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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WENEREI (WEDNESDAY), 25 HŌNGONGOI (JULY) 2007 AT 3:30PM

MIHI

In recognition of Te Wiki o Te Reo (Maori Language Week), the Chairman read the mihi from the front of the agenda and welcomed people to the meeting. The Chairman then invited Mr Pita Rikys to open the Waiheke Community Board meeting with a further mihi.

Secretarial Note:

Board Member Sears offered condolences to the Chairman on behalf of the Board for the recent passing of his brother and expressed their support at this difficult time.

1. APOLOGIES

   Moved: Ericson / Sears

   That the apology from Board Member Romaniuk for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Ericson / Storer

   That the minutes of the Waiheke Community Board meeting held on Wednesday, 27 June 2007 to be confirmed as a true and correct record, with the following amendments reflected below in italics:

   4.1. KELLY BICKERTON and JULIE CRAWFORD - INCLUSION OF THE WAIHEKE ISLAND TOY LIBRARY IN THE NEW LIBRARY

   2. That the Waiheke Toy Library's request for space in the new library facility be supported in principle and that this request be forwarded to the consultants employed in the library development.

   4.8. WES BURNS - REMOVAL OF THE ANGLICAN CHURCH BUILDING

   Wes Burns addressed the Waiheke Community Board on a proposal for the removal of the Anglican Church Property at 131 and 133 Ocean View Road, Oneroa to the Waiheke Historical Society site at Onetangi to ensure preservation of this building. He raised concerns with the Board over the possible demolition of the building and requested action to ensure this did not occur.

   1. That Wes Burns be thanked for his presentation regarding the proposal to move the Anglican Church building at 131 and 133 Ocean View Road, Oneroa to the Waiheke Historical Society site at 165 Onetangi Straight, Onetangi.
   2. That the Waiheke Community Board support in principle the moving of the Anglican Church building from their current site to the Waiheke Historical Society site in Onetangi Road.
   3. That the Chairman be delegated to work with Wes Burns and the Waiheke Historical Society on the relocation of the Church building to Onetangi Road in order to ascertain:
      1. The funding implications of moving the building for report back to the Waiheke Community Board for consideration as a possible SLIPs project
      2. The logistical issues associated with the moving of the Church building.
   4. That the Waiheke Community Board requests assurances from Council that the Anglican Church building at 131 and 133 Ocean View Road, Oneroa, will not be sold, demolished or removed until investigations on their possible relocation to the Waiheke Historical Society site are undertaken.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   Moved: Ericson / Harvey-Vernon

   That item 4.2 be taken at this point.

   CARRIED

   4.1. TANYA BATT - NETWORK OF FAIRYTALE VILLAGES AROUND THE WORLD

   Tanya Batt advised the Waiheke Community Board of an approach from Italy to join a 'Network of Fairytale Villages around the World' and to seek the Board's support for this. Ms Batt also thanked the Board for their support for the 'Once Upon an Island' storytelling festival and advised that this project would be an appropriate addition to the 'story telling culture' of Waiheke Island and tabled her presentation for the Boards information.

   [ATTACHMENT 4.1]

   Moved: Ericson / Storer

   1. That Tanya Batt be thanked for her presentation regarding the Network Of Fairytale Villages Around the World project.
   2. That the Chairman write a letter of support in principle for the concept of Waiheke Island being part of an International Network of Fairytale Villages.
   3. That Tanya Batt be invited to write a brief report to the Waiheke Community Board on her investigations of the International Network of Fairytale Villages on her return.

   CARRIED

   4.2. LAUREN MASER - 'FIX AUCKLAND'

   Lauren Maser was in attendance to address the Waiheke Community Board on the 'One Auckland' council proposed by the Employers and Manufacturers Association (EMA) and her concerns with the lack of recognition of the Hauraki Gulf Islands as a significant part of Auckland. Ms Maser noted that she believes it to be imperative that Waiheke Island maintain some degree of local control over its affairs.

