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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 24 MAY 2006 AT 3:33PM

PRESENT:

Mr

Ray

Ericson

[Chairman]

 

Miss

Kelly-Ann

Harvey

[Deputy Chairman]

 

Ms

Eileen

Evans

 

 

Mr

Herb

Romaniuk

 

 

Mr

Tony

Sears

From 6.35pm part item 8.

 

Councillor

Faye

Storer

 

 

 

 

 

 

ALSO PRESENT:

 

 

 

 

 

 

 

 

 

ABSENT:

 

 

 

 

  1. Top APOLOGIES

    Moved: Ericson / Storer

    That apologies from Board Member Sears for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Ericson / Evans

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 26 April 2006 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Storer / Ericson

    1. That the Board approves the following as items of extraordinary business due to timing constraints;
    • Allocation of discretionary funds for accommodation costs for delegates at the New Zealand Community Boards Forum – 'Meeting Expectations' – July 14-15, 2006.
    • Submission regarding "Footpaths Across The City" to the joint meeting of the Transport and Urban Linkages and Arts Culture and Recreation Committees.
    1. That the Board considers the allocation of $992.00 from its 2005/6 discretionary fund for accommodation costs for delegates at the new Zealand Community Boards' Forum – 'Meeting Expectations' – July 14-15 2006 at item 11 of this agenda.
    2. That the Board considers a submission to the joint meeting of the Transport and Urban Linkages and Arts Culture and Recreation Committees regarding "Footpaths Across The City" at item 22 of this agenda.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. WAIHEKE ISLAND SUSTAINABLE DEVELOPMENT GROUP – CHRIS WRAGGE

    Chris Wragge addressed the Board regarding the Auckland Conservation Board's Conservation Management Strategy (CMS) Review 2006.

    Moved: Ericson / Harvey

    1. That Chris Wragge be thanked for his presentation regarding the Auckland Conservation Boards Conservation Management Strategy (CMS) Review 2006.
    2. That the Board invites Rebecca Rush, from the Department of Conservation,  to attend the August meeting of the Board to present information on the Auckland Conservation Management Strategy Review process.

    CARRIED

    Moved: Romaniuk / Evans

    1. That the Board refers the information on the Auckland Conservation Management Strategy review process, tabled by Chris Wragge (WISDG) for information and consideration to the following;
    • The Chairperson of the USAG Committee
    • The Chairman of the EHUF Committee
    • The Council Representative to the Hauraki Gulf Forum
    • The Council Strategic Planning Manager
    • The Council Group Manager, City Planning & Vision for Matiatia Project Manager
    • The Council Manager – Isthmus and Islands Resource Management
    • The Council Isthmus and Islands Senior Planner
    • The Council Maori Unit – Pae Herenga Tangata
    • The ARC Kaiarahi – Maori Relations Unit – Te Rauhitangi Taio

    CARRIED

    [Attachment 4.1A]

    4.2. FULLERS FERRY PRICE INCREASES - CATHY URQUHART

    Cathy Urquhart addressed the Board regarding the social and economic impact of increases in ferry user charges on Waiheke Island life and local residents.

    Moved: Ericson / Romaniuk

    That Cathy Urquhart be thanked for her presentation regarding Fullers Ferry Price increases.

    CARRIED

    [Attachment 4.2]

    4.3. WAIHEKE COMMUNITY ART GALLERY - Robin fraser

    Robin Fraser, treasurer of the Waiheke Community Art Gallery, addressed the Board requesting consideration be given to awarding discretionary funding of $2000.00 towards its Winter/Spring exhibitions.

    Moved: Ericson / Romaniuk

    1. That Robin Fraser be thanked for her presentation regarding funding for the Waiheke Community Art Gallery.

    CARRIED

    Moved: Romaniuk / Harvey

    1. That the matter of discretionary funding for the Waiheke Community Art Gallery be considered at the Boards June 2006.

    CARRIED

    [Attachment 4.3]

    4.4. WAIHEKE COMMUNITY ART GALLERY - Lynda chalmers and Kaye peterson

    Lynda Chalmers and Kaye Peterson addressed the Board regarding the community lease held by the Waiheke Community Art Gallery.

