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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 23 NOVEMBER 2005 AT 3:30PM
PRESENT: Mr Ray Ericson [Chairman]
Miss Kelly-Ann Harvey [Deputy Chairman]
Ms Eileen Evans
Mr Herb Romaniuk
Mr Tony Sears
Councillor Faye Storer

The Chairman opened the meeting and congratulated Board Member Harvey on her engagement and Board Members Evans and Romanuik on becoming grandparents.

The meeting then observed a moments silence in acknowledgement of the passing of a long standing community volunteer, Alan Boghurst.

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Ericson / Harvey

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 26 October, 2005 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

    [Secretarial Note: The Chairman introduced Gary Wilton, Parks Officer for the Hauraki Gulf Islands to the Board and public present at the meeting]

  4. Top PUBLIC FORUM

    Item 4.10 was taken at this time.

    4.1. WAIHEKE ISLAND ISSUES - BRIAN MCKIBBIN

    Brian McKibbon gave a presentation to the Board regarding various issues on Waiheke Island.

    Moved: Ericson / Sears

    1. That Brian McKibbon be thanked for his presentation to the Board regarding;
      • Rubbish bin at Matiatia lookout
      • Ferry sign at Matiatia lookout
      • "No Dogs or Bikes" Council sign
      • ATM machine at ferry terminal
    2. That the Board refers matter of a bin and a sign to the ferry at Matiatia lookout to the Hauraki Gulf Island Parks Officer for investigation and feedback to the Board.

    CARRIED

    4.2. NEIGHBOURHOOD SUPPORT – SELMA TAYLOR

    Selma Taylor, Neighbourhood Support, Auckland City gave a presentation to the Board regarding projects which the organisation is involved in and looking to introduce these to Waiheke, ie; newsletter.

    Moved: Ericson / Harvey

    That Selma Taylor from Neighbourhood Support, Auckland City be thanked for her presentation to the Board regarding a neighbourhood newsletter on Waiheke Island.

    CARRIED

    4.3. WAIHEKE PONY CLUB

    This item was referred for discussion under item 11.

    4.4. KARMA HAIRDRESSERS SIGNAGE – LISA PEPE

    Lisa Pepe from Karma Hairdressers gave a presentation to the Board regarding the salon's signage, its non-compliance and other non-complying signs on Waiheke Island.

    Moved: Ericson / Sears

    That Lisa Pepe from Karma Hairdressers be thanked for her presentation to the Board regarding signage of the salon and that her submission be referred to the General Manager, City Development for investigation and feedback to the Board.

    CARRIED

    [ATTACHMENT 4.4]

    4.5. AUCKLAND EASTERN SUBURBS – RAY TOMAN

    Ray Toman from Auckland Eastern Suburbs gave a presentation to the Board regarding the next census.

    Moved: Ericson / Harvey

    That Ray Toman, Area Manager for Auckland Eastern Suburbs be thanked for his update to the Board regarding the next census.

    CARRIED

    [ATTACHMENT 4.5]

    4.6. WAIHEKE ISLAND COMMUNITY CINEMA (WICC) – JESH JASKIEWICZ

    Jesh Jaskiewicz gave a presentation to the Board regarding a proposal to hold outdoor cinema fund raising events (towards the community swimming pool) at the Onetangi Sports Park.

    Moved: Ericson / Evans

    1. That Jesh Jaskiewicz be thanked for his presentation to the Board regarding a request to hold outdoor cinema fund raising events at the Onetangi Sports Park, towards the Community Swimming Pool.
    2. That the Board supports in principle the request from the Waiheke Community Cinema to hold outdoor cinema fund raising events at the Onetangi Sports Park, towards the Community Swimming pool and refers the matter to the Hauraki Gulf Parks Officer and the Waiheke Parks Spokespersons Group.

    CARRIED

    4.7. WAIHEKE COMMUNITY ART GALLERY – PENNY ERICSON

    Penny Ericson from the Waiheke Community Art Gallery gave a presentation to the Board regarding storage for the gallery.

