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MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD

HELD ON WEDNESDAY, 27 FEBRUARY 2008 AT 3:45PM

PRESENT: Mr Tony Sears [Deputy Chairperson]
  Ms Eileen Evans  
  Mr Herb Romaniuk  
  Councillor Denise Roche  

  1. Top APOLOGIES

    That the apologies from Chairman Ericson and Board Member Ceramalus for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 30 January 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. COMMERCIAL LEASE AT ARTWORKS CENTRE - LINDA CHALMERS, WAIHEKE COMMUNITY ART GALLERY

    Linda Chalmers was not in attendance to present this item.

    4.2. LIQUOR ISSUES AND DISTURBANCES IN PLANTATION RESERVE - TONY FRASER

    Tony Fraser was not in attendance to present this item.

    4.3. ROADING ISSUES IN ROCKY BAY - PATRICIA MORISSETTE

    Patricia Morissette, resident of Fairview Crescent, addressed the Board regarding the general disrepair of the road verges and tar seal in Rocky Bay. A petition containing 22 signatures to Auckland City Council on behalf of the residents of Fairview Crescent and Okoka Road was tabled at the meeting, with the following prayer:

    "The residents of Fairview Crescent and Okoka Road, Rocky Bay are concerned about the deterioration and general disrepair of the road verges and tarseal. The edges have eroded so badly in parts that the roads have narrowed to an unsafe degree. Pedestrians are at risk from traffic in these areas. The undersigned request a meeting with a Council Representative to discuss these problems as soon as possible"

     [ATTACHMENT 4.3]

    Moved: Sears/ Evans

    1. That Patricia Morissette, resident of Fairview Crescent, be thanked for her presentation to the Waiheke Community Board regarding the general disrepair of the road verges and tar seal in Rocky Bay, and that the petition be received.
    2. That this matter be referred to the Hauraki Gulf Islands Manager, Transport Safety Assets and Operations, for consideration and report back to the Waiheke Traffic Spokesperson Forum.

    CARRIED

    4.4. WAIHEKE STORYTELLING FESTIVAL - TANYA BATT

    Tanya Batt addressed the Board in support of her Discretionary Funding application for costs associated with the 2008 Waiheke Storytelling Festival. A programme of events, a full budget and a Discretionary Funding application were tabled at the meeting. The Discretionary Funding application was considered under Item 8.2.

    Moved: Sears/Evans

    That Tanya Batt be thanked for her presentation to the Waiheke Community Board in support of her Discretionary Funding application for costs associated with the 2008 Waiheke Storytelling Festival.

    CARRIED

    4.5. WAIHEKE COMMUNITY RADIO TRUST - CHRIS WALKER

    Chris Walker, representing the Waiheke Community Radio Trust, addressed the Board in support of the Trust's Discretionary Funding application for costs associated with the erection of two low-power FM radio transmission aerials. This application was considered under Item 8.1.

    Moved: Sears/Roche

    That Chris Walker, representing the Waiheke Community Radio Trust, be thanked for his presentation to the Waiheke Community Board in support of the Trust's Discretionary Funding application for costs associated with the erection of two low-power FM radio transmission aerials.

    CARRIED

    4.6. DEVELOPMENT OF A HAURAKI GULF ISLANDS OPEN SPACE PLAN - ROGER BRYANT, GREY POWER WAIHEKE AND GULF ISLANDS ASSOCIATION INCORPORATED

    Roger Bryant, representing Grey Power Waiheke and Gulf Islands Association Incorporated, addressed the Board regarding the development of a Hauraki Gulf Islands Open Space Plan, and the proposed Waiheke Wine and Food Festival. A written report was tabled at the meeting.

    [ATTACHMENT 4.6]

    Moved: Sears/Evans

    That Roger Bryant, representing Grey Power Waiheke and Gulf Islands Association Incorporated, be thanked for his presentation to the Waiheke Community Board regarding the development of a Hauraki Gulf Islands Open Space Plan.

    CARRIED

    4.7. COMMUNITY SUBMISSIONS TO THE ROYAL COMMISSION OF INQUIRY INTO AUCKLAND GOVERNANCE - PITA RIKYS, CHAIRMAN, WAIHEKE ISLAND COMMUNITY PLANNING GROUP

    Pita Rikys, representing the Waiheke Island Community Planning Group (WICPG), addressed the Board regarding community submissions to the Royal Commission of Inquiry into Auckland Governance. A written report and a Discretionary Funding application was tabled at the meeting. The Discretionary Funding application was considered under Item 8.3.

    [ATTACHMENT 4.7]

    Moved: Sears/Evans

    That Pita Rikys, representing the Waiheke Island Community Planning Group, be thanked for his presentation to the Waiheke Community Board regarding community submissions to the Royal Commission of Inquiry into Auckland Governance.

