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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 23 AUGUST 2006 AT 3:30PM

PRESENT:

Mr

Ray

Ericson

[Chairman]

 

Ms

Eileen

Evans

 

 

Mr

Tony

Sears

 

 

Councillor

Faye

Storer

[From 3.34pm part item 4.1]

 

 

 

 

 

  1. Top APOLOGIES

    Moved: Ericson/Sears

    That the apologies from Board members Harvey and Romaniuk be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Evans/Sears

    That the open minutes of the Waiheke Community Board meeting held on Wednesday, 26 July 2006 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    Items 4.4 and 4.5 were taken at this point.

    4.1. RATES, RETICULATION, RIPPLES AND RATIONALE ANALYSIS - PITA RIKYS, WAIHEKE ISLAND SUSTAINABLE DEVELOPMENT GROUP

    Pita Rikys, Waiheke Island Sustainable Development Group, made a presentation to the Board regarding the Waiheke rates, reticulation, ripples and rationale analysis.  Pita also presented a proposal for the Board requesting support with costs associated with carrying out in-depth analysis to identify the basis for sustainable water management system for Waiheke Island.

    Moved: Ericson/Sears

    1. That Pita Rikys be thanked for his presentation regarding Rates, Reticulation, Ripples and Rationale Analysis.
    2. That the Board refers the information from the Waiheke Island Sustainable Development Group, regarding possible research to identify the basis for a sustainable water management system for Waiheke Island, to the General Manager City Development requesting that consideration be given to assessing the proposal and identifying appropriate budgets for this research.
    3. That the Board requests Carol Boyle, Director International Centre for Sustainability Engineering and Research, attend a future meeting of the Board to discuss her research proposal.

    CARRIED

    4.2. DIGITAL EARTH SUMMIT ON SUSTAINABILITY - REQUEST FOR DISCRETIONARY FUNDING - CARL CHENERY, ANEW NEW ZEALAND

    This item was withdrawn.

    4.3. AUCKLAND REGIONAL COUNCIL - TONY OLIVER

    This item was withdrawn.

    4.4. WASTE MINIMISATION BILL - DENISE ROCHE

    Denise Roche made a presentation to the Board regarding her submission to the Waste Minimisation Bill, in particular regarding the recycling of aluminium cans, plastic bottles, and tetra packs.

    Moved: Ericson/Evans

    That Denise Roche be thanked for her presentation regarding the Waste Minimisation Bill submission and that the information tabled at the meeting regarding the Waste Minimisation Bill be received.

    CARRIED

    [ATTACHMENT 4.4]

    4.5. BOKASHI SEPTIC TANKS - GLENDA NEAL

    Glenda Neal made a presentation to the Board regarding the BOKASHI septic tanks system.

    Moved: Ericson/Evans

    1. That Glenda Neal be thanked for her presentation to the Board regarding the Bokashi Septic Tanks systems.

    Moved: Storer/Evans

    1. That the information, tabled at the meeting, regarding the Bokashi Septic Tanks, be referred to the Manager Hauraki Gulf Islands for further discussion with the Waiheke Waste Officer.

    CARRIED

    [ATTACHMENT 4.5]

    4.6. Waiheke musical muesem - peter robertson

    Peter Robertson, Waiheke Musical Museum Charitable Trust, addressed the Board regarding issues concerning the purchase of the Waiheke Musical Museum Instruments from the Whittakers, and the Council contribution.

    Moved: Ericson/Storer

    1. That Peter Robertson, Waiheke Musical Museum Charitable Trust, be thanked for his presentation regarding the Waiheke Musical Museum.
    2. That the information, tabled at the meeting regarding the Waiheke Musical Museum Charitable Trust, be received.
    3. That the Board refers the issues raised by Peter Robertson regarding the Waiheke Musical Museum to item 6 for further discussion.

    CARRIED

    [ATTACHMENT 4.6]

    4.7. Waiheke Rates issues - roger bryant

    Roger Bryant addressed the Board regarding 'Rating Issues' for Waiheke.

    Moved: Ericson/Sears

    1. That Roger Bryant be thanked for his presentation regarding Waiheke Rates Issues.
    2. That the information, tabled at the meeting regarding the Rating Issues, be received.
    3. That the issues raised regarding Waiheke rates be referred to item 10 for further discussion.

    CARRIED

    [ATTACHMENT 4.7]

    4.8. Water REsources and Rates VAluations - Eileen Boghurst

    Eileen Boghurst made a presentation regarding the water resources and questioned the legality of rates valuations.

    Moved: Ericson/Storer

    That Eileen Boghurst be thanked for her presentation regarding Water Resources and Rates Valuations.

