APOLOGIES
An
apology has been received from Board member Ericson, for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 28 October
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - OTHERWORLD PRODUCTIONS DISCRETIONARY FUNDING APPLICATION - GLENDA ANDREW-NEAL
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Glenda Andrew-Neal, fundraiser - Otherworld Productions, will be in attendance
to address the Board regarding their discretionary funding application for the
Roarin 20s Rockin Blues event, to be held 8th January 2010. This application
will be considered under item 27.1.
Recommending that Ms Andrew-Neal be thanked for her presentation to the Board
regarding their application.
4.2. PUBLIC FORUM - CAPTURE PRODUCTIONS DISCRETIONARY FUNDING APPLICATION - WILLOW ROWNTREE
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Willow Rowntree, production manager - Capture Productions, will be in attendance
to address the Board regarding their discretionary funding application for the
filming of the Onetangi Beach Races to be held February 2010. This application
will be considered under item 27.3.
Recommending that Ms Rowntree be thanked for her presentation to the Board
regarding their application.
BOARD MEMBERS' REPORT
Providing Board members' with the opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
Note: this is an information item and if Board members' wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
5.1. REPORT FROM NOBILANGELO CERAMALUS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Board member Ceramalus will provide a verbal report at the meeting.
5.2. REPORT FROM EILEEN EVANS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Board member Evans will provide a verbal report at the meeting.
5.3. REPORT FROM HERB ROMANIUK
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Board member Romanuik will provide a verbal report at the meeting.
COUNCILLOR'S REPORT
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Providing Councillor Roche with the opportunity to update the Board on
projects and issues she has been involved with since the last meeting.
Note: this is an information item and if the Councillor wishes for any action
to be taken under this item, a written report must be provided for inclusion on
the agenda.
Councillor Roche tabled a letter of support for the Waiheke Cycleway, and will
provide a verbal report at the meeting.
CHAIRPERSON'S REPORT
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Providing Chairperson Sears with the opportunity to update the Board on
projects and issues he has been involved with since the last meeting.
Note: this is an information item and if the Chairperson wishes for any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
Chairperson Sears tabled Chairperson minutes dated 14 October 2009, and a LGOIMA
request regarding Queens Drive. Chairperson Sears will provide a verbal report
at the meeting, including an update following the meeting between the Waiheke
Riding Cub and Golf club, held 17 November 2009.
PROVISION FOR URGENT DECISIONS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
The
Waiheke Community Board does not meet again until 27 January 2010. It is
possible that matters may arise between 25 November 2009 and the next Board
meeting which require urgent attention. Any decisions would be reported back to
the Board at its 27 January 2010 meeting.
Recommending that the Board makes provision for any urgent decisions over the
summer recess.
REPORTS REQUESTED / PENDING
| J Chisholm |
|
| Democracy advisor |
15 November 2009 |
Advising of reports requesting / pending.
Recommending that the report of the Democracy advisor,
dated November 2009, be received.
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching the group activity reports for the October 2009 period, for the
Board's information.
Recommending that the group activity reports for the October 2009 period, be
received.
BEACH PARADE SAFETY ISSUES
| R Cuthers |
|
| Hauraki Gulf Islands manager, Transport assets |
10 November 2009 |
Providing an update on Beach Parade safety issues. In agreement with the Group
Manager, Urban Design, a workshop will be held in February 2010 to discuss
various options for Beach Parade. A leading expert in this field will
facilitate this workshop. The board and community will be advised of the date
and venue in due course.
Recommending the memorandum of the HGI Transport Manager, Transport Assets dated
10 November 2009, be received.
LITTLE ONEROA BRIDGE
| R Cuthers |
|
| Hauraki Gulf Islands manager, Transport assets |
9 November 2009 |
Providing an update on the proposal to upgrade the Little Oneroa bridge. The
proposed work will upgrade the bridge to Class 1 loading standards. The
one-lane bridge concept will be retained.
Recommending the memorandum of the HGI Transport Manager, Transport Assets dated
9 November 2009, be received.
ONEROA SOUTHERN SERVICE LANE
| R Cuthers |
|
| Hauraki Gulf Islands manager, Transport assets |
10 November 2009 |
Providing a update regarding the proposed upgrade of the Oneroa Southern Service
Lane.