    Moved: Ericson / Harvey

    1. That Lynda Chalmers and Kaye Peterson be thanked for their presentation regarding the Waiheke Community Art Gallery Community Lease and its application for ASB funding.
    2. That the matter of the Waiheke Community Art Gallery Lease and the officer meeting held 23 May 2006 be referred to the manager of Recreation and Community Services and the Chief Executive Officer for urgent consideration in respect of the redevelopment clause and the future risk of tenure for the Waiheke Community Art Gallery.
    3. That the Board advises the Waiheke Community Art Gallery to submit their complaints in writing regarding the meeting held 23 May 2006 to the Chief Executive Officer and the Mayor as soon as possible.

    CARRIED

    [Attachment 4.4]

    4.5. Marine/foreshore and Parking – warren crook

    Warren Crook addressed the Board regarding the recent construction of the Wharf Road Boat ramp and artificial reef adjacent to it. Warren also addressed the Board regarding the red light in the middle of the Boat mooring, on the Easter side of ANZAC Bay and erosion of the foreshore at Shelley Beach.

    Moved: Ericson / Harvey

    1. That Warren Crook be thanked for his presentation regarding issues associated with the Wharf Road boat ramp and the Shelley Beach foreshore.
    2. That the matter of the rock reef adjacent to Wharf road boat ramp and the red light located in the ANZAC Bay mooring area be referred to the manager of Traffic and Roading Services for feedback to the Board.
    3. That the matter of erosion of the Shelley Beach foreshore adjacent to the dinghy rack be referred to the managers of Traffic and Roading Services and Recreation and Community Services for feedback to the Board.
    4. That the matter of parking on the Reserve at Shelley Beach be referred to the Waiheke Parks Team for consideration at its next meeting with feedback to the Board.

    CARRIED

    4.6. SPORT AND RECREATION – ROGER BRYANT

    Roger Bryant addressed the Board regarding the Auckland Recreation and Sport Strategy.

    Moved: Ericson / Harvey

    That Roger Bryant be thanked for his presentation regarding Sport and Recreation.

    CARRIED

    [Attachment 4.6]

    4.7. Transport plan – brian griffiths

    Brian Griffiths addressed the Board regarding the Transport plan for Waiheke Island and the Hauraki Gulf as a whole.

    Moved: Ericson / Evans

    That Brian Griffiths be thanked for his presentation regarding the Waiheke Island Transport plan.

    CARRIED

    4.8. Matiatia carpark – glenda mcleod

    Glenda McLeod addressed the Board regarding the lease area car park at Matiatia. She has two cars that are properly registered for the use of her car park space. Although provision exists to register up to two car registration numbers, there appears to be no mechanism to allow the cars to display the same pass. Ms McLeod indicated that Council policy is inconsistent as the Downtown lease car park does allow for multiple passes to be issued.

    Moved: Romaniuk / Storer

    1. That Glenda McLeod be thanked for her presentation regarding Council car parking policy and her use of the Matiatia leased area car park.
    2. That the issue of inconsistency in Council lease parking policy (between the Matiatia leased car park and the Downtown leased car park), the ability for users to register multiple car registrations but not exercise that facility, and the change in administrative processes following the change of ownership of the Matiatia land (from WIL to ACC) be referred to the Manager of Traffic and Roading Services, the General Manager Transport and the Transport and Urban Linkages Committee for its consideration in respect of inconsistency in Council policy with feedback to the Board.

    CARRIED

    [Attachment 4.8]

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson / Evans

    That the reports requested/pending for May 2006 be received.

    CARRIED

  6. Top WAIHEKE RESIDENTIAL LAND USE SURVEY 2005/2006

    Peter Rawson was in attendance to support the report on the Waiheke Residential Land Use Survey 2005/2006.

    Moved: Ericson / Evans

    1. That Peter Rawson, Senior planner,  be thanked for his attendance. 
    2. That the report from the Senior Planner, dated May 2006, be received.
    3. That the updates of the Waiheke Residential Land Use Survey continue to be carried out on an annual basis, with the next report presented to the Board when the 2006 Census data for Waiheke can be incorporated.
    4. That the report and resolutions be sent to the Hauraki Gulf Island District Plan Working Party for consideration as part of the reviewed plan.

    CARRIED

  7. Top WAIHEKE ISLAND OPEN AIR CINEMA

    Moved: Ericson / Evans

    1. That the report from the Divisional Manager Leisure Services, dated 29 March 2006, be received.
    2. That a copy of the report and resolutions of the Board be sent to Denise Bauer.

    CARRIED

    Secretarial Note: The meeting was adjourned at 5.33pm and reconvened at 6.10pm.