    CARRIED

    4.8. THAMES-COROMANDEL PETITION AND CHURCH BAY ENCROACHMENT - ROSS GILLESPIE

    Ross Gillespie addressed the Board regarding Board Member Ceramalus' Thames-Coromandel petition, Church Bay encroachment, Open Space Plan, and the proposed Waiheke Wine and Food Festival.

    Moved: Sears/Evans

    That Ross Gillespie be thanked for his presentation to the Waiheke Community Board regarding Board Member Ceramalus' Thames-Coromandel petition, Church Bay encroachment, Open Space Plan, and the proposed Waiheke Wine and Food Festival.

    CARRIED

  5. Top DEVELOPMENT OF A HAURAKI GULF ISLANDS OPEN SPACE PLAN

    Moved: Sears/ Evans

    1. That the Waiheke Community Board provide initial feedback and comment on matters it wishes to see considered in the proposed Hauraki Gulf Island Open Space Plan.
    2. That the Waiheke Community Board nominates Councillor Roche and Board Member Evans to work with the Arts, Community and Recreation Policy Group on the development of an open space plan for all public open spaces in the Hauraki Gulf Islands.
    3. That the Hauraki Gulf Island Open Space Plan be an agenda item at the next Community Forum meeting.

    CARRIED

  6. Top PROPOSED WAIHEKE WINE AND FOOD FESTIVAL 2008

    Moved: Sears/ Evans

    That the Waiheke Community Board does not support the application from Emma McDonald to close Onetangi Sports Grounds to the public for a one-day commercial wine and food festival in November 2008.

    CARRIED

  7. Top LOCAL EVENT FUNDING - ANZAC DAY SERIVCES 2008

    Moved: Sears/Roche

    1. That the Waiheke Community Board allocates $500 from its 2007/2008 Local Event Funding budget to the Waiheke Returned Services Association to help cover the costs of this year's ANZAC Day services.
    2. That the Waiheke Community Board allocates 2007/2008 Discretionary Funding for costs associated with the purchase of a wreath for ANZAC Day services.

    CARRIED

  8. Top DISCRETIONARY FUNDING APPLICATIONS

    8.1. WAIHEKE COMMUNITY RADIO TRUST

    Moved: Sears/Roche

    A. That the Waiheke Communtiy Board allocates $1,337.39 from its 2007/2008 Discretionary Funding budget to the Waiheke Community Radio Trust for costs associated with the erection of the second low-power FM radio transmission aerial.

    B. That the Waiheke Community Board prepares a letter of support of the Waiheke Community Radio Trust's application to the Ministry of Culture and Heritage for a non-commercial full power radio frequency.

    CARRIED

    8.2. TANYA BATT - WAIHEKE STORYTELLING FESTIVAL

    [ATTACHMENT 8.2]

    Moved: Sears/Romaniuk

    That the Waiheke Community Board allocates $1,500 from its 2007/2008 Local Events Funding budget until this budget is exhausted, with any remaining costs drawn from the 2007/2008 Discretionary Funding budget, to Tanya Batt for costs associated with the 2008 Once Upon an Island Waiheke Festival of Story.

    CARRIED

    8.3.  WAIHEKE ISLAND COMMUNITY PLANNING GROUP (WICPG) - ROYAL INQUIRY INTO AUCKLAND GOVERNANCE

    [ATTACHMENT 8.3]

    Moved: Sears/Roche

    That the Waiheke Community Board allocates $1,000 from its 2007/2008 Discretionary Funding budget to the Waiheke Island Community Planning Group for costs associated with providing community based input into planning systems to foster and promote community governance.

    CARRIED

  9. Top REPORT AND RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - REVIEW OF HEALTH AND ANIMAL BYLAWS

    Moved: Sears/Romaniuk

    1. That the resolutions of the City Development Committee, dated 14 February 2008, and the report of the Senior Planner - City Planning, dated 30 January 2008, be received.
    2. That Councillor Roche and Board Member Evans be delegated to prepare the Waiheke Community Board's submission on the dog control bylaw.

    CARRIED

  10. Top RESOLUTIONS FROM THE GREAT BARRIER COMMUNITY BOARD - AUCKLAND CITY GOVERNANCE

    Moved: Sears/Evans

    That the resolutions of the Great Barrier Community Board, dated 18 February 2008, be received.

    CARRIED

  11. Top NOTICE OF MOTION - THAMES-COROMANDEL DISTRICT COUNCIL PETITION

    Moved: Roche/Romaniuk

    1. That the Waiheke Community Board does not support a move to withdraw the Hauraki Gulf Ward from the Auckland City Council local authority in favour of joining the Thames-Coromandel District Council.
    2. That the Waiheke Community Board disassociates itself with Board Member Ceramalus' proposal as it does not represent the interests or the view of the Board or the majority of the Waiheke community.
    3. That the above resolutions be forwarded to the Great Barrier Community Board, the Chief Executive of Auckland City Council, the Mayor of Auckland City Council and Auckland City Councillors, and the Mayor and Councillors of the Thames-Coromandel District Council.