Recommending the memorandum of the HGI Transport Manager, Transport Assets dated
10 November 2009, be received.
PROPOSED ROAD SIGN UPGRADE PROJECT
| R Cuthers |
|
| Hauraki Gulf Islands manager, Transport assets |
28 October 2009 |
Reporting on, and seeking the boards support for:
- The signposting of tourist drive
routes from Matiatia to Onetangi, and from Onetangi to Orapiu.
- The signposting of a wine trial
route around the island.
Recommending the board endorse in principle the proposed Tourist Drive Route
from Matiatia to Onetangi, and Onetangi to Orapiu, and endorse in principle the
proposed implementation of a Wine Trial on Waiheke Island, and that the board
determine a suitable logo for the Waiheke Tourist Drive Route.
THE ESPLANADE ROAD SEAWALL WORK
| R Cuthers |
|
| Hauraki Gulf Islands manager, Transport assets |
11 November 2009 |
Providing an update on the Esplanade Road seawall works.
Recommending the board endorse the immediate work required to repair the sea
wall along the foreshore of The Esplanade, and endorse wider consultation to
determine if The Esplanade is closed to vehicular traffic (except for
emergencies) or that it remain open to all users, and that the results of the
consultation are reported back to the board.
Further recommending the board endorse the proposed road layout for The
Esplanade prescribed as "Option 4 - 5.0m wide road with footpath (low impact
design)".
WAIHEKE WORK PROGRAMME PRIORITIES 2009-2010
| R Cuthers |
|
| Hauraki Gulf Islands manager, Transport assets |
12 November 2009 |
Providing an update on council's transport assets work programme and priorities
for 2009/2010 for Waiheke.
The
only change to the footpath and seal extension priority list approved by the
board at its November 2008 meeting, is the reprioritising of Man O'War Bay Road
under the seal extension priority list. Makora Road has been retained as the
board's top priority for seal extension on Waiheke Island.
Recommending the board approve the work programme priorities for 2009/2010, as
set out in this report, and that the top priority for each category is
constructed as funds become available.
SLIPS DECISION REPORT
| R Court |
|
| SLIPs project portfolio leader |
13 November 2009 |
Attaching a report outlining SLIPs proposals for consideration and decisions by
the Board.
Recommending that the Board considers the allocation of funding for the
proposals within the report of the SLIPs project portfolio leader, dated 13
November 2009.
SLIPS PROGRAMME UPDATE NOVEMBER 2009
| J Goh |
|
| SLIPs programme leader |
8 November 2009 |
Attaching a report which provides a summary of the current SLIPs projects and an
overview of the Board's SLIPs financial status.
Recommending that the report of the SLIPs programme leader, dated 8 November
2009, be received.
EAST PLACE TEAM SIX MONTHLY REPORT
| B Shantz |
|
| East place manager, Arts community and recreation
services |
1 November 2009 |
Providing an update on activities undertaken by the community services east
place team, working on Waiheke Island in the last six months and an overview of
upcoming activities and projects.
Recommending that the report of the East place manager, dated 1 November 2009,
be received.
ANNUAL REVIEW OF LEASE, OTHERWORLD PRODUCTIONS
| T Walters |
|
| Lease coordinator |
5 November 2009 |
Providing the annual review of lease for Otherworld Productions Incorporated,
for the Old Blackpool School Library, 23-35 Nikau Road, Blackpool.
Recommending the board notes that Otherworld Productions Incorporated are
adhering to the conditions of their community and recreation lease.
GRANT OF NEW LEASE, ONCE UPON AN ISLAND TRUST, ARTWORKS COMPLEX, 2-4 KORORA ROAD, ONEROA
| T Walters |
|
| Lease coordinator |
5 November 2009 |
Reporting on the proposed granting of a new community lease
to the Once Upon and Island Trust, at Studio 4, Artworks Complex, 2 Korora Road,
Oneroa.
