APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 26 August 2009
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - WAIHEKE ARTWORK - BARRY HOLLAND
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Barry Holland will be in attendance to address the Board regarding Waiheke
artwork.
Recommending that Mr Holland be thanked for his presentation to the Board
regarding Waiheke artwork.
4.2. PUBLIC FORUM - COMMUNITY LEASE, FUNDING AND NEW PROJECT - LINDA CHALMERS, KAY PETERSON AND TONY THOMAS, REPRESENTING WAIHEKE COMMUNITY ART GALLERY
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Linda Chalmers, Director - Waiheke Community Art Gallery, will be in attendance
to address the Board regarding funding for the Scarecrows Picnic event. Kay
Peterson will be in attendance to address the Board regarding the Waiheke
Community Art Gallery lease, and Tony Thomas will be in attendance to address
the Board regarding the 'Hands Across Waiheke' new project.
Recommending that Ms Chalmers, Ms Peterson and Mr Thomas be thanked for their
presentation to the Board regarding these issues.
4.3. PUBLIC FORUM - WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST APPLICATION FOR A COMMUNITY LEASE - PETER ROBERTSON, REPRESENTING WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Peter Robertson, representing the Waiheke Musical Museum Charitable Trust, will
be in attendance to address the Board regarding their application for a
community lease.
Note, this will be discussed further under item 12 of this agenda.
Recommending that Mr Robertson be thanked for his presentation to the Board
regarding their application for a community lease.
4.4. PUBLIC FORUM - COMMUNITY AND RECREATION, WAIHEKE ISLAND - ROGER BRYANT
| J Chisholm |
|
| Democracy advisor |
15 September 2009 |
Roger Bryant will be in attendance to address the Board regarding community and
recreation, Waiheke Island.
Recommending that Mr Bryant be thanked for his presentation
to the Board regarding community and recreation, Waiheke Island.
[ATTACHMENT 4.4]
BOARD MEMBERS' REPORT
Providing Board members' with the opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
Note: this is an information item and if Board members' wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
5.1. REPORT FROM NOBILANGELO CERAMALUS
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Board member Ceramalus will provide a verbal report at the meeting.
5.2. REPORT FROM RAY ERICSON
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Board member Ericson will provide a verbal report at the meeting.
5.3. REPORT FROM EILEEN EVANS
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching for the Board's information, a written report from Board member Evans.
5.4. REPORT FROM HERB ROMANIUK
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching for the Board's information, a copy of an email from Ken Tremaine,
Director - Ken Tremaine Consulting Ltd, dated 8 September 2009, regarding the
proposed Matiatia Transport Plan.
COUNCILLOR'S REPORT
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Providing Councillor Roche with the opportunity to update the Board on
projects and issues she has been involved with since the last meeting.
Note: this is an information item and if the Councillor wishes for any action
to be taken under this item, a written report must be provided for inclusion on
the agenda.
Councillor Roche will provide a verbal report at the meeting.
CHAIRPERSON'S REPORT
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching for the Board's information, the minutes and
attachments from the Community Board Chairs' Forum held on 3 September 2009, and
the minutes from the Matiatia Transport Plan consultation meeting, held on 7
September 2009.
Recommending that the minutes and attachments from the Community Board Chairs'
Forum held on 3 September 2009, and the minutes from the Matiatia Transport Plan
consultation meeting, held on 7 September 2009, be received.
REPORTS REQUESTED / PENDING
| J Chisholm |
|
| Democracy advisor |
3 September 2009 |
Advising of reports requested and pending.
Recommending that the report of the Democracy advisor,
dated 3 September 2009, be updated as follows:
| Row No. |
Target Date |
Report Name |
Reason for changing
target date |
| 1 |
From Sept-09
now Oct-09 |
Quarterly general
activity report |
Reporting times are
not in line with Council financial year. Report for the first quarter
of the financial year will include September 2009. |
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching for the Board's information, the group activity reports for the August
2009 period.
Recommending that the group activity reports for the August 2009 period, be
received.
SLIPS DECISION REPORT
| R Court |
|
| SLIPs project portfolio leader |
11 September 2009 |
Attaching a report outlining SLIPs proposals for consideration and decisions by
the Board.
Recommending that the Board considers the allocation of funding for the
proposals within the report of the SLIPs project portfolio leader, dated 11
September 2009.
UPDATE ON WAIHEKE ISLAND WASTE SERVICES
| R Corner |
|
| Manager environmental infrastructure |
15 September 2009 |
Attaching a report with an update on the allocation of the initial $2.5 million
budget for the redevelopment and upgrade of the Waiheke Transfer Station and the
proposed five day collection regime for the new service.
In
2003, Council approved the upgrade and redevelopment of the transfer station at
Ostend. A $2.5 million budget was set aside. $116,000 of this was gathered by
a special targeted rate on Waiheke for the 2004/2005 financial year. This
budget went towards securing the Tahi Road site adjacent to the current transfer
station and a variety of specialist consultant services and reports required for
the consenting process.
The
initial design did not gain the necessary resource consents, however, the
information gathered during this period was given to all interested parties as
part of the recent Waiheke Island refuse recycling procurement process.