    CARRIED

    The meeting was adjourned at 6:03pm and reconvened at 6:50pm.

  12. Top CORRESPONDENCE RECEIVED

    Moved: Sears/Evans

    1. That the correspondence from members of the Waiheke Island Pony Club and the Waiheke Veterinary Service be received.
    2. That the Waiheke Community Board supports the submissions from the members of the Waiheke Island Pony Club to make a designated summer horse swimming area directly in front of the Waiheke Pony Club at Blackpool beach of approximately 60 square metres, and designate the Parks spokespersons to liaise further with relevant officers towards including this in any appropriate bylaws.

    CARRIED

  13. Top BOARD MEMBERS' REPORTS

    13.1. REPORT FROM TONY SEARS

    Deputy Chairperson Sears reported on the following items:

    • Meeting with those interested regarding the skate park at Tawaipareira Reserve;
    • Meeting with the Chairman, Board Member Romaniuk and officers regarding Onetangi beach erosion; and
    • Kennedy Point wharf swimming and safety issues.

    Moved: Sears/ Roche

    That the verbal report of Deputy Chairperson Sears be received.

    CARRIED

    13.2. REPORT FROM EILEEN EVANS

    Board Member Evans reported on the following items:

    • Complaint from Victoria Road resident regarding noise;
    • Subsiding bank at Oneroa beach and the lack of safe picnic areas;
    • Need of a rubbish bin near the Oneroa Video bus stop;
    • Poor state of Oneroa, Little Oneroa and Palm Beach public toilets;
    • Makora Track walkway issues;
    • Planting of trees at Little Oneroa; and
    • Resumption of Listening Post.

    Moved: Sears/Roche

    That the verbal report of Board Member Evans be received.

    CARRIED

    13.3. REPORT FROM HERB ROMANIUK

    Board Member Romaniuk reported on the following items:

    • Need for a shadecloth for the Palm Beach playground;
    • Hoardings opposite Salvage;
    • Transport Spokesperson meeting in March and positive transit and roading outcomes;
    • Reorganisation of carparks at Matiatia and possible removal of parking meters;
    • Ferry Users Group (FUG) proposal to beautify Matiatia wharf area;
    • Beginning of two-tier loading at Matiatia after Easter.

    Moved: Sears/Evans

    That the verbal report of Board Member Romaniuk be received.

    CARRIED

  14. Top COUNCILLOR'S REPORT

    Moved: Sears/Evans

    1. That the report from Councillor Roche, dated 20 February 2008, be received.
    2. That the minutes of the Hauraki Gulf Forum, dated 10 December 2007, be received.
    3. That the minutes of the Waiheke Parks Spokespersons meeting, dated 4 February 2008, be received.
    4. That the Waiheke Community Board request officers investigate easements at 1A Pah Road.
    5. That the Waiheke Community Board supports the placement of a picnic table in Korora Road above the western end of Oneroa beach.

    CARRIED

  15. Top CHAIRMAN'S REPORT

    Moved: Sears/Romaniuk

    1. That the report of the Chairman, dated 20 February 2008, be received.
    2. That the presentation given to community board chairpersons by the Group Manager, Auckland City Environments, dated 31 January 2008 regarding community board delegations, be received.

    CARRIED

  16. Top WAIHEKE POLICE REPORTS

    Moved: Sears/Evans

    That the police reports, dated 04.02.08-10.02.08 and 10.02.08-17.02.08, be received.

    CARRIED

  17. Top REPORTS REQUESTED/PENDING

    Moved: Sears/Evans

    That the reports requested/pending report of the Democracy Advisor, dated 20 February 2008, be received.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Sears/Roche

    That the group activity reports for the November 2007 - January 2008 period be received.

    CARRIED

  19. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Sears/Roche

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Community Input Group for the New Library in Oneroa Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. S7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, to protect the privacy of individuals and allow the community board to consider personal information.    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

  20. Top COMMUNITY INPUT GROUP FOR THE NEW WAIHEKE LIBRARY COMPLEX IN ONEROA

    The report and resolutions A-D for this item were released into the open section of the minutes, as per item C1, resolution D.

    [ATTACHMENT 20]

    Moved: Sears/Romaniuk

    1. That the Waiheke Community Board approves the following nominees be appointed to form the Community Input Group (CIG) for the new Waiheke Library:
    • Christine Beardon
    • Roger Bryant
    • Roy Carroll
    • Nigel Cook
    • Jesh Jaskiewich
    • Chris Johns
    • Julia Meek

    CARRIED

    Moved: Sears/Roche

    1. That the Waiheke Community Board Chairman and Board Member Evans represent the Waiheke Community Board on the Community Input Group (CIG).
    2. That the appointed Community Input Group members and relevant officers address the addition of any further stakeholder groups at the first meeting of the Community Input Group (CIG).
    3. That the report and resolutions be moved into the open section of the agenda.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:29pm.
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