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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD HELD ON WEDNESDAY, 26 SEPTEMBER 2007 AT 1:00PM

PRESENT:	Mr	Ray	Ericson	[Chairman]
	Mrs	Kelly-Ann	Harvey-Vernon	[Deputy Chairman]
	Mrs	Eileen	Evans	[until 3.47pm, part item 8; from 3.51pm part item 8]
	Mr	Herb	Romaniuk	[until 1.16pm, part item 4.1; from 1.21pm part item 4.1]
	Mr	Tony	Sears
	Councillor	Faye	Storer	[until 2.15pm, part item 6; from 2.18pm part item 6]
ALSO PRESENT:	His Worship	The Mayor	Dick Hubbard ONZM, JP	[until 2.30pm, part item 6]

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   Moved: Ericson / Evans

   That the minutes of the Waiheke Community Board meeting held on Wednesday, 22 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

   Secretarial Note:

   At this point the Chairman welcomed His Worship the Mayor, Dick Hubbard, to the meeting and provided him with a gift from the Board for his support over the term. The Chairman then recognised the contribution of four officers from Auckland City Council to the island. He thanked Andrew Allen, John Nash, Ron Leonard and Gary Wilton for their work. The Board confirmed this support with acclamation.

4. PUBLIC FORUM

   4.1. CATHIE WILLIAMS - TEDDY BEARs PICNIC

   Cathie Williams was in attendance on behalf of the Waiheke Health Trust and addressed the Waiheke Community Board on the Waiheke Teddy Bears Picnic, to be held in conjunction with National Children's Day in March 2008. Cathie Williams requested that the Waiheke Community Board consider funding support for the Teddy Bears Picnic and that this funding be forwarded to the Health Trust which would deliver the Teddy Bears Picnic on behalf of the Community Board.

   This matter was discussed further under item 6.

   Moved: Ericson / Romaniuk

   That Cathie Williams be thanked for her presentation on the Waiheke Teddy Bear Picnic.

   CARRIED

   4.2. TREVOR DARVILL - ONETANGI RESIDENTS ASSOCIATION HALL ACCESS

   Trevor Darvill, on behalf of the Onetangi Residents Association, addressed the Waiheke Community Board on the Onetangi Residents Association Hall access and the need for disabled access to the hall through Pohutukawa Reserve, as per his tabled submission.

   This matter was discussed further under item 7.

   [ATTACHMENT 4.2]

   Moved: Ericson / Romaniuk

   That Trevor Darvill be thanked for his presentation regarding the Onetangi Residents Association Hall access.

   CARRIED

   4.3. ALLEN DAVIES - SPEED LIMIT ON TRIG HILL ROAD

   Allen Davies was in attendance and addressed the Waiheke Community Board, on behalf of Mike Jarman, regarding the safety issues on Trig Hill Road, Onetangi. He also raised the issue of the policing of speed limits on Waiheke Island and urged the Board to talk with Police on this matter.

   [ATTACHMENT 4.3]

   Moved: Ericson / Evans

   That Allen Davies be thanked for his presentation regarding the speed and safety issues on Trig Hill Road, Waiheke Road, and the Onetangi Straight, noting that Board Member Sears would raise the issue of enforcement with the Police.

   CARRIED

   4.4 ROGER BRYANT - WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: STAGE TWO CONSULTATION

   Roger Bryant was in attendance and addressed the Waiheke Community Board on the Waiheke Library, Service Centre and Artworks: Stage Two Consultation process and advised on his concerns with the consultation process, as per his attached submission. He requested the Board seek an inquiry into the process and costs of the consultation exercise.

   This matter was discussed further under item 17.

   [ATTACHMENT 4.4]

   Moved: Ericson / Evans

   That Roger Bryant be thanked for his presentation regarding the Waiheke Library, Service Centre and Artworks: Stage Two consultative process.

