MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 27 JUNE 2007 AT 3:32PM
APOLOGIES
Moved:
Ericson / Harvey-Vernon
That the apology
from Board Member Romaniuk for lateness be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved:
Ericson / Sears
That the minutes
of the Waiheke Community Board meeting held on Wednesday, 23 May 2007 be
confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
Moved:
Ericson / Storer
That the proposal
for a new lease to Otherworld Productions Incorporated for the Old Blackpool
School Hall be considered as extraordinary business and added as item 23 to this
agenda as the matter needs to be discussed prior to the July 2007 meeting of the
Arts Culture and Recreation Committee.
CARRIED
PUBLIC FORUM
4.1. KELLY BICKERTON and JULIE CRAWFORD - INCLUSION OF THE WAIHEKE
ISLAND TOY LIBRARY IN THE NEW LIBRARY
Kelly Bickerton and Julie Crawford from the Waiheke Toy Library, addressed the
Waiheke Community Board on the possible inclusion of the Waiheke Toy Library in
the proposed new Waiheke Library design since their application for use of the
Blackpool School Library was declined. Kelly Bickerton raised her concerns over
the current venue situation with the existing Waiheke Toy Library and tabled a
comparative statistical analysis relating to the current Waiheke Toy Library and
the Papamoa Toy Library.
[ATTACHMENT 4.1A]
Moved: Ericson / Evans
- That Kelly Bickerton and Julie
Crawford from the Waiheke Island Toy Library, be thanked for their presentation
concerning the Waiheke Island Toy Library's position within the new
Library development.
Moved: Storer / Evans
- That the Waiheke Community Board supports in
principle, the Waiheke Toy Library being granted space in the new library
development if they cannot be accommodated within the old Blackpool School
Library.
- That this item be referred to discussion
within Item 23 of this meeting, Grant Of New/New Lease, Otherworld Productions
Incorporated, old Blackpool School Library, Waiheke.
CARRIED
4.2. WENDY BAVERSTOCK - CRESCENT ROAD EAST ACCESSWAY
Wendy Baverstock, on behalf of Andrew and Robyn Martin, addressed the Waiheke
Community Board as per her attached submission, requesting formation of vehicle
use over the Crescent Road East accessway.
[ATTACHMENT 4.2]
Moved: Ericson / Harvey-Vernon
That Wendy Baverstock be thanked for her presentation
concerning the Crescent Road East Accessway.
CARRIED
Secretarial note:
Councillor Storer excused herself from the meeting for part of Item 4.2 as the
matter may become subject to a resource consent application, which she could
hear as a planning commissioner.
4.3. BERIN SMITH AND GORDON DYER - Dinghy Sailing Centre on Waiheke
Island
Berin Smith and Gordon Dyer addressed the Waiheke Community Board on behalf of
the Waiheke Boating Club, in regard to the Waiheke Boating Club's application to
Auckland City Council to lease public open space land for a proposed Dinghy
Sailing Centre on Waiheke Island. Berin Smith tabled a report outlining the
draft options for the Dinghy Sailing Centre and the assessment of the various
locale options, identifying Oneroa Beach as the preferable location, and advised
that advertisements would be placed in local papers to gauge feedback for
discussion with Council officers.
[ATTACHMENT 4.3]
Moved: Ericson / Sears
That Berin Smith and Gordon Dyer be thanked for their
presentation concerning the proposal to gauge community support for the
preferred location of Oneroa for a Dinghy Sailing Centre on Waiheke
Island.
CARRIED
4.4. IAN NICOLSON - ROAD IMPROVEMENTS TO NATZKA ROAD
Ian Nicolson, Chairman of the Waiheke Retirement Village Residents Committee,
addressed the Waiheke Community Board on issues concerning road improvements to
the Natzka Road footpath as per his attached submission which was signed by
multiple residents in the area.
[ATTACHMENT 4.4]
Moved: Ericson / Harvey-Vernon
That Ian Nicolson be thanked for his presentation concerning
road improvements to Natzka Road.
CARRIED
4.5. MARK PARISIAN - WAIHEKE CARBON RATIONING ACTION GROUP
Mark Parisian advised the Waiheke Community Board of the establishment of the
Waiheke Carbon Rationing Action Group (CRAG) initiative. He invited Waiheke
Community Board members to attend this groups upcoming inaugural meeting and
provided the following website address http://www.carbonrationing.org.uk for the
Boards information.
Moved:
Ericson / Storer
- That Mark Parisian be thanked
for his presentation regarding the establishment of a Carbon Rationing Action
Group (CRAG).
- That Board Member Evans attend the inaugural meeting of the Waiheke
Carbon Rationing Action Group (CRAG).
