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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 8 FEBRUARY 2006 AT 3:30PM
PRESENT: Mr Ray Ericson [Chairman]

[Until 3.55pm item 4.1]

[From 4.35pm item 8]
  Miss Kelly-Ann Harvey [Deputy Chairman]
  Ms Eileen Evans  
  Mr Herb Romaniuk  
  Mr Tony Sears  
  Councillor Faye Storer  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Ericson / Sears

    That the minutes of the Waiheke Community Board meeting held on 23 November, 2005 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Storer / Harvey

    That the report to be presented to the Finance and Corporate Business Committee on Thursday 9 February 2006 regarding 2005 revaluation update be approved as extraordinary business due to timing and be taken as item 22.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. capow - BRIAN GRIFFITHS

    Brian Griffiths representing the Capow Board gave a presentation to the Board regarding the progress to date for the designing of Matiatia and his concerns about the process to date.

    Moved: Ericson / Sears

    That Brian Griffiths, Chairman Capow be thanked for his presentation to the Board regarding designing Matiatia and related matters.

    CARRIED

    [ATTACHMENT 4.1]

    The Chairman left the meeting and the Deputy Chairman took the chair.

    4.2. CINEMA UNDER THE STARS – DENISE BAUER

    Denise Bauer gave a presentation to the Board regarding commercial cinema events and community cinema events being held at Onetangi Sports Park.

    Moved: Harvey / Storer

    1. That Denise Bauer be thanked for her presentation to the Board regarding cinema events.

    CARRIED

    Moved: Storer / Sears

    1. That the concerns raised by the Board regarding the operation of Waiheke Community Cinema Trust "Cinema Under The Stars" at Onetangi Sports Park be referred to the Manager of Recreation and Community Services requesting that a response be prepared for the Board addressing the aspects raised and including;
      • charging for entry;
      • BYO;
      • gating of the Onetangi Sports park;
      • details of arrangements agreed by Recreation and Community Services staff with the Waiheke Community Cinema Trust compared to conditions imposed on the operation of the "Open Air Cinema" at the viaduct.

    CARRIED

    Moved: Sears / Evans

    1. That the Board approves that the Chairman write to the Waiheke Cinema Trust requesting financial information regarding the operation of "Cinema Under the Stars" and the level of contribution to the Waiheke Swimming pool.

    CARRIED

    [ATTACHMENT 4.2]

    4.3. PROPERTY VALUATIONS – WENDY GORDON

    Wendy Gordon gave a presentation to the Board regarding recent property valuations and the impact on her rates.

    Moved: Harvey / Storer

    That Wendy Gordon be thanked for her presentation to the Board regarding recent property valuations and its potential impact on her level of rates.

    CARRIED

    4.4. COMMUNITY GOVERNANCE – pita rikys

    Pita Rikys from Waiheke Island Sustainable Development Group gave a presentation to the Board regarding community governance.

    Moved: Harvey / Storer

    That Pita Rikys from Waiheke Island Sustainable Development Group be thanked for his presentation to the Board regarding community governance.

    CARRIED

    [ATTACHMENT 4.4]

    Items 3, 8 and 10 were taken at this point.

    The Chairman returned to the meeting and resumed the Chair.

    The meeting adjourned at 5.05pm and reconvened at 5.35pm

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson / Romaniuk

    That the reports requested/pending for February 2006 be received.

    CARRIED

  6. Top DISCRETIONARY FUNDING 2005/06

    6.1. MORRA HALL – MAUREEN RASMUSSEN

    Moved: Ericson / Storer

    That the Board requests that the Ward Manager write to the Morra Hall Committee requesting supporting information to its application, including a quote and any other associated costs for the renovations of the hall, and delays consideration of this discretionary funding application until its May 2006 meeting.

    CARRIED

    6.2. SOCIETY FOR THE PROTECTION OF CRUELTY OF ANIMALS (SPCA) WAIHEKE ISLAND INC – KATHLEEN GREAVES

    Moved: Ericson / Harvey

    1. That the Board requests that the Ward Manager writes to the society for the protection of cruelty of animals (SPCA) Waiheke Island Inc, requesting supporting information including a copy of its current rates notification, copy of the application to Council's community group accommodation support fund and delays consideration of this discretionary funding application until its May 2006 meeting.
    2. That the Board requests the Manager of Recreation and Community Services provide a copy of Council's policy regarding granting of Council's community group accommodation support fund for the Board's May 2006 meeting.

    CARRIED

    6.3. ANZAC DAY 2006

    Moved: Ericson / Sears

    That the Board allocates up to $1200.00 from its 2005/06 discretionary funding account towards the 2006 Waiheke Island Anzac Day Parade to cover road closure costs and a wreath from the Community Board.

    CARRIED

    6.4. THE WAIHEKE ISLAND CHALLENGE – PETER & LIZA DARROW

    Moved: Ericson / Harvey

    That the Board receives the correspondence from Peter and Liza Darrow dated 18 January 2006 regarding the Waiheke Island Challenge.

    CARRIED

    6.5. OSTEND RATEPAYERS HALL TRUST

    Moved: Ericson / Harvey

    That the correspondence tabled by the Ward Manager from the Ostend Ratepayers Hall Trust regarding their request for discretionary funding be referred to the Boards May 2006 meeting.

    CARRIED

    [ATTACHMENT 6.5]

  7. Top 2006/2007 SLIPS

    Moved: Ericson / Sears

    That the list of proposed SLIPs for 2006/2007 be received.