   CARRIED

   4.5 PITA RIKYS - ONETANGI RESIDENTS ASSOCIATION HALL ACCESS

   Pita Rikys addressed the Waiheke Community Board, on behalf of the Gulf District Plan Association Incorporated and the Walkways on Waiheke (WOW) group, on the issue on the Onetangi Residents Association Hall access. Pita Rikys spoke on his concerns, as outlined within his tabled submission, specifically noting that it was imperative that reserve land should not be used or compromised unless no other practical alternatives were available, which, in his view, was not the case in this situation.

   This matter was discussed further under item 7.

   [ATTACHMENT 4.5]

   Moved: Ericson / Evans

   That Pita Rikys be thanked for his presentation regarding the Onetangi Residents Association Hall access.

   CARRIED

   4.6 ROSS GILLESPIE - ONETANGI RESIDENTS ASSOCIATION HALL ACCESS

   Ross Gillespie addressed the Waiheke Community Board on the issue on the Onetangi Residents Association Hall access. Ross Gillespie specifically noted his concerns with possible encroachment in relation to this issue and opposed access across the reserve.

   This matter was discussed further under item 7.

   Moved: Ericson / Evans

   That Ross Gillespie be thanked for his presentation regarding the Onetangi Residents Association Hall access.

   CARRIED

5. COMMUNITY BOARD LOCAL FUNDING 2007

   Moved: Ericson / Harvey-Vernon

   1. That the memorandum of the Community advisor, dated 26 September 2007, be received.
   2. That the recommendations for grants totalling $23,100 from the Community Board Local Fund 2007, be approved:

   Organisation Name	Project Short	Amount given ($)
   Imagined Worlds	To assist with advertising and marketing costs for the 'Once Upon an Island' Festival of Story.	$1,500.00
   Junk to Funk	To cover costs associated with the annual Junk to Funk event.	$1,500.00
   La Leche League New Zealand Inc, Waihek	To purchase signs and breastfeeding books.	$800.00
   Living Without Violence Waiheke Network Inc	To purchase office furniture and paint the office.	$1,000.00
   Matiatia-Oneroa Ratepayers and Residents Assn Inc	To contribute to hall renovations.	$1,000.00
   Omiha Welfare and Recreation Society Inc	To purchase a new stove and fridge.	$1,200.00
   One World Foundation of New Zealand	To cover the costs associated with marketing and holding a community event.	$0.00
   Onetangi Residents Assn Inc	To cover advertising costs.	$1,000.00
   Sister Shout	To purchase a computer, computer stand, software and keyboard.	$0.00
   Waiheke Adult Literacy Inc	To purchase suitable reading material for adult learners.	$300.00
   Waiheke Adult Literacy Inc	To assist with costs associated with starting a literacy evening class.	$600.00
   Waiheke Budgeting Services Trust	To purchase an earthquake and first aid kit, cupboards, calculators and assist with advertising costs.	$1,500.00
   Waiheke Community Art Gallery Inc	To assist with advertising costs for the Summer Exhibitions.	$1,000.00
   Waiheke Gymnastic Club Inc	To purchase a pair of junior rings and an acromat acrolite mat.	$1,400.00
   Waiheke Island Country Club Inc	To purchase junior golf equipment.	$1,400.00
   Waiheke Island Historical Society Inc	To pay for the foundations and subfloor for the permanent placement of an army hut.	$1,150.00
   Waiheke Island Riding Club Inc	To enable the club to subsidise its members for lessons/clinics held on club grounds.	$1,200.00
   Waiheke Island Rugby Club Inc	To upgrade the lighting at Onetangi Sports Park.	$0.00
   Waiheke Island Toy Library Inc	To purchase toys.	$950.00
   Waiheke Peer Support in Mental Health	To assist with the costs of promoting the group and their activities.	$1,000.00
   Waiheke Playcentre	To hire a hall and entertainers for a fundraising event.	$1,200.00
   Waiheke Playgroup	To construct a sandpit with seating.	$1,500.00
   Waiheke United AFC	To hire a marquee, sports field and bus for an annual fundraising tournament.	$0.00
   Waiheke Volunteer Coastguard Inc	To purchase six personal emergency position indicating rescuing beacons.	$1,450.00
   Waiheke Youth Centre Trust	To install a volley ball net.	$450.00
   	Total	$23,100.00

