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Waiheke Community Board

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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 28 MARCH 2007 AT 3:30PM

PRESENT:	Mr	Ray	Ericson	[Chairman]
	Mrs	Kelly-Ann	Harvey-Vernon	[Deputy Chairman]
	Ms	Eileen	Evans
	Mr	Herb	Romaniuk
	Mr	Tony	Sears
	Councillor	Faye	Storer

APOLOGIES

There were no apologies.
CONFIRMATION OF MINUTES

Moved: Sears / Harvey-Vernon

That the minutes of the Waiheke Community Board meeting held on Wednesday, 31 January 2007, be confirmed as a true and correct record, noting that under item 7b, the motion was moved by Board Member Sears and seconded by the Chairperson Ray Ericson, and that under item 29.2, the resolution should read "iconic" boat shed.

CARRIED
EXTRAORDINARY BUSINESS

There was no extraordinary business.
PUBLIC FORUM
4.1. METCAR PROPOSAL -ANGIE BANYER

Angie Banyer, Heart of the City, did not attend and no written material was provided regarding the Metcar Proposal. Therefore the Waiheke Community Board could not consider this matter.
4.2. FERRY USERS GROUP (FUG) - JAN SCOTT

Ms Jan Scott presented the Waiheke Community Board with the resolutions from the recent Ferry Users Group (FUG) annual general meeting held on 19 March 2007. She also spoke about the public meeting held on 25 March 2007, with the Mayor in attendance, regarding the commuter concerns over the loss of car parking with the proposed Matiatia Development and tabled the resolutions from that meeting also.

[ATTACHMENT 4.2]

Moved: Ericson / Sears

That Jan Scott, Ferry Users Group (FUG), be thanked for her update to the Waiheke Community Board, regarding their concerns over the loss of car parking with the proposed development at Matiatia.

CARRIED
4.3. ONETANGI STRAIGHT - BRENT GIBSON

Councillor Storer advised that Mr Gibson was unable to be present at the meeting and requested the Waiheke Community Board consider his written submission in regard to changing the speed limit on the Onetangi Straight from 80 kilometres per hour (kph) to 50kph.

Moved: Storer / Evans

That the Waiheke Community Board requests a report from the Manager, Transport - operations and assets, on the feasibility of reducing the speed limit on the Onetangi Straight from 80kph to 50kph.

CARRIED

Board Members Sears and Harvey-Vernon requested their votes against the above motion be recorded.
4.4. TE HURUHI / church bay WALKWAY - ROSS GILLESPIE

Mr Gillespie addressed the Waiheke Community Board on his concerns with encroachment over the Church Bay walkway and in particular the removal of shrubs and trees to build a retaining wall. He also advised the Waiheke Community Board that he did not believe the tractor used by City Parks would be able to get in to do work in this area as the access was not wide enough now.

Moved: Storer / Harvey-Vernon
1. That Ross Gillespie be thanked for his presentation to the Waiheke Community Board regarding Te Huruhi / Church Bay Walkway.
2. That the matter of encroachment over the Te Huruhi / Church Bay walking track be referred to the Managers of Recreation and Community Services and Property for response.
CARRIED
4.5. FOREST AND BIRD ASSOCIATION - BRIAN GRIFFITHS

Mr Griffiths from the Forest and Bird Association spoke to the Waiheke Community Board in support of the association's Discretionary Funding application referred to under item 9.4 of the agenda for this meeting. He also advised the Waiheke Community Board of their application to the community partnership funding scheme to enable them to continue programmes to preserve and enhance the natural environment and tabled his submissions in these regards.

[ATTACHMENT 4.5]

Moved: Ericson / Harvey-Vernon

That Brian Griffiths, Forest and Bird Association, be thanked for his presentation to the Waiheke Community Board in support of the Forest and Bird Association's Discretionary Funding application.

CARRIED
4.6. CYCLE ACTION WAIHEKE - electra kalaugher

Ms Kalaugher requested that cyclists needs are integrated within the proposed development at Matiatia and in particular the development of cycle paths / tracks to ensure a comprehensive transport plan which includes cycling.

Moved: Ericson / Harvey-Vernon
1. That Electra Kallaugher, Cycle Action Waiheke, be thanked for her presentation to the Waiheke Community Board regarding their request to ensure cycle initiatives are considered within the proposed development of Matiatia.
2. That the Waiheke Community Board advises the Matiatia Development Working Party and Property Enterprise Board that it endorses the inclusion of cycle friendly initiatives within the final design for Matiatia.
CARRIED

Moved: Ericson / Storer

That Item 4.8 be taken at this point.

