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Waiheke Community Board
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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 31 JANUARY 2007 AT 3:30PM

PRESENT:

Mr

Ray

Ericson

[Chairman]

 

Miss

Kelly-Ann

Harvey

[Deputy Chairman]

[From 6.25pm start item 5]

 

Ms

Eileen

Evans

 

 

Mr

Herb

Romaniuk

 

 

Mr

Tony

Sears

 

 

Councillor

Faye

Storer

[Until 7.15pm start item 15, from 7.23pm start item 16]

 

 

 

 

 

OBITUARY

The Chairman advised the Board of the passing of Zinny Douglas, a well known member of the community and artist. He paid tribute to Zinny and advised that their thoughts were with her family at this difficult time. A minutes silence was observed.

SANTA PARADE PRESENTATIONS

Board Member Evans presented the prizes for the 2006 Santa Parade. The prize provided to the Island Giftshop was donated to the Waste Trust in recognition of the services they provide to the community.

  1. Top APOLOGIES

    Moved: Ericson/Storer

    That the apology for lateness from Board Member Harvey be received.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Ericson/Sears

    1. That the open minutes of the Waiheke Community Board meeting held on Wednesday 22 November 2006, be confirmed as a true and correct record.

    2. That the confidential minutes of the Waiheke Community Board meeting held on Wednesday 22 November 2006, be discussed in the confidential section of this meeting.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Ericson/Storer

    That the Discretionary Funding application from the Waiheke Historical Society seeking a contribution towards running costs be considered as extraordinary business and added as item 17.4 on the agenda because the commencement of the proposed project is February 2007, with the next Board meeting not until 28 March 2007.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. SEAWEEK 2007 - CHRISTY RALPHS

    Christy Ralphs, Barbara Breen and Marie-Anne Theuerzeit provided information on the background of Seaweek and the intent for this year's event and requested the board support their application for discretionary funding contained under item 17.1 on the agenda.

    [ATTACHMENT 4.1]

    Moved: Ericson/Romaniuk

    That Christy Ralphs, Barbara Breen and Marie-Anne Theuerzeit, Experiencing Marine Reserves, be thanked for their presentation to the Board regarding 'Seaweek 2007' to be held on Waiheke Island between 4-11 March 2007.

    CARRIED

    4.2. JUNK TO FUNK - GLENDA ANDREWS-NEAL

    Glenda Andrews-Neal and Maggie Twaddle from the Waste Resource Trust spoke in support of their application for discretionary funding contained under item 17.2 on the agenda.

    [ATTACHMENT 4.2]

    Moved: Ericson/Evans

    That Glenda Andrews-Neal and Maggie Twaddle, the Waste Resource Trust, be thanked for their presentation in support of 'Junk to Funk's' Discretionary Funding application.

    CARRIED

    4.3. DOG POLICY ON WAIHEKE - CAROLE ENGEL

    Carole Engel spoke to her attached submission regarding her request for the designation of a dog friendly beach on Waiheke Island.

    [ATTACHMENT 4.3]

    Moved: Ericson/Sears

    1. That Carole Engel be thanked for her presentation regarding the dog policy on Waiheke Island.

    CARRIED

    Moved: Sears/Ericson

    1. That the Democracy Advisor be requested to investigate all possible ways of designating a dog friendly beach on Waiheke Island, and report back to the Boards March 2007 meeting.

    CARRIED

    4.4. Waiheke Historical society - helen lorimer

    Helen Lorimer spoke to her tabled supporting information on the request from the Waiheke Historical Society for discretionary funding being considered by the board under item 17.4.

    [ATTACHMENT 4.4]

    Moved: Ericson/Sears

    That Helen Lorimer, Waiheke Historical Society, be thanked for her presentation in support of the Waiheke Historical Society's Discretionary Funding application.

    CARRIED

    4.5. cleanfill, Junction Road - Rob Brown

    Mr Rob Brown addressed the Board regarding his concerns with the operations at the clean-fill at Junction Road, (Suburb). In particular he raised concerns about the operating hours and lack of signage advising pedestrians of trucks crossing.

    Moved: Ericson/Evans

    That Rob Brown be thanked for his presentation regarding the 'Cleanfill' on Junction Road, Waiheke Island.

    CARRIED

    4.6. Walkways on Waiheke (WOW) - Ross Gillespie

    Mr Gillespie raised issues regarding the position of the Island Bay walkway and showed a dvd to the board of the area. Following the adjournment Mr Gillespie continued with his submission on issues at Okoka (Dead Dog Bay).