    CARRIED

  8. Top KARMA HAIRDRESSERS SIGNAGE – LISA PEPE

    Moved: Ericson / Sears

    1. That Geoff Atherfold, Manager Hauraki Gulf Islands be thanked for his attendance at the meeting.
    2. That the information memorandum from the Manager Hauraki Gulf Islands dated 12 December, 2005 be received.

    CARRIED

  9. Top SLIPS HERITAGE PROJECTS

    Moved: Ericson / Romaniuk

    That the report of the Community Board Services Manager dated 20 January 2006 be received.

    CARRIED

  10. Top WASTE WATER QUARTERLY UPDATE

    Moved: Ericson / Sears

    1. That Geoff Atherfold, Manager Hauraki Gulf Islands and Jeff Mann, Waiheke Wastewater Officer be thanked for their attendance at the meeting.
    2. That the report of the Waiheke Wastewater Officer dated 27 January, 2006 be received.

    CARRIED

  11. Top WAIHEKE ISLAND WASTEWATER UPDATE

    Moved: Ericson / Evans

    That the report of the Manager Stormwater dated 22 November, 2005 and the resolutions from the Works & Services 1 December 2005 committee meeting regarding Waiheke Island Wastewater update be received.

    CARRIED

  12. Top RAINWATER TANKS

    Moved: Ericson / Sears

    That the report of the Manager Stormwater dated 11 November, 2005 and the resolutions from the Works & Services 1 December 2005 committee meeting regarding Rainwater Tanks be received.

    CARRIED

  13. Top URGENT DECISION – DISCRETIONARY FUNDING (2005/06), WAIHEKE COMMUNITY BOARD CHRISTMAS CELEBRATION

    Moved: Ericson / Sears

    That the urgent decision regarding the allocation of up to $500 from the Boards 2005/06 discretionary funding account towards the Waiheke Community Board Christmas celebration be noted.

    CARRIED

  14. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Moved: Ericson / Evans

    That the minutes of the Waiheke Parks Spokespersons Group 5 December 2005 meeting be received.

    CARRIED

  15. Top MAINTENANCE OF PUBLIC ART WORKS

    Moved: Ericson / Storer

    That the Board notes the public art works inventory will appear on a future agenda for the Boards review and feedback to the Assets Manager.

    CARRIED

  16. Top WALKING SCHOOL BUS PROGRAMME

    Moved: Ericson / Evans

    1. That the report of the Senior Road Safety Coordinator dated 20 October, 2005 and the resolutions of the Transport and Urban Linkages 9 November, 2005 Committee meeting regarding the walking school bus programme be received.

    CARRIED

    Moved: Sears / Evans

    1. That the Board requests the Manager of Traffic and Roading Services liaise with the Boards Traffic Spokespersons, Waiheke Primary School and Te Huruhi Primary School to promote the walking school bus programme.

    CARRIED

  17. Top CHAIRPERSON'S REPORT

    Moved: Ericson / Sears

    That the report of the Chairman dated 1 February 2006 be received.

    CARRIED

  18. Top COUNCILLORS' REPORTS

    Moved: Ericson / Storer

    That the verbal report of Councillor Storer regarding the following be received;

    • RMA Process
    • Rates issue at Committee Meetings
    • Development Contributions

    CARRIED

  19. Top BOARD MEMBERS' REPORTS

    19.1. BOARD MEMBERS' REPORT – EILEEN EVANS

    Moved: Ericson / Storer

    That the report of Board Member Evans be received.

    CARRIED

    19.2. BOARD MEMBERS' REPORT – HERB ROMANIUK

    Moved: Ericson / Harvey

    That the report of Board Member Romaniuk dated 1 February 2006 be received.

    CARRIED

    19.3. BOARD MEMBERS' REPORT – TONY SEARS

    Moved: Ericson / Evans

    That the report of Board Member Sears dated 1 February 2006 and police reports from 20/11/05 to 16/1/06 be received.

    CARRIED

    19.4. BOARD MEMBERS' REPORT – KELLY-ANN HARVEY

    Moved: Ericson / Romaniuk

    That the report of Board Member Harvey tabled at the meeting be received.

    CARRIED

    [ATTACHMENT 19.4]

  20. Top GROUP ACTIVITY REPORTS

    Moved: Ericson / Harvey

    That the group activity reports for November and December 2005 be received.

    CARRIED

    Item 22 was taken at this point.

  21. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Storer

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution
    C1. Mayoral Living Legend Award Good Reason to withhold exists under section 7 Section 48(1)(a)
    C2 Waiheke Parks Spokesperson Group Meeting Good Reason to withhold exists under section 7 Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No. Reason to withhold information under section 7  
    C1. To protect the privacy of natural persons, including that of deceased natural persons. [Section 7(2)(a)]
    C2. To enable the Council to carry out, without prejudice or disadvantage, commercial activities. [Section 7(2)(h)]

    CARRIED

  22. Top 2005 REVALUATION UPDATE

    Moved: Ericson / Sears

    1. That the Board approves that Deputy Chairman Harvey represent the Board at the Finance and Corporate Business Committee on Thursday 9 February, 2006 for the item regarding the 2005 Revaluation Update.
    2. That the Waiheke Community Board conveys its concerns to the Finance and Corporate Business Committee regarding Council's current rating policy in that it may force Waiheke Island residents to sub-divide their property and act as a de facto planning tool, and requests that the committee give consideration to a revised rating system.

    CARRIED

    [ATTACHMENT 22]

    There being no further business the Chairman declared the meeting closed at 8.05pm.
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