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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 26 OCTOBER 2005 AT 3:30PM

PRESENT: Mr Ray Ericson [Chairman]
  Ms Eileen Evans
  Miss Kelly-Ann Harvey
  Mr Tony Sears
  Councillor Faye Storer

___________________________________________

  1. Top APOLOGIES

    Moved: Ericson / Harvey

    That the apology from Board Member Romaniuk for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Ericson / Sears

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 28 September 2005 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. SCALE MODEL OF WAIHEKE ISLAND – KONRAD WOLMARANS

    Conrad Wolmarans resident on Waiheke gave a presentation to the Board regarding a scale model of Waiheke to help promote tourism in Waiheke.

    Moved: Ericson / Evans

    1. That Conrad Wolmarans from Waiheke Scale Model Club be thanked for his presentation to the Board regarding a scale model to advertise places on Waiheke.
    2. That the Board supports the project in principle and refers the concept of a model of Waiheke Island to be housed in the Matiatia wharf building, to the Manager Professional Services for assessment and feedback to the Board.

    CARRIED

    4.2. NEWTON RESERVE– ROSS GILLESPIE

    Ross Gillespie was in attendance with regard Newton Reserve consents.

    Moved: Ericson / Sears

    That Ross Gillespie be thanked for his presentation to the Board regarding the report on the Board's September 2005 agenda regarding Newton Reserve.

    CARRIED

    [ATTACHMENT 4.2]

    4.3. PROPOSAL FOR FUNDRAISING FOR A COMMUNITY POOL – CHRIS RICHARDSON

    Chris Richards gave a presentation to the Board regarding a proposal to raise funds for a community swimming pool by asking visitors for a donation.

    Moved: Ericson / Evans

    1. That Chris Richardson be thanked for his presentation to the Board regarding a proposal to raise funds for a community swimming pool.

    CARRIED

    Moved: Harvey / Evans

    1. That the Board approves the Chairman discuss with the Manager of Professional Services options regarding Christopher Richardson's request for a proposal to raise funds for a community swimming pool.

    CARRIED

    4.4. FUTURE OF MATIATIA & THE WAIHEKE'S LIBRARY - EILEEN BOGHURST

    Eileen Boghurst was in attendance to discuss various items on the Board's agenda for this meeting.

    Moved: Ericson / Sears

    That Eileen Boghurst be thanked for her presentation to the Board regarding the following;

    • Future of Matiatia
    • Parking at Matiatia
    • Location of Waiheke Island's Library
    • RSA Recent Extensions

    CARRIED

    [ATTACHMENT 4.4]

    4.5. PUBLIC TRANSPORT – BASIL HOLMES

    Basil Holmes gave a presentation to the Board regarding a press release in the New Zealand Herald today (26/10/05) regarding accessible public transport for the rising number of disabled citizens.

    Moved: Ericson / Harvey

    1. That Basil Holmes be thanked for his presentation to the Board regarding public transport access for the disabled.

    CARRIED

    Moved: Harvey / Evans

    1. That the Board requests that the Ward Manager obtains a copy of the Accessible Journey, Human Rights Commission Report on transport accessibility for distribution to the Board.

    CARRIED

    [ATTACHMENT 4.5]

    4.6. SPORT & RECREATION – ROGER BRYANT

    Roger Bryant was in attendance to update to the Board regarding recent activities with regard to Sport and Recreation on Waiheke Island and his concerns regarding the development of Matiatia.

    Moved: Ericson / Harvey

    That Roger Bryant be thanked for his presentation to the Board regarding Sport and Recreation and the future development of Matiatia.

    CARRIED

    4.7. MATIATIA WORKING PARTY – CHRISTOPHER WRAGGE

    Christopher Wragge gave a presentation to the Board on behalf of the Waiheke Island Sustainable Development Group (WISDG) regarding strategic issues for the future of Matiatia.

    Moved: Ericson / Harvey

    That Christopher Wragge, representing the Waiheke Island Sustainable Development Group (WISDG) be thanked for his presentation to the Board regarding strategic issues for the future development of Matiatia.