   [ATTACHMENT 4.2]

   Moved: Ericson / Evans

   That Lauren Maser be thanked for her presentation regarding a specific Waiheke Community Board needing to be incorporated within the proposed 'One Auckland' council.

   CARRIED

   4.3. ALLEN DAVIES - 'ONE AUCKLAND', BUS SHELTERS AND EMERGENCY GENERATOR

   Allen Davies was in attendance to address the Waiheke Community Board on the advertisements in the New Zealand Herald for 'One Auckland' proposed by the Employment and Manufacturers Association (EMA), which were in his view misleading. Mr Davies also advised of his concerns with the vandalism to bus shelters on Waiheke Island along with the health and safety issues with the new bus shelters. Mr Davies raised the issue of a need for emergency generators, particularly at Matiatia, as highlighted from the recent storms experienced in the Hauraki Gulf.

   Moved: Ericson / Sears

   1. That Allen Davies be thanked for his presentation regarding bus shelters and the need for emergency generators on Waiheke Island.
   2. That the matter of an emergency generator and/or an alternative sustainable power supply at Matiatia be referred to officers for consideration.

   CARRIED

   4.4. ROGER BRYANT - GREY POWER ISSUES

   Roger Bryant, on behalf of Grey Power Waiheke and Gulf Islands Association Incorporated, addressed the Waiheke Community Board as per his attached submission covering the Artworks consultation process, the New Zealand Community Board conference, emergency operations, the Active Auckland plan, Hauraki Gulf Islands Proposed District Plan and the rates enquiry.

   [ATTACHMENT 4.4]

   Moved: Ericson / Sears

   That Roger Bryant be thanked for his presentation on behalf of the Grey Power Waiheke and Gulf Islands Association.

   CARRIED

   4.5. PITA RIKYS - WAIHEKE RETIREMENT VILLAGE PATHS

   Pita Rikys was in attendance to advise the Waiheke Community Board of the possibility of the establishment of footpaths for the Waiheke Retirement Village as part of their consent process. Mr Rikys also spoke to the Chairman's report, item 12 of the agenda, and requested that the Waiheke Community Board familiarise themselves with the delegations of other Community Boards within New Zealand.

   Moved: Ericson / Romaniuk

   That Pita Rikys be thanked for his presentation regarding the Waiheke Retirement Village's footpath and Community Board delegations.

   CARRIED

   Secretarial note:

   Councillor Storer excused herself from the meeting for part of Item 4.5 as the matter  was subject to a resource consent processes and Environment Court hearing, which she was involved with as Chair of the Planning Fixtures Committee.

   4.5. BASIL HOLMES - DEMOCRACY IN LOCAL GOVERNMENT

   Basil Holmes was in attendance to address the Waiheke Community Board on democracy within local government, particularly the role of Community Boards and the need for Community Boards to take a leadership role to protect the interests of their communities.

   Moved: Ericson / Evans

   That Basil Holmes be thanked for his presentation regarding democracy in local government.

   CARRIED

5. POLICE ACT REVIEW - PRESENTATION FROM SENIOR SERGEANT BEN OFFNER, NEW ZEALAND POLICE

   Moved: Ericson / Sears

   That Senior Sergeant Ben Offner be thanked for his presentation regarding the final consultation phase of the Police Act Review.

   CARRIED

6. WAIHEKE POLICE REPORTS

   Moved: Ericson / Evans

   That the Police Reports dated 24.06.07-01.07.07, 01.07.07-08.07.07 and 08.07.07-15.07.07 be received.

   CARRIED

7. GRANT OF NEW/NEW LEASE, OTHERWORLD PRODUCTIONS INCORPORATED, OLD BLACKPOOL SCHOOL LIBRARY, WAIHEKE

   Councillor Storer tabled a letter from Kelly Bickerton of the Waiheke Toy Library dated 17 July 2007 advising that they did not wish to pursue a shared lease at the Blackpool School Library building.

