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Waiheke Community Board
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MINUTES FOR A MEETING OF THE WAIHEKE COMMUNITY BOARD TO BE HELD ON TUESDAY, 24 APRIL 2007 AT 3:30PM

PRESENT:

Mr

Ray

Ericson

[Chairperson]

 

Mrs

Kelly-Ann

Harvey-Vernon

[Deputy Chairperson]

 

Ms

Eileen

Evans

 

 

Mr

Herb

Romaniuk

[from 4.05pm until 5.14pm, item 8; from 5.19pm, item 8]

 

Mr

Tony

Sears

 

 

Councillor

Faye

Storer

 

  1. Top APOLOGIES

    Moved: Ericson/Evans

    That the apology for lateness from Board Member Romaniuk be accepted.

  2. Top CONFIRMATION OF MINUTES

    Moved: Ericson/Harvey-Vernon

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 28 March 2007, be confirmed as a true and correct record, subject to the following amendment:

    Item 2 - Confirmation of Minutes

    Resolution 29.2B of the 31 January 2007 meeting to be changed to read:

    1. That Board Member Sears be delegated to work with the Property Group of the relocation of the non-iconic Boat Shed in Matiatia.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    1. That the Discretionary Funding application from Imagined Worlds seeking a contribution towards running costs of 'Once Upon an Island Waiheke Festival of Story' be considered as extraordinary business and added as item 13.3 on the agenda due to time constraints in processing the funding request, and the funding is required before the next Board meeting.
    2. That the Board consider a Discretionary Funding grant to the Waiheke Returned Services Association (RSA) as a contribution towards running costs of the ANZAC Parade 2007 as extraordinary business and added as item 13.4 on the agenda due to the fact that the funding is required before the next Board meeting.
    3. That the memorandum concerning the Rakino Island Wharf Building be considered as extraordinary business and added as item 21 on the agenda due to the fact that an urgent request has been put forward by Councillor Doug Armstrong concerning the proposed demolition of the Rakino Island Wharf Building.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. PARKING AND TRANSPORT ISSUES - james samuel

    James Samuel addressed the Waiheke Community Board on issues concerning resource pollution, particularly in relation to parking and transport issues relating to the Matiatia development. James presented the Waiheke Community Board with his website address www.ydaysfuture.blogspot.com for their information.

    Moved: Ericson/Harvey-Vernon

    That James Samuel be thanked for his presentation regarding parking and transport issues and reference to his blogspot be noted.

    CARRIED

    4.2. PUKEPUKEATUA RESERVE - MARGARET MILLS

    Margaret Mills addressed the Waiheke Community Board on her concerns with Pukepukeatua Reserve and in particular cars damaging Pukepukeatua Reserve and the damage to the Millennium Pynth. She advised the Board that the SLIP's funding associated with Jacobs Ladder will be wasted due to the fact that young people are vandalising the Reserve.

    Moved: Ericson/Harvey-Vernon

    That Margaret Mills be thanked for her presentation regarding Pukepukeatua Reserve.

    CARRIED

    4.3 GREY POWER ISSUES - ROGER BRYANT

    Roger Bryant addressed the Waiheke Community Board on behalf of Grey Power Waiheke and Gulf Islands Association. He tabled a memorandum highlighting issues identified by Grey Power concerning the Positive Ageing in Auckland report of the Community Development and Equity Committee meeting held on 16 April 2007, the Matiatia development, the 2007/2008 Draft Annual Plan, the Local Government Rates Inquiry and the Purposes of Community Boards within the Chairpersons report of this agenda.

    [ATTACHMENT 4.3]

    Moved: Ericson/Harvey-Vernon

    That Roger Bryant be thanked for his presentation regarding Grey Power Issues.

    CARRIED

    4.4 NATZKA ROAD FOOTPATH - KIT NELSON

    Kit Nelson addressed the Waiheke Community Board on the street lamp at the end of Natzka Road/Natzka Street and the lack of maintenance of the lamp. Ms Nelson was advised to raise the issue with Ron Leonard, Contract manager, Hauraki Gulf Islands Transport - assets and operations. She also addressed the Board on pedestrian safety concerns along Natzka Road due to it only having a footpath on one side of the road. Ms Nelson also raised the issue of vandalism on Waiheke Island particularly the shattered glass within many of the bus stops on the Island.

    Moved: Ericson/Harvey-Vernon

    1. That Kit Nelson be thanked for her presentation regarding the pedestrian safety concerns along Natzka Road/Natzka Street footpath.
    2. That the Waiheke Community Board endorse the concept of the replacement of glass in bus stops on Waiheke Island to shatter proof glass.