    Moved: Ericson /

    1. That Penny Ericson be thanked for her presentation to the Board regarding the Waiheke Community Art Gallery's request for additional storage.
    2. That the Board notes that the Chairman of the Artworks Advisory Board will respond directly to Penny Ericson.
    3. That the Board refers the Waiheke Community Art Gallery's issue of limited storage, short and long term, to the Manager of Property for consideration.

    CARRIED

    [ATTACHMENT 4.7]

    Items 4.9, 4.10 and 4.11 were taken at this point

    4.8. MATIATIA ACTION GROUP – SANDY HALL and Lynette ReEd

    Moved: Romaniuk / Sears

    1. That the Board approves receiving the presentation from Sandy Hall, Matiatia Action Group regarding the future of Matiatia at such time as she arrives.

      CARRIED

      Sandy Hall and Lynette Reed from the Matiatia Action Group presented a petition to the Board containing 965 signatures with the following prayer.

      We the undersigned, petition the Auckland City Council (ACC) to suspend its decision to apply parking charges at Matiatia immediately.

      We further petition that the ACC does not introduce fee-based parking here, or at any other location on the island, for reasons which include the following;

      • There has been insufficient consultation with the affected public on this decision. ACC has not fulfilled its obligation under the Local Government Act 2002 in this regard.
      • Waiheke commuters are already unfairly targeted by wharf taxes and unsubsidized ferry fares. Families, superanuitants, students, as well as clubs and sports teams, will also suffer from these unfair costs.
      • Where ferry routes originate on the isthmus, there are free park and ride facilities in close proximity to the wharves.
      • The lack of public transport alternatives in many areas of the island.
      • The economic and social impact fee-based parking will have on the already low average income of Island residents.
      • The economic impact this will have on local business.
      • The absence of any need, other than long-term revenue gathering.

      Moved: Ericson / Sears

    2. That the Board thanks Sandy Hall and Lynette Reed for their presentation to the Board regarding the future of Matiatia.
    3. That the Board receives the petition of the Matiatia Action Group and refers it to the Mayor, Deputy Mayor and Councillors for consideration noting that a request to formally present the original to full Council will be made.

    CARRIED

    [ATTACHMENT 4.8]

    4.9. stone carving project, onetangi beach – william galpin

    William Galpin an artist from Wellington gave a presentation to the Board regarding his sculpture work with the public, and his request for funding for a project on Waiheke.

    Moved: Ericson / Evans

    1. That William Galpin be thanked for his presentation to the Board regarding a project for a stone carving on Waiheke Island.

      CARRIED

      Moved: Ericson /

    2. That the Board refers the request of William Galpin for a stone carving on Waiheke Island to the Hauraki Gulf Islands parks officer and the Waiheke Parks spokesperson Group to consider in respect of location and Council's policy details.
    3. That the Board approves in principle the stone carving project presented by William Galpin and considers the request for funding under item 11.

    CARRIED

    [ATTACHMENT 4.9]

    4.10. MATIATIA DEVELOPMENT PROCESS – CLAUDE LEWENZ

    Claude Lewenz gave a presentation to the Board regarding parking at Matiatia and the nominations for the Working Party to Prepare the Design Brief for the Future of Matiatia.

    Moved: Ericson / Sears

    That Claude Lewenz be thanked for his presentation to the Board regarding the Matiatia Development process.

    CARRIED

    [ATTACHMENT 4.10]

    4.11. sustainable practices in Auckland City – Christopher Wragge

    Christopher Wragge was in attendance to give his support to the report Councillor Storer and Fryer are preparing for the Urban Strategy and Government Committee.

    Moved: Ericson / Evans

    That Christopher Wragge be thanked for his presentation to the Board regarding sustainable practices in Auckland City.

    CARRIED

    [ATTACHMENT 4.11]

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson / Evans

    That the reports requested/pending report for November, 2005 be received.

    CARRIED

  6. Top REVIEW OF WASTE MANAGEMENT PLAN – HAURAKI GULF ISLANDS SECTION

    Moved: Ericson / Romaniuk

    1. That the report of the Senior Environmental Policy Analyst dated 8 November, 2005 be received.
    2. That the Board appoints Board Member Harvey to attend a future focus group meeting for the Hauraki Gulf Islands section of the Waste Management Plan.