CARRIED
4.7. POSITIVE AGEING IN AUCKLAND - ROGER BRYANT

Mr Bryant spoke on behalf of Grey Power and advised the Waiheke Community Board that he had attended the Community Development and Equity Committee of Council, workshop on Positive Ageing, earlier that day to provide a submission on the Positive Ageing in Auckland draft policy. He tabled his submission to that committee for the information of the Waiheke Community Board.

[ATTACHMENT 4.7]

Moved: Ericson / Storer

That Roger Bryant, Grey Power, be thanked for his presentation to the Waiheke Community Board regarding the Positive Ageing in Auckland Draft Plan.

CARRIED
4.8. ONCE UPON AN ISLAND - TANYA BATT

Ms Batt addressed the Waiheke Community Board on the 'Once Upon an Island' initiative for which they were requesting Discretionary Funding (refer item 9.2 on the agenda for this meeting). She provided a copy of a DVD for the Waiheke Community Board's information which was unable to be displayed at the meeting and was instead made available for members to view after the meeting.

Moved: Ericson / Romaniuk

That Tanya Batt, Imagined Worlds, be thanked for her presentation to the Waiheke Community Board in support of the Imagined Worlds Discretionary Funding application.

CARRIED
4.9. TRANSPORT AND ROADING ISSUES - JANET HUNT

Ms Hunt advised the Waiheke Community Board that she had received a letter of apology from the Council regarding the short notice provided when resealing Wharf Road and queried why footpath construction was not undertaken at the same time as road resealing projects.

Moved: Ericson / Sears
1. That Janet Hunt be thanked for her presentation to the Waiheke Community Board regarding the roading issues on Waiheke Island.
2. That the Transport Manager for Hauraki Gulf Islands provide information on why footpaths are not constructed at the same time that reseal projects are done.
CARRIED
4.10. SUSTAINABILITY ISSUES - CHRISTOPHER WRAGGE

Mr Wragge advised the Waiheke Community Board that he would be attending the Urban Strategy and Governance meeting of Council on 29 March 2007 regarding sustainability issues and tabled a copy of his submission for the Waiheke Community Boards information.

[ATTACHMENT 4.10]

Moved: Ericson / Sears

That Christopher Wragge be thanked for his presentation regarding sustainability and governance.

CARRIED
4.11. FOOTPATHS - IAN NICOLSON

Mr Nicolson addressed the Waiheke Community Board regarding the safety concerns for pedestrians along Natzka Road due to it only having a footpath on one side of the road and tabled letters from the Operations Manager of the retirement village and Mr Lamond regarding this issue.

[ATTACHMENT 4.11]

Moved: Ericson / Evans
1. That Ian Nicolson be thanked for his presentation regarding the pedestrian safety concerns along Natzka Road.
2. That the Manager, Transport - operations and assets be requested to provide costs for the construction of a footpath on the retirement village side of Natzka Road and the possibility of this being funded from the road safety budget.
CARRIED
4.12 ACCESS TO THE ONETANGI HALL - TREVOR DARVILL

Mr Darvill addressed the Waiheke Community Board on behalf of the Onetangi Residents Association in regard to the ongoing issue of disabled access to the Onetangi Hall. This matter was also discussed under Item 17.1 - Board Member Sears' report.

Moved: Ericson / Evans

That Trevor Darvill be thanked for his submission regarding the ongoing request for access to the Onetangi Hall across Pohutukawa Reserve.

CARRIED
4.13 LACK OF EASEMENT MAINTENANCE - MARY EVANS

Ms Evans tabled her submission in regard to the lack of maintenance by Council of the easement provided as part of the subdivision of the Piritahi farm, in particular that plants required by the consent process were currently being choked by weeds and grass was not being mowed. Ms Evans also advised that complaints to Police regarding the noise and consumption of alcohol in the area were not being attended as they were on council land.

[ATTACHMENT 4.13]

Moved: Ericson / Harvey-Vernon

That Mary Evans be thanked for her submission on the maintenance, litter and noise issues related to the Council easement at 88 Church Bay Road.

CARRIED
4.14 TOURISM BOARD - KEN SOWDEN

Mr Sowden advised the Waiheke Community Board of the formation of a Waiheke Tourism Board and provided a copy of the media release from that board dated 23 March 2007. He requested that the minutes of the board meeting that were contained under Item 17.2 - Board Member Romaniuk's report be withdrawn as they were yet to be confirmed.

