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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 22 MARCH 2006 AT 3:32PM

PRESENT:

Mr

Ray

Ericson

[Chairman]

 

Miss

Kelly-Ann

Harvey

[Deputy Chairman]

 

Ms

Eileen

Evans

 

 

Mr

Herb

Romaniuk

 

 

Mr

Tony

Sears

 

 

Councillor

Faye

Storer

 
 

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Ericson / Sears

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 8 February 2006 to be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. MATIATIA DESIGN BRIEF / A VISION FOR MATIATIA - EILEEN BOGHURST

    Eileen Boghurst addressed the meeting regarding the process for final sign off of the brief for the Matiatia design, seeking clarification as to the board's involvement and if they were happy with this process.

    Moved: Ericson / Storer

    That Eileen Boghurst be thanked for her presentation regarding Matiatia Design Brief / A Vision For Matiatia.

    CARRIED

    [ATTACHMENT 4.1]

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson / Sears

    That the reports requested/pending for March 2006 be received.

    CARRIED

    Items 7, 8 and 9 were taken at this point.

  6. Top MATIATIA DESIGN BRIEF / A VISION FOR MATIATIA

    Moved: Ericson / Sears

    1. That Penny Pirrit, Acting Manager City Planning be thanked for her attendance and verbal update to the Board regarding the Matiatia design brief.
    2. That the report of the Acting Manager City Planning dated 15 February 2006 and the resolutions of the Urban Strategy and Governance Committee 2 March 2006 meeting be received.

    CARRIED

    Secretarial note: Board member Romaniuk wished it recorded that he voted against the receipt of the report.

  7. Top PEDESTRIAN SAFETY AT MATIATIA

    Moved: Ericson / Sears

    1. That the report of the Professional Services Engineer, dated 9 March 2006 regarding pedestrian safety at Matiatia, be received.
    2. That Andrew Allen, professional services engineer, be thanked for his attendance.

    CARRIED

  8. Top WAIHEKE RESIDENTIAL LAND USE SURVEY 2005/06

    This item was withdrawn.

  9. Top PROGRESS OF THE ARTWORKS ADVISORY BOARD

    Moved: Ericson / Sears

    That the report from Councillor Mulholland, Chairman of the Artworks Advisory Board, dated 24 January 2006, and the resolutions of the Community Development and Equity Committee 3 February 2006 meeting be received.

    CARRIED

  10. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Moved: Ericson / Evans

    That the minutes of the Waiheke Parks Spokespersons Group from its 13 February and 6 March 2006 meetings be received.

    CARRIED

    [ATTACHMENT 10A]

  11. Top NORTHERN AND SOUTHERN SERVICE LANES, ONEROA, WAIHEKE ISLAND - AUTHORISATION TO INCLUDE THESE DESIGNATIONS IN THE HAURAKI GULF PLAN REVIEW

    Moved: Ericson / Evans

    1. That the report of the Manager Transport Policy and Projects dated 17 February 2006 and resolutions from the 6 March 2006 meeting of the Transport and Urban Linkages be received.

    CARRIED

    Moved: Storer / Sears

    1. That the Board requests that the managers of Traffic and Roading Services and Property provide a confidential report to the Board regarding current issues and the status of the Southern Service Lane, Oneroa.

    CARRIED

  12. Top SPEED ZONES AND 40KM/H VARIABLE SPEED LIMIT - ST JOSEPH'S PRIMARY SCHOOL, ONEHUNGA

    Moved: Ericson / Evans

    That the report of the Traffic Safety Engineer dated 20 January 2006 and the resolutions of the Transport and Urban Linkages Committee 13 February 2006 meeting be received.

    CARRIED

  13. Top INFORMATION PAPER - REVALUATION 2005

    Moved: Ericson / Evans.

    1. That the report of the Valuation Manager, dated 15 March 2006, be received.

    CARRIED

    Moved: Sears / Romaniuk

    1. That the Board reiterates its concern to the Finance and Corporate Business Committee as per its February 2006 resolution, regarding Councils valuation methodology for 'highest and best use' as a tool for the calculation of councils rating policy.

