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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 27 JULY 2005 AT 3:30PM
PRESENT: Mr Ray Ericson [Chairman]
  Ms Eileen Evans
  Miss Kelly-Ann Harvey
  Mr Herb Romaniuk
  Mr Tony Sears
  Councillor Faye Storer

___________________________________________

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Sears / Evans

    That the minutes of the Waiheke Community Board Meeting held on Wednesday 29 June 2005 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. WALKWAYS AND RESERVES – PETER GREEN

    Peter Green gave a presentation to the Board regarding public walkways and reserves and a lack of access to them.

    Moved: Ericson / Evans

    That Peter Green be thanked for his presentation to the Board regarding Waiheke Island public walkways and reserves.

    CARRIED

    Item 4.3 was taken at this point.

    4.2. "MINOR SAFETY WORKS" TO BUS STOP (POSITIONED ALONGSIDE 139 OCEAN VIEW ROAD) – REV. DICK THOMPSON

    Rev Dick Thompson gave a presentation to the Board regarding the bus routes on Ocean View Road.

    Moved: Ericson / Harvey

    That Rev. Dick Thompson be thanked for his presentation to the Board regarding parking on Ocean View Road.

    CARRIED

    [ATTACHMENT 4.2A]

    4.3. WALKWAYS ON WAIHEKE (wow) - ROSS GILLESPIE

    Ross Gillespie has formed a group called Walkways on Waiheke (WOW) and was in attendance to express his concerns regarding Waiheke Island's Walkways and encroachment of private properties onto public walkways.

    Moved: Ericson / Storer

    That Ross Gillespie be thanked for his presentation to the Board regarding public walkways on Waiheke.

    CARRIED

    [ATTACHMENT 4.3]

    4.4. TRANSPORT PARKING PLAN & PARKING CHARGES, MATIATIA WHARF - claude lewenz

    Claude Lewenz was in attendance to discuss the issue of Matiatia wharf, the purchase of the land and its development.

    Moved: Ericson / Sears

    1. That Board accepts Claude Lewenz as a speaker in public forum on the matter of Matiatia Transport Parking Plan and Parking Charges after 5.00pm owing to a prior commitment of his.

      CARRIED

      Moved: Ericson / Romanuik

    2. That Claude Lewenz be thanked for his presentation to the Board regarding the proposed Transport Parking Plan and Parking Charges at Matiatia wharf.

    CARRIED

    [ATTACHMENT 4.4]

    [Secretarial Note: Mr Lewenz was in attendance following item 4.11]

    4.5. TONY KING-TURNER & JANET HUNT - WAIHEKE ISLAND WETLAND INITIATIVE

    Tony King-Turner, Janet Hunt and other members of the Waiheke Island Wetland Initiative (WIWI) gave a presentation to the Board regarding the Tetoki Reserve and the adjacent Okahuiti wetland area. They also asked if the Board would write a letter of support for their application to Auckland Regional Council's environmental initiative fund.

    Moved: Ericson / Sears

    1. That representatives from the Waiheke Island Wetland Initiative be thanked for their presentation to the Board regarding their request for support from the Board for the groups application to the Auckland Regional Council's environmental initiative fund (EIF) and the proposed public meeting regarding Tetoki Reserve Okahuiti wetland complex.
    2. That the Board supports the Waiheke Island Wetland Initiative's (WIWI) application to the Auckland Regional Council's environment initiatives fund (EIF) and appoints the Chairman to provide a letter of support to WIWI.

    CARRIED

    [ATTACHMENT 4.5]

    4.6. MATAPANA RESERVE, PALM BEACH – DANIELLE MATHIESON

    Danielle Mathieson gave a presentation to the Board regarding a proposal for an upgrade of Matapana Reserve, Palm Beach.

    Moved: Ericson / Harvey

    1. That Danielle Mathieson be thanked for her presentation to the Board regarding a proposal for an upgrade at Matapana Reserve, Palm Beach.