   3. That the balance of $1900.00 be transferred to the 2007/2008 Waiheke Community Board Discretionary fund.

   CARRIED

6. LOCAL EVENTS FUNDING

   Moved: Ericson / Sears

   1. That the memorandum of the Team manager, arts community and recreation, dated 12 September 2007, be received.
   2. That the following Waiheke events be approved, noting that this funding is up to the amount allocated and should be returned for reallocation if total funds are not utilised:

   Project	Amount given ($)
   Waiheke Santa Parade	$4,000
   Waiheke Twilight Rambles	$2,500
   Waiheke Teddy Bears Picnic	$3,500
   TOTAL	$10,000

   3. That the Waiheke Community Board notes this leaves $1,000.00 to be allocated by the incoming board by June 2008.
   4. That Board Member Evans and Councillor Faye Storer be authorised to seek local assistance for organising these events and brief the incoming Board on the outcome of these discussions.

   CARRIED

7. ONETANGI HALL ACCESS OVER POHUTUKAWA RESERVE

   Ron Stevenson was in attendance and addressed the Waiheke Community Board on his investigations regarding the issue of vehicle access to the Onetangi Residents Association Hall through Pohutukawa Reserve.

   Moved: Ericson / Sears

   1. That the Waiheke Community Board support the granting of an easement to the Onetangi Residents Association on Pohutukawa Reserve, as part of the associations proposals to develop vehicle access to Onetangi Hall.

      Moved: Ericson / Romaniuk

   2. That it be a recommendation to the appropriate committee of council:
      1. That an easement be granted to the Onetangi Residents Association over Pohutukawa Reserve to enable vehicle access, based on Option 1 contained in the report of the Senior Open Space Planner, dated 15 August 2007.
      2. That the configuration and extent of access be aimed at minimising the adverse impact on Pohutukawa Reserve and be negotiated further once detailed design drawings are prepared.

   CARRIED

8. OSTEND MARKET - PRELIMINARY INVESTIGATION

   Moved: Ericson / Evans

   1. That the report of the Acting Hauraki Gulf Islands Manager and Auckland City Environments Manager - Hauraki Gulf Islands, dated 17 September 2007 be received.
   2. That the Waiheke Community Board confirms their support for the ongoing operation of the Ostend Market.

      Moved: Storer / Sears

   3. That the Waiheke Community Board requests the matter of a lease or 'right to occupy' agreement of Anzac Reserve, Ostend, for the organisers of the Ostend Saturday Markets be expedited as soon as possible, noting that the matter was first formally identified in 1995.
   4. That the Waiheke Community Board recommend to the appropriate committee of council:

   That a special rate be introduced for handling of food licenses for small operators who are only selling their wares at small local community markets.

   CARRIED

9. MATIATIA EMERGENCY POWER SUPPLY

   Moved: Ericson / Sears

   That the memorandum of the Hauraki Gulf Islands wharves and airfields coordinator, dated 30 August 2007, be received, noting that another generator will be installed at Matiatia, to supplement the battery system and provide a source of emergency power to the wharf lights, terminal lighting and gangway hydraulics, by January 2008.

   CARRIED

10. ONEROA SOUTHERN SERVICE LANE - PROJECT UPDATE

    Moved: Ericson / Sears

    That the memorandum of the Acting Hauraki Gulf Islands Manager, dated 11 September 2007, regarding the progress with the Oneroa Southern Service Lane, be received.

    CARRIED

    The meeting was adjourned at 4.16pm and reconvened at 4.35pm.

11. FEASABILITY OF REDUCING THE SPEED LIMIT ON THE ONETANGI STRAIGHT

    Moved: Ericson / Romaniuk

    1. That the memorandum of the Acting Hauraki Gulf Islands Manager, Transport safety, assets and operations, dated 7 September 2007, regarding the speed limit on the Onetangi Straight, be received.

       Moved: Storer / Harvey-Vernon

    2. That the Waiheke Community Board reiterates its support for the reduction of the speed limit from 80 kilometres per hour (kph) on Onetangi Road, including from the Quarry corner to Erua Road, and that this matter be referred to the appropriate committee of council in the new term.

