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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 26 JULY 2006 AT 3:35PM

PRESENT:

Miss

Kelly-Ann

Harvey

[Deputy Chairman]

 

Mr

Herb

Romaniuk

 

 

Mr

Tony

Sears

 

 

Councillor

Faye

Storer

 

 

 

 

 

 

 

 

 

 

 

  1. Top APOLOGIES

    Moved: Harvey/Storer

    That the apologies of the Chairman, and Board member Evans for absence be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Harvey/Storer

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 28 June 2006 be confirmed as a true and correct record, subject to the attachment of Councillor Storer's councillor's report to the Minutes.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

    Secretarial Note: The Deputy Chairperson presented the Waiheke Island Good Citizens Awards for 2006 to the following people: Jill Tetley, Lindsay Meager, Trevor Davies, Richard Melville and George Hudson.

    The meeting adjourned 3:40pm and reconvened 3.55pm.

    Item 4.6 was taken at this point.

  4. Top PUBLIC FORUM

    4.1. "WAIHEKE LAZY 5KM" EVENT - CHRISTINE WILTON

    Christine Wilson made a presentation to the Board regarding the proposed "Waiheke Lazy 5km" event, and her request for Discretionary Funding to assist with the event publicity, and organisation.

    Moved: Harvey/Romaniuk

    1. That Christine Wilton be thanked for her presentation regarding the "Waiheke Lazy 5km" event.
    2. That the Board refers the matter of the Discretionary Funding request to item 10.

    CARRIED

    4.2. WAIHEKE SAILING CLUB - GORDON DYER

    Gordon Dyer made a presentation to the Board regarding the Waiheke Sailing Club and the clubs desire for the Council to consider leasing the area west of Oneroa Beach to the Sailing Club. This area is however currently classified as legal road.

    Moved: Harvey/Sears

    1. That Gordon Dyer be thanked for his presentation regarding the establishment of a sailing club at the western end of Oneroa Beach on Waiheke Island.
    2. That the information, regarding concept plans for the Waiheke Sailing Club, tabled at the meeting, be received.
    3. That the Board refers the submission of Gordon Dyer to the Managers of Transport - Assets and Operations, Community Planning, and Recreation and Community Services, requesting a joint report in response to the request for a sailing club at the western end of Oneroa Beach for consideration in due course.

    CARRIED

    [ATTACHMENT 4.2]

    4.3. MATIATIA AND TRAFFIC ISSUES - JUDITH MADARASZ

    Judith Madarasz made a presentation to the Board regarding parking wardens giving tickets late at night (7pm), and the redisplay of the Matiatia "good idea" concepts.

    Moved: Harvey/Romaniuk

    1. That Judith Madarasz be thanked for her presentation regarding the Matiatia "good design" displays and traffic issues at Matiatia.
    2. That the Board requests the Manager of City Planning provide an additional opportunity to view the 75 entries to Matiatia "good design" process.

    CARRIED

    4.4. COMMUNITY LIBRARY - ROY CARROLL

    Roy Carroll made a presentation to the Board regarding his concern over the need for the Community Library to be moved to a more central location to the majority of residents on Waiheke Island.

    Moved: Harvey/Romaniuk

    That Roy Carroll be thanked for his presentation regarding the suggested criteria for the selection of a suitable site for a Community Library on Waiheke Island.

    CARRIED

    [ATTACHMENT 4.4B]

    4.5. WAIHEKE LIBRARY SERVICES - PRISCILLA TOBIN

    Pricilla Tobin presented to the Board and submitted a petition containing approximately 250 signatures with the following prayer:

    We the undersigned support, and agree with, the proposal that any new library Building should be sited beside the Belgium Street Service Centre in Ostend"

    Moved: Harvey/Romaniuk

    1. That Priscilla Tobin be thanked for her presentation regarding the Waiheke Library Services.
    2. That the petition, tabled at the meeting, be referred to the Manager of Libraries and the working party convened by the Community Development and Equity Committee for its information.

    CARRIED

    [ATTACHMENT 4.5]

    4.6 ARTWORKS THEATRE - WILLOW ROWNTREE

    Willow Rowntree introduced herself to the Board in her capacity as the new manager of the Artworks Theatre, and provided the Board with information issues for the theatre.