    CARRIED

    4.5 ENCROACHMENT ISSUES - ROSS GILLESPIE

    Ross Gillespie addressed the Waiheke Community Board on his concerns with encroachment over the Okoho Bay fence, traffic demand manager, an encroachment officer, and requesting that the Waiheke Community Board not proceed with the Island Bay SLIP's project.

    [ATTACHMENT 4.5]

    Moved: Ericson/Harvey-Vernon

    That Ross Gillespie be thanked for his presentation regarding encroachment on Waiheke Island.

    CARRIED

    4.6 EQUIPMENT FOR WAIHEKE SERVICE CENTRE - CHRISTOPHER WRAGGE

    Christopher Wragge addressed the Waiheke Community Board on the lack of equipment available in the Waiheke Community Board room at the Auckland City Council Waiheke Service Centre. It was noted that equipment can be borrowed from the offices at the Service Centre. Mr Wragge also addressed the lack of networking in the Board room.

    1. That Christopher Wragge be thanked for his presentation regarding the networking of the Waiheke Community Board room at the Auckland City Council Waiheke Service Centre.
    2. That the Waiheke Community Board endorses the investigation of networking in the Waiheke Community Board Room at the Auckland City Council Waiheke Service Centre.

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    Moved: Ericson/Evans

    That the reports requested/pending report for April 2007 be received.

    CARRIED

  6. Top MATIATIA DEVELOPMENT AND PARKING UPDATE

    Moved: Ericson/Romaniuk

    1. That the memorandum of the Hauraki Gulf Islands Manager Transport assets and operations, dated 12 April 2007, be received.
    2. That the Manager, Transport Assets and Operations be requested to prepare a report for the May 2007 Waiheke Community Board meeting on the proposal for Park and Ride facilities and their locations.

    CARRIED

    Moved: Ericson/Sears

    That item 8 be taken at this point.

    CARRIED

  7. Top NETWORK RESOURCE PROJECT

    Moved: Ericson/Harvey-Vernon

    That the report of the Manager Water Planning, dated 17 April 2007, be received.

    CARRIED

  8. Top WAIHEKE ISLAND WASTE WATER AND GREY WATER STATUS REPORT

    Moved: Ericson/Sears

    1. That the report of the Manager, Water Planning, dated 17 April 2007, be received.
    2. That the Waiheke Community Board note that the Ministry of Health does not support the reuse of wastewater within a residential property.

    CARRIED

    The meeting was adjourned at 6.03pm and reconvened at 6.31pm.

  9. Top 2007/2008 DRAFT ANNUAL PLAN

    Moved: Ericson/Storer

    That the Chairperson and Board Member Sears be delegated to form a working party to prepare the Board's submission on Council's Draft 2007/2008 Annual Plan by Monday, 21 May 2007.

    CARRIED

  10. Top 2007/2008 SLIPS

    Moved: Ericson/Sears

    1. That the Board select the following 2007/2008 SLIPs projects and allocate funding as follows:

    PROJECT

    Amount Allocated

    McKenzie Reserve Pine Tree and Weed Removal 2006/2007
    ( Revised )

    $10,000

    Blackpool Esplanade to Kiwi-Moa Walkway

    $10,000

    Goodwin Avenue to Newton Road Walkway

    $10,000

    Jacob's Ladder Reserve The Strand Entrance Improvements

    $7,000

    Kennedy Point Car Park Walkway

    $5,500

    Kennedy Point Esplanade Reserve Walkway

    $22,000

    Makora Avenue to Kiwi Road Walkway

    $15,000

    Oneroa Beach North Reserve Upgrade and Walkway

    $14,500

    Ostend Causeway Clean-up and Fencing

    $10,000

    Putiki Espanade Reserve Walkway

    $9,000

    Surfdale Beach Entrance Amenity Improvements

    $6,000

    Valley Road to O'Brien Road Walkway

    $8,000

    Wharetana Bay Walkway

    $7,500

    Goodwin Ave Boardwalk

    $41,000

    Onetangi Road Pedestrian Refuge

    $22,500
    1. That the Board nominate the following spokespeople for each project.

