APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Waiheke Community Board meeting held on Wednesday, 27 May
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states: |
| "An item that is not on the agenda
for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by resolution
so decides; and |
| (b) |
The presiding member explains at
the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not on the agenda;
and |
| |
(ii) |
The reason why the discussion of the item cannot
be delayed until a subsequent meeting." |
| Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda
for a meeting,- |
| (a) |
That item may be discussed at that
meeting if- |
| |
(i) |
That item is a minor matter relating to the
general business of the local authority; and |
| |
(ii) |
The presiding member explains at the beginning
of the meeting, at a time when it is open to the public, that the item will
be discussed at the meeting; but |
| (b) |
no resolution, decision, or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from members.
The following requests have been received to address the meeting:
4.1. CELLPHONE TOWERS - ANDREW CRAWFORD
Mr Andrew Crawford will be in attendance to address the Board regarding cell
phone towers.
Recommending that Mr Crawford be thanked for his presentation to the Board regarding
cell phone towers.
4.2. GREATER AUCKLAND GOVERNANCE (GAC) LEGISLATION - RICHARD WEDEKIND AND JEROME PARTINGTON, WAIHEKE ISLAND COMMUNITY PLANNING GROUP
Mr Richard Wedekind and Mr Jerome Partington, representing Waiheke Island Community
Planning Group, will be in attendance to address the Board regarding the Greater
Auckland Governance (GAC) legislation.
Recommending that Mr Wedekind and Mr Partington be thanked for their presentation
to the Board regarding the Greater Auckland Governance (GAC) legislation.
4.3. ORAPIU BOUNDARY DISCUSSIONS - ARNOLD MCLARIN
Mr Arnold McLarin will be in attendance to address the Board regarding Orapiu
boundary discussions.
Recommending that Mr McLarin be thanked for his presentation to the Board regarding
Orapiu boundary discussions.
4.4. CRESCENT ROAD EAST ACCESS WAY - BERIN SMITH, URBISPHERE LTD
Mr Berin Smith, Urbisphere Ltd, will be in attendance to table a letter in relation
to the Crescent Road East access way, for the information of the Board.
Recommending that Mr Smith be thanked for his presentation regarding Crescent
Road East access way.
4.5. DISCRETIONARY FUNDING APPLICATION - DORTE WRAY, WAIHEKE RESOURCE TRUST
Ms Dorte Wray, representing Waiheke Resource Trust, will be in attendance to
address the Board regarding their discretionary funding application for costs associated
with creating and delivering the Junk to Funk wearable arts event in October 2009.
This item will be considered under item 16.2 of this agenda.
Recommending that Ms Wray, representing Waiheke Resource Trust, be thanked for
her presentation to the Board on their discretionary funding application for costs
associated with creating and delivering the Junk to Funk wearable arts event.
4.6. COMMUNITY AND RECREATION LEASE POLICY - ROGER BRYANT
Mr Roger Bryant will be in attendance to address the Board regarding the Council
Community and recreation lease policy.
Recommending that Mr Bryant be thanked for his presentation regarding the Council
Community and recreation lease policy.
BOARD MEMBERS REPORT
5.1. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Ceramalus, be received.
5.2. REPORT FROM RAY ERICSON
Board member Ericson will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Ericson, be received.
5.3. REPORT FROM EILEEN EVANS
Attaching for the Board's information, a report from Board member Evans.
Recommending that report of Board member Evans, be received.
5.4. REPORT FROM HERB ROMANIUK
Board member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Romaniuk, be received.
COUNCILLOR'S REPORT
Councillor Roche will provide a verbal report at the meeting.
Recommending that the verbal report from Councillor Roche, be received.
CHAIRPERSON'S REPORT
Chairperson Sears will provide a verbal report at the meeting.
Recommending that the verbal report from Chairperson Sears, be received.
REPORTS REQUESTED / PENDING
| J Chisholm |
|
| Democracy advisor |
3 June 2009 |
Advising of reports requested/pending as of 3 June 2009.
Recommending that the reports requested/pending report of the Democracy advisor,
dated 3 June 2009, be amended as follows:
| Row No. |
Report Name |
Reason |
Target Date |
| 3 |
Onetangi speed limit |
Report not yet able to be provided. |
July 09 |
| 4 |
Road signage |
Further investigations required. |
July 09 |
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
Attaching the group activity reports for May 2009 period, for the Board's information.
Recommending that the group activity reports for May 2009 period, be received.
QUARTERLY REPORT - MANAGER, HAURAKI GULF ISLANDS, AUCKLAND CITY ENVIRONMENTS
| G Atherfold |
|
| Manager, Hauraki Gulf Islands, Auckland city
environments |
12 June 2009 |
Attaching a quarterly report of general activity within the Hauraki Gulf area,
under the Auckland city environments group, for the information of the Board. The
Manager, Hauraki Gulf Islands, will be in attendance to provide an update to the
Board accordingly.
