APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 24 June 2009
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - MATIATIA MARINA - GRAHAM GUTHRIE
Graham Guthrie will be in attendance to address the Board regarding the proposed
Matiatia marina.
Recommending that Mr Guthrie be thanked for his presentation to the Board
regarding the proposed Matiatia marina.
4.2. PUBLIC FORUM - HAURAKI GULF ISLANDS BIOSECURITY PEST MANAGEMENT REPORT - JONATHAN BOOW, AUCKLAND REGIONAL COUNCIL
Jonathan Boow, Biosecurity team leader (Central), Auckland Regional Council,
will be in attendance to give a presentation to the Board regarding the Hauraki
Gulf Biosecurity Pest Management report.
Recommending that Mr Boow be thanked for his presentation to the Board regarding
the Hauraki Gulf Biosecurity Pest Management report.
4.3. PUBLIC FORUM - DISCRETIONARY FUNDING APPLICATION - KATE MICHELL, WAIHEKE ISLAND PLAYCENTRE
Further to the resolution of item 16.1 from the Board's meeting on 24 June 2009,
Kate Michell, representing Waiheke Island Playcentre, will be in attendance to
address the Board regarding their discretionary funding application for costs
associated with the removal and clearing of bamboo trees for their orchard
project. This item will be considered under item 17.1 of this agenda.
Recommending that Ms Michell, representing Waiheke Island Playcentre, be thanked
for her presentation to the Board on their discretionary funding application for
costs associated with the removal and clearing of bamboo trees for their orchard
project.
4.4. PUBLIC FORUM - YOUTH NEEDS ASSESSMENT REPORT - SAM GREGORY
Sam
Gregory will be in attendance to address the Board regarding the Youth needs
assessment report.
Recommending that Mr Gregory be thanked for his presentation to the Board
regarding the Youth needs assessment report.
4.5. PUBLIC FORUM - CRESCENT ROAD ACCESSWAY REPORT - BERIN SMITH, URBISPHERE
Berin Smith, Urbisphere, will be in attendance to address the Board regarding
the Crescent Road accessway report.
Recommending that Mr Smith be thanked for his presentation to the Board
regarding the Crescent Road accessway report.
4.6. PUBLIC FORUM - ONETANGI ROAD SPEED LIMIT UPDATE REPORT - REBECCA POTTS
Rebecca Potts will be in attendance to address the Board regarding the Onetangi
speed limit update report.
Recommending that Ms Potts be thanked for her presentation to the Board
regarding the Onetangi speed limit update report.
4.7. PUBLIC FORUM - ENVIRONMENTAL PROTECTION AND UNEMPLOYMENT - TIM WYN-HARRIS
Tim
Wyn-Harris will be in attendance to address the Board regarding environmental
protection and unemployment.
Recommending that Mr Wyn-Harris be thanked for his presentation to the Board
regarding environmental protection and unemployment.
BOARD MEMBERS' REPORT
Providing Board members' with the opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
Note: this is an information item and if Board members' wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
5.1. REPORT FROM NOBILANGELO CERAMALUS
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Board member Ceramalus will provide a verbal report at the meeting.
5.2. REPORT FROM RAY ERICSON
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Board member Ericson will provide a verbal report at the meeting.
5.3. REPORT FROM EILEEN EVANS
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Attaching for the Board's information, the minutes from the Parks spokesperson
forum held Monday, 13 July 2009, and the written report from Board member Evans.
Recommending that the minutes from the Parks spokesperson forum held Monday, 13
July 2009, and the report of Board member Evans, be received.
5.4. REPORT FROM HERB ROMANIUK
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Attaching for the Board's information, the minutes from the Waiheke Transport
forum held Monday, 22 June 2009 and the minutes from the Waiheke Transport
spokesperson meeting held Wednesday, 1 July 2009.
Recommending that the minutes from the Waiheke Transport forum held Monday, 22
June 2009 and the minutes from the Waiheke Transport spokesperson meeting held
Wednesday, 1 July 2009, be received.
COUNCILLOR'S REPORT
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Providing Councillor Roche with the opportunity to update the Board on the
projects and issues she has been involved with since the last meeting.
Note: this is an information item and if the Councillor wishes for any action to
be taken under this item, a written report must be provided for inclusion on the
agenda.
CHAIRPERSON'S REPORT
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Providing the Chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
Note: this is an information item and if the Chairperson wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
REPORTS REQUESTED/PENDING
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Advising of reports requested/pending as of 13 July 2009.
Recommending that the reports requested/pending report of the Democracy advisor,
dated 13 July 2009, be received.
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Attaching the group activity reports for the June 2009 period, for the Board's
information.
Recommending that the group activity reports for the June 2009 period, be
received.