      CARRIED

      Moved: Ericson / Storer

    2. That the Board refers the request for the upgrade of Matapana Reserve to the Waiheke Community Board Parks Team and Hauraki Gulf Island Parks officer for consideration with the view to scoping it as a 2006/07 SLIPs project.

    CARRIED

    [ATTACHMENT 4.6]

    4.7. ONETANGI BEACH STORMWATER – TREVOR DARVILL

    Trevor Darvill gave a presentation to the Board regarding stormwater at Onetangi beach and an "invention" using recycled tyres.

    Moved: Ericson / Evans

    1. That Trevor Darvill be thanked for his presentation to the Board regarding a proposal for a stormwater management system at Onetangi beach.

      CARRIED

      Moved: Ericson / Harvey

    2. That the Board supports in principle Mr Darvill's proposal for a stormwater management system at Onetangi Beach and nominates Board Member Sears to meet with Mr Darvill and the appropriate officers to discuss the proposal.

    CARRIED

    [ATTACHMENT 4.7]

    4.8. MATIATIA – SEAN DEERY

    Sean Deery expressed his thanks to the Board for the successful purchase of the land at Matiatia wharf and discussed various other issues on the agenda.

    Moved: Ericson / Sears

    That Sean Deery be thanked for his presentation to the Board regarding the following;

    • Matiatia Wharf purchase of land and possible uses for the site
    • International day for older people
    • Cycleway at Matiatia
    • Floodlights at Onetangi Sportsfield
    • Walkways on cliff sections, upkeep by private property owners
    • Okahuiti Wetland

    CARRIED

    Moved: Storer / Harvey

    1. That the matter of bright lighting at Onetangi sportspark be referred to the Manager of Auckland City Environments to investigate its compliance to the District Plan / Policy area and report back to the Board.

    CARRIED

    4.9. FOREST & BIRD, PUBLIC WALKWAYS – BRIAN GRIFFITHS

    Brian Griffith, Ranger and Acting Chairman of the Hauraki Islands' Branch of Forest & Bird presented a submission to the Board regarding Waiheke's walkway system.

    Moved: Ericson / Sears

    1. That Brian Griffiths be thanked for his presentation to the Board regarding public walkways on Waiheke.
    2. That the Board refers the submission from Brian Griffiths on behalf of the Hauraki Islands' Branch of Forest and Bird regarding public walkways on Waiheke Island to the Manager of City Planning for consideration as part of the Hauraki Gulf Island District Plan review team.

    CARRIED

    [ATTACHMENT 4.9]

    4.10. SPORT & RECREATION STRATEGY – ROGER BRYANT

    Roger Bryant gave a presentation to the Board regarding Auckland Regions sport and recreation activity strategy.

    Moved: Ericson / Sears

    That Roger Bryant be thanked for his presentation to the Board regarding sport and recreation on Waiheke Island.

    CARRIED

    [ATTACHMENT 4.10]

    4.11. HOUSEBOAT COMMUNITY – DAPHNE MITTEN

    Daphne Mitten was in attendance as a representative of the houseboat community to open up the communication between the Board and their community. Daphne explained the processes the houseboat community use with regard to their waste and grey water and other day-to-day activities, (there are currently seven houseboats at Rangihoua Creek).

    Moved: Ericson / Harvey

    That Daphne Mitten be thanked for her presentation to the Board regarding the Houseboat Community at Rangihoua Creek.

    CARRIED

    Items 3 and 10 were taken at this point.

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson / Evans

    That the reports requested/pending for July 2005 be received.

    CARRIED

  6. Top MATIATIA TRANSPORT PARKING PLAN AND PARKING CHARGES

    Moved: Ericson / Sears

    1. That the report of the Professional Services Manager, Traffic and Roading Services dated 18 July 2005, be received.

      CARRIED

      [Secretarial Note: Board Member Humaniuk requested is vote against this motion be recorded]

      Moved: Storer / Harvey

    2. That the Board defers consideration of the report of the Professional Services Manager, Traffic and Roading Services dated 18 July, 2005 until such time as the General Manage City Development provides a briefing to the Community Board to be held in advance of the Transport and Urban Linkages Committee' August 2005 meeting, and advises the Chairman of the Transport and Urban Linkages Committee of the Boards request.

