MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 23 MAY 2007 AT 3:32PM
Board Member Harvey-Vernon advised the Board of the recent
passing of Blanche Gilmore, a past County Council member and a well respected
member of the community. She paid tribute to Blanche's contribution to the
community and advised that their thoughts were with her family at this difficult
time. A minutes silence was observed.
APOLOGIES
Moved:
Harvey-Vernon/Sears
That the apology
from Board Member Romaniuk for non attendance and Board Member Ericson for
lateness (on Council business) be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved:
Harvey-Vernon/Storer
That the minutes
of the Waiheke Community Board meeting held on Wednesday, 24 April 2007 be
confirmed as a true and correct record, with the following amendments reflected
below in italics:
4.2. MARGARET MILLS - PUKEATUA RESERVE
Margaret Mills addressed the Waiheke Community Board on her concerns with
Pukeatua Reserve and in particular cars damaging Pukeatua Reserve and
the damage to the Millennium Pynth. She advised the Board that the SLIP's
funding associated with Jacobs Ladder could be compromised due
to the defacement of the stone by vandals.
Moved: Ericson/Harvey-Vernon
That Margaret Mills be thanked for her presentation regarding Pukeatua
Reserve.
4.4 kit nelson - natzka road footpath
Kit Nelson addressed the Waiheke Community Board on the street lamp at
Palm Beach, opposite the Palm Beach Hall. Ms Nelson was advised to raise the
issue with Ron Leonard, Contract manager, Hauraki Gulf Islands Transport -
assets and operations. She also addressed the Board on pedestrian safety
concerns along Natzka Road due to it not having a footpath. Ms Nelson
also raised the issue of vandalism on Waiheke Island particularly the shattered
glass within many of the bus shelters on the Island.
- That Kit Nelson be thanked for her
presentation regarding the pedestrian safety concerns along Natzka Road
footpath and the request for a footpath.
4.5 ROSS GILLESPIE - ENCROACHMENT ISSUES AND FENCE AT OKOKA BAY
Ross Gillespie addressed the Waiheke Community Board on his concerns with
the private barbed wire fence near the walkway at Okoka Bay. Mr Gillespie
also addressed the Board on the need for an encroachment officer, and
requesting that the Waiheke Community Board not proceed with the Island Bay
SLIP's project.
10. 2007/2008 SLIPS
- That the Waiheke Community Board support the
investigation of the installation of an AA Sign on Tahi Road indicating
the zoning of the area as Industrial.
- That the Manager, Hauraki Gulf Islands,
Transport assets and operations, be requested to meet with Board Members Romaniuk and Evans on site to discuss the development of the boardwalk
and footpath Goodwin Avenue, and consider the additional boardwalk at the
upper end of Goodwin Avenue an urgent item under the Minor Road Safety Fund.
13.2. DISCRETIONARY FUNDING - BUS STOPS / SHELTERS
- That the correspondence from Councillor Storer
and Board Member Evans in support of the application for Discretionary Funding
towards the costs of signs on bus stops and shelters, be received.
- That the Waiheke Community Board grants $1,200
from its 2006/2007 Discretionary Funding budget towards the cost of signs on
bus stops and shelters to help direct visitors.
- That Board Member Evans and Councillor Storer
work with Kevin Hayes in the design of the signs for the bus stops and
shelters.
CARRIED
EXTRAORDINARY BUSINESS
There was no
extraordinary business.
PUBLIC FORUM
4.1. LARISSA WALLIN - RISKTAKER FILMS
Larissa Walin and Miles Gillet
addressed the Waiheke Community Board in support of their application for
discretionary funding contained under item 10.1 on the agenda. Larissa Wallin
and Miles Gillet presented a short video on a youth project undertaken by
Risktaker films and spoke on the project which they seek funding for,
specifically, a three day school holiday programme/workshop to be held at the
Artworks complex for Waiheke students on the process of making films.
[ATTACHMENT 4.1]
Moved: Harvey-Vernon/Sears
That Larissa Wallin and Miles Gillet, Risktaker Films, be thanked for their
presentation to the Waiheke Community Board in support of Risktaker Film's
discretionary funding application.
CARRIED
4.2 ROGER BRYANT - GREY POWER SUBMISSIONS
Roger Bryant, on behalf
of Grey Power Waiheke and Gulf Islands Association Incorporated, addressed the
Waiheke Community Board on issues raised in their attached submission to the
Auckland City Council Draft Annual Plan 2007/2008. Mr Bryant also tabled the
Associations further submission on the Proposed District Plan Hauraki Gulf
Islands Section 2006 for the information of the Board.
Moved: Harvey-Vernon/Evans
[ATTACHMENT 4.2]
That Roger Bryant be thanked for his presentation regarding the Grey Power
Waiheke's submission to the Auckland City Council Draft Annual Plan 2007/2008
and further submission to the Hauraki Gulf Islands District Plan review.
CARRIED
4.3 SUE
POCKETT - ROCKY BAY STORE
Sue Pockett addressed the Waiheke Community Board as per her attached
submission, raising concerns regarding the Rocky Bay store, which was damaged by
arson some years ago and the perception was that little effort had been made to
restore or protect what is left of the building.