   [ATTACHMENT 7A]

   Moved: Storer / Harvey-Vernon

   1. That the Waiheke Community Board recommends to the Arts, Culture and Recreation Committee:

      That a new lease be granted to Otherworld Productions Incorporated for the old Blackpool School Library Building, Nikau Road, Blackpool Park, Waiheke, on the following terms and conditions:

      1. Term - 5 years commencing 1 May 2007
      2. Rights of Renewal - Two rights of renewal each of five years
      3. Rent - $500.00 plus GST per annum
      4. Insurance - All contents insurance including public liability
      5. All other terms and conditions as per Councils Community and Recreation Lease Policy
      6. In order to ensure the old Blackpool School Library building is kept in active usage, an annual review of the lease be undertaken by officers and a report provided to the Waiheke Community Board. The report to include membership numbers of the group, activities being undertaken in the building, a comparison of usage with what was outlined in the lease application from Otherworld Productions.
      7. In the event that these annual reports show significant discrepancies or the building is not being kept in active usage the Council implement their right to terminate the lease.
   2. That the correspondence from Kelly Bickerton dated 17 July 2007 of the Waiheke Island Toy Library, confirming that they do not wish to pursue a shared lease at the Blackpool School Library, be received.
   3. That officers investigate the provision of a child proof gate at the old Surfdale Post Office building in order to ensure more friendly use for the Toy Library function.

   CARRIED

   The meeting adjourned at 6.00 and reconvened at 6.40pm.

8. NATZKA ROAD - PRELIMINARY FOOTPATH INVESTIGATION

   Moved: Ericson / Romaniuk

   That the memorandum of the Hauraki Gulf Islands Engineer, dated 12 July 2007, be received.

   CARRIED

9. JULY 2007 STORM EVENT - WAIHEKE ISLAND SUMMARY

   Board Member Harvey-Vernon advised that officers had sent a draft of the standard operating procedures for Civil Defence coordination on Waiheke to Board members for feedback. The Board agreed that all feedback should be provided to the Chairman as the Emergency Operations spokesperson to be collated by him for the officers.

   Moved: Ericson / Evans

   1. That the memorandum from the Emergency Management Planner, dated 18 July 2007, be received.
   2. That the Chairman write to the various agencies and volunteers thanking them for their efforts during this storm event.

   CARRIED

10. BOARD MEMBERS REPORTS

    10.1. REPORT FROM EILEEN EVANS

    Moved: Ericson / Sears

    That the report from Board Member Evans be received.

    CARRIED

    10.2. REPORT FROM TONY SEARS

    Board Member Sears provided a verbal update to the Waiheke Community Board on the following points:

    1. Sergeant Steve Ambler would start in two weeks time and a replacement constable had also been appointed
    2. Working with officers and businesses in developing a positive approach for signs compliance issues
    3. Septic tank pump outs were close to compliance
    4. Liquor ban submission provided for the Planning and Regulatory Committee, 12 July 2007.

    Moved: Ericson / Harvey-Vernon

    That the verbal report from Board Member Sears be received.

    CARRIED

    10.3. REPORT FROM HERB ROMANIUK

    Board Member Romainuk provided a verbal update to the Waiheke Community Board on the following points:

    1. Attended a Traffic Spokesperson meeting, on 13 July 2007 covering the enhancement of safety features at Onetangi Street and Trig Hill Road, extending the guard rail at Ocean View Road and the development of wayfinders

    Moved: Ericson / Evans

    That the verbal report from Board Member Romaniuk be received.

    CARRIED

    10.4. REPORT FROM KELLY ANN HARVEY-VERNON

    Board Member Harvey-Vernon provided a verbal update to the Waiheke Community Board on the following points:

    1. Community Board Local Funding meeting set for Friday 31 August 2007, and advised requests received total $52,000.
    2. Highlighted Sophia Johnson's attendance at Youth Parliament and believed more young people from Waiheke should be nominated to attend the Auckland City Youth Council.
    3. Presented the Boards liquor ban submission to the Planning and Regulatory Committee, 12 July 2007.