    Moved: Harvey/Storer

    1. That Willow Rowntree be thanked for her presentation regarding the Artworks Theatre.
    2. That the Board requests the Ward Manager arrange a meeting for available Board members to meet with Willow Rowntree at the theatre for a weekend in the near future.

    CARRIED

    4.7 PUBLIC UTILITIES GREENACRES TRUST - SYLVIA HUBBARD

    Sylvia Hubbard made a presentation to the Board regarding waste water on Waiheke Island, her current position within the Greenacres trust, and the responsibility of Auckland City to create a 'liveable' community sewage system.

    Moved: Harvey/Romaniuk

    1. That Sylvia Hubbard be thanked for her presentation regarding Greenacres Waiheke Ltd. and her request that Council undertake public consultation regarding plans to treat and dispose sewage and septic tank waste on Waiheke, and that the information tabled at the meeting, be received
    2. That the Board refers the submission of Sylvia Hubbard tabled at the meeting to the Manager Utility Planning and the Works and Services Committee for its confirmation and consideration.
    3. That the Board refers the matter of community septage disposal options and the submission from Sylvia Hubbard to its August 2006 meeting.

    CARRIED

    [ATTACHMENT 4.7]

    4.8 SPORT AND RECREATION - ROGER BRYANT

    Roger Bryant addressed the Board regarding the Library and Sporting facilities on Waiheke Island.

    Moved: Harvey/Sears

    1. That Roger Bryant be thanked for his presentation regarding Sport and Recreation in Waiheke.

    CARRIED

    Moved: Harvey/Storer

    1. That the information regarding the Library and Sporting facilities on Waiheke Island, tabled at the meeting be received, and referred to the working party for the Library/Service Centre.

    CARRIED

    Board members Sears and Romaniuk abstained from voting on this item.

    [ATTACHMENT 4.8]

    4.9 SPENDING OF COMMUNITY BOARD FUNDS - MARLENE GRAY

    Marlene Gray made a presentation to the Board regarding the spending of Community Board Funds, on the sculpture in Alison Park.

    Moved: Harvey/Sears

    That Marlene Gray be thanked for her presentation to the Board regarding the sculpture in Alison Park.

    CARRIED

    4.10 TRANSPORT AND TRAFFIC - BRIAN GRIFFITH

    Brian Griffith addressed the Board regarding Matiatia and the Transport and Traffic plans on Waiheke Island.

    Moved: Sears/Harvey

    That Brian Griffith be thanked for his presentation regarding Matiatia and the Transport and Traffic plans on Waiheke Island.

    CARRIED

    [ATTACHMENT 4.10]

    4.11 THANKS - MARGARET MILLS

    Margaret Mills addressed the Board with her personal thanks for the Boards work.

    Moved: Harvey/Sears

    That Margaret Mills be thanked for her presentation regarding thanks to the Community Board.

    CARRIED

    4.12 TRAFFIC - TREVOR DARVILL

    Trevor Darvill made a presentation to the Board regarding the status of footpaths and narrow winding roads with no footpaths on the Island, suggesting that a special road marking for the dangerous areas of the road on the Island be trailed.

    Moved: Harvey/Sears

    1. That Trevor Darvill be thanked for his presentation regarding narrow footpaths and the suggestion for distinctive road markings to warn of dangerous conditions.
    2. That the Board refers the matter of the suggestion for a distinctive road marking to warn drivers of dangerous conditions for pedestrians to the Manager Transport - Assets and Operations for consideration and feedback.
    3. That the Board requests that the "Waiheke Way" brochure be referred to its August 2006 meeting as an agenda item.

    CARRIED

    4.13 WHITTAKERS TRUST - PETER ROBERTON

    Peter Robertson made a presentation to the Board regarding the museum

    Moved: Harvey/Romaniuk

    1. That Peter Roberton, be thanked for his presentation regarding the Waiheke Musical Museum Charitable Trust Fund.
    2. That the information tabled at the meeting regarding the Waiheke Musical Museum Charitable Trust Fund be received.
    3. That this matter be referred to item 14.

    CARRIED

    [ATTACHMENT 4.13]

    The meeting adjourned 6:05pm and reconvened 6.10pm.

