APOLOGIES
An
apology has been received from Board member Romaniuk for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 23 September
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - MATIATIA MARINA - GRAHAM GUTHRIE
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Graham Guthrie will be in attendance to address the Board, seeking the Board's
endorsement of the concept of a marina at Matiatia.
Recommending that Mr Guthrie be thanked for his presentation to the Board,
seeking the Board's endorsement of the concept of a marina at Matiatia.
4.2. PUBLIC FORUM - BEACH PARADE SAFETY ISSUES - MIKE POLAND
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Mike
Poland will be in attendance to address the Board regarding safety issues on
Beach Parade.
Recommending that Mr Poland be thanked for his presentation to the Board
regarding safety issues on Beach Parade.
4.3. PUBLIC FORUM - APPLICATION FOR WAIHEKE'S INCLUSION IN THE NATIONAL CYCLEWAY - TONY KING-TURNER
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Tony
King-Turner will be in attendance to address the Board regarding the application
for Waiheke's inclusion in the National Cycleway.
Recommending that Mr King-Turner be thanked for his presentation to the Board
regarding the application for Waiheke's inclusion in the National Cycleway.
4.4. PUBLIC FORUM - COSTS ASSOCIATED WITH LEASE - LINDA CHALMERS, WAIHEKE COMMUNITY ART GALLERY
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Linda Chalmers, Director - Waiheke Community Art Gallery, will be in attendance
to address the Board regarding costs associated with the Waiheke Community Art
Gallery lease.
Recommending that Ms Chalmers be thanked for her presentation to the Board
regarding costs associated with the Waiheke Community Art Gallery lease.
BOARD MEMBERS' REPORT
Providing Board members' with the opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
Note: this is an information item and if Board members' wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
5.1. REPORT FROM NOBILANGELO CERAMALUS
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Board member Ceramalus will provide a verbal report at the meeting.
5.2. REPORT FROM RAY ERICSON
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Board member Ericson will provide a verbal report at the meeting.
5.3. REPORT FROM EILEEN EVANS
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching for the Board's information, a written report from Board member Evans,
and the minutes from the Waiheke Parks spokesperson forum held Monday, 5 October
2009.
Recommending that the report of Board member Evans, and the minutes from the
Waiheke Parks spokesperson forum held Monday, 5 October 2009, be received, and
the allocation of event funding be considered.
COUNCILLOR'S REPORT
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Providing Councillor Roche with the opportunity to update the Board on
projects and issues she has been involved with since the last meeting.
Note: this is an information item and if the Councillor wishes for any action
to be taken under this item, a written report must be provided for inclusion on
the agenda.
Councillor Roche will provide a verbal report at the meeting.
CHAIRPERSON'S REPORT
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Providing Chairperson Sears with the opportunity to update the Board on
projects and issues he has been involved with since the last meeting.
Note: this is an information item and if the Chairperson wishes for any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
Chairperson Sears will provide a verbal report at the meeting.
REPORTS REQUESTED / PENDING
| J Chisholm |
|
| Democracy advisor |
15 October 2009 |
Advising of reports requested and pending.
Recommending that the report of the Democracy advisor,
dated 15 October 2009, be updated as follows:
| Row No. |
Target Date |
Report Name |
Reason for changing
target date |
| 4 |
From Oct-09
now Nov-09 |
Road signage |
Further
investigations required. |
| 5 |
From Oct-09
now Nov-09 |
The Esplanade
Closure |
Further
investigations required. |
| 9 |
From Sept-09
now Feb-2010 |
Transport updates |
Further
investigations required. |
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching the group activity reports for the September 2009 period, for the
Board's information.
Recommending that the group activity reports for the September 2009 period, be
received.
SLIPS DECISION REPORT
| R Court |
|
| SLIPs project portfolio leader |
14 October 2009 |
Attaching a report outlining SLIPs proposals for consideration and decisions by
the Board.
Recommending that the Board considers the allocation of funding for the
proposals within the report of the SLIPs project portfolio leader, dated 14
October 2009.
QUARTERLY ACTIVITY REPORT
| G Atherfold |
|
| Manager, Hauraki Gulf Islands |
5 October 2009 |
Attaching a quarterly report of general activity within the Hauraki Gulf area,
under the Auckland city environments group, for the information of the Board.
The Manager, Hauraki Gulf Islands, will be in attendance to provide an update to
the Board accordingly.
Recommending that the memorandum of the Manager, Hauraki Gulf Islands, be
received and that he be thanked for his attendance and verbal update to the
Board.
URBAN DESIGN PRESENTATION
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Ludo
Campbell-Reid, Group manager - Urban Design, Auckland City Council, will be in
attendance to address the Board regarding the role of the Urban Design Panel,
and to answer any questions the Board may have.
Recommending that the Group manager - Urban Design, Auckland City Council, be
thanked for his attendance and presentation to the Board regarding the role of
the Urban Design Panel.
GENERAL MAINTENANCE AND RENEWALS - WAIHEKE AND RAKINO ISLANDS, PW/08/593
| R Cuthers |
|
| Hauraki Gulf Islands manager, Transport assets |
11 September 2009 |
Attaching for the Board's information, a memorandum informing the Board that the
transport assets maintenance and renewals contract is now in place, as of 1 July
2009.
Recommending that the memorandum of the Hauraki Gulf Islands manager, Transport
assets, dated 11 September 2009, be received.