  8. Top LESSONS FOR AUCKLAND - PRESENTATION

    Moved: Ericson / Harvey

    1. That Councillor Storer be thanked for her presentation regarding 'Lessons for Auckland' and that the report, dated 14 November 2005 be received.

    CARRIED

    Moved: Harvey / Ericson

    1. That the Board advises Environment, Heritage and Urban Form, Urban Strategy and Governance and Combined Committees that the Board strongly supports Council taking a leadership role in sustainable development and the regional initiatives that have evolved from the Sustainable Cities Programme.

    CARRIED

  9. Top MATIATIA DEVELOPMENT AND PARKING MANAGEMENT PLAN

    Moved: Ericson / Storer

    1. That the report of the Parking Contracts Manager, dated 10 April 2006, and the resolutions from the Transport and Urban Linkages Committee meeting, held 8 May 2006, be received.

    CARRIED

    Moved: Sears / Harvey

    1. That the Board notes in the Matiatia Development and Parking Management Plan report that it refers to Waiheke Park and Ride options report due to be ' in May 2006, and that the Board requests a copy and a briefing in advance of this report being presented to the Transport and Urban Linkages Committee.

    CARRIED

  10. Top URGENT DECISION OF THE WAIHEKE COMMUNITY BOARD

    Moved: Ericson / Sears

    That the Urgent Decision, dated 16 May 2006, regarding the allocation of Discretionary Funds to the New Zealand Community Boards Forum 14-15 July be noted.

    CARRIED

  11. Top DISCRETIONARY FUNDING

    11.1. DISCRETIONARY FUNDING – MORRA HALL

    Moved: Storer / Sears

    1. That the discretionary funding request from the MORRA Hall Committee be received.
    2. That the Board approves allocating $2,500.00 from its 2005/6 discretionary funding budget towards the MORRA Hall kitchen renovations.
    3. That the MORRA Hall Committee be requested in accordance with Council practice to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $2,500.00.

    CARRIED

    [Attachment 11.1A]

    11.2. DISCRETIONARY FUNDING – WAIHEKE STORYTELLING FESTIVAL

    Moved: Storer / Evans

    1. That the discretionary funding request from 'Once Upon An Island – Waiheke Storytelling Festival 2006' be received.
    2. That the Board approves allocating $1000.00, for performers to travel to and from the Island, from its 2005/6 discretionary funding budget towards the Waiheke Storytelling Festival 2006.
    3. That the Waiheke Storytelling Festival be requested in accordance with Council practise to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1000.00.

    CARRIED

    11.3. DISCRETIONARY FUNDING – SPCA WAIHEKE ISLAND

    Moved: Ericson / Sears

    1. That the discretionary funding request from the Waiheke Society for Prevention of Cruelty to Animals (SPCA) be received.

    CARRIED

    Moved: Sears / Romaniuk

    1. That the Board approves allocating $650.00 from its 2005/6 discretionary funding budget towards the Waiheke SPCA because of particular circumstances surrounding its governance/administration in 2006, and notes that this contribution does not set a precedent for the SPCA or any other community organisation.
    2. That the Waiheke SPCA be requested in accordance with Council practise to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $650.00.

    CARRIED

    11.4. DISCRETIONARY FUNDING – Accomodation

    Moved: Ericson / Storer

    That the Board approves the allocation of $992.00 from its 2005/6 discretionary fund for accommodation costs for delegates at the New Zealand Community Boards Forum – 'Meeting Expectations' – July 14 – 15, 2006.

    CARRIED

  12. Top COMMUNITY BOARD QUARTERLY REPORTING

    Moved: Ericson / Sears

    That the Quarterly Reports, for quarter ending March 2006, be received.

    CARRIED

  13. Top AUCKLAND CITY'S SPORT AND RECREATION STRATEGY DEVELOPMENT

    Moved: Ericson / Romaniuk

    That the report on the Auckland Regional Sport and Recreation Strategy be received.

    CARRIED

  14. Top PHYSICIANS AND SCIENTISTS FOR RESPONSIBLE GENETICS [NEW ZEALAND]

    Moved: Storer / Evans

    That the correspondence from the Physicians and Scientists for Responsible Genetics be received.

    CARRIED

  15. Top WAIHEKE POLICE REPORT

    Moved: Ericson / Sears

    That the reports dated 30 April – 14 May 2006 and the report dated 14 May – 21 May 2006, tabled at the meeting, be received.