[ATTACHMENT 4.14]

Moved: Ericson / Sears

That Ken Sowden be thanked for his presentation on the initiatives of the Waiheke Tourism Board.

CARRIED
4.15 ERN LAMOND - NATZKA ROAD

Mr Lamond addressed the Waiheke Community Board on the pedestrian safety issue along Natzka Road and noted that the length of footpath being requested was not as long as indicated by a previous submitter and was happy to meet with the Chairman or officers to discuss the issue.

Moved: Ericson / Harvey-Vernon

That Ern Lamond be thanked for his submission on the pedestrian safety issues along Natzka Road.

CARRIED
REPORTS REQUESTED/PENDING

Moved: Ericson / Evans
1. That the reports requested/pending report for March 2007 be received.
2. That the report from the General Manager Transport, dated 6 March 2007, be received.
CARRIED

The meeting adjourned at 6.11pm and reconvened at 6.52pm.
MATIATIA UPDATE

Moved: Ericson / Sears
1. That the memorandum of Hauraki Gulf Islands Manager Transport assets and operations, dated 21 March 2007, be received.
CARRIED

Moved: Storer / Sears
1. That the Hauraki Gulf Islands Manager, Transport assets and operations be thanked for his positive response on behalf of Auckland City Council to help prevent any future strandings on the wharf and the implementation of initiatives to deal with any future incidents of this nature at the terminal.
CARRIED
COMMUNITY HALLS

Moved: Ericson / Sears
1. That the memorandum of the Venues team leader, dated 21 March 2007, be received.
CARRIED

Moved: Storer / Evans
1. That the Waiheke Community Board advises of their concerns in regard to the implementation of this new system and request that the key system be retained to ensure continued community ownership of buildings.
CARRIED
CITY SAFE PLAN

Moved: Ericson / Evans

That the resolutions of the Public Safety and Community Order Committee meeting, held on 9 February 2007, and the report of the Safer Auckland City Planner, dated 17 January 2007, be received.

CARRIED
DISCRETIONARY FUNDING
9.1 . DISCRETIONARY FUNDING - NEW ZEALAND FLAG, ALISON PARK

Moved: Ericson / Sears

That the Waiheke Community Board Grants up to $150 from its 2006/2007 Discretionary Fund to replace the New Zealand flag in Alison Park.

CARRIED
9.2. DISCRETIONARY FUNDING - RING OF STORIES CHILDREN'S BOOK DAY

Moved: Ericson / Evans
1. That the correspondence from Tanya Batt, Imagined Worlds, in support of the organisations application for Discretionary Funding, towards the costs associated with holding the 'Ring of Stories' Children's Literature Festival, be received.
2. That the Waiheke Community Board Grants $300 from its 2006/2007 Discretionary Funding budget to Imagined Worlds for the costs associated with holding the 'Ring of Stories' Children's Literature Festival.
3. That Tanya Batt, Imagined Worlds, be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $300, for the costs associated with holding the 'Ring of Stories' Children's Literature Festival.
CARRIED
9.3. DISCRETIONARY FUNDING - WAIHEKE HISTORICAL SOCIETY

Moved: Storer / Ericson

That the Democracy Advisor be requested to investigate other funding avenues available for the Waiheke Historical Society.

CARRIED
9.4. DISCRETIONARY FUNDING - FOREST AND BIRD ASSOCIATION HAURAKI BRANCH

Moved: Harvey-Vernon / Evans
1. That the correspondence from Brian Griffiths, Forest and Bird Association, in support of the associations application for Discretionary Funding, towards the costs associated with the upgrading of the Kauri Viewing Platform, be received.
2. That the Waiheke Community Board Grants $576 from its 2006/2007 Discretionary Funding budget to the Forest and Bird Association, for the costs associated with upgrading the Kauri Viewing Platform, in particular since this is a health and safety issue and due to the reserve being available to the public.
3. That Brian Griffiths, Forest and Bird Association, be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $576 for the costs associated with upgrading the Kauri Viewing Platform.
CARRIED
MEETING PROCEDURES - STANDING ORDERS, CONFLICTS AND MEETING REQUESTS

Board Member Sears tabled a suggested approach to meetings requested by board members that received support from the Team manager who advised officers were happy to take this approach for the Waiheke Community Board's future requests for meetings.

[ATTACHMENT 10A]

Moved: Ericson / Storer

That the report of the Team manager - arts community and recreation, democracy services, dated 14 March 2007, be received.