Based on the advantages and efficiencies gained from offering a five day, Monday
to Friday, collection period, this report recommends that the Board supports the
five day, Monday to Friday, refuse and recycling kerbside collection days for
Waiheke Island.
Recommending that the Board provide feedback on the proposed five day, Monday to
Friday, refuse and recycling kerbside collection routes for Waiheke Island.
GRANT OF NEW LEASE - WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST
| T Walters |
|
| Lease coordinator |
5 August 2009 |
Reporting on the proposed granting of a new community lease of the museum space
in the building known as the Artworks Complex, 2 Korora Road, Waiheke Island, to
the Waiheke Musical Museum Charitable Trust.
When
Auckland City Council purchased the Artworks site in February 2004, the Waiheke
Musical Museum Charitable Trust was on an existing commercial lease which
commenced on 1 October 1999, and expired on 31 March 2000. There was provision
for one right of renewal for six months to commence 1 April 2000, and expire 30
September 2000, and five additional rights of renewal for terms of one year
each, commencing 1 October 2000, 1 October 2001, 1 October 2002, 1 October 2003
and 1 October 2004 respectively. The Waiheke Musical Museum Charitable Trust
have occupied the site on a monthly basis under a temporary right to occupy
since 30 September 2005. The Waiheke Musical Museum Charitable Trust have
applied for a new community lease.
Recommending that the Board recommends to the Arts, Culture and Recreation
Committee, the granting of a new lease to the Waiheke Musical Museum Charitable
Trust Inc., on the following terms and conditions:
- Term - five years commencing 1 November 2009;
- Rights of Renewal - Two rights of renewal each
of five years;
- Rent - $500 + GST per annum;
- All other terms and conditions per Auckland City
Council's Community and Recreation Lease Policy.
NOTICE OF MOTION - MEETING WITH GREAT BARRIER COMMUNITY BOARD
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching a Notice of Motion from Chairperson Sears, dated 13 September 2009,
recommending a meeting of members of both the Waiheke Community Board and Great
Barrier Community Board, to identify common governance issues and areas of
divergence, particularly in light of the reorganisation of the region into the
Auckland Council.
Recommending that the Notice of Motion from Chairperson Sears, be considered.
NOTICE OF MOTION - WAIHEKE LIBRARY AND SERVICE CENTRE ISSUES
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching a Notice of Motion from Chairperson Sears, dated 13 September 2009,
regarding the proposed Waiheke Library and Service Centre project.
Recommending that the Notice of Motion from Chairperson Sears, be considered.
RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - A DISTINCT IDENTITY FOR THE HAURAKI GULF MARINE PARK
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
At its meeting held on 26 August
2009, item 18, the Board resolved as follows:
"This item was deferred until
the September 2009 meeting of the Waiheke Community Board."
Providing a report considered by
the City Development Committee, regarding the request by the Hauraki Gulf Forum
(which was established under the Hauraki Gulf Marine Park Act 2000) as to which
of the constituent parties' parks, reserves or fisheries management areas are
suited for inclusion in the marine park.
The forum consists of:
- Ministries of Conservation,
Fisheries and Maori Affairs,
- Department of Conservation,
- Regional Councils; Auckland
Regional Council, Environment Waikato,
- Territorial authorities;
Auckland City Council, North Shore City Council, Manukau City Council, Rodney
District Council, Waitakere City Council, Franklin District Council,
Thames-Coromandel District Council, Matamata-Piako District Council, Waikato
District Council, Hauraki District Council.
At its meeting held on 13 August
2009, the City Development Committee resolved as follows:
- "That the proposal to establish a distinct identity for the Hauraki Gulf Marine
Park as put forward by the Hauraki Gulf Forum be supported in principle.
- That due to the potential implications on the use and development of
council-owned land such land not be included within the Hauraki Gulf Marine
Park.
- That the City Development Committee notes that the land
rationalisation process on Great Barrier Island will transfer the council-owned
important conservation land to the Department of Conservation, which would see
this land incorporated into the Hauraki Gulf Marine Park Act.
- That these resolutions be forwarded to the Hauraki Gulf Forum, the
Arts Community and Recreation Committee, and the Waiheke and Great Barrier
Community Boards for their information."
Recommending the report of the
Manager - Islands, City planning, dated 21 July 2009, and the resolutions and
attachments from the City Development Committee meeting held on 13 August 2009,
be received.
MEMO REGARDING PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching for the Board's information, a memorandum regarding public
consultation on the draft Liquor Licensing Policy, noting submissions close on
Wednesday, 7 October 2009.
Recommending that the memorandum from the Group manager, Arts, community and
recreation policy, be received.
CORRESPONDENCE RECEIVED
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching for the Board's information, correspondence received from Shirin Brown
and Larissa Wallin, on behalf of Femmes de Film, dated 24 August 2009, regarding
discretionary funding received for their 48-hour film project in April 2009.
Recommending that the correspondence from Ms Brown and Ms Wallin, dated 24
August 2009, regarding their 48-hour film project, be received.
WAIHEKE POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
14 September 2009 |
Attaching for the Board's information, Waiheke Police reports dated:
- 17 August 2009 - 23
August 2009
- 24 August 2009 - 30
August 2009
- 31 August 2009 - 6
September 2009
- 7 September 2009 - 13
September 2009.
Recommending that the Waiheke Police reports, be received.