    CARRIED

    4.9. Road Marking - Trevor Darvill

    Trevor Darvill made a presentation to the Board with an update on his idea of having distinctive road markings for areas of the road ways that are dangerous to pedestrians.

    Moved: Ericson/Sears

    That Trevor Darvill be thanked for his presentation regarding Road Marking.

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson/Sears

    That the reports requested/pending for August 2006 be received.

    CARRIED

  6. Top WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST - FUNDING REQUEST

    Moved: Ericson/Sears

    1. That the report of the Senior Business Partnership Manager, dated 4 August 2006, regarding the Waiheke Musical Museum Charitable Trust - funding request, be received.
    2. That the Board notes the resolutions of Combined Committees, and subsequently adopted by Council, that the Waiheke Musical Museum Trust be recommended for a community lease, and requests that the Manager of Recreation and Community Services, refers this issue, as noted in the resolution of Combined Committees, to the Community Development and Equity Committee, and the Waiheke Community Board for consideration as soon as possible.

    Moved: Storer/Evans

    1. That the Board grants the $30,000 SLIPs funds set aside in 2005/2006 to the Waiheke Musical Museum Trust towards its purchase of the part of the collection of musical instruments from Mr and Mrs Whittaker.

    Moved: Sears/Storer

    1. That the Chairman writes to the Waiheke Musical Museum Trust expressing the Board's support for the project to purchase the unusual instruments and expresses its concern at the risk of losing such a unique collection of instruments.

    CARRIED

  7. Top DISCRETIONARY FUNDING

    7.1. DIGITAL EARTH SUMMIT ON SUSTAINABILITY - REQUEST FOR DISCRETIONARY FUNDING - CARL CHENERY, ANEW NEW ZEALAND

    Moved: Ericson/Storer

    1. That the correspondence from Carl Chenery, ANEW New Zealand, in support of the organisations application for Discretionary Funding for the Digital Earth Summit on Sustainability at the Aotea Centre in August 2006, be received.
    2. That the Board allocates $750 from its 2006/2007 Discretionary Funding budget to Carl Chenery, ANEW New Zealand towards costs of Waiheke youth attendance at the Digital Earth summit on Sustainability.
    3. That Carl Chenery, ANEW New Zealand, provide an accountability statement to the Board following expenditure of the Events Funding Grant of $750 for funding towards the costs of sending Waiheke youth to the Digital Earth Summit on Sustainability.
    4. That the Board delegates Board member Sears to select two Waiheke youth to attend the Digital Earth Summit on Sustainability.
    5. That the Waiheke youth be requested to make a short report to the Board on their attendance at the Digital Earth Summit on Sustainability.

    CARRIED

  8. Top PUBLIC UTILITIES GREENACRES TRUST - SYLVIA HUBBARD

    Moved: Storer/Sears

    1. That the submission from the Greenacres Trust regarding septage disposal options and the draft deed of trust, tabled at the meeting, be received.
    2. That the Board supports the Greenacres Trust in its endeavours and requests that the General Manager City Development, be requested to undertake a public consultation process to formulate plans to treat and dispose of sewage and septic tanks wastes generated on Waiheke.
    3. That Board member Sears be delegated to hold an open forum to discuss issues relating to waste water and septage issues on Waiheke.

    CARRIED

    [ATTACHMENT 8]

  9. Top WAIHEKE WAY BROCHURE

    Moved: Ericson/Sears

    That the Board refers this item to its 27 September 2006 meeting.

    CARRIED

  10. Top WAIHEKE RATING ISSUE

    Moved: Evans/Sears

    1. That the report of Councillor Storer and the Board Chairman, dated 15 August 2006, regarding Waiheke Rating issues, be received.
    2. That the General Manager Finance be requested to provide detailed information (including specific examples) from the appropriate officers in the Rating and Valuation department of Council over the methodology used to calculate these valuations.
    3. That the Board requests a copy of the Valuer General's audit and approval of Auckland City's 2005 valuations as they pertain to the Hauraki Gulf.
    4. That the Manager Data Services be requested to report why all objections to increases in valuations have not been processed before the first rates bill is required to be paid, and whether this action was supported by the Valuer General.
    5. That the Board supports the initiatives of Grey Power in demanding a change to the rating system in New Zealand from a valuation based system to a system that is fairer and more equitable and does not operate as a 'wealth' tax.
    6. That the Board requests the Economic Development and Sustainable Business Committee consider the matter of rural rating in the Hauraki Gulf Islands as discussed at Combined Committees and referred to the Economic Development and Sustainable Business committee, be reviewed as soon as possible, so that any changes to rating policy might be made before the 07/08 rating year
    7. That the General Manager Finance be requested to consider the matter of the reinstatement of lower rating differentials for Hauraki Gulf Island residential and commercial ratepayers, and report back to the Board.
    8. That the Board requests that the Mayor and Chief Executive take a leadership role on behalf of Auckland City Council in lobbying Central Government for changes to the rating system and specifically the capping of the level of rates increases, and measures to restrict the impact of valuations on rates.