MATIATIA TRANSPORT PLAN
| R Cuthers |
|
| Hauraki Gulf Islands Manager, Transport safety
assets and operations |
|
The
Hauraki Gulf Islands Manager will provide a presentation and verbal update
report regarding the Matiatia Transport Plan.
Recommending the presentation and verbal report from the Hauraki Gulf Islands
Manager, be received.
NEPEAN AVE ROAD ENCROACHMENT
| R Cuthers |
|
| Hauraki Gulf Islands Manager, Transport safety
assets and operations |
8 July 2009 |
Providing a report in response to the Waiheke Community Board's resolution from
its 25 March 2009 community board meeting:
"That officers report back to the Waiheke Community Board providing an update
regarding encroachment issues on Nepean Ave, as soon as possible".
Officers have completed their investigations, which indicate infringement
notices will be issued due to an encroachment onto Nepean Avenue. If no
remedial action is carried out within 8 weeks of receipt of the notice, Council
will undertake to remove the offending fence and reinstate the berm area to a
safe standard, with associated costs being recovered from the offending owner.
It
is noted that another major encroachment site was identified, and officers will
meet with owners to discuss removal of the offending structure.
Recommending the report of the Hauraki Gulf Islands Manager, Transport safety
assets and operations, dated 9 July 2009, be received.
ONETANGI ROAD SPEED LIMIT UPDATE
| M Kanaganayagam |
|
| Traffic engineer, Road safety, transport assets |
9 July 2009 |
Providing the board with an update on progress to reduce the speed limit on
Onetangi Road from 80 km/h to 50 km/h.
In
April 2009, Auckland City Council met with representatives from New Zealand
Transport Agency (NZTA), New Zealand Police, Heavy Haulage and Automobile
Association (AA), where concerns and issues were tabled and discussed at length.
The general conclusions to the overall discussion was that the speed limit
should not be set to 50km/h.
NZTA
has requested Auckland City Council undertake further investigation and consider
options to create an appropriate speed environment before re-considering the
change of the speed limit to 50 km/h.
Recommending the information memorandum from the Traffic engineer, Road safety,
transport assets, dated 9 July 2009, be received.
ROAD SIGNAGE UPGRADE REPORT
| R Cuthers |
|
| Hauraki Gulf Islands Manager, Transport safety
assets and operations |
3 July 2009 |
Reporting on a proposed Wine Trial and Tourist Drive Route on Waiheke, from
Matiatia to Onetangi and Onetangi to Orapiu, incorporating a road signage
upgrade.
The
rationalisation of road signage would provide consistency, clarity and reduce
roadside clutter, however the project may require removal of existing signage.
These will be dealt with on a case by case basis.
Recommending the board endorses in principle the implementation of a Wine Trial,
and Tourist Drive Route, from Matiatia to Onetangi, and Onetangi to Orapiu, and
that the board determine a suitable logo for the Tourist Drive Route.
HARBOURMASTERS BUILDING AND SURROUNDING AREAS - LEASING UPDATE
| S Hill |
|
| Leasing officer |
9 July 2009 |
Attaching an information memorandum in response to a request from the Board for
an update on the leasing of the Harbourmaster building at 10 Oceanview Road,
Matiatia Bay, Waiheke Island.
Recommending that the memorandum of the Leasing officer, dated 9 July 2009, be
received.
CRESCENT ROAD ACCESSWAY - EASEMENT TO 62 HILL ROAD
| H Wheatley |
|
| Property officer |
|
At
it's meeting held 27 May 2009, the Waiheke Community Board resolved as follows:
(inter alia)
- "That the Waiheke Community Board welcome a
positive conclusion of the Crescent Road access easement issue, and request
Council officers urgently prepare a report outlining the valuation assessment,
the process involved in evaluating a betterment value, and the mediation that
was involved in that process."
Providing a report outlining the process involved in assessing the value of the
easement over Council's reserve at Crescent Road. Also suggesting that the
owners seek their own valuation advice, and Council arrange for the two valuers
to meet and discuss their assessments.
Recommending that the memorandum of the Property Officer, dated 2 July 2009, be
received.
FINANCIAL CONTRIBUTIONS UPDATE
| L Vorde |
|
| Contributions coordinator |
8 July 2009 |
Providing information on the status of residential financial contributions
revenue and expenditure, including a breakdown for each community board for the
2008/2009 financial year.
Recommending that the information be received.
REVIEW OF MEMBER DELEGATIONS
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
At
its meeting held 27 May 2009, item 11, the Board resolved as follows:
"This item was deferred until the June meeting of the
Board."
Further to the above resolution, at its meeting held 24
June 2009, item 15, the Board resolved as follows:
- "That Chairperson
Sears replace Board member Ericson as the Emergency Management spokesperson for
the Waiheke Community Board.
- That review of
the remaining spokesperson roles be deferred until the July 2009 meeting of the
Waiheke Community Board."