    Moved: Ericson/Romaniuk

    That Ross Gillespie be thanked for his presentation regarding Walkways on Waiheke (WOW) and Okoka (Dead Dog Bay) Bay.

    CARRIED

    Secretarial Note:

    The Chairman adjourned the item due to technical issues with the datashow and took item 4.7 to enable officers to remedy these. Following item 4.7 the datashow was still not functioning and the dvd was shown on the small screen of the laptop.

    The Chairman adjourned the meeting at 4.42pm, part item 4.6, and reconvened at 4.47pm.

    4.7. BUS SITUATION AT MATIATIA TERMINAL - ALLAN DAVIES

    Mr Davies raised concerns over the bus stops at Matiatia and in particular the tourist buses filling the area and blocking the area for the regular transit buses.

    Moved: Ericson/Sears

    That Allan Davies be thanked for his presentation regarding the bus situation at Matiatia.

    CARRIED

    4.8. transport and roading issues - janet hunt

    Janet Hunt addressed the Board as per her attached submission regarding her concern with lack of forward consultation over the resealing of the causeway and materials utilised.

    Moved: Ericson/Evans

    That Janet Hunt be thanked for her presentation regarding the Transport and Roading issues on Waiheke Island.

    CARRIED

    4.9. Mayoral TASK force on sustainable development - chris wragge

    Chris Wragge and Pita Rikys tabled the report being considered by the Urban Strategy and Governance Committee on sustainable development and provided their written submission on issues they found within the report. The Board advised them to raise their issues in public forum at the Committee meeting scheduled for the next day.

    [ATTACHMENT 4.9]

    Moved: Ericson/Evans

    That Chris Wragge and Pita Rikys be thanked for their presentation regarding the Mayoral Task Force on Sustainable Development.

    CARRIED

    4.10. homersham reserve - margaret mills

    Margaret Mills addressed the Board in regard to her concerns with the Homersham Reserve project being undertaken from SLIPs funding and requested the Board to consider some planting as per her written submission.

    [ATTACHMENT 4.10]

    Moved: Ericson/Evans

    1. That Margaret Mills be thanked for her presentation regarding Homersham Reserve, Waiheke Island.
    2. That the attachment, tabled at the meeting, regarding Homersham Reserve, be referred to the Parks Officer.

    CARRIED

    4.11. rates issues - roger bryant

    Mr Bryant addressed the Board on the report for item 7 on the agenda relating to rating issues for the Hauraki Gulf Islands as per his attached submission.

    [ATTACHMENT 4.11]

    Moved: Ericson / Sears

    That Roger Bryant be thanked for his presentation regarding rating issues on Waiheke Island.

    CARRIED

    4.12. Pohutakawa reserve, onetangi - trevor darvill

    Mr Darvill spoke to the Board regarding disability access to the Onetangi Hall and requested action in this matter as it had been around for some time.

    Moved: Ericson / Sears

    That Trevor Darvill be thanked for his presentation regarding access through Pohutakawa Reserve, Onetangi.

    CARRIED

    4.13. matiatia development plans - janet moore

    Janet Moore raised her concerns with the recent article contained within the Waiheke Week regarding the possible loss of car parking as part of the Matiatia development and requested the Board reiterate the importance Matiatia being recognised as a transport hub.

    Moved: Ericson / Sears

    That Janet Moore be thanked for her presentation regarding the Matiatia Development plans.

    CARRIED

    The Chairman adjourned the meeting at 5.56pm and reconvened at 6.25pm.

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson/Evans

    1. That the reports requested/pending as at January 2007 be received.

    CARRIED

    Moved: Sears/Romaniuk

    1. That the Board expresses its dissatisfaction to the General Manager Transport, that the Matiatia Development and Parking Management Plan and the Distinctive Road Markings/Dangerous Conditions reports, requested in May and July 2006, are still pending, and requests reports addressing these issues be made available for the March 2007 agenda.

    CARRIED

    That Item 29.3 was taken at this point.