    CARRIED

  7. Top COMMUNITY EDUCATION AT WAIHEKE HIGH SCHOOL

    Moved: Ericson / Romaniuk

    That the Board appoints Board Member Harvey to represent the Board at the Waiheke High School community education advisory group.

    CARRIED

  8. Top ONETANGI TOILET INSTALLATION UPDATE

    Moved: Ericson / Harvey

    1. That the report of the Project Manager, Parks & Streetscapes dated 8 November, 2005 be received.
    2. That the Board requests the Ward Manager obtains a copy of the design changes for the Onetangi Toilet installation for Board Member Sears as the Board's SLIPs project spokesperson.

    CARRIED

  9. Top AWAAWAROA BAY ROAD, WAIHEKE ISLAND – RIGHT OF WAY EASEMENTS

    Moved: Ericson / Sears

    That the report of the Corporate Solicitor dated 28 October, 2005 regarding Awaawaroa Bay Road, Waiheke Island, Right of Way Easements be received.

    CARRIED

  10. Top WAIHEKE PARKS SPOKESPERSONS GROUP MEETING

    Moved: Ericson / Sears

    1. That the minutes of the Waiheke Parks Spokespersons Group Meetings held on 3 October and 7 November 2005 be received.
    2. That the Board supports in principle a launch for the Waiheke walkways brochure and refers the matter to the Hauraki Gulf Islands Parks Officer for progress.
    3. That the Board requests the Ward Manager write to the Onetangi Ratepayers Association to request that it further investigates vehicle access on their leased area from the existing driveway.
    4. That the Board approves and requests the Hauraki Gulf Islands Parks Officer that the $7,000 paid by the Ministry of Education for the use of Blackpool Reserve, be used to replace the boundary fence on Nikau Road with bollards, and that any surplus funds be used to replace the boundary fence on the Rata Street boundary.
    5. That the Board requests the Waiheke Parks Spokespersons Group discuss options for possible sale of reserves and that this be reported to the next meeting of the Waiheke Community Board.

    CARRIED

    The meeting adjourned at 5.35pm and reconvened at 6.05pm

  11. Top DISCRETIONARY FUNDING 2005/06

    Moved: Ericson/Sears

    1. That the Board allocates up to $750 from its 2005/06 discretionary funding budget to purchase a new Waiheke "Previous Chairman and Councillors" Honour Board.

    CARRIED

    Moved: Storer/Ericson

    1. That the Board allocates $1,836 from its 2005/06 discretionary funding budget to the Waiheke Pony Club for its boundary fencing.

    CARRIED

    [Secretarial Note: Board Member Romaniuk wished his vote against resolution A & B be recorded.]

  12. Top RENAMING OF OCEAN VIEW ROAD

    Moved: Romaniuk / Ericson

    That the information supplied by Board Member Romaniuk regarding a route finder sign [Oneroa to Orapui] along Ocean View Road and other Roads on Waiheke be received.

    CARRIED

  13. Top MUSIC AT MATIATIA

    Moved: Ericson / Storer

    1. That the verbal update from Board Member Romaniuk regarding the trial of music at Matiatia Wharf be received.
    2. That the Board requests the Manager of Traffic & Roading Services investigate the vandalism of the sound equipment at Matiatia wharf and that this be repaired accordingly.
    3. That the Board approves the continuation of the music trial at Matiatia until February 2006 subject to the approval of the Professional Services Manager.

  14. Top FUTURE DEVELOPMENT OF THE ARTWORKS CULTURAL QUARTER

    Moved: Ericson / Sears

    That the information regarding the future development of the Waiheke Artworks Cultural Quarter be received.

    CARRIED

  15. Top WAIHEKE ISLAND LIBRARY AND SERVICE CENTRE DEVELOPMENT – PROPOSAL TO ESTABLISH COUNCIL WORKING PARTY

    Moved: Ericson / Evans

    1. That the report of the Group Manager, Libraries and Group Manager, Auckland City Environments dated 27 October, 2005 and the resolutions of the Community Development and Equity Committee 9 November, 2005 meeting be received.
    2. That the Board appoints the Chairman and Cr Storer to the Council working party for the development of the Waiheke library and service centre.

