YOU ARE IN: Your council > Council members and meetings > Auckland City Council - Waiheke Community Board

Waiheke Community Board

Back to contents

MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD

HELD ON WEDNESDAY, 21 NOVEMBER 2007 AT 3:47PM

PRESENT:	Mr	Ray	Ericson	[Chairman]	[until 5:33pm, item 4.11; from 5:40pm, item 4.12 until 8:05pm, item 10; from 8:12pm, item 10]
	Mr	Tony	Sears	[Deputy Chairman]
	Mr	Nobilangelo	Ceramalus
	Ms	Eileen	Evans
	Councillor	Denise	Roche
	Mr	Herb	Romaniuk

OBITUARIES

Chairperson Ray Ericson advised of the recent passing of Mr Kato Kauwhata, the Piritahi Marae kaumatua, on 11 November 2007. A minutes silence was observed and those present sang a whakaaria mai.

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   Moved: Ericson/Roche

   That the minutes of the Waiheke Community Board meeting held on Wednesday, 7 November 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. RINSKE RYDER - BARBECUE AT SHELLY BEACH

   Rinske Ryder, resident of Shelly Beach Road, presented the Board with a petition of 51 signatures regarding the construction of a barbecue and a seawall on Shelly Beach Reserve.  A copy of the petition was tabled at the meeting.

   Moved: Ericson/Sears

   [ATTACHMENT 4.1]

   1. That the petition presented by Rinske Ryder, Shelly Beach Road, regarding the construction of a barbecue on Shelly Beach Reserve, be received.

   2. That Rinske Ryder, Shelly Beach Road, be thanked for her presentation to the Waiheke Community Board regarding her petition for the construction of a barbecue and seawall on Shelly Beach Reserve.

   CARRIED

   4.2. BRENTLY FORD - CONCERNS AT SHELLY BEACH RESERVE

   Brently Ford, resident of Shelly Beach Road, spoke to the Board regarding his proposal to build a hut on Shelly Beach Reserve, to re-establish the walking track on the southern side of the reserve, and the problems of beach erosion on the reserve.

   Moved: Ericson/Evans

   [ATTACHMENT 4.2]

   That Brently Ford, Shelly Beach Road, be thanked for his presentation to the Waiheke Community Board regarding his proposal to built a hut on Shelly Beach Reserve, to re-establish the walking track on the southern side of the reserve, and the problems of beach erosion on the reserve.

   CARRIED

   The Chairman moved:

   Moved: Ericson/Sears

   That Item 4.5 be taken at this point.

   CARRIED

   4.3. DENIS POWELL - FRIENDS OF THE OKAHUITI WETLANDS

   Denis Powell, Friends of the Okahuiti Wetlands, provided an update for the Board on the progress of the memorial in honour of the late Jacqui Barrington, to invite Board Members to attend the unveiling ceremony planned for Monday 3 December 2007, at 9.30am, and to speak against the proposal for a barbecue on Shelly Beach Reserve.

   Moved: Ericson/Roche

   That Denis Powell, Friends of the Okahuiti Wetlands, be thanked for his presentation to the Waiheke Community Board regarding the memorial in honour of the late Jacqui Barrington, for his invitation to Board Members to attend to unveiling ceremony planned for Monday 3 December 2007, at 9.30am, and voicing his concerns about a community barbecue on Shelly Beach Reserve.

   CARRIED

   4.4. MATTHEW TETLEY-JONES - WAIHEKE COMMUNITY RADIO TRUST

   Matthew Tetley-Jones, representing the Waiheke Community Radio Trust, spoke to the Board in support of the provision of a community lease for premises at the Artworks Centre to be used as a radio station.

   Moved: Sears/Romaniuk

   1. That Matthew Tetley-Jones, Waiheke Community Radio Trust, be thanked for his presentation to the Waiheke Community Board requesting support for the provision of a community lease for premises at the Artworks Centre to be used as a radio station.

   2. That the Waiheke Community Board supports in principle the establishment of a radio station on Waiheke, and request that the appropriate officers investigate the Waiheke Community Radio Trust leasing a venue at the Artworks Centre with limited lease provisions.

   CARRIED

   4.5. EMMA MCDONALD - MANAGING DIRECTOR, EVENTI LIMITED

   Emma McDonald, Managing Director, Eventi Limited, spoke to the Board regarding the proposed Waiheke Wine and Food Festival in March 2008 at the Onetangi Recreation Grounds.