      CARRIED

      Moved: Romaniuk / Harvey

    3. That the Board requests the General Manager City Development consult with the Waiheke Community Board prior to the implementation of the full user pays regime for parking at Matiatia at the front car park whilst acknowledging that the current parking pay regime for the Waiheke Infrastructure Limited car park will remain as is at $6 per day.

      CARRIED

    The meeting adjourned 6.35pm and reconvened 7.05pm

  7. Top PEDESTRIAN CROSSING FACILITY IN SURFDALE VILLAGE

    Moved: Ericson / Evans

    That the report of the Professional Services Engineer dated 18 July 2005 be received.

    CARRIED

  8. Top ROAD SEALING AND SEAL EXTENSION PROGRAMME – HAURAKI GULF ISLANDS

    Moved: Ericson / Romaniuk

    That the resolutions of the Combined Committee 23 June, 2005 meeting regarding the road sealing and seal extension programme, Hauraki Gulf Islands be received.

    CARRIED

  9. Top LETTER FROM MARGARET SLATER

    Moved: Ericson / Romaniuk

    1. That Margaret Slater be thanked for her letter to the Board dated 29 June 2005 regarding a pedestrian crossing at Matiatia wharf.
    2. That the Board requests the Manager of Traffic & Roading Services investigate a short term solution to address the safety concerns of bus and taxi use at Matiatia wharf and report back to the Board.
    3. That the Board notes the longer term solution of separating buses and taxi's at Matiatia wharf will be implemented as part of the Matiatia transport and parking plan.

    CARRIED

  10. Top WASTE WATER ANNUAL REPORT 2004/5

    Moved: Ericson / Harvey

    That the memorandum of the Waiheke Wastewater Officer dated 19 July 2005 be received.

    CARRIED

  11. Top SEAT IN MEMORY OF VIKI VAN RENEN

    Moved: Ericson / Evans

    1. That Robin Fraser be thanked for her letter regarding a seat in memory of Viki Van Renen at Enclosure Bay.
    2. That the Board refers the request for a seat in memory of Viki Van Renen to the Waiheke Community Board Parks team for consideration in terms of its location, with feedback to the Board at a future meeting.

    CARRIED

  12. Top ACQUISITION OF LAND BY GIFT – 26 AND 28 O'BRIEN RD, KAUAKARAU BAY, WAIHEKE ISLAND

    Moved: Ericson / Harvey

    1. That the report of the Property Officer dated 7 July 2005 be received.
    2. That the Board recommends to the Arts, Culture and Recreation Committee the acquisition of the land at nil consideration, with Council to pay all costs associated with the transfer and subject to the transfer document being to the satisfaction of the Corporate Solicitor in order to acquire up to 1280 m sq (subject to survey) of land at 26 and 28 O'Brien Road for addition to the adjoining Kauakarau Bay Forest Scenic Reserve.
    3. That the Board nominates the Chairman to send a letter of thanks to the landowner Lindsay Meager for the gift of land at 26 and 28 O'Brien's Road, Kauakarau Bay, Waiheke Island to the Council.

    CARRIED

  13. Top ROSS ADVENTURES KAYAKS LOCATION ON MATIATIA FORESHORE – ROSS BARNETT

    Moved: Ericson / Romanuik

    That the resolutions of the Arts, Culture and Recreation Committee 6 July 2005 meeting regarding Ross Adventures Kayaks location on Matiatia be received.

    CARRIED

  14. Top QUARTERLY UPDATE – WASTE PROJECTS FROM CITY PLANNING

    Moved: Ericson / Romanuik

    That the report of the Team Leader, Environmental Projects dated 23 June, 2005 and the resolutions from the Works Services Committee 7 July 2005 meeting regarding a quarterly update, Waste Projects from City Planning, be received.