[ATTACHMENT 4.3]
Moved: Harvey-Vernon/Evans
- That Sue Pockett be thanked for her
presentation regarding the minimal protection and restoration of the Rocky Bay
store since it was burnt out by arson.
- That the Waiheke Community Board requests the
General Manager, City Development, provide information on:
- whether there is any onus on the owner of a heritage building
(in this case, the Rocky Bay store) to restore a building to its
prior condition and;
- what steps Auckland City Council is prepared to take in
securing and weatherproofing the Rocky Bay store.
- That Board Member Sears be delegated to
discuss the Rocky Bay store arson matter with the Waiheke Police and report back
to the Board at its June 2007 Board meeting.
CARRIED
Board Member Ericson assumed the Chair at 4.05pm and welcomed His Worship The
Mayor, Dick Hubbard to address the meeting. The Mayor, Dick Hubbard conveyed his
support of Community Boards and their value within the political structure of
Auckland City Council. He thanked the Waiheke Community Board members for their
efforts in the community and in particular, the hard work by Councillor Storer
for her commitment within the communities across the Hauraki Gulf Islands.
4.4 CHRISTOPHER WRAGGE - HAURAKI GULF ISLANDS DISTRICT PLAN REVIEW
TIMEFRAME
Christopher Wragge addressed the Board on collaborative governance and
sustainability. He requested the Board support an extension of the timeframe for
further submissions on the Hauraki Gulf Islands District Plan Review as per his
attached submission.
Moved: Ericson/Sears
[ATTACHMENT 4.4]
That Christopher Wragge be thanked for his presentation
concerning the timeframe of the Hauraki Gulf Islands District Plan Review and
the Board note this matter is with the General Manager, City Development, for
response.
CARRIED
4.5 ROSS GILLESPIE - AWAKIRIAPA SUBDIVISION
Ross Gillespie addressed the Board on the Awakiriapa subdivision and his
concerns with the development of this area, in particular, the ecological impact
of the subdivision on the area.
Moved: Ericson/Harvey-Vernon
[ATTACHMENT 4.5]
That Ross Gillespie be thanked for his presentation regarding the Awakiriapa
subdivision and the Board note that the matter is currently part of a joint
Auckland Regional Council and Auckland City Council hearing process.
CARRIED
Moved: Ericson/Harvey-Vernon
That Item 7 be taken at this point.
CARRIED
REPORTS REQUESTED/PENDING
The reports
requested pending report of the Democracy advisor was tabled at the meeting.
[ATTACHMENT 5]
Moved:
Ericson/Evans
That the reports
requested pending report for May 2007 be received.
CARRIED
GRANT OF NEW/NEW LEASE, OTHERWORLD PRODUCTIONS INCORPORATED, OLD
BLACKPOOL SCHOOL LIBRARY, WAIHEKE
Moved:
Storer/Sears
- That the consideration of the grant of a new
lease to Otherworld Productions Incorporated for the Old Blackpool School
Library, Waiheke, be deferred to the June 2007 Waiheke Community Board meeting.
- That an officer be requested to attend the
June 2007 meeting of the Waiheke Community Board meeting to supply Board members with more
information regarding the lease of Old Blackpool School Library and to answer
any queries they have on the matter.
CARRIED
WAIHEKE COMMUNITY BOARD EVENTS 2007/2008
Moved:
Ericson/Evans
- That the memorandum of the Events organiser,
City Events, dated 10 May 2007, be received.
- That the Waiheke Community Board sets up a working party
consisting of all its members to discuss and finalise future events to be funded
by the Waiheke Community Board local events fund, and report results back to the
Board.
CARRIED
The meeting was adjourned at 5.24pm and reconvened at 6.03pm.
ONETANGI PUBLIC LITTER BIN CLOSURE (MOLOK BIN) FROM 1 JUNE 2007 -
28 SEPTEMBER 2007
Moved:
Ericson/Evans
- That the report of the Contract coordinator,
Hauraki Gulf Islands, dated 1 May 2007, be received.
- That the Waiheke Community Board endorses a
publicity campaign on the normal rubbish collection for the residents in the
vicinity of the Molok bins at Onetangi.
- That a trial for the removal of the molok bins
be undertaken, and the bins be replaced with smaller bins during the period from
1 June 2007 to 28 September 2007.
CARRIED
WAIHEKE ISLAND COMMUNITY BOARD QUARTERLY SLIPS REPORT FOR PERIOD
ENDING APRIL 2007
Moved:
Ericson/Harvey-Vernon
That the Waiheke
Community Board Quarterly Small Local Improvement Project (SLIPS) report
providing an update on the progress with the 2006/2007 projects, for the period
ending April 2007, be received.
CARRIED
DISCRETIONARY FUNDING APPLICATIONS
10.1. DISCRETIONARY FUNDING - RISKTAKER FILMS
Larissa Wallin supplied the Waiheke Community Board with an application for
Discretionary Funding for costs associated with holding a school holiday
programme on film making for young people on Waiheke Island.
