APOLOGIES
There were no apologies.
CONFIRMATION OF MINUTES
Moved: Ericson / Romaniuk
That the minutes of the Waiheke Community Board meeting held on Wednesday,
27 July 2005 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
Secretarial Note:
Prior to the start of public forum Geoff Atherfold introduced himself and his
role at the Hauraki Gulf Island Service Centre to the Board, press and public.
PUBLIC FORUM
4.1. NOISE AND VIBRATION FROM SUBRITZKY FERRIES - JOAN KIRK
Moved: Ericson / Evans
Joan Kirk addressed the Board regarding noise/vibrations from
Subritzky Ferries. She, Shona Birch, and numerous other people (who responded to
her letter in the Gulf News last week) raised the issues of constant drumming
noise and vibrations from the Subritzky ferries particularly between 6.10am -
9.35am, indicating that more than one boat is creating the problem.
A. That Joan Kirk be thanked for her presentation to the Board
regarding noise and vibration from Subritzky ferries.
B. That the Board requests that the Chairman liaise with the
Auckland Regional Council to advise on the extent of the noise vibrations across
Waiheke Island from various Subrtizkys ferries, with a view to identifying a
resolution.
CARRIED
[ATTACHMENT 4.1]
4.2. VEHICLES ON ONETANGI BEACH - Allen Davies
Moved: Ericson / Storer
Allen Davies addressed the Board regarding vehicles driving and
parking on Onetangi beach.
A. That Allen Davies from the Onetangi Residents
Association be thanked for his presentation to the Board regarding vehicles
driving along Onetangi Beach.
B. That the Board refers the matter of vehicles on
Onetangi Beach to the Manager of Traffic and Roading Services for investigation.
C. That the Board refers the matter of vehicles on
Onetangi Beach to the Manager of and Recreation and Community Services for
investigation with respect to appropriate signage on the reserve area, and
report back to the Board.
CARRIED
[ATTACHMENT 4.2]
4.3. Lease for space currently oCCUPIED by Waiheke Cinema Trust -
Clayton Skidmore-Weir
Moved: Ericson / Harvey
Clayton Skidmore-Weir addressed the Board regarding his wish to
take a lease on the Waiheke Cinema space at Artworks at a commercial market
rate.
That Clayton Skidmore-Weir be thanked for his presentation to
the Board regarding his request for a lease for the space currently occupied by
Waiheke Cinema Trust.
CARRIED
[ATTACHMENT 4.3]
4.4. FOOTPATH PRIORITIES - road safety at Te Huruhi - Denise
Roche and Ian Travers
Moved: Storer / Harvey
Denise Roche and Ian Travers addressed the Board regarding their
request to the Board for it to prioritise a footpath on the opposite side of
Donald Bruce Road during its footpath priorities process, which would allow a
safer environment for parents and children to cross the road to the School.
A. That Ian Travers, Principal of Te Huruhi Primary
School and Denise Roche be thanked for their presentation to the Board regarding
the Board's footpath priorities process and road safety issues at Te Huruhi
Primary School.
B. That the Board requests the Manager Traffic and
Roading Services undertake an assessment of existing plans for a footpath in
Donald Bruce Road with a view to splitting the project into manageable stages
for consideration by the Board during a future footpath prioritisation process.
CARRIED
4.5. Submission on the proposal to establish a CCO to purchase and
operate the Matiatia / Harbour Masters property - Sean Deery
This item was withdrawn.
4.6. Waiheke Dotterel Charitable Trust - Julia Meek AND TONY AGAR
Moved: Ericson / Harvey
Tony Agar and Julia Meek from the Waiheke Dotterel Charitable
Trust addressed the Board regarding their request from the Board for $2000.00 to
support its employment of a worker to control pests and manage people's impact
in and around the dotterel nesting area.
A. That Julia Meek, Trustee, Waiheke Dotterel
Charitable Trust, and Tony Agar be thanked for their presentation to the Board
regarding a request for discretionary funding to support the Trust's work to
protect the Dotterel colony.
B. That the Board considers this request for
discretionary funding under item 8.