Recommending that the Board recommends to the Arts, Culture
and Recreation Committee, the granting of a new to the Once Upon an Island Trust
at Studio 4, Artworks Complex, 2 Korora Road, Oneroa, on the following terms and
conditions:
- Monthly lease
commencing 1 November 2009;
- Rent - $500.00 +
GST per annum;
- All other terms
and conditions per Auckland City Council's Community and Recreation Lease
Policy.
NOTICE OF MOTION - APPLYING FOR TRANSPOWER GRANT
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching a notice of motion from Board member Ceramalus, proposing applying to
Transpower for a grant to encourage the takeup of electric vehicles on the
island, beginning with a study of how best to achieve that, and ending if
feasible with the installation of initial infrastructure.
Recommending the notice of motion from Board member Ceramalus, be considered.
NOTICE OF MOTION - GLOBAL CLIMATE CHANGE
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching a notice of motion from Board member Ceramalus, regarding global
warming and climate change.
Recommending the notice of motion from Board member Ceramalus, be considered.
NOTICE OF MOTION - SLIPS PROCESS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching a notice of motion from Board member Ceramalus, regarding Auckland
city council's Small Local Improvement Process (SLIPs).
Recommending the notice of motion from Board member Ceramalus, be considered.
NOTICE OF MOTION - MAKING THE WAIHEKE COMMUNITY, AND WAIHEKE COMMUNITY BOARD, THE TESTBEDS FOR THE NEW SYSTEM OF LOCAL GOVERNMENT FOR THIS REGION
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching a notice of motion from Board member Ceramalus, regarding the Waiheke
Community, and the Waiheke Community Board, to be used as an advance testbed for
the new system of governance in the region.
Recommending that the notice of motion from Board member Ceramalus, be
considered.
DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching the following items regarding the draft Auckland Regional Land
Transport Strategy consultation:
- Auckland Regional Council's presentation to the Transport Committee on
5 November 2009;
- Summary document, draft Auckland Regional Land Transport Strategy
2010-2040;
- Auckland Region Rural Transport Issues, support
document (relating to Waiheke) dated January 2009.
Recommending that the Board considers whether it wishes to make a submission to
the draft strategy, due no later than 5pm, Friday, 18 December 2009.
| [ATTACHMENT 26, 26A & 26B] |
|
DISCRETIONARY FUNDING APPLICATIONS
27.1. DISCRETIONARY FUNDING APPLICATION - OTHERWORLD PRODUCTIONS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from Otherworld Productions, seeking $765.83 for costs associated
with the "Roarin 20s meets the Rockin Blues" event, to be held 18 January 2010
at the Morra Hall.
Recommending that the Board consider the application.
| [ATTACHMENT 27.1 & 27.1A - B] |
|
27.2. DISCRETIONARY FUNDING APPLICATION - WAIHEKE ISLAND COUNCIL OF SOCIAL SERVICES (WICOSS)
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from the Waiheke Island Council of Social Services (WICOSS),
seeking $406.00 for costs associated with their International Volunteers Day, 5
December 2009.
Recommending that the Board consider the application.
| [ATTACHMENT 27.2 & 27.2A - B] |
|
27.3. DISCRETIONARY FUNDING APPLICATION - CAPTURE PRODUCTIONS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from Capture Productions, seeking $1,671.00 for costs associated
with filming and editing a short documentary of the 100 year old event "The
Onetangi Beach Races 2010".
Recommending that the Board consider the application.
CORRESPONDENCE RECEIVED
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Attaching for the Board's information, correspondence received from the
following:
- Brian Walker regarding roadwork on
The Strand.
- Office of the Auditor-General,
dated 2 November 2009, regarding the Waiheke Island Waste Contract.
- Dorte Wray, Junk to Funk
Coordinator, on behalf of the Waste Resource Trust Waiheke, thanking the board
for their support for the Junk to Funk event held in October.
Recommending that the correspondence, as listed, be received.
WAIHEKE POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
19 November 2009 |
Providing for the Board's information, Waiheke Police reports dated:
- 19 October 2009 - 26 October 2009
- 27 October 2009 - 1 November 2009
- 2 November 2009 - 8 November 2009
- 9 November 2009 - 15 November 2009
Recommending that the Waiheke Police reports, as listed, be received.