    CARRIED

    The meeting adjourned at 5.55 and reconvened at 6:26pm

  11. Top WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: CONSULTATION STRATEGY

    Moved: Ericson/Sears

    That the report and resolutions of the Community Development and Equity Committee held on 9 August 2006, be received.

    CARRIED

  12. Top WORKS AND SERVICES COMMITTEE REPORT

    Moved: Ericson/Sears

    That the resolutions of the Council meeting, held on 27 July 2006, be received.

    CARRIED

  13. Top ARTWORKS ENTRANCE/GATEWAY - 2006/2007 SLIPS PROJECT

    Moved: Ericson/Sears

    That the verbal update of Councillor Storer regarding the Artworks Entrance/Gateway - 2006/2007 SLIPs Project, be received.

    CARRIED

  14. Top FOOTPATH POLICY AMENDMENTS JULY 2006

    Moved: Ericson/Evans

    That the report and resolutions of the Joint Extraordinary Meeting of the Transport and Urban Linkages Committee and the Arts Culture and Recreation Committee, held on 24 July 2006, be received.

    CARRIED

  15. Top WAIHEKE EVENTS 2006/7 - NOTICE OF MOTION

    Moved: Storer/Evans

    1. That the memorandum of Councillor Faye Storer, dated 16 August 2006, regarding the Waiheke Events 2006/2007 - Notice of Motion, be received.
    2. That the Board revokes its previous resolution E from the July 2006 meeting that endorsed the new Christmas Event proposed by Recreation and Community Services.
    3. That the Board advises the Group Manager Recreation and Community Services that due to community demand, the Board supports the retention of the Waiheke Santa Parade, and requests that this event be delivered as its Christmas event.
    4. That the Board appoints Board member Evans to form a sub-committee with other community representatives to support Council's events officers with the delivery of the 2006 Santa Parade on Waiheke.
    5. That the Board confirms its contribution of its $11,000 2006/2007 events budget to support the delivery of the following events on Waiheke, in addition to the citywide events funding.
    • Santa Parade
    • Carols by Candlelight
    • Teddy Bears Picnic
    • Twilight Rambles

    CARRIED

  16. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Moved: Ericson/Sears

    That the minutes of the Waiheke Parks Spokespersons Meeting, held on 3 July 2006, be received.

    CARRIED

  17. Top PROPOSED ROAD STOPPING - THE CAUSEWAY

    Moved: Ericson/Sears

    That the report regarding Proposed Road Stopping - The Causeway, dated 8 June 2006, be received.

    CARRIED

  18. Top A VISION FOR MATIATIA - UPDATE

    Moved: Ericson/Evans

    That the report and resolutions of the Urban Strategy and Governance Committee, held on 3 August 2006, be received.

    CARRIED

  19. Top CHAIRPERSON'S REPORT

    Moved: Ericson/Storer

    That the report of the Chairman Ray Ericson, be received.

    CARRIED

  20. Top BOARD MEMBERS' REPORTS

    20.1. BOARD MEMBERS' REPORT - EILEEN EVANS

    Moved: Ericson/Sears

    That the report from Board Member Eileen Evans dated August 2006, be received.

    CARRIED

    20.2 BOARD MEMBERS' REPORT - TONY SEARS

    Moved: Ericson/Evans

    That the report from Board Member Sears, tabled at the meeting, be received.

    CARRIED

    [ATTACHMENT 20.2]

  21. Top COUNCILLORS' REPORTS

    Moved: Ericson/Sears

    That the report of Councillor Storer, dated August 2006, be received.

    CARRIED

  22. Top WAIHEKE POLICE REPORT

    Moved: Ericson/Sears

    That the reports dated 24 July - 30 July 2006, 30 July - 6 August 2006 and 6 August - 13 August 2006, and the report dated 13 August - 20 August 2006, tabled at the meeting, be received..

    CARRIED

    [ATTACHMENT 22]

  23. Top GROUP ACTIVITY REPORTS

    Moved: Ericson/Sears

    That the group activity reports for July 2006, be received.

    CARRIED

  24. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson/Sears

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Mayoral Living Legend Award

    Good Reason to withhold exists under section 7

    Section 48(1)(a)
    C2. Confirmation of the confidential minutes of the 26 July 2006 Waiheke Community Board meeting Good Reason to withhold exists under section 7 Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To protect the privacy of natural persons, including that of deceased natural persons.

    [Section 7(2)(a)]

    C2.

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    [Section 7(2)(b)(ii)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7.40pm.
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