   Moved: Ericson/Evans

   That Emma McDonald, Managing Director, Eventi Limited, be thanked for her presentation to the Waiheke Community Board regarding the proposed Waiheke Wine and Food Festival in March 2008 at the Onetangi Recreation Grounds.

   CARRIED

   4.6. SHAWN BROWN - SKATE PARK UPGRADE PROPOSAL

   Moved: Sears/Romaniuk

   That this item be deferred to the January 2008 meeting of the Waiheke Community Board.

   CARRIED

   4.7. LYN PRICE AND JOHN GIFFORD - TREE ISSUES ON GLENBROOK ROAD

   Lyn Price and John (Jacko) Gifford, Glenbrook Road, Rocky Bay, spoke to the Board regarding the lopsided growth of two mature puriri trees and one taraire tree growing on the berm between 43 and 49 Glenbrook Road, and other scruffy trees in that same area.

   Moved: Ericson/Sears

   1. That Lyn Price and John (Jacko) Gifford, Glenbrook Road, Rocky Bay, be thanked for their presentation to the Waiheke Community Board regarding the lopsided growth on three trees growing on the berm between 43 and 49 Glenbrook Road, Rocky Bay.

   2. That the Chairman and the Trees Spokesperson meet with relevant officers at 43 - 49 Glenbrook Road, Rocky Bay, to discuss the removal and/or pruning of the trees on the council berm.

   CARRIED

   4.8. PAUL WALDEN - MANAGING DIRECTOR, PAUL WALDEN HOME SERVICES LIMITED

   Paul Walden, Managing Director, Paul Walden Home Services Limited, spoke to the Board regarding the classification of boats and trailers on the causeway and the removal of those that are abandoned, derelict or do not belong to the Waiheke Boat Club.

   Moved: Sears/Ericson

   [ATTACHMENT 4.8]

   1. That Paul Walden, Managing Director, Paul Walden Home Services Limited, be thanked for his presentation to the Waiheke Community Board regarding the classification of boats and trailers on the causeway and the removal of those that are abandoned, derelict or do not belong to the Waiheke Boat Club.

   2. That Board Member Sears, as the SLIPs representative for the project, investigate the status of the current users of the land, meet with the appropriate officers and Paul Walden as a matter of urgency, identify derelict and abandoned boats, and report back to the Waiheke Community Board.

   CARRIED

   4.9. CHRISTOPHER WRAGGE - COMMUNITY BOARD MEETING DATES

   Christopher Wragge, representing Waiheke Island Sustainable Development Group, spoke to the Board regarding the proposed meeting dates for the 2007-2010 term of the Waiheke Community Board.

   Moved: Romaniuk/Sears

   [ATTACHMENT 4.9]

   1. That Christopher Wragge, representing Waiheke Island Sustainable Development Group, be thanked for his presentation to the Waiheke Community Board regarding the proposed meeting dates for the 2007-2010 term.

   2. That the Waiheke Community Board notes the Hauraki Gulf Forum meeting date clashes, and that the issue be discussed at the January 2008 board meeting.

   CARRIED

    4.10. ROSS GILLESPIE - COMMUNITY BOARD MEETING PROCEDURE

   Ross Gillespie spoke to the Board regarding community board meeting procedure and various community issues.

   Moved: Ericson/Romaniuk

   That Ross Gillespie be thanked for his presentation to the Waiheke Community Board regarding community board meeting procedure and various community issues.

   CARRIED

   4.11. PITA RIKYS - COMMUNITY BOARD POWERS AND HEARINGS COMMISSIONERS

   Pita Rikys, Waiheke Island Community Planning Group, spoke to the Board regarding the powers of the community board and the appointment of hearings commissioners.

   Secretarial Note:

   The Chairman left the room for this item due to his possible involvement as a planning commissioner on this matter. The Deputy Chairman assumed the chair.

   Moved: Sears/Romaniuk

   [ATTACHMENT 4.11]

   That Pita Rikys, Waiheke Island Community Planning Group, be thanked for his presentation to the Waiheke Community Board regarding the powers of the community board and the appointment of hearings commissioners.

   CARRIED

   4.12. ROGER BRYANT - ANNUAL PLAN PROCESS

   Roger Bryant spoke to the Board regarding the annual plan process.