Recommending that the report of the Manager, Hauraki Gulf Islands, be received
and that he be thanked for his attendance and verbal update to the Board.
GRANDAD'S SAND PIT LTD - 57 JUNCTION ROAD, LAND FILL SITE
| G Atherfold |
|
| Manager, Hauraki Gulf Islands, Auckland city
environments |
11 June 2009 |
Attaching an information report on potential environment impacts and safety of
the fill site at 57 Junction Road, and the steps taken to seek and monitor compliance
with the original consent, as per the Board's resolution from its meeting held 27
May 2009.
Recommending that the memorandum of the Manager, Hauraki Gulf Islands, be received.
RESOLUTIONS FROM WAIHEKE COMMUNITY BOARD - MATIATIA DIRECTIONAL PLAN
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
At its meeting held 27 May 2009, item 18, the Board resolved as follows:
- "That the report of the Development manager - Property, Transport manager
- Hauraki Gulf Islands, and Manager Island sector - City planning, regarding the Matiatia Directional Plan, dated 5 May 2009, and the resolutions from the City Development
Committee meeting held 14 May 2009, be considered.
- That the Waiheke Community Board advises the City Development Committee
that the Matiatia Directional Plan report raises very serious concerns, and requests
that no action be taken on the Matiatia transport plan or strategic direction until
such time as the Waiheke Community Board has been able to engage in effective consultation
with the community on the matters raised in the report.
- That the Waiheke Community Board requests the appropriate Council officers
to the June 2009 meeting of the Waiheke Community Board to answer any questions
regarding the Matiatia Directional Plan report."
Further to resolution C, Sara Dunn, Development manager - Property, Peter Beckerleg,
Strategic project manager - Property, Reg Cuthers, Transport manager - Hauraki Gulf
Islands, and Megan Tyler, Manager Island sector - City planning, will be in attendance
to address the Board accordingly.
Recommending that the Council officers be thanked for their attendance.
EAST PLACE TEAM SIX MONTHLY REPORT
| B M Shantz |
|
| Community place manager - East, Arts, community
and recreation services |
1 May 2009 |
Attaching a report providing an update on activities undertaken by the Community
services adviser working on Waiheke Island, from October 2008 to April 2009, and
an overview of upcoming activities and projects, for the information of the Board.
Bonnie-May Shantz, Community place manager - East, will be in attendance to address
the Board accordingly.
Recommending that the report of the East place manager, dated 1 May 2009, be
received.
PALM BEACH SAND REPLENISHMENT AND PLANTING PROPOSAL
| R Cuthers |
|
| Transport manager, Hauraki Gulf Islands |
3 June 2009 |
Attaching a report on the proposed sand replenishment and planting remedial work
adjacent to Palm Beach, in front of 61A Palm Road.
Recommending that the proposed works adjacent to Palm Beach, in front of 61A
Palm Road, proceed as soon as possible to safeguard future integrity of Council
assets.
REVIEW OF MEMBER DELEGATIONS
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
At its meeting held 27 May 2009, item 11, the Board resolved as follows:
"This item was deferred until the June meeting of the Board."
The spokesperson roles for the Board currently stands as follows:
| Delegated Role |
Spokesperson(s) - (and support roles) |
| Transport |
Herb Romaniuk (and Ray Ericson) |
| Liquor Licensing |
Herb Romaniuk |
| Parks and Recreation |
Eileen Evans (and Cr Denise Roche) |
| Events |
Eileen Evans (and Nobilangelo Ceramalus) |
| Community Services |
Tony Sears (and Cr Denise Roche) |
| Trees |
Nobilangelo Ceramalus |
| Signs |
Tony Sears (and Nobilangelo Ceramalus) |
| Planning |
Ray Ericson (and Tony Sears) |
| Liaison Role |
Spokesperson(s) - (and support roles) |
| Auckland Region and Far North Districts Community
Boards Association |
Tony Sears (and Ray Ericson) |
| Emergency Management |
Ray Ericson |
| Rakino Representative |
Ray Ericson |
| Residents and Ratepayers Association |
Cr Denise Roche (and Ray Ericson) |
| Community Forum |
Cr Denise Roche (and Ray Ericson) |
| Waiheke Health Trust |
Ray Ericson |
| Waste/Resource Recovery |
Nobilangelo Ceramalus |
| Youth |
Tony Sears |
| Citizens Advice Bureau |
Eileen Evans |
| Oneroa Liaison |
Eileen Evans |
| Waiheke Artsworks Advisory Board |
Eileen Evans |
| Wharves |
Herb Romaniuk |
| Visitor/Businesses Industry |
Cr Denise Roche (and Herb Romaniuk) |
| Boat Ramps/Water Recreation |
Tony Sears |
| High Schools/Education |
Tony Sears |
| Onetangi Liaison |
Tony Sears |
| Police Liaison |
Tony Sears (and Herb Romaniuk) |
| Wastewater/Environmental Health |
Tony Sears |
| Rocky Bay and Ostend Liaison |
Nobilangelo Ceramalus |
| Palm Beach Liaison |
Herb Romaniuk |
| WICOSS |
Cr Denise Roche |
Recommending the Board consider the allocation of spokesperson roles.