[ATTACHMENT 10.1]
Moved: Storer/Evans
- That the correspondence from Larissa Wallin,
Risktaker Films, in support of the application for Discretionary Funding towards
the costs of a school holiday programme, be received.
- That the Waiheke Community Board grants $1000
from its 2006/2007 Discretionary Funding budget towards the subsidisation of
student fees and to produce tapes and DVDs for the students attending the
Risktaker Films school holiday programme.
- That Larissa Wallin, Risktaker Films, be
requested to provide an accountability statement following the expenditure of
the Discretionary Funding Grant of $1000, for the costs associated with the
subsidisation of student fees and to produce tapes and DVDs for the students
attending the programme.
CARRIED
SUBMISSION TO THE LOCAL GOVERNMENT RATES INQUIRY BY THE WAIHEKE
COMMUNITY BOARD
Moved:
Ericson/Storer
That the
submission to the Local Government Rates Inquiry by the Waiheke Community Board,
dated 29 April 2007, be received, noting that the Chairperson will raise the
issue of a differential adjustment for Waiheke during their Auckland City Annual
Plan submission in June 2007.
CARRIED
WAIHEKE POLICE REPORTS
Board Member Sears
provided the Waiheke Community Board with an additional Police Report dated 13
May 2007 - 20 May 2007 that was unavailable at the close of the agenda.
[ATTACHMENT 12A]
Moved:
Ericson/Sears
That the Waiheke
Police reports dated 22 April 2007-19 April 2007, 29 April 2007-6 May 2007, 6
May 2007-13 May 2007 and 13 May 2007-20 May 2007 be received.
CARRIED
WAIHEKE PARKS SPOKESPERSONS GROUP
Moved:
Ericson/Evans
That the minutes
of the Waiheke Parks Spokesperson group, dated 7 May 2007, be received.
CARRIED
DEMOCRACY ADVISORS REPORT
Moved:
Ericson/Sears
- That the report of the Democracy Advisor,
dated 16 May 2007, be received.
- That Board Member Sears be delegated to work
with officers, on the issue of the Ostend Market and issues regarding street
trading and food handling licenses.
CARRIED
CHAIRPERSONS REPORT
The Chairperson gave a presentation of photographs taken during his Auckland
Region Community Libraries visit on 31 March 2007.
Moved:
Ericson/Sears
- That
the report of the Chairperson, dated 16 May 2007, be received.
- That the Board endorses the concept of
restoration of the bunker on Delemore Drive, and notes further information will
be provided at the June meeting of the Waiheke Community Board.
CARRIED
COUNCILLOR'S REPORT
Moved:
Ericson/Harvey-Vernon
That the report
from Councillor Storer, dated 16 May 2007, be received.
CARRIED
BOARD MEMBERS REPORTS
17.1. REPORT FROM TONY SEARS
Moved: Ericson/Harvey-Vernon
That the report from Board Member Sears, dated 16 May 2007, be received.
CARRIED
17.2. REPORT FROM EILEEN EVANS
Board Member Evans updated the Board on her activities as follows:
- Visit to the Ostend Market where Board Member Evans consulted with
public regarding Park and Ride and carpooling;
- Church Bay rubbish bin and picnic table;
- Request for a seat in Tui Street at the new bus stop;
- Sustainability meeting with Professor Peter Scott;
- Community Development Review Community Board meeting (15 May 2007).
Moved: Ericson/Harvey-Vernon
That the verbal report of Board Member Evans regarding the following points
be received:
CARRIED
17.3. REPORT FROM KELLY-ANN HARVEY-VERNON
Board Member Harvey-Vernon raised the issue that the Draft Cycling and Walking
framework was out for comment.
Moved: Ericson/Storer
That the verbal report of Board Member Harvey-Vernon regarding the Auckland
City Draft Cycling and Walking framework be received, noting that Board Member
Evans will prepare a submission on behalf of the Waiheke Community Board.
GROUP ACTIVITY REPORTS
Moved:
Ericson/Storer
That the Group
Activity reports for April 2007 be received.
CARRIED
19 EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Moved: Ericson/Harvey-Vernon |
That the public
be excluded from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the reason
for passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
This resolution
is made in reliance on Section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by the
holding of the whole or relevant part of the proceedings of the meeting in
public are as follows:
|
Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
|
C1 |
Waiheke Parks Spokesperson Meeting - April 2007 |
The public conduct of the part of the meeting would be likely to
result in the disclosure of information for which good reason to
withhold exists under section 7. |
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by price if
information was released. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary
to enable the local authority to deliberate in private on its decision
or recommendation. |
|
C2 |
Mayoral Living Legends Award |
The public conduct of the part of the meeting would be likely to
result in the disclosure of information for which good reason to
withhold exists under section 7. |
Section 7(2)(a)
The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
In particular the item will require discussion of members of the
community. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary
to enable the local authority to deliberate in private on its decision
or recommendation. |
CARRIED
There being no further business the Chairman declared the
meeting closed at 7.05pm
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