The
spokesperson roles for the Board currently stands as follows:
| Delegated Role |
Spokesperson(s) -
(and support roles) |
| Transport |
Herb Romaniuk (and
Ray Ericson) |
| Liquor Licensing |
Herb Romaniuk |
| Parks and Recreation |
Eileen Evans (and Cr
Denise Roche) |
| Events |
Eileen Evans (and
Nobilangelo Ceramalus) |
| Community Services |
Tony Sears (and Cr
Denise Roche) |
| Trees |
Nobilangelo Ceramalus |
| Signs |
Tony Sears (and
Nobilangelo Ceramalus) |
| Planning |
Ray Ericson (and
Tony Sears) |
| Liaison Role |
Spokesperson(s) -
(and support roles) |
| Auckland Region and Far
North Districts Community Boards Association |
Tony Sears (and Ray
Ericson) |
| Emergency Management |
Tony Sears |
| Rakino Representative |
Ray Ericson |
| Residents and
Ratepayers Association |
Cr Denise Roche (and
Ray Ericson) |
| Community Forum |
Cr Denise Roche (and
Ray Ericson) |
| Waiheke Health Trust |
Ray Ericson |
| Waste/Resource Recovery |
Nobilangelo Ceramalus |
| Youth |
Tony Sears |
| Citizens Advice Bureau |
Eileen Evans |
| Oneroa Liaison |
Eileen Evans |
| Waiheke Artworks
Advisory Board |
Eileen Evans |
| Wharves |
Herb Romaniuk |
| Visitor/Businesses
Industry |
Cr Denise Roche (and
Herb Romaniuk) |
| Boat Ramps/Water
Recreation |
Tony Sears |
| High Schools/Education |
Tony Sears |
| Onetangi Liaison |
Tony Sears |
| Police Liaison |
Tony Sears (and Herb
Romaniuk) |
|
Wastewater/Environmental Health |
Tony Sears |
| Rocky Bay and Ostend
Liaison |
Nobilangelo Ceramalus |
| Palm Beach Liaison |
Herb Romaniuk |
| WICOSS |
Cr Denise Roche |
Recommending the Board consider the allocation of
spokesperson roles.
DISCRETIONARY FUNDING APPLICATIONS
18.1. WAIHEKE ISLAND PLAYCENTRE
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Waiheke Island Playcentre, seeking $2,896 for costs
associated with the removal and clearing of bamboo trees for their orchard
project.
Recommending that the Board consider the application.
18.2. WAIHEKE GOLF CLUB
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Waiheke Golf Club, seeking $10,973.34 for costs
associated with the various consent charges from Auckland Regional Council and
Auckland City Council related to the development of the golf course from 9-holes
to 18-holes.
Recommending that the Board consider the application.
TRAFINZ CONFERENCE
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
The
annual TRAFINZ Conference is scheduled to be held at the Hotel Grand Chancellor,
Christchurch, from 6-10 September 2009. The theme of this year's conference is
"Act Now for Tomorrow, turning vision into reality".
Recommending that the Board consider whether it wishes to send a member or
members to this conference.
NOTICE OF MOTION - USE AND FUNCTION OF ALISON PARK AS A SCULPTURE PARK
| Board member Evans |
|
| Waiheke Community Board |
18 May 2009 |
At
its meeting held 27 May 2009, item 16, the Board resolved as follows:
"That this item be deferred until the June 2009 meeting of the Waiheke Community
Board, at such time Board member Ericson will be in attendance to speak to this
item."
Further to the above resolution, at its meeting held 24 June 2009, item 17, the
Board resolved to defer this item until the July 2009 meeting of the Board.
Attaching a Notice of Motion from Board member Evans regarding the use and
function of Alison Park as a sculpture park. It was agreed at the April 2009
meeting of the Waiheke Parks spokespersons, that the process of selecting and
locating public sculptures, including professional input into selection, needed
to be formalised in the management plan and that sculptures
purchased/commissioned should reflect the island, and be suitable for the
location.
Recommending that the Notice of Motion be considered.
CORRESPONDENCE RECEIVED
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Attaching for the Board's information, correspondence received from the
following:
- Hauraki Gulf Charitable Trust,
dated 21 June 2009, regarding their successful discretionary funding
application, from the Board
- Stephanie Honeychurch, dated 7 July
2009, regarding the Waiheke community, the Board and Waiheke waste
- Pauline Wyatt, received 9 July
2009, regarding Waiheke waste.
Recommending that the correspondence, as listed, be received.
WAIHEKE POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
13 July 2009 |
Providing for the Board's information, Waiheke police reports dated:
- 15 June 2009 - 21 June 2009
- 22 June 2009 - 28 June 2009
- 29 June 2009 - 5 July 2009
- 6 July 2009 - 12 July 2009
Recommending that the Waiheke police reports, be received.