CARRIED
SIGNS AND BILLBOARDS BYLAW

Moved: Ericson / Harvey-Vernon

That the Waiheke Community Boards submission to the Signs and Billboards Bylaw Review, dated 1 March 2007, be noted.

CARRIED

Councillor Storer left the room for this item due to her involvement as a planning commissioner for the Signs and Billboards by-law.
WAIHEKE POLICE REPORT

Moved: Ericson / Evans

That the reports dated 4 February 2007 - 11 February 2007, 11 February 2007 - 18 February 2007, 18 February 2007 - 25 February 2007, be received.

CARRIED
WAIHEKE PARKS SPOKESPERSONS GROUP

Board Member Harvey-Vernon advised that she was not present at the February meeting as reflected in the Parks Spokespersons minutes.

Moved: Ericson / Evans

That the minutes of the Waiheke Parks Spokespersons Group meeting, dated 12 February 2007 and 5 March 2007, be received.

CARRIED
ADVISORS REPORT

Moved: Ericson / Storer

That the report of the Democracy Advisor, dated 21 March 2007, be received.

CARRIED
CHAIRPERSONS REPORT

The Chairman provided a presentation outlining the process undertaken for assessing the designs for Matiatia, including consideration of transport hub issues.

Moved: Ericson / Evans

That the report of the Chairperson, dated 21 March 2007, be received.

CARRIED
COUNCILLOR'S REPORT

Councillor Storer advised of her activities during the month and reiterated that she was a commuter but couldn't attend the public meeting on 25 March due to prior engagements.

Moved: Ericson / Harvey-Vernon

That the report of Councillor Storer, dated 21 March 2007, be received.

CARRIED
BOARD MEMBERS REPORTS
17.1. BOARD MEMBERS REPORTS - TONY SEARS

Moved: Sears / Storer
1. That the report of Board Member Sears, dated 21 March 2007, be received.
2. That the Waiheke Community Board rescind its resolution passed at the 22 November 2006 meeting, supporting the professional opinion relating to disabled access at Onetangi Hall, as per the minutes of the Waiheke Parks Team meeting held on 6 November 2006.
3. That officers be requested to prepare a report regarding the Onetangi Residents Association request to provide vehicular / disabled access across Pohutukawa Reserve to the Onetangi Hall.
CARRIED

Moved: Sears / Harvey-Vernon
1. That the Waiheke Community Board requests the Planning and Regulatory Committee commence the process for establishing a liquor ban on all beaches, parks and reserves on Waiheke Island from 9pm to 6am commencing Labour weekend to Easter weekend (inclusive) from Labour weekend 2007.
2. That the liquor ban be reviewed after one full year, i.e. in April 2008, to determine whether the ban should be extended to other areas, limited to fewer areas or be in place for different time periods.
CARRIED

Board Member Romaniuk requested his vote against resolutions D and E be recorded.
17.2. BOARD MEMBERS REPORT - HERB ROMANIUK

Moved: Romaniuk / Ericson
1. That the report of Board Member Romaniuk, dated 21 March 2007, be received, noting that the minutes from theWaiheke Tourism Board had been withdrawn as they were not yet ratified by that organisation.
2. That the Waiheke Community Board supports the initiative of a new Tourism Development Board and directs any funding requests to the Economic Development & Equity Committee.
CARRIED
17.3. BOARD MEMBERS REPORT - KELLY ANN HARVEY-VERNON

Board Member Vernon-Harvey advised the Waiheke Community Board that applications for initiatives during Auckland City's Heritage Festival had opened and that Waiheke groups should apply for funding to be part of Heritage Week that occurs around September 2007.

Moved: Harvey-Vernon / Ericson

That the verbal report of Board Member Harvey-Vernon be received.

CARRIED

Items 18, 19 and C1 were taken at this point.
17.4. BOARD MEMBERS REPORT - eileen evans

Board Member Evans spoke to her tabled report.

[ATTACHMENT 17.4]

Moved: Harvey-Vernon / Ericson

That the verbal report of Board Member Evans be received.

CARRIED
GROUP ACTIVITY REPORTS

Moved: Ericson / Storer

That the group activity reports for February 2007 be received.

CARRIED

EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Moved: Ericson / Harvey-Vernon

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
C1.	Possible land purchase for reserve and access purposes	Good Reason to withhold exists under section 7	Section 48(1)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Item No.	Reason to withhold information under section 7
C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, to ensure that land prices are not escalated through the knowledge of council being interested in purchasing the land.	[Section 7(2)(i)]

CARRIED

There being no further business the Chairman declared the meeting closed at 9.05pm.