    CARRIED

  15. Top 2005/2006 WAIHEKE ISLAND REFUSE TRANSFER STATION

    Moved: Ericson / Harvey

    1. That the resolutions of the Combined Committee 23 June 2005 meeting regarding 2005/06 Waiheke Island Refuse Transfer Station be received.

      CARRIED

      Moved: Romaniuk / Harvey

    2. That the Board advises the Manager of Resource Recovery that it notes that red refuse bag drop-off at the Refuse Transfer Station is free of drop-off fees, and that this was inadvertently omitted from the table of charges but notes that this will be added to the signage to be installed at the Refuse Transfer Station.

    CARRIED

  16. Top JEFF THOMSON SCULPTURE

    Moved: Ericson / Sears

    That the resolutions of the Arts Sub-Committee 22 June 2005 meeting regarding the Jeff Thomson Sculpture be received.

    CARRIED

  17. Top PURCHASE OF LAND AT MATIATIA

    Moved: Ericson / Evans

    1. That the press release from the Mayor's office advising of the purchase of the land at Matiatia by Auckland City Council be received.
    2. That the Board nominates the Chairman to send a letter of thanks to the Chief Executive Officer, the Mayor, Councillors with regard to their support in the purchase of the Waiheke Infrastructure land at Matiatia.

    CARRIED

  18. Top WAIHEKE PARKS TEAM MINUTES

    Moved: Ericson / Evans

    That the minutes of the Parks Team dated 27 June 2005 and 4 July 2005 be received.

    CARRIED

  19. Top MINUTES OF THE WAIHEKE ARTWORKS ADVISORY BOARD MEETING DATED 27 MAY 2005

    Moved: Ericson / Sears

    That the minutes of the Waiheke Artworks Advisory Board meeting dated 27 May 2005 be received.

    CARRIED

  20. Top CHAIRPERSON'S REPORT

    Moved: Ericson / Sears

    That the report of the Chairperson dated 19 July 2005 be received.

    CARRIED

  21. Top COUNCILLOR'S REPORT

    Moved: Ericson / Harvey

    That the July 2005 report of Councillor Storer be received.

    CARRIED

  22. Top BOARD MEMBERS' REPORTS

    22.1. BOARD MEMBER EVANS – MONTHLY REPORT

    Moved: Ericson / Romanuik

    That the report from Board Member Evans dated 18 July 2005 be received.

    CARRIED

    22.2. BOARD MEMBER HARVEY – MONTHLY REPORT

    Moved: Ericson / Sears

    That the report from Board Member Harvey dated 18 July 2005 be received.

    CARRIED

    22.3. BOARD MEMBER ROMANUIK – MONTHLY REPORT

    Moved: Ericson / Sears

    That the verbal report of Board Member Romanuik regarding the following be received;
    • Quarry landscaping
    • Board Member Romanuik's relocation of offices
    • Waiheke Island Tourism
    • Traffic Spokespersons catch-up meeting, June 2005
    • Music at Matiatia promoted by Waiheke Island Tourism

    CARRIED

    [ATTACHMENT 22.3]

    Pages n - n

    22.4. BOARD MEMBER SEARS – MONTHLY REPORT

    Moved: Ericson / Evans

    That the report of Board Member Sears tabled at the meeting be received.

    CARRIED

    [ATTACHMENT 22.4]

  23. Top GROUP ACTIVITY REPORTS

    Moved: Ericson / Harvey

    That the group activity reports for the month of June 2005 be received.

    CARRIED

  24. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Harvey

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution
    C1 Mayoral "Living Legend" Award Good Reason to withhold exists under section 7 Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
    Item No. Reason to withhold information under section 7  
    C1. To protect the privacy of natural persons, including that of deceased natural persons. [Section 7(2)(a)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8.25pm.
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