CARRIED
4.7 ONETANGI TO ORAPIU ART EXHIBITION
Moved: Ericson / Sears
Cheryl Lyall of Onetangi Residents Association updated the Board
regarding progress with the Onetangi to Orapiu Art Exhibition.
That Cheryl Lyall of Onetangi Residents Association be
thanked for her presentation to the Board regarding the Onetangi to Orapiu Art
Exhibition planned for Labour Weekend October 2005.
CARRIED
[ATTACHMENT 4.7]
4.8 SPORT RECREATION AND YOUTH - ROGER BRYANT
Moved: Ericson / Sears
Roger Bryant addressed the Board regarding a sport, recreation
and youth programme on Waiheke Island.
That Roger Bryant be thanked for his presentation to the
Board regarding a proposed sports, recreation and youth programme on Waiheke
Island.
CARRIED
[ATTACHMENT 4.8]
4.9 PUBLIC SCULPTURE - JOHN FREEMAN
Moved: Storer / Evans
John Freeman addressed the Board regarding a possible sculpture
symposium (similar to a symposium held in Takapuna) or an annual event where
sculptures are created publicly and placed either temporarily or permanently
around the island.
A. That John Freeman be thanked for his presentation
to the Board regarding a public sculpture event on Waiheke.
B. That the Board nominates the Chairman to meet with
members of the art community to discuss options and plans for public sculpture
on Waiheke Island.
CARRIED
4.10 WAIHEKE COMMUNITY CINEMA TRUST - ALLISON
LIVINGSTONE AND BILLSINGH
Moved: Ericson / Evans
Allison Livingstone and Bill Singh of the Waiheke Community
Cinema Trust addressed the Board regarding the Waiheke Community Cinema Trust's
application for a community lease at the Artworks site.
That Allison Livingstone and Bill Singh of the Waiheke
Community Cinema Trust be thanked for their presentation to the Board regarding
the Waiheke Community Cinema Trust's application for a community lease at the
Artworks site.
CARRIED
REPORTS REQUESTED/PENDING
Moved: Ericson / Harvey
That the reports requested/pending for August 2005 be received.
CARRIED
MATIATIA UPDATE REPORT
Moved: Sears / Romaniuk
A. That the Board thanks Council for its foresight in
the purchase of the land at Matiatia.
B. That the Board acknowledges the financial
commitment made by Auckland City Council and the need to recover this
expenditure on a long term basis, and looks forward to working with Council on
this.
C. That the Board requests that Council defers the
decision on the user pays parking charges to the September meeting of the
Transport and Urban Linkages Committee as originally proposed, in order to
consider issues such as monthly car parking passes, half day charging and
weekend rates.
D. That the Board supports the Chairman's attendance
at the September Transport and Urban Linkages Committee to convey the views of
the Board with regards to the proposed user pays parking charges at Matiatia.
CARRIED
Moved: Ericson / Harvey
E. That the report of the Acting Group Manager, City Planning
dated 12 August 2005 regarding progress of the Council's land purchase at
Matiatia be received.
CARRIED
Moved: Ericson / Evans
F. That the Board supports receiving a regular update report
regarding the finalisation of Plan Change 38, the planning framework for
Matiatia, parking, funding of the land acquisition and the development of
Matiatia.
CARRIED
Moved: Ericson / Sears
G. That the Board nominates Councillor Storer, Chairman Ericson and
Board Member Harvey, and further supports approaching representatives from CAPOW
and others to join either a working party to support the development of a design
brief for the proposed design competition at Matiatia and/or a separate
reference group.
CARRIED
Moved: Ericson / Sears
H. That the Board thanks the General Manager City Development, the
Manager City Planning, the Manager Traffic and Roading Services and the
Professional Services Manager for providing an update briefing to the Board on
Matiatia, following the Board's resolution of its July 2005 meeting of Ocean
View Road.
CARRIED
Secretarial Note: Items 13, 22 and 23 were taken at this time
The meeting adjourned at 6.55pm and reconvened 7.30pm
ONEROA DIRECTIONAL SIGNAGE
Moved: Ericson / Storer
A. That the report of the SLIPs co-ordinator dated 1 August 2005 be
received.