CARRIED
4.6. ROGER BRYANT - GREY POWER ISSUES
Roger Bryant, on behalf of Grey Power Waiheke and Gulf Islands Association
Incorporated, addressed the Waiheke Community Board on further issues raised
within the Grey Power submission to the Auckland City Council Draft Annual Plan
2007/2008 as per his tabled attachment.
[ATTACHMENT 4.6]
Moved:
Ericson / Romaniuk
That Roger Bryant be thanked for his presentation regarding the Grey Power
Waiheke and Gulf Island Association's further submission to the Auckland City
Council Draft Annual Plan 2007/2008.
CARRIED
4.7. ROSS GILLESPIE - CRESCENT ROAD EAST ACCESSWAY
Ross Gillespie addressed the Waiheke Community Board on issues associated with
the formalisation of the Crescent Road East accessway. This matter is referred
to under Item 7.
Moved:
Ericson / Evans
That Ross Gillespie be thanked for his submission in
opposition to the granting of formal easements over the Crescent Road East
accessway.
CARRIED
Secretarial note:
Councillor Storer excused herself from the meeting for part of Item 4.7 as the
matter may become subject to a resource consent application, which she could
hear as a planning commissioner.
4.8. WES BURNS - REMOVAL OF THE ANGLICAN CHURCH PROPERTIES
Wes Burns addressed the Waiheke Community Board on a proposal for the removal of
the Anglican Church Properties at 131 and 133 Ocean View Road, Oneroa to the
Waiheke Historical Society site at Onetangi to ensure preservation of the
buildings. He raised concerns with the Board over the possible demolition of the
buildings and requested action to ensure this did not occur.
Moved: Ericson / Storer
- That Wes Burns be thanked for
his presentation regarding the proposal to move the Anglican Church properties
at 131 and 133 Ocean View Road, Oneroa to the Waiheke Historical Society site at
165 Onetangi Straight, Onetangi.
Moved:
Storer / Evans
- That the Waiheke Community Board support in
principle the moving of the Anglican Church buildings from their current site to
the Waiheke Historical Society site in Onetangi Road.
- That the Chairman be delegated to work with
Wes Burns and the Waiheke Historical Society on the relocation of these
buildings to Onetangi Road in order to ascertain:
- The funding implications of moving the buildings for
report back to the Waiheke Community Board for consideration as a possible SLIPs
project
- The logistical issues associated with the moving of the
buildings.
CARRIED
Moved: Romaniuk / Storer
- That the Waiheke Community Board requests
assurances from Council that the Anglican Church properties at 131 and 133 Ocean
View Road, Oneroa, will not be moved or demolished until investigations on their
possible relocation to the Waiheke Historical Society site are undertaken.
CARRIED
REPORTS REQUESTED/PENDING
The reports
requested pending report from the Team Manager, Arts Community and Recreation,
was tabled at the meeting and a verbal update provided on the progress of each
issue.
[ATTACHMENT 5]
Moved:
Ericson / Evans
That the reports requested/pending report for June 2007 be received.
CARRIED
FEASABILITY OF REDUCING THE SPEED LIMIT ON THE ONETANGI STRAIGHT
Moved:
Ericson / Evans
- That the report of the Traffic Engineer,
Transport - assets and operations, dated 15 June 2007, be received.
Moved: Storer
/ Evans
- That the Waiheke Community Board requests
background information concerning the Land Transport New Zealand criteria used
to identify an appropriate speed limit, speed and crash data for the Onetangi
Straight, along with proposed safety improvements to the golf course entranceway
in the form of a memorandum for its July 2007 meeting.
CARRIED
Moved: Ericson /
Harvey-Vernon
That items 22, C1, C2 and 7 be taken at this point.
CARRIED
The meeting adjourned at 5.56pm and reconvened at 6.35pm.
FORMALISATION OF VEHICLE USE - CRESCENT RD EAST ACCESSWAY
Moved:
Ericson / Harvey-Vernon
- That the Waiheke Community Board advises that
its preference in regard to the accessway west of the junction with Crescent
Road East extension is that current landowners be permitted to continue without
formal easements, with a view to formalising agreements as properties change
hands.
- That the affected property owners and
residents using the accessway west of the junction with Crescent Road East
extension be advised of the implications of formalising easements, including
indicative costs, with a view to seeking their feedback on this issue.
- That the Waiheke Community Board supports in principle the
formalisation of easements for new developments across the accessway west of the
junction with Crescent Road East extension.
CARRIED
Secretarial Note:
Councillor Storer requested her abstention to the above
resolutions be recorded.
WAIHEKE SIGNAGE SLIPS PROJECT - CHANGE TO SCOPE
Moved:
Ericson / Storer
That the Waiheke
Community Board approve a change of scope for this project from the development
of a new signage type to the production and installation of signs in the current
Waiheke Reserves and Walkways style.