   Moved: Romaniuk/Evans

   [ATTACHMENT 4.12]

   That Roger Bryant be thanked for his presentation to the Waiheke Community Board regarding the annual plan process.

   CARRIED

   4.13. CHRIS BRISTOW - tunnels at stony batter

   Chris Bristow, representing the Stony Batter Protection and Restoration Society, spoke to the Board regarding the possible purchase of a drain clearer to prevent flooding of the tunnels at Stony Batter. Correspondence relating to this item was considered under Item 20.3.

   Moved: Ericson/Roche

   That Chris Bristow, representing the Stony Batter Protection and Restoration Society, be thanked for his presentation to the Waiheke Community Board regarding the possible purchase of a drain clearer to prevent flooding of the tunnels at Stony Batter.

   CARRIED

5. APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS AND LIAISONS

   Moved: Ericson/Romaniuk

   1. That the Waiheke Community Board appoints spokespersons for its various delegated responsibilities as follows:

   Delegated Role	Spokesperson(s) - (and support roles)
   Transport	Herb Romaniuk (and Ray Ericson)
   Liquor Licensing	Herb Romaniuk
   Parks and Recreation	Eileen Evans (and Cr Denise Roche)
   Events	Eileen Evans (and Nobilangelo Ceramalus)
   Community Services	Tony Sears (and Cr Denise Roche)

   2. That the Waiheke Community Board appoints spokespersons to its liaison roles as follows:

   Liaison Role	Spokesperson(s) - (and support roles)
   Auckland Region and Far North Districts Community Boards Association	Tony Sears (and Ray Ericson)
   Emergency Management	Ray Ericson
   Rakino Representative	Ray Ericson
   Residents and Ratepayers Association	Cr Denise Roche (and Ray Ericson)
   Community Forum	Cr Denise Roche (and Ray Ericson)
   Waiheke Health Trust	Ray Ericson
   Waste/Resource Recovery	Nobilangelo Ceramalus
   Youth	Tony Sears
   Citizens Advice Bureau	Eileen Evans
   Oneroa Liaison	Eileen Evans
   Waiheke Artworks Advisory Board	Eileen Evans
   Wharves	Herb Romaniuk
   Visitor/Businesses Industry	Cr Denise Roche (and Herb Romaniuk)
   Boat Ramps/Water Recreation	Tony Sears
   High Schools/Education	Tony Sears
   Onetangi Liaison	Tony Sears
   Police Liaison	Tony Sears (and Herb Romaniuk)
   Wastewater/Environmental Health	Tony Sears
   Rocky Bay and Ostend Liaison	Nobilangelo Ceramalus
   Palm Beach Liaison	Herb Romaniuk
   WICOSS	Cr Denise Roche

   CARRIED

   The Chair moved the following amendment to the motion by addition:

   Moved: Romaniuk/Roche

   3. That the Waiheke Community Board appoints spokespersons for the following delegated responsibilities as follows, prior to confirmation of the spokesperson role review due early 2008:

   Delegated Roles	Spokesperson(s) - (and support roles)
   Trees	Nobilangelo Ceramalus
   Signs	Tony Sears (and Nobilangelo Ceramalus)
   Planning	Ray Ericson (and Tony Sears)

   CARRIED

6. 2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS

   Moved: Ericson/Sears

   That the Waiheke Community Board appoints spokespersons to 2007/2008 Small Local Improvement Projects as follows:

   Project Name	Previously Nominated Representative(s)	Newly Nominated Representative(s)
   Blackpool Esplanade to Kiwi-Moa Walkway	Cr Faye Storer	Cr Denise Roche and Eileen Evans
   Goodwin Avenue to Newton Road Walkway	Cr Faye Storer	Cr Denise Roche and Eileen Evans
   Kennedy Point Car Park Walkway	Cr Faye Storer	Herb Romaniuk and Tony Sears
   Kennedy Point Esplanade Reserve Walkway	Cr Faye Storer	Cr Denise Roche and Eileen Evans
   Newton Reserve Improvements	Cr Faye Storer/Kelly-Ann Harvey-Vernon	Cr Denise Roche and Eileen Evans
   Putiki Esplanade Reserve Walkway	Cr Faye Storer	Cr Denise Roche and Eileen Evans
   Sculpture on the Gulf	Cr Faye Storer	Ray Ericson
   Surfdale Beach Entrance Amenity Improvements	Cr Faye Storer	Cr Denise Roche and Eileen Evans
   Project Name	Previously Nominated Representative(s)	Newly Nominated Representative(s)
   Valley Road to O'Brien Road Walkway	Kelly-Ann Harvey-Vernon	Nobilangelo Ceramalus
   Waiheke Walkways Signage Addition Stage 1 Development	Cr Faye Storer/Kelly-Ann Harvey-Vernon	Cr Denise Roche and Eileen Evans
   Wharetana Bay Walkway	Kelly-Ann Harvey-Vernon	Nobilangelo Ceramalus

   CARRIED

   The Chairman moved:

   Moved: Ericson/Evans

   That Item 20.3 be taken at this point.