    PROJECT

    Spokesperson

    McKenzie Reserve Pine Tree and Weed Removal 2006/2007
    ( Revised )

    Ray Ericson

    Blackpool Esplanade to Kiwi-Moa Walkway

    Faye Storer

    Goodwin Avenue to Newton Road Walkway

    Faye Storer

    Jacob's Ladder Reserve The Strand Entrance Improvements

    Tony Sears

    Kennedy Point Car Park Walkway

    Faye Storer

    Kennedy Point Esplanade Reserve Walkway

    Faye Storer

    Makora Avenue to Kiwi Road Walkway

    Eileen Evans

    Oneroa Beach North Reserve Upgrade and Walkway

    Eileen Evans

    Ostend Causeway Clean-up and Fencing

    Tony Sears

    Putiki Espanade Reserve Walkway

    Faye Storer

    Surfdale Beach Entrance Amenity Improvements

    Faye Storer

    Valley Road to O'Brien Road Walkway

    Kelly Ann Harvey-Vernon

    Wharetana Bay Walkway

    Kelly Ann Harvey-Vernon

    Goodwin Ave Boardwalk

    Eileen Evans /
    Herb Romaniuk

    Onetangi Road Pedestrian Refuge

    Tony Sears / Herb Romaniuk
    1. That the Waiheke Community Board support the investigation of the installation of a sign on Tahi Road indicating the zoning of the area as Industrial.
    2. That the Manager, Hauraki Gulf Islands, Transport assets and operations, be requested to meet with Board Members Sears and Evans on site to discuss the boardwalk across Goodwin Avenue, and consider an urgent item under the Minor Road Safety Fund.
    3. That the Waiheke Community Board recommends to the Finance and Corporate Business Committee the forward allocation $25,000 from its 2008/2009 SLIP's funding for the Palm Beach Reserve Playground Shade Sail.

    CARRIED

  11. Top LOCAL GOVERNMENT NEW ZEALAND CONFERENCE, DUNEDIN, 15-18 JULY 2007

    Moved: Sears/Romaniuk

    1. That the Board nominates the Chairperson to attend the 2007 Local Government New Zealand Conference in Dunedin from 15-18 July 2007.
    2. That the Board allocates up to $1700 from the Boards 2006/2007 Discretionary Fund for the costs associated with the Chairperson attending the Local Government Conference in Dunedin from 15-18 July.

    CARRIED

  12. Top WAIHEKE EVENTS 2007/2008

    Moved: Storer/Romaniuk

    That this matter be deferred to the May 2007 meeting of the Waiheke Community Board pending a formal memorandum from the Events Organiser, Recreation and Community Services, outlining the historic events which the Board has allocated funds for and the funding allocation for those events.

    CARRIED

  13. Top DISCRETIONARY FUNDING

    13.1. DISCRETIONARY FUNDING - SIR PETER BLAKE MARINE EDUCATION AND RECREATION CENTRE (MERC)

    Moved: Ericson/Sears

    1. That the correspondence from the Sir Peter Blake Marine Education and Recreation Centre (MERC), in support of the organisations application for Discretionary Funding towards the costs associated with holding marine outdoor activities, be received.
    2. That the Waiheke Community Board Grants $500 from its 2006/2007 Discretionary Fund to the Sir Peter Blake Marine Education and Recreation Centre (MERC) for the costs associated with sending a Waiheke young person/people to the MERC programme.
    3. That Grace Andrews and Teresa Grant, Sir Peter Blake Marine Education and Recreation Centre (MERC), be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $500 towards the funding of a Waiheke young person/people to the MERC programme.

    CARRIED

    13.2. DISCRETIONARY FUNDING - BUS STOPS / SHELTERS

    Moved: Ericson/Sears

    1. That the correspondence from Councillor Storer and Board Member Evans in support of the application for Discretionary Funding towards the costs of bus stops and shelters, be received.
    2. That the Waiheke Community Board Grants $1,200 from its 2006/2007 Discretionary Funding budget towards the cost of bus stops and shelters.
    3. That Board Member Evans and Councillor Storer work with Kevin Hayes in the design of the bus stops and shelters.

    CARRIED

    13.3. DISCRETIONARY FUNDING - Once upon an island waiheke storytelling festival 2007

    Tanya Batt supplied the Waiheke Community Board with an application for Discretionary Funding for the Waiheke Storytelling Festival 2007.

    [ATTACHMENT 13.3]

    Moved: Storer/Sears

    1. That the correspondence from Tanya Batt, Imagined Worlds, in support of the organisations application for Discretionary Funding towards the costs associated with holding the Waiheke Storytelling Festival 2007, tabled at the meeting, be received.
    2. That the Waiheke Community Board Grants $1,500 from its 2006/2007 Discretionary Funding budget to Imagined Worlds for the costs associated with holding the Waiheke Storytelling Festival 2007.
    3. That Tanya Batt, Imagined Worlds, be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $1,500, for the costs associated with holding the Waiheke Storytelling Festival 2007.