CARRIED
PROTECTION AND PUBLIC ACCESS TO DELAMORE DRIVE WWII BUNKERS AND
LOOKOUT
Moved:
Ericson / Harvey-Vernon
- That the memorandum from the Parks Officer
Hauraki Gulf, dated 23 May 2007, be received.
- That the Waiheke Community Board grants the
balance from its 2006/2007 discretionary funding budget to the upgrade and
restoration of the Delamore Drive Bunkers and Lookout project.
- That the Parks Officer for the Hauraki Gulf
Island be requested to provide an accountability statement following the
expenditure of the Discretionary Funding Grant towards the funding of the Delamore Drive Bunkers and Lookout project.
CARRIED
PAINTING OR SURFACE TREATMENTS OF TRAFFIC/POWER CONTROL BOXES
Moved:
Ericson / Evans
That the memorandum from the SLIPs Co-ordinator, dated 12 May 2007, be
received.
CARRIED
SMALL LOCAL IMPROVEMENT PROJECT REVIEW
Moved:
Ericson / Evans
That the Waiheke
Community Board nominates Councillor Storer and the Chairman to be interviewed
by Tasman Research regarding the current Small Local Improvement Project's
process.
CARRIED
WAIHEKE LIBRARY, SERVICE CENTRE, ARTWORKS PROJECT - STAGE 2
CONSULTATION
Moved:
Ericson / Sears
- That the memorandum from the Consultant, Waiheke Library,
Service Centre, Artworks Project Team, dated 20 June 2007, be received.
- That the Waiheke Community Board reiterates its previous
position, which is to support the new library position being part of the
Artworks/Oneroa community and cultural facility.
- That the Chairman provides a submission on behalf of the Waiheke Community Board in regards to the Artworks and Service Centre
redevelopment project.
CARRIED
RAKINO ISLAND RATE PAYERS ASSOCIATION
Moved:
Ericson / Romaniuk
- That the letter from the Chairman, Rakino Island Ratepayer
Association, dated 20 June 2007, be received.
Moved:
Storer / Romaniuk
- That the Waiheke Community Board writes to Mr Clews
advising that the levy he refers to in the first bullet point of his submission
is an Auckland Regional Council levy and that the Waiheke Community Board will
approach the Chair of the Auckland Regional Council on behalf of ratepayers.
- That the Waiheke Community Board support the Chairman of
the Rakino Island Residents and Ratepayers Association attending the Waiheke
Community Board meeting once a year, and requests the Democracy Advisor to make
the necessary arrangements.
- That Board Member Romaniuk approach Fullers about the
possibility of providing a weekly service to Rakino Island.
CARRIED
TRAFINZ CONFERENCE
Moved:
Ericson / Sears
That the
information regarding the 2007 Trafinz conference being held in Taupo from 12-15
August 2007 be received.
CARRIED
2007 MAYOR OF AUCKLAND'S COMMUNITY SAFETY AWARDS
Moved:
Ericson / Romaniuk
That the Waiheke
Community Board consider whether it wishes to provide nominations for the
Mayor's Community Safety Awards, noting that the formalisation of nominees will
need to be forwarded to the July 2007 meeting as a confidential item.
CARRIED
WAIHEKE POLICE REPORTS
Moved:
Ericson / Romaniuk
- That the Police Reports dated 20 May 2007 - 27
May 2007, 27 May 2007 - 3 June 2007, 3 June 2007 - 10 June 2007 and 10 June 2007
- 17 June 2007, be received.
- That Board Member Sears draft a submission on
behalf of the Waiheke Community Board in regard to the Police Act Review,
including requests for a high visibility of the Police in the community and on
the beat.
CARRIED
WAIHEKE PARKS SPOKESPERSONS GROUP
Moved:
Ericson / Evans
That the minutes
of the Waiheke Parks Spokesperson group, dated 11 June 2007, be received.
CARRIED
CHAIRPERSONS REPORT
The Chairman
provided a further verbal update on the New Zealand Community Boards Conference,
Manukau, 7-9 June 2007, and advised that Board Member Sears and himself would
prepare a report on the New Zealand Community Boards Conference for inclusion on
the July 2007 Waiheke Community Board agenda.
Moved:
Ericson / Sears
That the written
and verbal reports of the Chairman be received.
CARRIED
COUNCILLORS REPORT
Councillor Storer
provided a further verbal update to the Waiheke Community Board on the following
points:
- Update
from Combined Committees on:
- Hauraki Gulf
Rating Issues.
- Increase in the Uniform Annual General Charges (UAGC) and the
proposed fee increase in regards to building consents.
- The funding for a citywide encroachments officer.
- Artworks Advisory Board meeting held 1 June 2007 and the allocation
of the Artworks Budget;
- 'Ships Strike' seminar to be held 4 July 2007.