    CARRIED

    [ATTACHMENT 4.7]

    4.8. NEWTON ROAD RESERVE – SEAN DEERY

    Sean Deery gave a presentation regarding Newton Road Reserve and the walkway to Fisherman's Rock.

    Moved: Ericson / Harvey

    That Sean Deery be thanked for his presentation to the Board regarding Newton Road Reserve and the walkway to Fisherman's Rock.

    CARRIED

    4.9. ALLEN DAVIES

    Allen Davies gave a presentation to the Board regarding his concerns noted in his role as a local bus driver.

    Moved: Ericson / Sears

    That Allen Davies be thanked for his presentation to the Board regarding;

    • Bus Stops
    • Renaming roads on Waiheke
    • Servicing of the public toilets at Matiatia, especially over long weekends

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson / Evans

    That the reports requested/pending report for October 2005 be received.

    CARRIED

  6. Top OPTIONS FOR DESIGNING THE FUTURE OF MATIATIA

    Moved: Ericson / Harvey

    1. That the Board thanks the Acting Group Manager City Planning for her attendance and verbal update to the Board regarding options for designing the future of Matiatia.
    2. That the report of the Acting Group Manager City Planning and the resolutions of the Urban Strategy and Governance Committee 10 October, 2005 meeting regarding Options for Designing the Future of Matiatia be received.
    3. That the Board refers the matter of the nomination of community representatives to participate on the working party to develop the brief for designing the future of Matiatia to the Confidential Agenda of this meeting.

    CARRIED

  7. Top PARKING CONGESTION IN TUI STREET – WILFE JONES

    Moved: Ericson / Sears

    That the report of the Professional Services Engineer dated 14 October, 2005 be received.

    CARRIED

  8. Top UPDATE ON MATIATIA PARKING PLAN

    Moved: Ericson / Sears

    1. That Andrew Allen, Professional Services Engineer and Neill Forgie, Manager, Professional Services be thanked for their attendance.
    2. That the report of the Professional Services Engineer dated 18 October, 2005 be received.

    CARRIED

    [Secretarial Note: Meeting adjourned at 5.35pm and reconvened at 6.10pm]

  9. Top DISCRETIONARY FUNDING 2005/06

    9.1. HOMERSHAM RESERVE TOILET

    Moved: Ericson / Sears

    1. That the Board allocates up to $1,000 from its 2005/06 discretionary funding account for the installation of a porta-loo at Homersham Reserve for 6 weeks over the Christmas period if required.

    CARRIED

    Moved: Storer / Harvey

    1. That the Board requests the Ward Manager provides an update on Homersham Reserve SLIPs project at the Boards November 2005 meeting.

    CARRIED

    9.2. RAKINO ISLAND RATEPAYERS ASSOCIATION

    Moved: Ericson / Sears

    1. That the Board allocates $1000.00 from its 2005/06 discretionary funding account to the Rakino Ratepayers Association for their 2006 Jazz Festival.
    2. That the Ward Manager advises the Rakino Island Ratepayers Association of Auckland City's Community Board Local Funding scheme and requests that future applications be forwarded to Recreation and Community Services appropriately.

    CARRIED

  10. Top FUTURE DEVELOPMENT OF THE ARTWORKS CULTURAL QUARTER

    Moved: Ericson / Harvey

    1. That the Board refers the resolution of the June 2004 Artworks Advisory Board meeting;

      That the Artworks advisory board recommends to the Community Services Committee and Recreation and Events Committee that the future Artworks site include the following facilities: Library, Theatre, Art Gallery, Visitor Information Centre, Citizens Advice Bureau, Cinema, Museum (Whittakers), car parking for both onsite and commercial requirements, food outlets (coffee bar and restaurant), studio's for small retail / craft workshops and/or outlets and seeks $60,000 to fund a feasibility study for the site.

      to the Community Development and Equity Committee advising that the Board endorses the range of activities that should be on Artworks site.

