APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 22 July 2009
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - WAIHEKE ARTWORK - BARRY HOLLAND
Barry Holland will be in attendance to address the Board regarding Waiheke
artwork.
Recommending that Mr Holland be thanked for his presentation to the Board
regarding Waiheke artwork.
4.2. PUBLIC FORUM - WAIHEKE RUBBISH BIN / BAG CHOICE - JUDITH MADARASZ
Judith Madarasz will be in attendance to address the Board regarding Waiheke
rubbish bin/bag choice.
Recommending that Ms Madarasz be thanked for her presentation to the Board
regarding Waiheke rubbish bin/bag choice.
4.3. PUBLIC FORUM - WAIHEKE COMMUNITY CINEMA APPLICATION FOR COMMUNITY LEASE - LYNNE STEWART, WAIHEKE COMMUNITY CINEMA
Lynne Stewart, representing Waiheke Community Cinema, will be in attendance to
address the Board regarding their application for a community lease.
Recommending that Ms Stewart be thanked for her presentation to the Board
regarding their application for a community lease.
4.4. PUBLIC FORUM - PLANS FOR MOBILE SITES ON WAIHEKE - PAUL LESLIE, HEAD OF COMMUNITY RELATIONS, TELECOM
Paul
Leslie, Head of Community Relations, Telecom, will be in attendance to provide
the Board with a brief overview of their plans for mobile sites on Waiheke
Island in the 2009/2010 financial year.
Recommending that Mr Leslie be thanked for his presentation to the Board
regarding their plans for mobile sites on Waiheke.
4.5. PUBLIC FORUM - SLIPS PROJECT, ONETANGI MOUNTAINBIKE TRACK - VAUGHAN LOWE AND MARK SEAVIL, WAIHEKE MOUNTAINBIKE CLUB
Vaughan Lowe and Mark Seavil, representing Waiheke Mountainbike Club, will be in
attendance to address the Board regarding the Onetangi mountainbike track SLIPs
project.
Recommending that Mr Lowe and Mr Seavil be thanked for their presentation to the
Board regarding the Onetangi mountainbike track SLIPs project.
4.6. PUBLIC FORUM - WAIHEKE LIBRARY AND SERVICE CENTRE PROJECT - ROGER BRYANT, COMMUNITY INPUT GROUP
Roger Bryant, representing the Community Input Group (CIG), will be in
attendance to address the Board regarding the Waiheke Library and Service Centre
project.
Recommending that Mr Bryant be thanked for his presentation to the Board
regarding the Waiheke Library and Service Centre project.
4.7. PUBLIC FORUM - COMMUNITY SERVICES EAST TEAM UPDATE - BONNIE-MAY SHANTZ, COMMUNITY PLACE MANAGER EAST
Bonnie-May Shantz, Community place manager - East, will be in attendance to
introduce new staff member, Detlev Jackson, Community services adviser - East,
who replaces Lucia Davis for 6 months whilst she is on leave.
Recommending that Ms Shantz and Mr Jackson be thanked for their presentation to
the Board.
4.8. PUBLIC FORUM - WICPG RESPONSE TO WAIHEKE MARINAS LTD'S PROPOSAL, CHRISTOPHER WRAGGE
| J Chisholm |
|
| Democracy advisor |
20 August 2009 |
Christopher Wragge, representing Waiheke Island Community Planning Group
(WICPG), will be in attendance to address the Board regarding their response to
Waiheke Marinas Ltd's proposal.
Recommending that Mr Wragge be thanked for his presentation to the Board
regarding Waiheke Island Community Planning Group (WICPG)'s response to Waiheke
Marinas Ltd's proposal.
BOARD MEMBERS' REPORT
Providing Board members' with the opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
Note: this is an information item and if Board members' wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
5.1. REPORT FROM NOBILANGELO CERAMALUS
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Board member Ceramalus will provide a verbal report at the meeting.
5.2. REPORT FROM RAY ERICSON
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Board member Ericson will provide a verbal report at the meeting.
5.3. REPORT FROM EILEEN EVANS
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Attaching for the Board's information, the minutes from the Waiheke Parks
spokespersons forum meeting held Monday, 10 August 2009, and the written report
from Board member Evans.
Recommending that the minutes from the Waiheke Parks spokespersons forum meeting
held Monday, 10 August 2009, and the report of Board member Evans, be received.
5.4. REPORT FROM HERB ROMANIUK
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Board member Romaniuk will provide a verbal report at the meeting.
COUNCILLOR'S REPORT
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Providing Councillor Roche with the opportunity to update the Board on projects
and issues she has been involved with since the last meeting.