    CARRIED

  16. Top WAIHEKE COMMUNITY THEATRE PERFORMANCE REVIEW 2005

    Moved: Ericson / Evans

    That the report of the Arts and Funding Advisor and the resolutions of the Community Development and Equity Committee

    CARRIED

  17. Top FACILITIES PARTNERSHIP PROPOSALS FOR THE 2006/2007 FINANCIAL YEAR – STAGE THREE ASSESSMENT

    Moved: Ericson / Sears

    That the resolutions from the Arts, Culture and Recreation Committee 2 November 2005 meeting be received.

    CARRIED

  18. Top RAKINO ISLAND COMMUNITY HALL

    Moved: Ericson / Evans

    That the report of the Team Leader, Community Venue Maintenance be received.

    CARRIED

  19. Top 2005/06 SLIPS 'WASH UP'

    Moved: Ericson / Romaniuk

    1. That the Board approves the following projects for funding from its remaining 2005/2006 SLIPs budget:
      Project Amount Spokesperson
      Waiheke Musical Museum Trust Grant $30,000 Eileen Evans
      Ringatu III Sculpture installation

      NB: This budget is to be ring-fenced and frozen subject to revised quotes being approved, and any surplus funds from the Ringatu III installation being allocated to the existing Waiheke walkways signage project.

      		 $16,302 Cr Storer and

      Ray Ericson
      TOTAL $46,302

      CARRIED

      Moved: Storer / Erison

    2. That the Board deletes the proposed Onetangi Cemetery New Burial Plot Development SLIPs project and refers the issue of preparation of the cemetery to the Manager of Recreation and Community Services as the Board considers that this project is not a suitable Community Board SLIPs project, and should be referred on as either a capital or operational works project.

    CARRIED

  20. Top 2006/2007 SLIPS PROJECTS

    Moved: Ericson / Storer

    1. That the Board notes the need to submit projects for scoping for consideration as 2006/2007 SLIPs projects to the ward manager by 30 November 2005.
    2. That the Board deletes the following projects from its proposed 2006/07 SLIPs list;
      1. Rocky Bay BBQ – this has been completed.
      2. Project Oneroa Strand 3 of 7 Street Furniture – this is being provided by the Islands' street furniture benefactor.
      3. Oneroa Mainstreet Lighting / Footpath Upgrade Stage 1 of 3 Concept and Estimates – not a priority.

    CARRIED

  21. Top PROVISION FOR URGENT DECISIONS

    Moved: Ericson / Romaniuk

    That the Chairman and the Deputy Chairman and in the absence of either, one other Board Member, be delegated to make urgent decisions over the 2005/2006 summer recess, with any decisions being reported to the Board's February 2006 meeting.

    CARRIED

  22. Top AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION

    Moved: Romaniuk / Sears

    That the Board approves $250 from its 2005/06 discretionary funding budget for the payment of the annual membership of the Auckland Regional Community Boards Association subscription.

    CARRIED

  23. Top URGENT DECISION – WORKING PARTY TO PREPARE THE DESIGN BRIEF FOR THE FUTURE OF MATIATIA

    Moved: Ericson / Sears

    1. That the Board considers the issue of appointing community representatives to the working party to prepare the design brief for the future of Matiatia under the confidential agenda of this meeting.

    CARRIED

    Under the confidential agenda the Board resolved to move the following minutes from its 26 October 2005 meeting into the open minutes of this meeting.

    1. That the Board approves Chairman Ericson as one of the Waiheke Community representatives for the Working Party to develop the brief for designing the future of Matiatia
    2. That the Board approves that the two remaining Waiheke Community representatives be identified by way of a press release from the Chairman calling for public nominations substantiated by credentials, to the Ward Manager by Wednesday 9 November 2005.
    3. That the Board selects two Community representatives by way of urgent decision from received nominations to participate in the Working Party to develop the brief for designing the future of Matiatia.
    4. That the Board requests the Ward Manager report back on the outcome of the request for nominations to participate in the Working party to develop brief for designing the future of Matiatia to the Board's November 2005 meeting.

    Under the confidential agenda the Board also resolved to move the following resolution into the open minutes of this meeting.