   CARRIED

7. PROVISION FOR URGENT DECISIONS

   Moved: Romaniuk/Evans

   That Waiheke Community Board Members Ericson and Sears be given delegated authority to provide for any urgent decisions that may be required prior to the next meeting of the Waiheke Community Board meeting.

   CARRIED

8. SCHEDULE OF MEETINGS - 2008 - 2010

   Moved: Ericson/Romaniuk

   That the proposed schedule of Waiheke Community Board meetings for 2008 to 2010 be approved.

   CARRIED

9. AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP

   Moved: Ericson/Romaniuk

   That the Waiheke Community Board grants $250 from its 2007/2008 Discretionary Funding budget in order to renew its annual membership subscription to the Auckland Region Community Boards Association.

   CARRIED

10. REMUNERATION ALLOCATION FOR 2007/2008

    A report by the Support Services Manager, dated 13 November 2007, regarding council's expense policy for elected representatives, was tabled at the meeting for consideration as a companion report to this item.

    [ATTACHMENT 10C]

    Moved: Ericson/Evans

    1. That the report of the Support Services Manager, dated 13 November 2007, be received.

    2. That Waiheke Community Board comments on the Expense Policy, and the proposed remuneration for 2007/2008 for elected representatives, be compiled and sent to the remuneration working party by 3 December 2007.

    3. That Waiheke Community Board Members Ericson and Sears coordinate the Waiheke Community Board's response for the remuneration working party.

    CARRIED

    Secretarial Note:

    The Chairman left the room for this item due to discussions around the composition of the Hauraki Gulf hearings panel and his possible involvement. The Deputy Chairman assumed the chair.

    Moved: Romaniuk/Evans

    4. That the Waiheke Community Board requests council reconsider the decision not to delegate the Hauraki Gulf councillor voting rights across all committees on issues relating to the Hauraki Gulf Islands.

    CARRIED

11. 2007/2008 REMUNERATION RATES

    Moved: Ericson/Evans

    That the City Vision-Labour alternative remuneration proposal, dated 13 November 2007, be received.

    CARRIED

12. RESPONSE TO ANNUAL PLAN SUBMISSION - AUCKLAND CITY COUNCIL

    Moved: Ericson/Romaniuk

    1. That the response to the Waiheke Community Board's submission to Auckland City Council's Draft Annual Plan 2007/2008, dated 30 August 2007, be received.

    2. That the Waiheke Community Board considers the Community Board Forum a good opportunity to consult with the community in the preparation of the board's 2008/2009 Annual Plan submission.

    CARRIED

13. RESPONSE TO ANNUAL PLAN SUBMISSION - AUCKLAND REGIONAL COUNCIL

    Moved: Ericson/Romaniuk

    That the response to the Waiheke Community Board's submission to Auckland Regional Council's Draft Annual Plan 2007/2008, dated 16 August 2007, be received.

    CARRIED

14. NOTICE OF MOTION - PROPOSED COMMUNITY SWIMMING POOL ON WAIHEKE ISLAND

    Moved: Sears/Romaniuk

    1. That the Waiheke Community Board gives its unreserved support for a community swimming pool (Waiheke Aquatic Centre) on the island.

    2. That the Waiheke Community Board requests the Arts, Culture and Recreation Committee extend the period of its financial commitment to the establishment of a community swimming pool facility, for at least another year to enable the community to fully explore all joint-funding options.

    CARRIED

15. NOTICE OF MOTION - SURVEILLANCE CAMERAS AT CAR PARKS

    Moved: Sears/Romaniuk

    1. That the Waiheke Community Board requests officers to investigate further the costs and feasibility of providing surveillance cameras at the council-owned carparks at Matiatia and Kennedy Point, out of SLIPs funding or through other council funding sources.