    CARRIED

    [Attachment 15]

  16. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Moved: Ericson / Sears

    1. That the minutes of the Waiheke Parks Spokespersons Group, dated 3 April and 1 May 2006, be received.
    2. That the Board advises the Finance and Corporate Business Committee/Combined Committees that it supports the business case prepared by Recreation and Community Services for FTE resources to assist in prioritising the matter of private encroachment over public land on Waiheke Island and the rest of the city.
    3. That the Board requests that resolution B be circulated to all other Community Boards for their information.

    CARRIED

  17. Top CHAIRPERSON'S REPORT

    Moved: Sears / Storer

    That the report of Chairperson Ericson be received.

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    18.1. BOARD MEMBERS' REPORT – EILEEN EVANS

    Moved: Ericson / Romaniuk

    1. That the report of Board Member Evans, dated May 2006, be received.

    CARRIED

    Moved: Sears / Evans

    1. That the Board notes the resignation of the Wastewater officer (Jeff Mann) and that it was not made aware of this and requests the Manager, Hauraki Gulf Islands that any subsequent changes affecting local spokespersons roles be notified to the Board as soon as possible.

    CARRIED

    Moved: Sears / Harvey

    1. That the Board requests the Manager, Hauraki Gulf Islands for a report in respect of the complaints made regarding smell at the April Arcade, Oneroa, and the actions that will be taken to rectify this.

    CARRIED

    Moved: Harvey / Sears

    1. That the Board requests the Manager, Utility Planning advise when the next inorganic collection for Waiheke Island will be undertaken.

    CARRIED

    18.2. BOARD MEMBERS' REPORT – Tony Sears

    Moved: Ericson / Storer

    That the verbal report of Board Member Sears on the following be received;

    • The Community Rates Meeting with the Mayor
    • Waiheke Web Portal update
    • Wastewater letter mail outs

    CARRIED

    18.3. BOARD MEMBERS' REPORT – Kelly-Ann Harvey

    Moved: Ericson / Sears

    That the verbal report of Board Member Harvey on the following be received;

    Resource recovery Centre

    Parks as per minutes

    Planning issues

    LTCCP submission

    Rates rebates

    CARRIED

    18.4. BOARD MEMBERS' REPORT – Herb romaniuk

    Moved: Ericson / Sears

    1. That the verbal report of Board Member Romaniuk on the following be received;
    • The Community Rates Meeting with the Mayor
    • Footpath policy briefing/committee meeting
    • Design exhibition at Surfdale(Matiatia Entries)

    CARRIED

    Moved: Sears / Romaniuk

    1. That the Board requests that the Manager City Planning considers repeating the consultation forum for the design entries for Matiatia, on Waiheke Island prior to 13 June 2006.

    CARRIED

  19. Top COUNCILLORS' REPORTS

    Moved: Ericson / Sears

    That the report of Councillor Storer, dated 24 May 2006 and the report tabled at the meeting be received.

    CARRIED

    [Attachment 19A]

  20. Top GROUP ACTIVITY REPORTS

    Moved: Ericson / Sears

    That the Group Activity Reports for the month of April 2006 be received.

    CARRIED

    Secretarial Note: Item 22 was taken at this point.

  21. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Sears

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Oneroa Southern Service Lane - Update

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    C2

    Septic Tank Sludge Disposal Options For Waiheke Island

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    C3

    Waiheke Good Citizens Awards

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    C4.

    Mayoral Living Legend Award

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    [Section 7(2)(i)]

    C2.

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    [Section 7(2)(b)(ii)]

    C3.

    To protect the privacy of natural persons, including that of deceased natural persons.

    [Section 7(2)(a)]

    C4.

    To protect the privacy of natural persons, including that of deceased natural persons.

    [Section 7(2)(a)]

    CARRIED

  22. Top "FOOTPATHS ACROSS THE CITY" – FEEDBACK TO THE JOINT TRANSPORT AND URBAN LINKAGES/ARTS CULTURE AND RECREATION COMMITTEES

    Moved: Ericson / Harvey

    That the Board advises the joint meeting of the Transport and Urban Linkages and Arts Culture and Recreation Committees regarding the "Footpaths Across the City" report, that it strongly supports the retention of "red exposed aggregate" footpaths for Waiheke Island on the grounds that it is an acceptable visual solution for the Island, and that it has been used as a standard for issuing driveway and resource consents to private landowners and its retention is strongly supported by the landscape advisor and senior planner to the Hauraki Gulf Islands District Plan Review.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:13 pm.
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