  5. Top DEPUTATION - RETENTION OF THE DEAD DOG (OKOKA) BAY CONSERVATION FENCE

    Moved: Harvey/Romaniuk

    1. That Kay Peterson and Mike Robertson be thanked for their presentation regarding Dead Dog (Okoka) Bay.
    2. That Kay Peterson and Mike Robertson, and other neighbours, be thanked for their guardianship of Dead Dog (Okoka) Bay.
    3. That the Board requests that the General Manager Art Community & Recreation, that when the legal opinion regarding Dead Dog Bay becomes available, that the Board be appraised on the outcomes by the appropriate officers prior to any implementation of works in Dead Dog Bay.

    CARRIED

    Moved: Storer/Harvey

    1. That the Board grants an extension of time for Kay Peterson and Mike Robertson's presentation regarding Dead Dog (Okoka) Bay.

    CARRIED

    [ATTACHMENT 5B]

  6. Top REPORTS REQUESTED/PENDING

    Moved: Harvey/Sears

    That the reports requested/pending for July 2006 be received.

    CARRIED

  7. Top WAIHEKE EVENTS 2006-2007

    Moved: Harvey/Storer

    1. That Linda Deverell, Events Organiser City Events, and Pitch Leiser, Manager City Events, be thanked for their attendance and information provided to the Board.
    2. That the report of the Events Organiser, City Events, dated 13 June 2006 be received.

    CARRIED

    Moved: Harvey/Storer

    1. That the Board requests that the Manager of Recreation and Community Services, retain the Waiheke Teddy Bear's Picnic Day event.

    CARRIED

    Moved: Storer/Sears

    1. That the Board advises the Manager of Recreation and Community Services  that it endorses the retention of twilight rambles and carols by candlelight events.

    Moved: Harvey/Storer

    1. That the Board advises the Manager of Recreation and Community Services that it endorses one new Christmas event for December 2006 and that this replace the Santa Parade.

    CARRIED

    Moved: Harvey/Storer

    1. That the Board contributes its events budget 2006/2007 of $11,000 to support these events.

    CARRIED

    Board member Romaniuk wished his vote against resolution E be recorded.

    Meeting adjourned 7:55pm and reconvened 8:15pm.

    [ATTACHMENT 7]

  8. Top 2006 REPRESENTATION ARRANGEMENTS REVIEW

    Moved: Harvey/Romaniuk

    1. That the information regarding public consultation on the 2006 Representation Arrangements Review be received.
    2. That a working party comprising Board Member Harvey, the Chairperson, and Councillor Storer, be delegated to prepare a submission on the 2006 Auckland City Representation Arrangements Review, noting the deadline for submissions closes 21 August 2006.

    CARRIED

  9. Top MATIATIA CAR PARK - GLENDA MCLEOD

    Moved: Harvey/Romaniuk

    That the memorandum of the On-street Parking Manager, dated 11 July 2006, regarding councils policy for managing the Matiatia and downtown leased carpark, be received.

    CARRIED

  10. Top DISCRETIONARY FUNDING

    10.1. DISCRETIONARY FUNDING - "WAIHEKE LAZY 5KM" EVENT

    Moved: Harvey/Sears

    1. That the Discretionary Funding application from Christine Wilton towards costs associated with the "Waiheke Lazy 5km" event, be received.
    2. That the Board allocates a maximum of $1500 from its 2006/2007 Discretionary Funding budget to Christine Wilton for the costs associated with the "Waiheke Lazy 5km" event, subject to confirmation of funds to deliver the event.
    3. That Christine Wilton be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $1500.
    4. That Christine Wilton be referred to the Funding Advisor, Recreation and Community Services, for alternative funding options.

    CARRIED

  11. Top SUBMISSION ON PART 1 - ADMINISTRATION, PART 22 - SOLID WASTE AND PART 25 - TRAFFIC OF THE AUCKLAND CITY COUNCIL BYLAW

    Moved: Harvey/Sears

    That the Board's submission to Auckland City Bylaws - Part 1 Administration, Part 22 - Solid Waste and Part 25 - Traffic be noted.

    CARRIED

  12. Top WASTE MINIMISATION [SOLIDS] BILL

    Moved: Harvey/Sears

    1. That the Board appoints Board Member Harvey to prepare a submission on behalf of the Board, to the Waste Minimisation (Solids) Bill, subject to permission being granted from the chairperson of the Economic and Sustainable Business Committee
    2. That a copy of the Board's submission to the Waste Minimisation (Solids) Bill, be sent to the council working party for its information.