Note: this is an information item and if the Councillor wishes for any action to
be taken under this item, a written report must be provided for inclusion on the
agenda.
Councillor Roche will provide a verbal report at the meeting.
CHAIRPERSON'S REPORT
| J Chisholm |
|
| Democracy advisor |
17 August 2009 |
Attaching for the Board's information, a memo regarding consultation on changes
to the dog bylaw - closing date extended, memo regarding Waiheke Library and
Service Centre - expression of interest released, and information regarding
potential project: development of a multi use clubrooms/facility at the Onetangi
Sports Park facility.
REPORTS REQUESTED / PENDING
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Advising of reports requested and pending.
Recommending that the report of the Democracy advisor,
dated 17 August 2009, be updated as follows:
| Row No. |
Target Date |
Report Name |
Reason for changing
target date |
| 1 |
From Aug-09
now Oct-09 |
Road signage |
Further
investigations required. |
| 2 |
From Aug-09
now Oct-09 |
Contracts for
Hauraki Gulf Islands |
Further
investigations required. |
| 3 |
From Aug-09
now Oct-09 |
Transport updates |
Further
investigations required. |
| 4 |
From Aug-09
now Oct-09 |
The Esplanade
Closures |
Further
investigations required. |
GROUP ACTIVITY REPORTS
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Attaching the group activity reports for the July 2009 period, for the Board's
information.
Recommending that the group activity reports for the July 2009 period, be
received.
CITY EVENTS ANNUAL REPORT
| G Gilmour |
|
| Manager, event and film operations |
29 June 2009 |
Attaching for the Board's information, a report with an
update on the following:
- the functions and purpose of the
City events group;
- retrospective summary of event
activity within the Waiheke Community Board area, for the period 1 July 2008 to
31 June 2009;
- risks, issues and opportunities for
events in Auckland;
- the proposed programme of events in
the Waiheke Community Board area for the period 1 July 2009 to 31 June 2010,
including sponsored, delivered, facilitated events and major events;
- progress to date in planning for
Rugby World Cup 2011.
Wendy Wilson, Team leader - event and film operations, and
Joanne Perry, Programme manager - stakeholder communications, will be in
attendance to address the Board regarding this item.
Recommending that Ms Wilson and Ms Perry be thanked for
their presentation to the Board, and that the report be received.
USE OF COMMUNITY BOARD SLIPS BUDGET
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Attaching for the boards information a memorandum from the Group manager,
environmental and utility management, regarding funding for an extra resource
for the SLIPs team, the environmental and utility management fourth quarter
report, the SLIPs Opex funding guidelines, and the resolutions from the City
Development Committee meeting held 13 August 2009.
Recommending that the information be received.
SLIPS DECISION REPORT
| R Court |
|
| SLIPs project portfolio leader |
14 August 2009 |
Attaching a report outlining SLIPs proposals for consideration and decisions by
the Board.
Recommending that the Board considers the allocation of funding for the
proposals within the report of the SLIPs project portfolio leader, 14 August
2009.
SLIPS PROGRAMME UPDATE AUGUST 2009
| J Goh |
|
| SLIPs programme leader |
10 August 2009 |
Attaching a report which provides a summary of the current SLIPs projects and an
overview of the Board's SLIPs financial status.
Recommending that the report of the SLIPs programme leader, dated 10 August
2009, be received.
GRANT OF NEW LEASE - WAIHEKE COMMUNITY CINEMA TRUST
| T Walters |
|
| Lease coordinator |
16 July 2009 |
Reporting on the proposed granting of a new lease of the
cinema space in the building known as the Artsworks Complex, 2 Korora Road,
Waiheke Island, to the Waiheke Community Cinema Trust.
When Auckland City Council purchased the Artworks site in
February 2004, the Waiheke Community Cinema Trust was on an existing commercial
lease which commenced on 1 July 2003 and expired on 30 June 2005. There was
provision for one right of renewal to commence on 1 July 2005 and expired 30
June 2007, however this was not taken up and therefore, the Waiheke Community
Cinema Trust were granted a temporary right to occupy the cinema space on a
monthly basis. The Waiheke Community Cinema Trust have applied for a new
community lease.
- Recommending that the Board recommends to the Arts, Culture
and Recreation Committee, the granting of a hybrid lease to the Waiheke
Community Cinema Trust on the following terms and conditions:
- Term - five years
commencing 1 July 2009
- Rights of Renewal -
Two rights of renewal each of five years
- Rent:
- First year - $1419.00 + GST
- Second year - $2838.00 + GST
-
Third and subsequent years - $4300.00 + GST
- All other terms and
conditions per Auckland City Council's Community and Recreation Lease Policy.