DISCRETIONARY FUNDING APPLICATION
Discretionary Funding applications should comply with the following criteria:
- projects should directly benefit the local community;
- funds granted should generally be used to 'top up' funds already gathered;
and
- applications must include full details of the project and budget.
Applications for retrospective costs will not be considered.
16.1. WAIHEKE ISLAND PLAYCENTRE
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
Attaching for the Board's consideration, an application for a discretionary funding
grant from the Waiheke Island Playcentre, seeking $2,896 for costs associated with
the removal and clearing of bamboo trees for their orchard project.
Recommending that the Board consider the application.
16.2. WAIHEKE RESOURCE TRUST
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
Attaching for the Board's consideration, an application for a discretionary funding
grant from the Waiheke Resource Trust, seeking $2,000 for costs associated with
creating and delivering the Junk to Funk wearable arts event in October 2009.
Recommending that the Board consider the application.
NOTICE OF MOTION - USE AND FUNCTION OF ALISON PARK AS A SCULPTURE PARK
| Board member Evans |
|
| |
18 May 2009 |
At its meeting held 27 May 2009, item 16, the Board resolved as follows:
"That this item be deferred until the June 2009 meeting of the Waiheke Community
Board, at such time Board member Ericson will be in attendance to speak to this
item."
Attaching a Notice of Motion from Board member Evans regarding the use and function
of Alison Park as a sculpture park. It was agreed at the April 2009 meeting of the
Waiheke Parks spokespersons, that the process of selecting and locating public sculptures,
including professional input into selection, needed to be formalised in the management
plan and that sculptures purchased/commissioned should reflect the island, and be
suitable for the location.
Recommending that the Notice of Motion be considered.
RESOLUTIONS FROM COMMUNITY SERVICES COMMITTEE - COMMUNITY AND RECREATION LEASE POLICY
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
Reporting on the Community and recreation lease policy which
At its meeting held 10 June 2009, the Community Services Committee resolved as
follows:
- "That the Community Services Committee notes the further review of the
Community and recreation lease policy which retains the key aspects of the policy
presented in March 2009, but makes the following amendments:
- further clarification on what is considered a commercial activity
- amendment to the criteria for eligible pre-school services;
- wording amendments to create greater clarity for community groups;
- that where there is more than one group competing for a lease of the same
facility that the Community Board be given the opportunity to consider all applicants
in making their recommendation to the committee for final decision.
- That the Community Services Committee approves the revised Community and
recreation lease policy which retains:
- a $500 per annum rental for community groups undertaking community activities,
with a further reduction to $250 per annum for groups with predominantly youth membership;
- a fifteen year lease period, reviewed every five years;
- recognition of the value of council providing subsidised space to community
and recreation groups;
- recognition that groups operating commercial activities and bar/gaming operations
require rental adjustments to reflect these activities.
and includes the following changes:
- an increased focus on the activities that are undertaken from council's
leased facilities;
- the establishment of hybrid leases for community groups who operate both
community and commercial activities from council land and/or facilities. Additional
rental will be charged at five percent of revenue generated from the commercial
activities undertaken from the leased property;
- clarification that community groups operating only or predominantly commercial
activities from a facility are not eligible for a discounted community and recreation
lease.
- That the Community Services Committee notes the Community and recreation
lease policy report will be forwarded to all community boards for their information."
Recommending that the report of Policy analyst - Arts, community and recreation
policy, dated 18 May 2009, and the resolutions from the Community Services Committee
meeting held 10 June 2009, be noted.
CORRESPONDENCE RECEIVED
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
Attaching for the Board's information, correspondence received from Rona Weston,
Matiatia and Oneroa Ratepayers and Residents Association (MORRA) Inc, regarding
their successful discretionary funding application from the Board.
Recommending that the correspondence from Ms Weston regarding their successful
discretionary funding application, be received.
WAIHEKE POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
15 June 2009 |
Providing for the Board's information, Waiheke police reports dated:
- 17 May 2009 - 24 May 2009
- 25 May 2009 - 31 May 2009
- 1 June 2009 - 7 June 2009
- 8 June 2009 - 14 June 2009
Recommending that the police reports be received.