    2. That Board Member Sears liaise with police regarding instances of vandalism at the council-owned carparks, and Board Member Romaniuk liaise with Ferry Users Group (FUG) regarding security at ferry carparks.

    CARRIED

16. NOTICE OF MOTION - INVESTIGATION OF REVENUE FROM CARBON-TRADING

    Moved: Ceramalus/Evans

    That the Waiheke Community Board requests officers report back to the January 2008 board meeting on whether revenue can be generated by council's forest and bush reserves on Waiheke under the carbon-trading scheme that is being introduced by central government in 2008.

    CARRIED

17. BOARD MEMBERS' REPORTS

    17.1. REPORT FROM TONY SEARS

    Moved: Ericson/Romaniuk

    That the report from Board Member Sears, dated 13 November 2007, be received.

    CARRIED

    17.2. REPORT FROM EILEEN EVANS

    Moved: Ericson/Roche

    That the report from Board Member Evans, dated 12 November 2007, be received.

    CARRIED

    17.3. REPORT FROM NOBILANGELO CERAMALUS

    Moved: Ericson/Roche

    That the report from Board Member Ceramalus, dated 13 November 2007, be received.

    17.4. REPORT FROM HERB ROMANIUK

    Board Member Romaniuk reported on the following items:

    • · Possibility of a country 'adopting' Waiheke as a base for Rugby World Cup 2011;

    • · Quality of repairs on local roads; and

    • · Completion of loading bays at Matiatia and Kennedy Point.

    Moved: Ericson/Evans

    That the verbal report from Board Member Romaniuk received.

    CARRIED

18. COUNCILLOR'S REPORT

    [ATTACHMENT 18]

    Moved: Ericson/Sears

    That the report from Councillor Roche, dated 21 November 2007, be received.

    CARRIED

19. CHAIRMAN'S REPORT

    Moved: Ericson/Romaniuk

    1. That the report of the Chairman, dated 12 November 2007, be received.

    2. That the Waiheke Community Board supports the use of Discretionary Funding for an appropriate gift to recognise the service and commitment of Faye Storer to the community for the last fifteen years.

    CARRIED

    The Chairman moved:

    Moved: Ericson/Evans

    That Item 10 be revisited at this time.

    CARRIED

20. CORRESPONDENCE RECEIVED

    20.1. THE COMMUNITY AND PEOPLE OF WAIHEKE ISLAND SOCIETY INCORPORATED

    Moved: Romaniuk/Evans

    That the correspondence from The Community and People of Waiheke Island Society Incorporated, dated 12 September 2007, be received.

    CARRIED

    20.2. WAIHEKE COMMUNITY EDUCATION

    Moved: Romaniuk/Evans

    1. That the correspondence from Waiheke Community Education, dated 30 October 2007, be received.

    2. That the Waiheke Community Board nominate Councillor Roche as the Board representative on the Community Advisory Group.

    CARRIED

    20.3. PHOENIX PLATINUM HOLDINGS LIMITED

    Moved: Ericson/Romaniuk

    That the correspondence from Phoenix Platinum Holdings Limited, dated 9 November 2007, be received.

    CARRIED

    20.4. ONETANGI RESIDENTS ASSOCIATION

    Moved: Ericson/Sears

    That the correspondence from the Onetangi Residents Association, dated 25 September 2007, be received.

    CARRIED

21. LOCAL EVENT FUNDING APPLICATIONS

    21.1. ROCKY BAY MEMORIAL CRUISING CLUB INCORPORATED

    Moved: Ericson/Evans

    That the Local Events Funding application from Rocky Bay Memorial Cruising Club, seeking funding to assist with the costs associated with the club's 60th Jubilee Regatta to be held on 2 January 2008, be received.

    CARRIED

22. WAIHEKE POLICE REPORTS

    Moved: Ericson/Romaniuk

    That the police reports dated 07.10.07-14.10.07, 14.10.07-22.10.07, 22.10.07-28.10.07, 28.10.07-04.11.07 and 04.11.07-11.11.07 be received.

    CARRIED

23. REPORTS REQUESTED/PENDING

    Moved: Ericson/Sears

    That the reports requested/pending report of the Democracy Advisor, dated 12 November 2007, be received.

    CARRIED

24. GROUP ACTIVITY REPORTS

    Moved: Ericson/Sears

    That the Group Activity Reports for the month of November 2007 be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:26pm.