  6. Top GRANT OF NEW LEASE, WAIHEKE YOUTH CENTRE TRUST

    Moved: Ericson/Evans

    1. That the report regarding the Waiheke Youth Centre Trust, dated 14 November 2006, be received.
    2. That the Waiheke Community Board recommends to the Arts Culture and Recreation Committee, the granting of a lease to Waiheke Youth Centre Trust on the following terms and conditions:
    1. Term - 5 years commencing 1 February 2007
    2. Rights of Renewal - Two rights of renewal each of five years
    3. Rent - $250.00 + GST per annum
    4. Maintenance and Utilities (outgoings) costs on a per square meter basis
    5. All other terms and conditions per Council's Community and Recreation Lease Policy

    CARRIED

  7. Top HAURAKI GULF ISLANDS RATING ISSUES

    Moved: Ericson/Romaniuk

    1. That the report of the Policy Analyst and the Financial Policy Analyst, dated 27 November 2006, and the resolutions from the Annual Plan Direction setting meeting, held on 11 December 2006, be received.

    CARRIED

    Moved: Ericson/Romaniuk

    1. That the Board requests a report to its 28 March 2007 meeting regarding the measures Auckland City Council has taken with Central Government advocating for changes to the legislation for the method of rating and their success to date.

    CARRIED

  8. Top PLAN CHANGE 38 - MATIATIA

    Moved: Ericson/Sears

    That the report of the Senior Planner, dated 27 November 2006, and the resolutions from the Council meeting, held on 14 December 2006, be received.

    CARRIED

  9. Top WAIHEKE COMMUNITY ART GALLERY LEASE

    Moved: Ericson/Romaniuk

    That the resolutions from the Community Development and Equity Committee meeting held on 13 December 2006, be received.

    CARRIED

  10. Top RESPONSE TO BOARDS ANNUAL PLAN DIRECTION SETTING 2007/2008

    Moved: Ericson/Harvey

    That the officer responses to the Waiheke Community Board resolutions from their 22 November 2006 meeting, regarding Annual Plan Direction Setting 2006/2007, be received.

    CARRIED

  11. Top LIQUOR BANS

    Moved: Ericson/Evans

    1. That the information regarding Liquor Bans be received.

    CARRIED

    Moved: Sears/Evans

    1. That due to the success of the recent liquor bans over the holiday season, the Board requests the Group Manager City Planning report back to the Board regarding the possibility of permanent liquor bans on Waiheke Island beaches, reserves and parks (and any other appropriate public spaces), for the period from Labour Weekend to Easter, with operating hours of 10pm to 6am during daylight saving and 9pm to 6am outside of daylight saving.

    CARRIED

  12. Top MAKING GOOD DECISIONS WORKSHOP

    Moved: Ericson/Sears

    1. That the report of the Hearings Services Manager, dated 25 October 2006, be received.
    2. That the Chairman be nominated to attend the Making Good Decisions Training in 2007.

    CARRIED

  13. Top JEFF THOMSON SCULPTURE

    Moved: Ericson/Romaniuk

    That the report of the Arts Planner, dated 9 October 2006 and the resolutions of the Public Art Sub-Committee meeting held on 22 November 2006, be received.

    CARRIED

  14. Top SMALL LOCAL IMPROVEMENTS PROJECTS (SLIPS)

    14.1. HOMERSHAM AND MCKENZIE RESERVE - SLIPS

    Moved: Ericson/Storer

    That the Board approves the attached SLIPs proposal forms for McKenzie Reserve Pine Tree and Weed Removal 2006/2007 and the Homersham Reserve Enhancement projects for continuation in the 2006/2007 year.

    CARRIED

    14.2. 2007/2008 SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)

    Moved: Ericson/Sears

    1. That the list of proposed 2007/2008 SLIPs projects be received.
    2. That all the proposed SLIPs projects be included on a SLIPs tour to be held in March 2007.

    CARRIED

  15. Top PROPOSED SIGNS AND BILLBOARD BYLAW

    Moved: Ericson/Harvey

    That a working party consisting of Board Members Sears and Harvey be delegated to prepare its submission on the Signs and Billboard bylaws.

    CARRIED

    [ATTACHMENT 15]

    Secretarial Note:

    Councillor Storer did not take part in the discussion nor vote on this item.

  16. Top OKOKA BAY

    16.1. OKOKA BAY (DEAD DOG BAY) ISSUES UPDATE

    Moved: Ericson/Harvey

    1. That the memorandum of the Democracy Advisor, dated 23 January 2007, be received.
    2. That the officers be thanked for the amount of work undertaken over the holiday period in response to the resolutions of the Waiheke Community Board in December 2006.

    CARRIED

    16.2. OKOKA BAY/ DEAD DOG BAY

    Moved: Ericson/Harvey

    1. That the memorandum of the Property Group Manager, dated 18 January 2007, be received.
    2. That Councillor Storer and the Democracy Advisor attend a meeting with officers from Property and Recreation and Community Services to discuss Okoka Bay (Dead Dog Bay) issues.