    CARRIED

    The meeting adjourned at 5.05pm and reconvened at 5.37pm

  14. Top SCULPTURE on THE GULF: 2007

    Moved: Storer / Evans

    1. That the correspondence from J O'Brien, Artistic Director, Sculpture on the Gulf dated 7 March 2006 be received.
    2. That the Board supports in principle the request from the Artistic Director, Sculpture on the Gulf, to use the public walkways between Matiatia and Church Bay Road for the 2007 Sculpture on the Gulf event, and refers the matter to the Parks Team for consideration and feedback to the Board on its recommendations.
    3. That the Board requests that the Ward Manager write to the Sculpture on the Gulf committee requesting that it and appropriate officers be invited to be part of any pre-opening viewing, in recognition of Auckland City Councils contributions on behalf of the public.

    CARRIED

  15. Top PARK CARE GROUPS VOLUNTEER CONTRACT

    Moved: Ericson / Harvey.

    1. That the report of the Living Parks Co-ordinator, dated 3 March 2006, be received.
    2. That the Board notes the introduction of the partnering agreement as a tool to develop and maintain positive and collaborative working relationships with Park Care Groups, taking into account the Ward Managers advice that there will be more simple options available to groups who request them.

    CARRIED

  16. Top 2006 COMMUNITY BOARD FORUM, HUTT CITY

    Moved: Ericson / Sears

    1. That the memorandum of the Chairman dated 15 March 2006 regarding the forthcoming Community Board Forum be received.
    2. That the Chairman, Board Members Sears and Harvey, and possibly one other, be the Board's representatives at the New Zealand Community Boards' Forum to be held in the Hutt City, 14-15 July 2006 with costs being funded from the Board's 2005/2006 discretionary funding budget subject to those costs.

    CARRIED

  17. Top GOOD CITIZENS AWARD

    Moved: Ericson / Storer

    1. That the memorandum of the Ward Manager dated 15 March 2006 be received.
    2. That the Board approves holding a Good Citizens Award Ceremony for 2006.
    3. That the Board approves the Ward Manager and Chairman calling for nominations for the Good Citizens Award for consideration by the Board at its May 2006 meeting.
    4. That the Board allocates up to $500.00 from its 2005/6 discretionary funding budget towards costs associated with the Good Citizens Award process.
    5. That the Board approves holding a Good Citizens Award Ceremony as part of its July 2006 meeting.

    CARRIED

  18. Top QUARTERLY REPORTING

    Moved: Ericson / Sears

    That the quarterly reports ending period December 2005 for SLIPs, CAPEX, financial contributions and development contributions be received.

    CARRIED

  19. Top URGENT DECISION OF THE BOARD - ELECTED MEMBERS REMUNERATION

    Moved: Ericson / Sears

    That the urgent decision of the Board regarding the Elected Representatives remuneration - 2006/2007 indicative pool, dated 15 March 2006 be noted.

    CARRIED

  20. Top WAIHEKE POLICE REPORT

    Moved: Ericson / Sears

    That the police reports for the period 30 January 2006 to 7 February 2006 be received.

    CARRIED

  21. Top CHAIRPERSON'S REPORT

    Moved: Ericson / Harvey

    That the report of the Chairman tabled at the meeting dated March 2006 be received.

    CARRIED

    [ATTACHMENT 21]

  22. Top BOARD MEMBERS' REPORTS

    22.1. BOARD MEMBERS' REPORT - EILEEN EVANS

    Moved: Ericson / Sears

    That the report of Board Member Evans dated March 2006 be received.

    CARRIED

  23. Top COUNCILLORS' REPORTS

    Moved: Ericson / Evans

    That the report of Councillor Storer dated 22 March 2006 be received.

    CARRIED

  24. Top GROUP ACTIVITY REPORTS

    Moved: Ericson / Harvey

    That the group activity reports for the months of January 2006 and February 2006 be received.

    CARRIED

  25. Top EXCLUSION OF THE PUBLIC: LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Evans

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Waiheke Parks Spokespersons Group

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    This resolution is made in reliance on Section 48(1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    [Section 7(2)(i)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 6.45pm.
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