Moved:
Ericson / Storer
- A. That the written and verbal reports from Councillor Storer be
received.
CARRIED
Moved:
Ericson / Storer
- That the proposals for Small Local
Improvement Projects (SLIPS) for the Onetangi Sports Park - Driveway Sealing and
the Viewing platform for the reserve at Ocean View Road, Oneroa be forwarded for
scoping as part of the 2008/2009 SLIPS funding round.
CARRIED
BOARD MEMBERS REPORTS
20.1. REPORT FROM EILEEN EVANS
Moved: Ericson / Romaniuk
That the report from Board Member Evans be received.
CARRIED
20.2. REPORT FROM HERB ROMANIUK
Board Member Romaniuk provided a further verbal update to the Waiheke Community
Board on the Transport Spokesperson Meeting held 27 April 2007 and tabled the
minutes from that meeting.
[ATTACHMENT 20.2]
Moved: Ericson / Harvey-Vernon
That the verbal update from Board Member Romaniuk and the minutes from the
Transport Spokesperson Meeting dated 27 April 2007, be received.
CARRIED
20.3. REPORT FROM KELLY ANN HARVEY-VERNON
Board Member Harvey-Vernon provided a verbal update to the Waiheke Community
Board on the following points:
- Community Board Local Funding applications are open and close on Friday
13 July 2007.
- Evidential breath testing occurring on island and would like to see this
more frequently.
- Recent closure of Stony Batter.
Moved: Ericson / Sears
That the verbal report of Board Member Harvey-Vernon be received.
20.4. REPORT FROM TONY SEARS
Board Member Sears provided a verbal update to the Waiheke Community Board on
the following points:
- New Zealand Community Boards Conference, Manukau, 7-9 June 2007;
- The progress of the investigation into improved access over the
Pohutukawa Reserve to the Onetangi Hall;
- Meeting with John Nash and Berin Smith concerning the Waiheke Dinghy
Sailing Centre proposal.
- Liquor ban submission for Planning & Regulatory Committee meeting on
12 July 2007.
- Meetings with Geoff Atherfold, Madeleine Rawlence and Oneroa Business
Association concerning the Signs by-law.
- Contacted Councillor Northey regarding support for a submission on the
proposed petrol tax, with a view to the Hauraki Gulf Island communities
receiving an exemption.
Moved: Ericson / Evans
That the verbal report of Board Member Sears be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved:
Ericson / Romaniuk
That the Group
Activity Reports for June 2007 be received.
CARRIED
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Moved: Ericson / Harvey-Vernon |
That the public
be excluded from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the reason
for passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
|
Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
|
C1 |
Waiheke Island Resource Recovery Centre Project |
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason
to withhold exists under section 7. |
Section 7(2)(h)
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by price
if information was released. |
S48(1)(a)
The exclusion of the public from the part of the meeting
is necessary to enable the local authority to deliberate in private on
its decision or recommendation. |
|
C2 |
Waiheke Parks Spokesperson Meeting - May 2007 |
The public conduct of the part of the meeting would be likely to
result in the disclosure of information for which good reason to
withhold exists under section 7. |
Section 7(2)(h)
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by price if
information was released. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary
to enable the local authority to deliberate in private on its decision
or recommendation. |
Moved: Ericson / Storer
That Gordon Hodson and Bill Whall be permitted to remain for Item C1 because
they have knowledge that will be of assistance in relation to the matter to be
discussed.
CARRIED
EXTRAORDINARY ITEM - GRANT OF NEW/NEW LEASE, OTHERWORLD
PRODUCTIONS INCORPORATED, OLD BLACKPOOL SCHOOL LIBRARY, WAIHEKE
As per extraordinary
business, this item was omitted from the agenda and needs to be ' prior to the
next meeting of the Community Board as per the attached memo and report.
[ATTACHMENT 23]
Moved:
Ericson / Harvey Vernon
That the Waiheke Community Board prefers to see a shared lease agreement and
delegates the Chairman and Councillor Storer to meet with the representatives of
Otherworld Productions, the Toy Library and relevant officers to finalise a
recommendation for the Arts, Culture and Recreation Committee.
CARRIED
WAIHEKE ISLAND RESOURCE RECOVERY CENTRE PROJECT
The attached
presentation was discussed in the confidential section under Item C1, then
released into the open section as per the following resolutions.
[ATTACHMENT 24]
Moved:
Ericson / Sears
- That the Capital Projects Team Leader be
thanked for his presentation regarding the Ostend Transfer Station Upgrade.
CARRIED
Moved:
Storer / Romaniuk
- That the presentation regarding the Ostend
Transfer Station Upgrade be released into the open section of the minutes.
- That officers
prepare a media release which outlines the timeframe.
CARRIED
There being no further business
the Chairman declared the meeting closed at 9.10pm.
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