    CARRIED

    16.3. URGENT DECISION - OKOKA BAY - EASEMENT CONDITIONS RELATING TO HORSES

    Moved: Ericson/Romaniuk

    That the urgent decision regarding the easement conditions relating to horses - Okoka Bay be noted.

    CARRIED

  17. Top DISCRETIONARY FUNDING

    17.1. DISCRETIONARY FUNDING - SEAWEEK 2007

    Moved: Sears/Harvey

    1. That the correspondence from Christy Ralphs in support of the application for Discretionary Funding towards the costs associated with 'Seaweek 2007', be received.
    2. That the Board grants $1400 from its 2006/2007 Discretionary Funding budget to 'Experiencing Marine Reserves' for the costs associated with 'Seaweek 2007.'
    3. That Christy Ralphs, 'Experiencing Marine Reserves' be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $1400, for the costs associated with 'Seaweek 2007.'

    CARRIED

    17.2. DISCRETIONARY FUNDING - JUNK TO FUNK

    Moved: Romaniuk/Evans

    1. That the correspondence from Glenda Andrew-Neal, Waste Resource Trust Waiheke, in support of the application for Discretionary Funding towards the costs associated with 'holding the 'Junk to Funk' exhibit', be received.
    2. That the Board grants $945 from its 2006/2007 Discretionary Funding budget to the Waste Resource Trust Waiheke, for the costs associated with holding the 'Junk to Funk' exhibit'.
    3. That Glenda Andrew-Neal, 'Waste Resource Trust Waiheke' be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $945 for the costs associated with holding the 'Junk to Funk' exhibit'.

    CARRIED

    17.3. NEW ZEALAND COMMUNITY BOARDS' CONFERENCE 2007

    Moved: Storer/Harvey

    That the Board approves the attendance of Board Members Sears, Romaniuk and Evans and Chairman at the New Zealand Community Boards conference to be held from 7-9 June 2007 in Manukau City and that associated costs be funded from the Boards 2006/2007 Discretionary Funding budget.

    CARRIED

    17.4. Helen lorimer - Waiheke Historical Society

    Moved: Storer/Harvey

    1. That the correspondence from Helen Lorimer, Waiheke Historical Society, tabled at the meeting, in support of the application for Discretionary Funding towards the costs associated with the running of the Waiheke Museum, be received.
    2. That the Board grants $1800 from its 2006/2007 Discretionary Funding budget to the Waiheke Historical Society, for costs associated with the Police cell project.
    3. That Helen Lorimer, Waiheke Historical Society, be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $1800, for the costs associated with the Police cell project.

    CARRIED

  18. Top ARTWORKS WORKSHOP

    Moved: Ericson/Evans

    That the information regarding the Artworks workshop, held on 13 December 2006, be received.

    CARRIED

  19. Top ENCROACHMENT OFFICER (Recreation And Community Services)

    Moved: Ericson/Sears

    1. That the report of the Board Chairman, dated 23 January 2007 be received.
    2. That the Board advises the Manager Recreation and Community Services, of its support, in principle, of resources to address the citywide and Waiheke Island problem of private encroachment over public land.
    3. That the Board requests the Manager Recreation and Community Services provide an update and timeframe on the progress towards seeking a resource to address the issue of private encroachment over public land.
    4. That the Chief Executive and the General Manager Arts, Culture and Recreation be advised of the Board's support for an encroachment officer and request that the executive team support the inclusion of the resource in the 2007/2008 budget.
    5. That the Chairpersons of the Arts, Culture and Recreation Committee and the Finance and Corporate Business Committee receive copies of the above resolutions.

    CARRIED

  20. Top WAIHEKE COMMUNITY BOARD SUBMISSION TO THE REVIEW OF THE HAURAKI GULF ISLANDS DISTRICT PLAN REVIEW

    Moved: Harvey/Evans

    That the submission of Board member Harvey, dated 11 December 2006, to the Hauraki Gulf Islands District Plan Review, on behalf of the Board, be received.

    CARRIED

    Secretarial Note:

    Councillor Storer and the Chairman neither spoke nor voted on this item.

  21. Top SUBMISSION ON THE PROPOSED DISTRICT PLAN HAURAKI GULF ISLANDS SECTION 2006

    Moved: Harvey/Sears

    That the submission of Board member Sears, dated 11 December 2006, to the Hauraki Gulf Islands District Plan Review, on behalf of the Board, be received.