B. That the Board requests that the Manager Traffic and Roading
Services consider installing standard pedestrian signage and nominates Board
Members Romaniuk and Evans to liaise on signage siting/type in Oneroa.
CARRIED
Moved: Storer / Harvey
C. That the Board refers the matter of the damage of the Oneroa
directional signage (SLIPs project) to the Manager Community Planning advising
that the project was approved in good faith by the Board, and it is
dissatisfied that the end product was not suitable for the purpose for which it
was intended, and requests that future practices and procedures over purchasing
be examined in the light of this project.
CARRIED
DISCRETIONARY FUNDING
Moved: Ericson / Sears
That the Board allocates funds from its 2005/06 Discretionary
Funding budget as follows:
(i) Up to $200.00 towards the 2005 Good Citizens
Award.
(ii) $1,000.00 towards supporting the work to protect
the Dotterels undertaken by the Waiheke Dotterel Guardians Charitable Trust.
CARRIED
URGENT DECISION - DISCRETIONARY FUNDING - INTERNATIONAL DAY OF
THE OLDER PERSON
Moved: Sears / Romaniuk
That the urgent decision of Chairman Ericson and Deputy
Chairman Harvey regarding discretionary funding for the International Day of the
Older Person be noted.
CARRIED
WAIHEKE ISLANDS WETLAND INITIATIVE (WIWI): LETTER OF SUPPORT TO
ARC ENVIRONMENTAL INITIATIVES FUND
Moved: Ericson / Evans
That the letter of support from the Board in respect of the
Waiheke Island Wetland Initiative application to the Auckland Regional Council
Environmental Initiative Fund be noted.
CARRIED
WAIHEKE RECREATION CENTRE TRUST
Moved: Ericson / Sears
That the report of the Recreation Planner date 18 July 2005
and the resolutions of the Arts, Culture and Recreation Committee dated 3 August
2005 regarding the Waiheke Recreation Centre Trust be received.
CARRIED
LICENCE TO OCCUPY, WAIHEKE ISLAND RUGBY CLUB
INCORPORATED
Moved: Ericson / Storer
That the resolutions from the Arts Culture and Recreation
Committee 2 August, 2005 meeting regarding the Licence to Occupy, Waiheke Island
Rugby Club Incorporated be received.
CARRIED
HAURAKI GULF ISLAND 2005/2006 SEAL EXTENSIONS
Moved: Ericson / Sears
That the report and resolutions of the Transport and Urban
Linkages 10 August, 2005 meeting regarding Hauraki Gulf Island 2005/2006 Seal
Extensions be received.
CARRIED
JUNK TO FUNK
Moved: Ericson / Evans
That the correspondence of Heidi Robertson dated 25 July 2005
regarding the 2005 Junk to Funk event be received.
CARRIED
BYLAW REVIEW PROGRAMME
Moved: Ericson / Sears
That the report of the Manager - Isthmus & Islands dated 1
July, 2005 and the resolutions from the Planning & Regulatory Committee 21 July,
2005 meeting regarding the Bylaw Review Programme be received.
CARRIED
DRAFT ALCOHOL STRATEGY - HOURS OF OPERATION FOR LICENSED PREMISES
IN THE CBD
Moved: Ericson / Harvey
A. That the memorandum from the Group Manager,
Community Planning dated 1 August, 2005 be received.
B. That the Board nominates Board Members
Sears to make a submission on behalf of the Board regarding the hours of
operation for licensed premises in the CBD within Council's Draft Alcohol
Strategy noting that the deadline for submissions is 2 September 2005.
CARRIED
PROCESS FOR CONSULTATION ON EXPENSE POLICY
Moved: Ericson / Harvey
A. That the memorandum of the Business Services
Manager dated 22 July, 2005 be received.
B. That the Board forms a working party consisting of
Chairman Ericson and Board Members Sears and Romaniuk to make a submission on
behalf of the Board regarding the current elected representatives Expense
Policy, noting that the deadline for submissions is 29 August 2005.
