WASTE SERVICES
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Reporting on the tender for Waiheke Island Waste Services, the proposed letting
of a 10 year contract for the collection of refuse and recyclables, the
operation and redevelopment of the Transfer Station on Waiheke Island and the
transport of refuse and recyclables off the island.
At
its meeting held 14 May 2009, the City Development Committee resolved as
follows:
- "That the council recognises the strong
community support and engagement on Waiheke Island towards waste minimisation
and environmentally good practice.
- That the City Development Committee notes
that waste solution is a core responsibility of the council and that the
existing waste tender on Waiheke Island has been extended beyond the original
timeframe.
- That the City Development Committee notes that
the recommended service involves the following:
- bag-based weekly kerbside collection service
for refuse and recyclables
- a choice by residents of a weekly bin-based
kerbside collection service for refuse and/or a weekly bin-based kerbside
collection service for recyclables, and noting if a bin is not specifically
requested, a bag service is provided
- a new transfer station to be developed on
the Ostend Road site offering the following services:
-
Waste recovery facility
-
Construction and demolition drop off
-
Green waste drop off
-
Recyclables drop off
-
Refuse transfer
-
Education centre
-
Hazardous facility drop off
-
Buy back shop with the profits going back to the community.
- That officers report back to either the City
Development Committee or Combined Committees on the Waiheke contract services:
- following discussions with the Auckland
Transition Agency
- following satisfaction of the financial
capabilities of all prospective tenderers
- following any further consultation
- outlining the non-price attributes elements
of the prospective tenders and how these relate to sustainability and
environmental issues
- outlining the compliance with the Auckland
City Council Waste Management Plan Isthmus and Hauraki Gulf Islands Sections.
- That the Waiheke Island Community Board be
consulted in finalising the five day collection cycle for the island."
Recommending that the report of the Manager, Environmental infrastructure, dated
1 May 2009, and the resolutions from the City Development Committee meeting held
14 May 2009, be received.
RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - MATIATIA DIRECTION PLAN
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Reporting on the Matiatia Direction Plan which provides a 20 year plan for the
council's land at Matiatia on Waiheke Island and also incorporates a draft
transport plan.
At
its meeting held 14 May 2009, the City Development Committee resolved as
follows:
- "That the City Development Committee endorses
and approve the 20 year directional plan for the council's land at Matiatia on
Waiheke Island, which incorporates the objectives of the draft Matiatia
Transport Plan.
- That the City Development Committee endorses
the transport infrastructure elements identified in the 20 year directional plan
for council's land at Matiatia on Waiheke Island, which incorporate the
objectives of the draft Matiatia Transport Plan, being advanced within available
Transport capex provisions.
- That the City Development Committee approves landbanking the site and staging delivery of the balance of the 20 year
directional plan for council's land at Matiatia on Waiheke Island, when there is
a viable market for advancing part or parts in the future.
- That the City Development Committee authorises
officers from City Planning and Property Group to maintain an ongoing dialogue
with Waiheke Marinas Limited on the marina development proposal with a view to
fully understanding the implications and assisting to achieve positive outcomes
for council's land at Matiatia.
- That the City Development Committee notes
that the Property Group Manager will manage existing and new occupations of
council-owned buildings at Matiatia on Waiheke Island that support and reinforce
the outcomes to be delivered under the directional plan.
- That the report regarding the Matiatia
Direction Plan and the resolutions of the City Development Committee be
forwarded to the Waiheke Community Board for its information and feedback."
Recommending that the report of the Development manager - Property group,
Manager Hauraki Gulf Islands - Transport safety assets & operations, and Manager
island sector - City planning, dated 5 May 2009, and the resolutions from the
City Development Committee meeting held 14 May 2009, be considered.
RESOLUTIONS FROM FINANCE AND STRATEGY COMMITTEE - FOLLOW UP REVIEW OF PROPOSED 'FARMING AND OPEN SPACE' RATING DIFFERENTIAL DEFINITION
| J Chisholm |
|
| Democracy advisor |
20 May 2009 |
Attaching a report on reducing the property size threshold from 5ha to 4ha to
reflect the considerable number of properties on Great Barrier Island that have
been subdivided into 4ha, which is closer to the traditional ten acre block.
The intention of the proposed change is to encourage landowners to preserve
properties that are large and primarily vacant or bush blocks.
At
its meeting held 20 May 2009, the Finance and Strategy Committee resolved as
follows -
"That it be a
recommendation to the June 2009 Combined Committees:
- That it be noted
that the "Farming and Open space" rating definition continues to include all
land on Waiheke, Great Barrier and Rakino islands used exclusively or almost
exclusively for farming purposes, irrespective of size, as the "Farming and Open
space" rating category has a lower differential than the residential rating
category.
- That the "Farming
and Open space" rating definition be extended to include all vacant land and
residential land on Waiheke, Great Barrier and Rakino islands greater than 4ha
rather than the 5ha consulted in the draft 10-year plan, on the basis that 4ha
reflects the historical minimum subdivision criteria for rural like land.
- That officers be
requested to develop a rating policy for the Hauraki Gulf Islands that
recognises that adding a residential unit is the most likely development for
vacant land under the Hauraki Gulf District Plan and therefore vacant land
should have a residential classification rather than a non-residential
classification."
Recommending that the report of the Policy analyst, dated 1 May 2009, and the
resolutions from the Finance and Strategy Committee meeting held 20 May 2009, be
received.
POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
18 May 2009 |
Providing for the Board's information, Waiheke police reports dated:
- 14 April 2009 - 19
April 2009
- 20 April 2009 - 26
April 2009
- 27 April 2009 - 3 May
2009
- 4 May 2009 - 10 May
2009
- 11 May 2009 - 17 May
2009
Recommending that the police reports be received