    CARRIED

    Secretarial Note:

    Councillor Storer and the Chairman neither spoke nor voted on this item.

  22. Top REMUNERATION - 2007/2008 INDICATIVE POOL

    Moved: Ericson/Harvey

    That the Board notes that option one be the preferred option for the Remuneration 2007/2008 Indicative pool on the basis it maintains existing relativities between the categories of Elected Representatives.

    CARRIED

  23. Top WAIHEKE POLICE REPORT

    Moved: Ericson/Romaniuk

    That the reports dated 29/10/06-5/11/06 and 5/11/06-12/11/06, and the tabled report dated 12/11/06-19/11/06, be received.

    CARRIED

  24. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Moved: Ericson/Evans

    1. That the minutes of the Waiheke Parks Spokespersons Group meeting, dated 4 December 2006, be received.

    CARRIED

    Moved: Storer/Harvey

    1. That the Parks Officer, and the Forest and Bird Society be thanked for the organisation and running of the Twilight Rambles event in 2006.

    CARRIED

  25. Top WAIHEKE RESIDENTS AND RATEPAYERS ASSOCIATION MINUTES

    Moved: Ericson/Evans

    That the minutes of the Waiheke Residents and Ratepayers Association meeting, dated 27 November 2006, be received.

    CARRIED

  26. Top WICPG WORKSHOPS

    Moved: Ericson/Romaniuk

    That the information regarding the Waiheke Island Community Planning Group workshops be received.

    CARRIED

  27. Top CHAIRPERSON'S REPORT

    Moved: Ericson/Sears

    1. That the report of the Chairman, dated 23 January 2007, and the verbal report on the Sculpture on the Gulf purchase and public forum items be received.
    2. That the Board encourages members of the public to submit public forum items in time for inclusion on the agenda to enable the Board to consider items at the meeting.

    CARRIED

  28. Top COUNCILLOR'S REPORT

    Moved: Ericson/Romaniuk

    That the report of Councillor Storer, dated 22 January 2007, be received.

    CARRIED

  29. Top BOARD MEMBERS REPORTS

    29.1. BOARD MEMBERS REPORTS - EILEEN EVANS

    Moved: Ericson/Harvey

    That the report of Board member Evans, dated 23 January 2007, be received.

    CARRIED

    29.2. BOARD MEMBERS REPORTS - TONY SEARS

    Moved: Ericson/Harvey

    1. That the report of Board member Sears, dated 21 January 2007, be received.

    CARRIED

    Moved: Storer/Harvey

    1. That Board Member Sears be delegated to work with the Property Group on the relocation of the Boat Shed in Matiatia.

    CARRIED

    Moved: Sears / Harvey

    1. That the Manager Hauraki Gulf Islands Regulatory Services, be requested to report to the Board's March 2007 meeting on the progress with the appointment of Wastewater and Signs Compliance Officers.

    CARRIED

    29.3. BOARD MEMBERS REPORT - HERB ROMANIUK

    Moved: Romaniuk/Sears

    1. That the tabled report of Board member Romaniuk, dated 23 January 2007, be received.
    2. That it be a recommendation to the Urban Strategy and Governance Committee:
    1. that in the process of assessing designs for Matiatia, confirms Matiatia primarily as a transport hub, and ensures the retention of parking in proximity of the wharf remain a major focus, and
    2. that no development proceeds at Matiatia until a comprehensive traffic management plan has been developed for Waiheke Island.

    CARRIED

    Moved: Sears/Harvey

    1. That the Board requests Board Member Romaniuk represent the Board at the Urban Strategy and Governance Committee meeting on 1 March 2007, regarding the item on the agenda concerning Matiatia.

    CARRIED

    29.4. BOARD MEMBER REPORT - KELLY-ANN HARVEY

    Moved: Ericson/Romaniuk

    That the verbal report of Board member Harvey regarding the following be received;

    • Waiheke fun run
    • Red Boat noise
    • Open Air Cinema poles.

    CARRIED

  30. Top GROUP ACTIVITY REPORTS

    Moved: Ericson/Sears

    That the group activity reports for November and December 2006 be received.

    CARRIED

  31. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson/Storer

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Mayoral Living Legend Award

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    C2.

    Confirmation of confidential minutes

     

     

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To protect the privacy of natural persons, including that of deceased natural persons.

    [Section 7(2)(a)]

    C2.

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    [Section 7(2)(b)(ii)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:55 pm.
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