    2. That the Board advises the Community Development and Equity Committee that it strongly supported the retention of the library in Oneroa in a purpose built building in its submission to the draft Annual Plan process 2005/6
    3. That the Board requests that the Ward Manager arranges a working party consisting of available Community Board members, the Chairman of the Artworks Advisory Board and the Managers Community Planning and Property Group, to discuss a vision for the future development of the Artworks Cultural Quarter.
    4. That the Board advises the Community Development and Equity committee that it offers up to $30,000 of its SLIPs budget towards the preparation of a concept plan for the Artworks Cultural Quarter.

    CARRIED

  11. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)CRITERIA

    Moved: Ericson / Sears

    1. That the report dated 19 September 2005 from the Community Board Services Manager be received.
    2. That the Board endorses the SLIPs criteria outlined in the report dated 19 September 2005 from the Community Board Services Manager.

    CARRIED

  12. Top WAIHEKE WASTEWATER MEETING MINUTES

    Moved: Ericson / Sears

    1. That the minutes of the Waiheke Wastewater meeting dated 7 October 2005 be received.

    CARRIED

    Moved: Ericson / Sears

    1. That the Board requests that the Works and Services Committee consider the purchase of land on Waiheke Island to create a Council owned septage disposal site to provide a long term disposal option, and to future-proof this provision should one of the current sites cease to operate.
    2. That the Board refers the Waiheke Wastewater issue to the Board's November 2005 meeting as part of their 2005/06 Annual Plan submission.

    CARRIED

  13. Top WAIHEKE COMMUNITY ART GALLERY PERFORMANCE REVIEW 2005

    Moved: Ericson / Evans

    That the report of the Arts and Funding Advisor and the resolutions of the Community Development and Equity Committee regarding Waiheke Community Art Gallery Performance Review 2005 be received.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    Moved: Ericson / Evans

    1. That the report of the Chairman tabled at the meeting dated 19 October, 2005 be received.
    2. That the correspondence from the Senior Citizen's Club dated 19 October 2005 with an invitation to the Board to their garden party, 9 November, 2005 at 12 noon be received.

    CARRIED

    [ATTACHMENT 14]

  15. Top COUNCILLORS' REPORTS

    Moved: Ericson / Sears

    1. That the report of Councillor Storer dated 19 October, 2005 be received.
    2. That the verbal update from Councillor Storer regarding the following be received;
      • Update regarding new HGI Parks Officer
      • Picnic Table behind CAB
      • Oneroa Beach Picnic table be replaced
      • Artworks Visitor information centre relocation
      • Onetangi Sports Park
      • Ray White Site
      • Ministry of Education $7,000 any ideas from the Board welcome
      • Alison Park – site for the Ringatu III Sculpture
      • Island Bay
      • Te Toki SLIPs proposals

    CARRIED

  16. Top BOARD MEMBERS' REPORTS

    16.1. BOARD MEMBER EVANS – MONTHLY REPORT

    Moved: Ericson / Sears

    That the report of Board Member Evans dated 19 October, 2005 be received.

    CARRIED

    16.2. BOARD MEMBER Harvey – MONTHLY REPORT

    Moved: Ericson / Evans

    That the verbal report of Board Member Harvey regarding the following be received;

    • New Ministers of Youth Affairs
    • New Minister of Local Government
    • Matiatia Planning
    • Planning Hearing

    CARRIED

    16.3. BOARD MEMBER SEARS – MONTHLY REPORT

    Moved: Ericson / Storer

    That the verbal report of Board Member Sears regarding the following be received;

    • Website
    • Signs and Parking at Onetangi Beach
    • Sculpture

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Ericson / Harvey

    That the group activity reports for the month of September 2005 be received.

    CARRIED

  18. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Harvey

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution
    C1. Waiheke Wastewater Minutes Good Reason to withhold exists under section 7 Section 48(1)(a)
    C2. Options for Designing the Future of Matiatia Good Reason to withhold exists under section 7 Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No. Reason to withhold information under section 7  
    C1. To protect the privacy of natural persons, including that of deceased natural persons. [Section 7(2)(a)]
    C2. To protect the privacy of natural persons, including that of deceased natural persons. [Section 7(2)(a)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7.30pm.
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