    CARRIED

    Board Member Sears and Board Member Romaniuk requested their votes against resolution B above be recorded.

    Moved: Storer / Sears

    3. That the Waiheke Community Board requests the 50/80kph sign at the Onetangi end of Onetangi Road be placed in accordance with Land Transport New Zealand guidelines.

    CARRIED

12. 2008/2009 PRIORITY SETTING FOR NEW FOOTPATHS AND SEAL EXTENSION

    Moved: Ericson / Romaniuk

    1. That the report of the Acting Group manager, Transport safety assets and operations, dated 5 September 2007 regarding Waiheke footpath and road seal extension priorities be received.
    2. That the Waiheke Community Board supports the "Evaluation Guide for the Prioritisation of New Footpath Installations" for the purpose of setting new footpath priorities from 2007/2008 onwards.

       CARRIED

       Moved: Ericson / Sears

    3. That the Waiheke Community Board confirms the Waiheke new footpath priorities (based on the new evaluation guide) for 2007/2008 (current year) and 2008/2009 (next year) as:

    Priority	Road Name	From	To	Length (m)
    1	Ostend Rd	Tahi Rd	Erua Rd	160
    2	Goodwin Ave	Extent of works to be confirmed		N/A
    3	Natzka Rd	Ostend Rd	Gate 3 Retirement Village	282
    4	Te Toki Rd	Wilma Rd	Bay Rd	372
    5	Korora Rd	Artworks	Waikare Rd	182
    6	Seventh Ave	Seaview Rd	The Strand	474
    7	Seaview Rd	View Rd	Erua Rd	986
    8	Tawa St	Huia St	Kiwi St	190
    9	Ostend Rd	Woolworths path	Tahi Rd	350
    10	Ostend Rd	Ladd Rd	Wharf Rd	286
    11	Seaview Rd	Brown Rd	Seventh Ave	245
    12	Mako St	Ocean View Road	Bowling Club	90
    13	Tui St	Nikau Rd	Rata St	100
    14	Moa Ave	Bus stop	Matai Rd	139
    15	Onetangi Rd	O'Brien Rd	Waiata Rd	1600
    16	Puriri Rd	Ocean View Rd	Beach Pde	98
    17	Ocean View Road	Bus stop	Tawa St walkway	50
    18	Surfdale Rd	Burrell Rd	Hamilton Rd	470
    19	Brown Rd	Seaview Rd	To end	174

    CARRIED

    Moved: Ericson / Romaniuk

    4. That the Waiheke Community Board notes the seal extension sites for construction this year (2007/2008) as Kuaka Road, Oue Street and Lannan Road, subject to approval from Land Transport New Zealand.

       CARRIED

       Moved: Ericson / Sears

    5. That the Waiheke Community Board confirms the seal extension priorities for 2008/2009 as:

    Priority	Road Name	From	To	Length (m)
    1	Makora Rd	Tawa St	End of road	520
    2	The Esplanade	Lannan Rd	Existing seal	900
    3	The Esplanade	Moa Ave	End of road	100
    4	Hobson Tce	Eden Tce	Victoria Rd South	505
    5	Nelson Ave	Wellington Rd	Kennedy Rd	220
    6	Garrat Rd	Waiheke Rd	End of road	210
    7	Marine View Rd	Eden Tce	Victoria Rd South	200
    8	First Ave	Leroy Rd	End of road	100
    9	Empire Ave	Gt Barrier Rd	End of road	300
    10	Pohutakawa Rd	O'Brien Rd	End of road	306

    CARRIED

    Moved: Ericson / Storer

    6. That the Waiheke Community Board notes that the remaining seal extension sites listed, remain un-prioritised until budgets for works beyond the prioritised list in recommendation E. becomes available:

    Road Name	From	To	Length (m)
    Taraire St	Full length of the road		290
    Totara Rd	Number 10	End of road	167
    Hillside Rd	Wilma Rd	End of road	280
    Muritai Rd	Wharf Rd	End of road	150
    Beach Pde	End of seal	End of road	200
    Wairua Rd	Valley Rd	McMillan Rd	400
    Bryan Rd	Nelson Ave	Ocean Rd	100
    The Esplanade (section 1)	Tahatai Rd	End of road	200
    Nepean Ave	Anzac Rd	End of road	400
    Te Makiri Rd	Seaview Rd	End of road	285
    Le Roy Rd	Second Ave	End of road	200
    Huruhi Rd	Tahatai Rd	End of road	200
    Woollams Rd	Trig Hill Rd	End of road	100
    Brown Rd (section 1)	Seaview Rd	End of road	135
    Dickson Rd	Wilma Rd	End of road	100
    Fisher Rd	Waiheke Rd	End of road	80
    Man O War (section 1) -Stage 1	End of existing seal	Chainage 1200m	1200
    Man O War Rd (section 2 ) - Stage 1			2000
    Awaawaroa Rd	Orapiu Rd	to 800m	2800
    Bella Vista	Fairview Cres	Upland Rd	550
    Anzac Rd (section 2)	Orapiu Rd	End of road	700
    Wallingford Rd	Anzac Rd	End of road	140
    Pah Rd	Seaview Rd	End of road	300

    7. That the Waiheke Community Board notes the road re-sealing list (subject to final design and costing) for 2007/2008 as:

    Road Name	From	To
    Coromandel Rd	Hauraki Rd	Great Barrier Rd
    Coromandel Rd	Karaka Rd	74 Coromandel Rd
    Crescent Rd East	Homai Road	View Rd
    Causeway Rd	Shelly Beach Rd	Wharf Rd
    Donald Bruce Rd	Esslin Rd	Kennedy Point Rd
    Great Barrier Rd	Property # 39	Coromandel Rd
    Surfdale Rd	Hamilton Rd	Moana Ave
    View Rd	Crescent Rd East	Seaview Rd
    Oue Rd	Ocean View Rd	End of Seal
    Ostend Road	Belgium St	Seaview Rd
    Onetangi Rd	Fourth Ave	Trig Hill Rd
    Third Ave	Waiheke Rd	The Strand
    Victoria Road Sth	Eden Tce	Hobson Tce
    Wellington Road	Nelson Ave	Ocean Rd

    CARRIED

    Moved: Ericson / Sears

    8. That the Waiheke Community Board notes the road reconstruction (AWPT) list (subject to final design and costing) for 2007/2008 as:

    Road name	From	To	Length (m)
    Ostend Rd	Seaview Rd	Tahi Rd	620
    Ocean View Rd	Mako St	New police station	120
    Ocean View Rd	Oneroa apartments	Moa Ave	300
    Hill Rd	Palm Rd	Matapana Rd	430
    Te Toki Rd	Wilma Rd	Bay Rd	600

    9. That the Waiheke Community Board notes the candidate road reconstruction (AWPT) sites for 2007/2008, and beyond as:

    Road Name	From	To	Length (m)
    Hill Rd	Te Toki Rd	Junction Rd	800
    Beatty Pde	No 13	George St	503
    Cory Rd	Property # 34	Coromandel Rd
    Gordons Rd	O'Brien Rd	Carson Rd	800

    CARRIED

    Moved: Storer / Sears

    10. That the Waiheke Community Board thanks Andrew Allen for his commitment to roading projects on Waiheke Island and excellent delivery of works over the past term.

    Resolution J above was CARRIED with acclamation.

13. PROPOSAL TO RENEW THE MANAGEMENT CONTRACT FOR THE WAIHEKE YOUTH HOSTEL - PORTION OF THE CATHERINE MITCHELL RESERVE, WAIHEKE

    Moved: Ericson / Sears

    1. That management agreement between the Auckland City Council and Te Motu Arai Roa Limited for the management of the Waiheke Youth Hostel be renewed for the period 1 December 2007 to 31 May 2009.

       CARRIED

       Moved: Storer / Harvey-Vernon

    2. That Te Motu Arai Roa Limited be thanked for their high standard of management of the facility.

    CARRIED

14. RAKINO WHARF BUILDING

    Moved: Ericson / Sears

    That the memorandum of the Community venues manager, dated 10 September 2007, be received.