    1. That the Board nominates Barry Rae and Martin Green to join Chairman Ericson as the Waiheke representatives of the working party to develop a design brief for the future development of Matiatia, and that this resolution be moved into the open section of these minutes.

  24. Top 2006/2007 ANNUAL PLAN DIRECTION SETTING [APDS]

    Moved: Ericson / Harvey

    1. That the report of the Community Board Services Manager dated 4 November, 2005 be received.
    2. That the Board ranks its capital works projects for 2006/07 as follows;
      Community Board ranking Project Reference Project Name 2006/07
      Community Facilities
      1 662/221048 Rakino Island hall refurbishment $249,455
      2 662/221061 Ostend War Memorial Hall refurbishment $50,500
      3 662/221059 Old Blackpool school hall refurbishment $45,000
      Properties
      1 662/150031 Waiheke transfer station upgrade $884,000
      2 662/150038 Waiheke artworks renewals $30,000
      3 662/174001 Gulf islands service centre renewals $40,000
      Road Transport
      1 492/000399 Citywide new footpaths $400,000
      2 492/000315 The Strand seawall protection $120,000
      3 492/000395 Huruhi Bay Esplanade seawall protection $100,000
      4 492/000392 Waiheke Seal Extention $380,000
      Stormwater
      1 742/072741 Matiatia and Palm Beach flood hazard map $350,000
    3. That the Board requests Combined Committees approve that the following capital expenditure projects be prioritised for the 2006/07 financial year;
      1. Southern Service Lane, Oneroa.
      2. Park and Ride facility.
        3.
      3. Purchase of land for a Council owned septage disposal site.
    4. That the Board supports the current service levels and that these be implemented subject to the following increases;
      5.
      1. Compliance inspection and monitoring
      2. City Parks
      3. Bus Shelters
      4. Graffiti removal

    CARRIED

    [ATTACHMENT 24A]

  25. Top CHAIRPERSON'S REPORT

    Moved: Ericson / Harvey

    That the Chairman's report dated 16 November, 2005 be received.

    CARRIED

  26. Top COUNCILLORS' REPORTS

    Moved: Ericson / Evans

    That the November 2005 report of Councillor Storer be received.

    CARRIED

  27. Top BOARD MEMBERS' REPORTS

    27.1. BOARD MEMBERS' REPORT – EILEEN EVANS

    Moved: Ericson / Sears

    That the report of Board Member Evans dated 16 November, 2005 be received.

    CARRIED

    27.2. BOARD MEMBERS' REPORT – HERB ROMANIUK

    Moved: Romanuik / Evans

    1. That the report of Board Member Romaniuk dated 16 November, 2005 be received.
    2. That the Board requests the Manager of Traffic and Roading Services considers reinstating the angle parking by the exit of the former WIL car park.
    3. That given the sensitivity of parking issues at Matiatia, the Board requests the Manager of Traffic and Roading Serivces makes no further parking changes until consultation has been undertaken with the public.

    CARRIED

    [ATTACHMENT 27.2A]

    27.3. BOARD MEMBERS' REPORT – KELLY-ANN HARVEY

    This item withdrawn

    27.4. BOARD MEMBERS' REPORT – TONY SEARS

    Moved: Romaniuk / Sears

    1. That the verbal report Board Member Sears regarding the following be received;
      • Waiheke Island Website portal
      • Waiheke Police Report
    2. That Board Member Sears approaches the local police sergeant to ask in which way the Board might be helpful or supportive in getting a faster response to policing incidents on Waiheke Island.

    CARRIED

    [ATTACHMENT 27.4]

  28. Top GROUP ACTIVITY REPORTS

    Moved: Ericson / Sears

    That the group activity reports for the month of October 2005 be received.

    CARRIED

  29. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Harvey

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution
    C1. Possible Land Purchase - Surfdale Good Reason to withhold exists under section 7 Section 48(1)(a)
    C2 Working Party to Prepare the Design Brief for the Future of Matiatia Good Reason to withhold exists under section 7 Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No. Reason to withhold information under section 7
    C1. To protect the privacy of natural persons, including that of deceased natural persons. [Section 7(2)(a)]
    C2. To protect the privacy of natural persons, including that of deceased natural persons. [Section 7(2)(a)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10.27pm
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