GRANT OF NEW LEASE - WASTE RESOURCES TRUST, ARTWORKS COMPLEX, 2-4 KORORA ROAD, ONEROA, WAIHEKE ISLAND
| T Walters |
|
| Lease coordinator |
13 October 2009 |
Reporting on the proposed granting of a new community lease of the studio 2
space in the Artworks Complex, 2 Korora Road, Waiheke Island, to the Waste
Resources Trust.
The
Waste Resources Trust have occupied the site since 1 February 2005, under a
monthly commercial rent agreement. The Waste Resources Trust have applied for a
new community lease. The group propose a new community energy project, which
will be funded by the decrease in the rental, should the community lease be
granted. The future of the studio units has not yet been decided within the
framework of the library development, only allowing for a monthly lease at this
time.
Recommending that the Board recommends to the Arts, Culture and Recreation
Committee, the granting of a new lease to the Waste Resources Trust, on the
following terms and conditions:
- Monthly lease commencing 1 January 2010;
- Rent
- First year
- $660 + GST per annum,
- Second year
- $1320 + GST per annum,
- Subsequent
years - $2000 + GST per annum,
- All other terms and conditions per Auckland
City Council's Community and Recreation Lease Policy.
NOTICE OF MOTION - MAKING THE WAIHEKE COMMUNITY, AND WAIHEKE COMMUNITY BOARD, THE TESTBEDS FOR THE NEW SYSTEM OF LOCAL GOVERNMENT FOR THIS REGION
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching a notice of motion from Board member Ceramalus, regarding the Waiheke
Community, and the Waiheke Community Board, to be used as an advance testbed for
the new system of governance in the region.
Recommending that the notice of motion from Board member Ceramalus, be
considered.
NOTICE OF MOTION - ENCROACHMENT ON NEPEAN AVENUE ROAD RESERVE, OTAKAWHE BAY
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching a notice of motion from Board member Ceramalus, requesting the removal
of the entire encroachment at the foot of Nepean Avenue within seven days, and
charge the owner of number 26 for the cost.
Recommending the notice of motion from Board member Ceramalus, be considered.
NOTICE OF MOTION - AUCKLAND GOVERNANCE ARRANGEMENTS
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching a notice of motion from Councillor Roche, regarding Auckland
Governance arrangements.
Recommending that the notice of motion from Councillor Roche, be considered.
| [ATTACHMENT 17 & 17A-17C] |
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NOTICE OF MOTION - MATIATIA MARINA
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching a notice of motion from Chairperson Sears, seeking the Board's
support, in principal, for the concept of a marina at Matiatia.
Recommending that the notice of motion from Chairperson Sears, be considered.
NOTICE OF MOTION - ROCKUP MOBILE ROCK-CLIMBING WALL
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching a notice of motion from Board member Ceramalus, seeking sponsorship,
from the Board's discretionary funding, to cover any shortfall needed to bring
the Rockup Mobile Rock-Climbing Wall to Waiheke on 9-12 December 2009.
Recommending that the notice of motion from Board member Ceramalus, be
considered.
| [ATTACHMENT 19 & 19A-19B] |
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RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - UPDATE ON WAIHEKE ISLAND WASTE AND RECYCLING SERVICES
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
At its
meeting held on 8 October 2009, the City Development Committee resolved as
follows:
- "That the City Development Committee notes that
significant numbers of ratepayers responding to the refuse and recycling
container choice preference have selected either one or two bins such that the
hybrid bin/bag service is now viable.
- That the City Development Committee endorses
the procurement and distribution of bins to those households who have indicated
that this is their service preference.
- That the City Development Committee notes that
if a ratepayer has requested a bin and finds they are unable to utilise the bin,
then the council will use its best endeavours to accommodate the ratepayer's
request.
- That these resolutions be forwarded to the
Waiheke Community Board for its information."
Recommending that the report of the Manager, Environmental infrastructure, dated
10 September 2009, and the resolutions from the City Development Committee
meeting held 8 October 2009, be received.
DISCRETIONARY FUNDING APPLICATIONS
21.1. ONETANGI BEACH RACES INCORPORATED SOCIETY
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Onetangi Beach Races Incorporated Society, seeking
$7,520.72 for costs associated with the Onetangi Beach Races event being held 28
February 2010.
Recommending that the Board consider the application.
| [ATTACHMENT 21.1 & 21.1A] |
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21.2. ONCE UPON AN ISLAND
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from Once Upon An Island, seeking $490.66 for costs associated
with the Storytelling event being held Saturday, 31 October 2009.
Recommending that the Board consider the application.
| [ATTACHMENT 21.2 & 21.2A - 21.2D] |
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CORRESPONDENCE RECEIVED
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Attaching for the Board's information, correspondence received from the
following:
- Mike Thomas, on behalf of
Fullers Group Ltd, dated 6 October 2009, regarding removal of the broken yellow
lines painted on Delemore Drive above Matiatia Bay for tour buses.
- Briar Ross, on behalf of Jazz &
Blues in the Vines - Waiheke Island, dated 18 October 2009, regarding signage
for events.
Recommending that the correspondence, as listed, be received.
WAIHEKE POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
19 October 2009 |
Providing for the Board's information, Waiheke Police reports dated:
- 14 September 2009 - 20 September 2009
- 21 September 2009 - 27 September 2009
- 28 September 2009 - 4 October 2009
- 5 October 2009 - 11 October 2009
- 12 October 2009 - 18 October 2009.
Recommending that the Waiheke Police reports, as listed, be received.