    Moved: Ericson / Storer

    That the verbal report from Board Member Harvey-Vernon be received.

    CARRIED

11. COUNCILLORS REPORT

    Councillor Storer provided a further verbal update to the Waiheke Community Board on the following points:

    1. Hosted Issy Fordham, Great Barrier Community Board, and Jereme Warden (Auckland City Council Parks officer, Great Barrier) and updated the Board on site visits and meetings that Issy and Jereme attended on their visit.
    2. Received correspondence from Yohan Calermbo, a former resident of Waiheke who now resides in Golden Bay suggesting that Golden Bay and Waiheke form a 'sister community'.
    3. Working on a one off reduction for the signs dispensation fee

    Moved: Ericson / Sears

    That the report from Councillor Faye Storer, dated 18 July 2007, be received.

    CARRIED

12. CHAIRPERSONS REPORT

    The Chairperson verbally updated the Waiheke Community Board at the meeting on the following issues:

    1. Updated the Board on the proposal to host quarterly Community Forums in lieu of Residents and Ratepayers Association meetings.
    2. Received correspondence from Terry O'Regan and Ruth Strawbridge regarding the sealing of the Makora Avenue extension.

    Moved: Ericson / Romaniuk

    That the report of the Chairperson, dated 18 July 2007, be received.

    CARRIED

13. REQUEST FOR ESTABLISHMENT OF LIQUOR BANS ON WAIHEKE ISLAND

    Moved: Ericson / Storer

    1. That the report and the resolutions of the Planning and Regulatory Committee, dated 12 July 2007, be received.
    2. That Board Member Sears and Harvey-Vernon refine the Waiheke Community Board's submission and request to speak to this item when it is next heard by the Planning and Regulatory Committee.

    CARRIED

14. RURAL AND HAURAKI GULF RATING ISSUES

    Moved: Ericson / Evans

    That the report and the resolutions from the Combined Committees meeting, dated 12 July 2007, be received.

    CARRIED

15. ACTIVE AUCKLAND - AUCKLAND CITY COUNCIL'S RECREATION PLAN

    Moved: Ericson / Evans

    That the report and the resolutions of the Arts, Culture and Recreation Committee, dated 9 July 2007, be received.

    CARRIED

16. RAKINO WHARF BUILDING

    Moved: Ericson / Sears

    1. That the memorandum from the General manager, Arts community and recreation, dated 18 July 2007, be received.
    2. That the Chairman and Councillor Storer meet with officers to reassess the Rakino Island Wharf building project and confirm the outcome to the Board.

    CARRIED

17. UPDATE ON COMMUNITY ISSUES

    Moved: Ericson / Storer

    1. That the updates on the following community issues be received:
       1. Liquor bans
       2. Rakino Island wharf building
       3. Rakino Island ferry services
       4. Encroachment issues
       5. Discretionary funding 2006/2007 and 2007/2008
       6. Meetings to be scheduled with various board members for August
       7. Items for August report
    2. That the Waiheke Community Board allocates $2,500 from its 2007/2008 Discretionary Fund to complete the Delamore Drive Bunker Restoration Project.

    CARRIED

18. REPORTS REQUESTED PENDING

    Moved: Ericson / Sears

    That the reports requested/pending for July 2007 be received.

    CARRIED

19. WAIHEKE PARKS SPOKESPERSONS GROUP

    Moved: Ericson / Harvey-Vernon

    That the minutes of the Waiheke Parks Spokespersons Group meeting held on 2 July 2007 be received.

    CARRIED

20. GROUP ACTIVITY REPORTS

    Moved: Ericson / Evans

    That the Group Activity Reports for the month of July 2007 be received.

    CARRIED

21. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Sears

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Waiheke Parks Spokesperson Meeting - July 2007	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular the Council would be disadvantaged by price if information was released.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.
    C2	2007 Mayor of Auckland's Community Safety Awards	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular the item will require discussion of members of the community.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8.43pm.