    CARRIED

15. SMALL LOCAL IMPROVEMENT PROJECT WASH-UP ROUND 2007/2008

    Moved: Ericson / Harvey-Vernon

    1. That the memorandum from the Small Local Improvement Projects coordinator, dated 19 September 2007, regard the balance of the 2007/2008 Waiheke Small Local Improvement Projects (SLIPs) fund, be received.
       1. Moved: Storer / Evans
    2. That the Waiheke Community Board notes:
       1. That the remaining funds will be held in a holding account for already approved projects should it be required.
       2. That should this balance not be required for allocated projects, then the money will be available for allocation in the 2008/2009 year.
    3. That the anti-graffiti mural project be deleted from the Small Local Improvement Project (SLIPs) list.

    CARRIED

16. ENCROACHMENTS OFFICER FOR THE HAURAKI GULF ISLANDS

    Moved: Ericson / Sears

    1. That the report of the Manager, Parks Services, dated 12 September 2007, noting the increase in funding for the citywide encroachment officer to $150,000 in the 2008/2009 and 2009/2010 financial years, be received.
    2. That the Waiheke Community Board acknowledges and supports the increase in funding for an encroachment officer, noting that this will be an ongoing requirement for future budgets.
    3. That the report and resolutions be forwarded to the Waiheke Parks Spokesperson group for discussion in regard to encroachment issues.

    CARRIED

    Board Member Romaniuk requested his abstention from the above resolutions be recorded.

17. WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: PREFERRED OPTION DECISION

    Moved: Ericson / Sears

    That the report and resolutions from the Community Development and Equity Committee meeting, dated 12 September 2007, be received, noting that officers will report back to the appropriate committee on the options of divestment of surplus land owned by the council in Ostend and/or Oneroa, once preliminary design work is completed by June 2008.

    CARRIED

18. UPDATE ON COMMUNITY ISSUES

    Moved: Ericson / Evans

    1. That the updates on the following community issues be received:
       1. Gulf Transport Strategy Review
       2. Rocky Bay Store
       3. Anglican Church building
       4. Honours boards
       5. Community Noticeboard - Onetangi
       6. Delamore Drive bunker project
       7. Molok Bins
       8. Signage for significant wetlands
       9. Meetings held in August/September and scheduled for post elections
       10. Community Forum held on 13 September 2007

    CARRIED

    Moved: Ericson / Sears

    2. That the Waiheke Community Board approves funding from its 2007/2008 Discretionary Fund of $360 (+GST) for the honours board graphics.

       CARRIED

       Moved: Storer / Harvey-Vernon

    3. That the guiding document for the Waiheke Transport Strategy be "Essentially Waiheke" and that officers be requested to identify an action plan for consideration by the Waiheke Community Board and the wider community in 2008.
    4. That the resolutions of the Environment Heritage and Urban Form (EHUF) Committee, held 7 September 2007, be received, and the Waiheke Community Board notes that other issues surrounding the Rocky Bay store were discussed by the Environment Heritage and Urban Form Committee in the confidential section of their meeting.
    5. That the Anglican church property relocation be scoped for consideration as a 2008/2009 Small Local Improvement Project (SLIPs).

       CARRIED

       Moved: Ericson / Evans

    6. That Board Member Sears be delegated to discuss support for a community notice board in Onetangi with the Onetangi Residents Association along with possible funding avenues.

    CARRIED

19. REPORTS REQUESTED PENDING

    Moved: Ericson / Storer

    That the reports requested/pending for September 2007 be received.

    CARRIED

20. BOARD MEMBERS REPORTS

    20.1. REPORT FROM EILEEN EVANS

    Moved: Ericson / Romaniuk

    1. That the report from Board Member Evans be received.

       CARRIED

       Moved:Evans / Sears

    2. That the request for resealing of the road at Man O War Bay be referred to the Transport safety, assets and operations group for consideration and response.