    CARRIED

    13.4. DISCRETIONARY FUNDING - ANZAC DAY PARADE 2007

    Moved: Ericson/Romaniuk

    1. That the Waiheke Community Board Grants $500 from its 2006/2007 Discretionary Funding budget to the Waiheke Island Returned Services Association (RSA) for the costs associated with the ANZAC Day Parade 2007.
    2. That the Waiheke Island Returned Services Association (RSA) be requested to provide an accountability statement following the expenditure of the Discretionary Funding Grant of $500, for the costs associated with the ANZAC Day Parade 2007.

    CARRIED

  14. Top WAIHEKE POLICE REPORT

    Board Member Sears provided the Waiheke Community Board with the Police Report dated 15 April 2007 - 22 April 2007 which was unavailable at the close of the agenda.

    Moved: Ericson/Sears

    [ATTACHMENT 14a]

    That the reports dated 25 March 2007- 1 April 2007, 9 April 2007 - 15 April 2007, and 15 April 2007 - 22 April 2007, tabled at the meeting, be received.

    CARRIED

  15. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Moved: Ericson/Evans

    That the minutes of the Waiheke Parks Spokespersons Group meeting, dated 2 April 2007, be received.

    CARRIED

  16. Top DEMOCRACY ADVISORS REPORT

    Moved: Ericson/Romaniuk

    That the report of the Democracy Advisor, dated 17 April 2007, be received.

    CARRIED

  17. Top CHAIRPERSONS REPORT

    Moved: Ericson/Storer

    1. That the report of the Chairperson, dated 17 April 2007, be received.
    2. That the Waiheke Community Board requests the Chief Executive. investigate the continued urgent need for an encroachment officer for the Hauraki Gulf Islands and consider that this position may be better aligned to the Property Department.

    CARRIED

  18. Top COUNCILLOR'S REPORT

    Councillor Storer tabled a thank you letter from Jesh Jaskiewicz, Chairman of the Artworks Tenants Committee, addressed to the Waiheke Community Board / the Artworks Advisory Board for the approved spending and work completed on the upgrade of the hallway in the Main Building.

    [ATTACHMENT 18]

    Moved: Storer/Romaniuk

    1. That the report of Councillor Storer, dated 17 April 2007, be received.
    2. That the correspondence from the Chairperson of the Artworks Tenants Committee, dated 12 April 2007, tabled at the meeting, be received.

    CARRIED

  19. Top BOARD MEMBERS REPORTS

    19.1. BOARD MEMBERS REPORTS - TONY SEARS

    Moved: Ericson/Romaniuk

    1. That the report of Board Member Sears, dated 17 April 2007, be received.
    2. That the verbal report of Board Members Sears regarding the following points be received:
    1. Signs Bylaw Hearing Submission
    2. Rates Inquiry (submissions close 30 April 2007)
    3. ORA Meeting

    CARRIED

    19.2. BOARD MEMBERS REPORT - EILEEN EVANS

    Moved: Ericson/Storer

    That the report from Board Member Evans, dated 17 April 2007, be received.

    CARRIED

    19.3. BOARD MEMBERS REPORTS - Kelly-Ann Harvey-Vernon

    Board member Harvey-Vernon advised the Board of the Auckland Regional Councils Environmental Awards which close in the very near future and requested the Board support in nominating Julia Meek for recognition of her work in this area.

    Moved: Ericson/Storer

    That the verbal report of Board Member Harvey-Vernon, be received and the nomination of Julia Meek for the Auckland Regional Council Environmental Award be supported

    CARRIED

  20. Top GROUP ACTIVITY REPORTS

    Moved: Ericson/Sears

    1. That the group activity reports for March 2007 be received.
    2. That a vote of thanks be sent to Andrew Allen, Hauraki Gulf Islands Manager Transport assets and operations, for his support and work on Waiheke Island.

    CARRIED

  21. Top RAKINO ISLAND WHARF BUILDING

    Councillor Storer tabled a memorandum for the Waiheke Community Boards information from Councillor Doug Armstrong addressing his concern over the possible demolition of the Rakino Island Wharf Building.

    [ATTACHMENT 21]

    Moved: Ericson/Storer

    1. That the memorandum from Councillor Doug Armstrong concerning the Rakino Island Wharf Building, tabled at the meeting, be received.
    2. That the Waiheke Community Board urgently request that the Council not proceed with the option of demolishing the top storey of the Rakino wharf building, but instead progressively upgrade it as budget comes to hand.
    3. That the Democracy advisor be requested to remind officers that Rakino Island is represented by the Waiheke Community Board and therefore the Waiheke Community Board should be kept informed of all projects being carried out on Rakino Island.
    4. That the Waiheke Community Board requests an officers report on the Rakino Island Wharf Building project for the May 2007 meeting.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9.01pm.
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