CARRIED
2005 / 2006 DRAFT ANNUAL PLAN SUBMISSION RESPONSE
Moved: Harvey / Ericson
A. That the memorandum from the Manager Democracy
Services dated 5 August 2005 be received.
B. That the Board advises the Manager Democracy
Services that input from Community Boards to the Annual Plan process starts too
late for meaningful local input, and requests that Community Boards be involved
earlier in the process (around the time of Annual Plan Direction Setting) to
identify local concerns that may be suitable for consideration within the Annual
Plan process.
C. That the Board refers resolutions A-C to all
Community Boards for their comment.
CARRIED
WAIHEKE TRANSFER STATION UPDATE
This item was withdrawn.
AWAAWAROA BAY EASEMENTS
Moved: Ericson / Romaniuk
A. That the information from Councillor Storer
regarding public access to Awaawaroa Bay Road be received.
B. That the Board requests a memorandum
report from the Group Manager Property/Community Planning to formally advise the
board on the status of Awaawaroa Bay easements, including a map.
CARRIED
INTERNATIONAL DAY OF THE OLDER PERSON
Moved: Ericson / Sears
A. That the report of Board Member Evans regarding the
International Day of the Older Person be received.
B. That the Board thanks Board Member Evans for her
work in organising the event to celebrate the International Day of the Older
Person.
CARRIED
MUSIC AT MATIATIA
Moved: Ericson / Sears
A That the report of Board Member Romaniuk regarding
Music at Matiatia dated 17 August 2005 be received.
CARRIED
Moved: Ericson / Harvey
B. That the Board supports the four week trial to play
music at Matiatia Wharf for weekend ferries arriving at Matiatia that have
departed from Auckland between 9.00am and noon commencing Saturday 27 August
2005 subject to the trial being reported back to the Board at a future meeting.
CARRIED
Moved: Ericson / Sears
C. That the Board notes that the project is to be
managed by Waiheke Island Tourism and at no cost to the Board/Auckland City
Council.
CARRIED
Moved: Ericson / Sears
D. That the Board refers these resolutions regarding
Music at Matiatia to the Manager Professional Services for his final sign off
prior to implementation on Saturday 27 August 2005.
CARRIED
TRAFFIC SPOKESPERSONS CATCH-UP MEETING
Moved: Ericson / Harvey
That the minutes of the Traffic Spokespersons Catch-up
meeting dated 15 June, 2005 be received.
CARRIED
CHAIRMAN'S REPORT
Moved: Ericson / Evans
A. That the report of the Chairman dated 17 August,
2005 be received.
B. That the Board requests that Board Member Harvey
attend a meeting of the Te Huruhi High School Student Council to discuss ideas
for Waiheke Island's young people.
CARRIED
COUNCILLORS' REPORTS
Moved: Ericson / Evans
That the report of Councillor Storer dated 22 June, 2005 be
received.
CARRIED
BOARD MEMBERS' REPORTS
26.1. BOARD MEMBER EVANS - MONTHLY REPORT
Moved: Ericson / Romaniuk
That the report of Board Member Evans dated 16 August, 2005
be received.
CARRIED
26.2. BOARD MEMBER SEARS - MONTHLY REPORT
Moved: Ericson / Evans
That the report of Board Member Sears dated 17 August, 2005
be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Ericson / Harvey
That the group activity reports be received.
CARRIED
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
Moved: Ericson/Harvey
That the public be excluded from the following part(s) of the
proceedings of this meeting.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to each
matter, and the specific grounds under Section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
are as follows:
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Ground(s) under section 48(1) for the passing of this
resolution |
|
C1. |
Good Citizens Award |
Good Reason to withhold exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of
the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that Act
which would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public are as follows:
| Item No. |
Reason to withhold information under section
7 |
|
| C1. |
To protect the privacy of natural persons,
including that of deceased natural persons. |
[Section 7(2)(a)] |
CARRIED
There being no further business the Chairman declared the meeting closed at
8:58 pm.
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