    CARRIED

  13. Top SMALL LOCAL IMPROVEMENT PROGRAMMES (SLIPS)

    Moved: Harvey/Romaniuk

    That the recommendation of Combined Committees dated 23 June 2006 regarding Small Local Improvement Projects be received.

    CARRIED

  14. Top WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST FUNDING REQUEST

    Moved: Storer/Harvey

    1. That the resolutions of Combined Committees 22 and 23 June 2006 meeting, be received.
    2. That the Board supports Council honouring its financial commitments to grant funds towards the purchase of Whittakers Musical Museum.
    3. That the letter presented in public forum from the Waiheke Musical Museum Charitable Trust, be referred to the Mayor and the Chairperson of the Finance and Corporate Business Committee requesting that information be made available to the Board for its August meeting confirming Councils commitment to contributing $30,000 towards the purchase as per the letter of contract.

    CARRIED

  15. Top BOARD MEMBERS' REPORT - EILEEN EVANS - APRIL 2006

    Moved: Storer/Harvey

    That the resolutions of the Environment, Heritage and Urban Committee meeting, held on 30 June 2006, be received.

    CARRIED

  16. Top DRAFT WASTE MANAGEMENT PLAN - HAURAKI GULF ISLAND SECTION

    Moved: Harvey/Storer

    That the resolutions of the Works and Services Committee meeting, held on 29 June 2006, be received.

    CARRIED

  17. Top WAIHEKE WALKWAY TRESPASS NOTIFICATION

    Moved: Harvey/Romaniuk

    That the resolutions of the Arts, Culture and Recreation Committee meeting, held on 10 July 2006, be received.

    CARRIED

  18. Top ADDITION OF CLAUSE - WAIHEKE COMMUNITY ART GALLERY INC & WAIHEKE ISLAND COMMUNITY ARTWORKS CHARITABLE TRUST LEASES

    Moved: Harvey/Sears

    That the resolutions of the Community Development and Equity Committee meeting, held on 12 July 2006, be received.

    CARRIED

  19. Top PRIVATE PLAN CHANGE BY AUCKLAND CITY TO AUCKLAND REGIONAL PLAN COASTAL - RAKINO ISLAND MOORING MANAGEMENT AREAS  

    Moved: Harvey/Sears

    That the resolutions of the Planning and Regulatory Committee meeting held on 13 July 2006, be received.

    CARRIED

  20. Top CHAIRPERSON'S REPORT

    This item was withdrawn.

  21. Top BOARD MEMBERS' REPORTS

    21.1. BOARD MEMBERS' REPORT - TONY SEARS

    Moved: Harvey/Romaniuk

    That the report from Board Member Sears dated July 2006 be received.

    CARRIED

    21.2. BOARD MEMBERS' REPORT - EILEEN EVANS

    Moved: Harvey/Storer

    1. That the report from Board Member Evans dated July 2006 be received.
    2. That the Board requests that the Manager Transport - Assets and Operations investigate the road angle at the corner of Junction Road, Pacific Parade and Queens Drive and the position of the stop sign.

    CARRIED

  22. Top COUNCILLORS' REPORTS

    Moved: Harvey/Sears

    That the report of Councillor Storer, tabled at the meeting, be received.

    CARRIED

    [ATTACHMENT 22]

  23. Top WAIHEKE POLICE REPORT

    Moved: Harvey/Sears

    That the report dated 09 July 2006 - 16 July 2006 and the report dated 16 July 2006 - 23 July 2006 tabled at the meeting be received.

    CARRIED

    [ATTACHMENT 23B]

  24. Top GROUP ACTIVITY REPORTS

    Moved: Harvey/Storer

    That the Group activity reports for June be received.

    CARRIED

  25. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Harvey/Sears

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Notice of Requirement: Owhanake Wastewater Treatment Plant

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    C2

    Septic Tank Sludge Disposal Options For Waiheke Island

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    [Section 7(2)(b)(ii)]

    C2.

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    [Section 7(2)(b)(ii)]

    There being no further business the Deputy Chairperson declared the meeting closed at 9:15 pm.
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