    CARRIED

    20.2. REPORT FROM TONY SEARS

    Board Member Sears provided a verbal update to the Waiheke Community Board on the following points:

    1. Meeting with Police regarding policing on Island, particularly the need for policing to be more proactive, and the need for a stronger relationship between the Waiheke Community Board and Waiheke Police.
    2. Attended a meeting to discuss the Onetangi Residents Association (ORA) hall access with ORA representatives, officers and an independent engineer.
    3. Received a copy of Craig Brown's submission to the Building Code Review and is in the process of compiling a submission on behalf of the Waiheke Community Board on the Building Review and grey water recycling.
    4. Spoke to Waiheke Rotary Club on the role of the Community Board and funding allocation of Community Boards
    5. Attended the liquor bans workshop for Community Board members

    Moved: Ericson / Storer

    1. That the verbal report from Board Member Sears be received.

       Moved: Sears / Harvey-Vernon

    2. That the Team manager, arts community and recreation, investigate the use of closed-circuit-television (CCTV) at Matiatia, and the possibility of CCTV at Kennedy Point.

    CARRIED

    20.3. REPORT FROM HERB ROMANIUK

    Board Member Romaniuk provided a verbal update to the Waiheke Community Board on the following points:

    1. Disappointment with traffic issues on Waiheke being decided in town
    2. Enjoyed experience on the Board and is seeing the results of board initiaives coming to fruition.

    Moved: Ericson / Sears

    That the verbal report from Board Member Romaniuk be received.

    CARRIED

    20.4. REPORT FROM KELLY-ANN HARVEY-VERNON

    Board Member Harvey-Vernon provided a verbal update to the Waiheke Community Board on the following points:

    1. Community board local funding meeting with Community advisor
    2. Recognition to the Waiheke Community Board members and what they have achieved over the past term.
    3. Thanked the Media that attend the Waiheke Community Board meetings frequently
    4. Friends of the Street won Community Safety Award and attended the presentation ceremony
    5. Statistics briefing on demographics for Waiheke Island.

    Moved: Ericson / Sears

    1. That the verbal report from Board Member Harvey-Vernon be received.

       CARRIED

       Moved: Harvey-Vernon / Evans

    2. That Statistics New Zealand be invited to attend the Waiheke Community Board meeting early in the next term to brief the board on the demographics for the island based on the recent census statistics.

       CARRIED

       Moved: Storer / Ericson

    3. That the Waiheke Community Board note the efforts from Board Member Harvey-Vernon over the term and record its appreciation for her contribution to the city.

    The above motion was CARRIED with acclamation.

21. COUNCILLORS REPORT

    Moved: Ericson / Sears

    That the report from Councillor Faye Storer be received.

    CARRIED

22. CHAIRMANS REPORT

    Moved: Ericson / Evans

    1. That the report of the Chairman, dated 19 September 2007, be received.
    2. That the Waiheke Community Board approves the funding of thank you gifts for staff who have supported the Board over the past term from its 2007/2008 Discretionary Fund.

    CARRIED

    Moved: Ericson / Evans

    3. That the Waiheke Community Board thank the Chairman for his work over the past term.

    The above motion was CARRIED with acclamation.

23. WAIHEKE PARKS SPOKESPERSON GROUP

    Moved: Storer / Ericson

    That the minutes of the Waiheke Parks Spokespersons Group meeting held on 3 September 2007 be received.

    CARRIED

24. WAIHEKE POLICE REPORTS

    Moved: Ericson / Evans

    That the Police Reports dated 12.08.07 - 19.08.07; 19.08.07 - 26.08.07; 26.08.07-02.09.07; 02.09.07-09.09.07, 09.09.07 - 16.09.07 and 16.09.07 - 23.09.07 be received.

    CARRIED

25. GROUP ACTIVITY REPORTS

    Moved: Ericson / Romainuk

    That the group activity reports for the month of September 2007 be received.

    CARRIED

26. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ericson / Sears

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Acquisition of Open Space - Waiheke Island	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) To enable the council to carry out, without prejudice or disadvantage, commercial activities.   Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.   Section 7(2)(i) To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies a property which council wishes to purchase. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner and its commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2	Waiheke Parks Spokesperson Meeting - July 2007	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular the Council would be disadvantaged by price if information was released.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

     

    There being no further business the Chairman declared the meeting closed at 6.45pm.