GRANT OF OLD/NEW LEASE - THE SCOUT ASSOCIATION OF NEW ZEALAND, WAIHEKE SEA SCOUT GROUP
| T Walters |
|
| Lease coordinator |
20 July 2009 |
Reporting on the proposed granting of an old/new lease of
the reserve land at Putiki Foreshore Reserve, Shelley Beach Road, Surfdale,
Waiheke Island to The Scout Association of New Zealand, Waiheke Sea Scout Group
(hereafter known as Waiheke Sea Scout Group).
The Waiheke Sea Scout Group own the building and lease the
reserve land at Putiki Foreshore Reserve, Shelley Beach Road, Surfdale, Waiheke
Island. Their original lease was issued on 19 July 1965 for a term of 21 years
and expired on 18 July 1986. A deed of renewal was granted 19 July 1986 and
expired on 18 July 2007. The Waiheke Sea Scout Group have applied for a new
lease.
Recommending that the Board recommends to the Arts, Culture
and Recreation Committee, the granting of a lease to The Scout Association of
New Zealand, Waiheke Sea Scout Group, on the following terms and conditions:
- Term - five years
commencing 19 July 2007
- Rights of Renewal
- Two rights of renewal each of five years
- Rent - $250.00 +
GST per annum
- All other terms and
conditions per Auckland City Council's Community and Recreation Lease Policy.
NOTICE OF MOTION - MONTHLY UPDATE FOR WASTE AND RECYCLING, AND TARGETED RATE
| J Chisholm |
|
| Democracy advisor |
17 August 2009 |
Attaching a Notice of Motion from Chairperson Sears, requesting a monthly update
on waste and recycling from the Environmental and utility management group, and
status of the $2.5 million targeted rate for the Waiheke transfer station.
Recommending the Notice of Motion from Chairperson Sears, be considered.
NOTICE OF MOTION - USE AND FUNCTION OF ALISON PARK AS A SCULPTURE PARK
| J Chisholm |
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| Democracy advisor |
17 August 2009 |
Attaching a Notice of Motion from Board member Evans, regarding the future use
of Alison Park as a Sculpture Park.
Recommending the Notice of Motion from Board member Evans, be considered.
A DISTINCT IDENTITY FOR THE HAURAKI GULF MARINE PARK - CITY DEVELOPMENT COMMITTEE RESOLUTIONS
| J Chisholm |
|
| Democracy advisor |
17 August 2009 |
Providing a report considered by the City Development Committee, regarding the
request by the Hauraki Gulf Forum (which was established under the Hauraki Gulf
Marine Park Act 2000) as to which of the constituent parties' parks, reserves or
fisheries management areas are suited for inclusion in the marine park.
The
forum consists of:
- Ministries of Conservation,
Fisheries and Maori Affairs
- Department of Conservation
- Regional Councils; Auckland
Regional Council, Environment Waikato,
- Territorial authorities; Auckland
City Council, North Shore City Council, Manukau City Council, Rodney District
Council, Waitakere City Council, Franklin District Council, Thames-Coromandel
District Council, Matamata-Piako District Council, Waikato District Council,
Hauraki District Council
At
its meeting held 13 August 2009, the City Development Committee resolved as
follows:
- "That the proposal to establish a distinct
identity for the Hauraki Gulf Marine Park as put forward by the Hauraki Gulf
Forum be supported in principle.
- That due to the potential implications on the
use and development of council-owned land such land not be included within the
Hauraki Gulf Marine Park.
- That the City Development Committee notes that
the land rationalisation process on Great Barrier Island will transfer the
council-owned important conservation land to the Department of Conservation,
which would see this land incorporated into the Hauraki Gulf Marine Park Act.
- That these resolutions be forwarded to the
Hauraki Gulf Forum, the Arts Community and Recreation Committee, and the Waiheke
and Great Barrier Community Boards for their information."
Recommending the report of the Manager - Islands, city planning, dated 21 July
2009, and the resolutions and attachments from the City Development Committee
meeting held 13 August 2009, be received.
WAIHEKE POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
17 August 2009 |
Providing for the Board's information, Waiheke police reports dated:
- 13 July 2009 - 19 July 2009
- 20 July 2009 - 26 July 2009
- 27 July - 2 August 2009
- 3 August 2009 - 9 August 2009
- 10 August 2009 - 16 August 2009
Recommending that the Waiheke police reports, be received
