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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD

HELD ON WEDNESDAY, 23 APRIL 2008 AT 3:45PM

PRESENT:	Mr	Ray	Ericson	[Chairman]
	Mr	Nobilangelo	Ceramalus
	Ms	Eileen	Evans
	Mr	Herb	Romaniuk
	Councillor	Denise	Roche

OBITUARIES

The Chairman advised of the recent passing of Samaria Faatoese Stephenson Lotu-Iiga, the newborn daughter of Auckland City Councillor P S Lotu-Iiga. A minute's silence was observed.

1. APOLOGIES

   Moved: Ericson/Ceramalus

   That the apologies from Board member Sears for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Ericson/Evans

   That the minutes of the Waiheke Community Board meeting held on Wednesday, 26 March 2008 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. THE COCONUT FREE PRESS TRUST - SUSI NEWBORN

   Susi Newborn, representing The Coconut Free Press Trust, was in attendance to address the Board in support of her application for Discretionary Funding towards costs associated with the production of an educational film about peace activists and Waiheke residents Maynie Thompson and Kit Nelson. This application was considered under Item 12.1 on this agenda.

   Moved: Ericson/Evans

   That Susi Newborn, representing The Coconut Free Press Trust, be thanked for her presentation to the Waiheke Community Board in support of her application for Discretionary Funding towards costs associated with the production of an educational film about peace activists and Waiheke residents Maynie Thompson and Kit Nelson.

   CARRIED

   4.2. HEADLAND SCULPTURE ON THE GULF - DILYS GRANT AND KIRSTEIN MCKENDRY

   Dilys Grant, Director, and Kirstein McKendry, Project Assistant, representing headland Sculpture on the Gulf, were in attendance to address the Board regarding the 2009 Sculpture on the Gulf art exhibition.

   Moved: Ericson/Romaniuk

   That Dilys Grant, Director, and Kirstein McKendry, Project Assistant, representing headland Sculpture on the Gulf, be thanked for their presentation to the Waiheke Community Board regarding the 2009 Sculpture on the Gulf art exhibition.

   CARRIED

   4.3. SACRED MOVES - ANAIA TREEFOOT AND JANE CHRISTOPHER

   Anaia Treefoot and Jane Christopher, representing Sacred Moves, were in attendance to address the Board in support of their application for Discretionary Funding towards costs associated with the purchase of an amplifier and a dust mop for a weekly dance group. This application was considered under Item 12.2 on this agenda. An information sheet on the project, including testimonials from Sacred Moves attendees, was tabled at the meeting.

   [ATTACHMENT 4.3]

   Moved: Ericson/Romaniuk

   That Anaia Treefoot and Jane Christopher, representing Sacred Moves, be thanked for their presentation to the Waiheke Community Board in support of their application for Discretionary Funding towards costs associated with the purchase of an amplifier and a dust mop for a weekly dance group.

   CARRIED

   4.4. WAIHEKE ISLAND TOY LIBRARY - FIONA GREGORY

   Fiona Gregory, representing the Waiheke Island Toy Library, was in attendance to address the Board in support of her application for Discretionary Funding towards costs associated with the purchase of new shelving to store new toy stocks. This application was considered under Item 12.4 on this agenda. Photos of the storage site at the Toy Library were tabled at the meeting.

   Moved: Ericson/Roche

   That Fiona Gregory, representing the Waiheke Island Toy Library, be thanked for her presentation to the Waiheke Community Board in support of her application for Discretionary Funding towards costs associated with the purchase of new shelving to store new toy stocks.

   CARRIED

   4.5. TRANSITION WAIHEKE - JAMES SAMUEL AND DEB LITTLE

   James Samuel and Deb Little, representing Transition Waiheke, were in attendance to address the Board in support of their application for Discretionary Funding towards costs associated with the purchase of 150 fruit and nut trees to be planted in local reserves and orchards. This application was considered under Item 12.3 on this agenda. A presentation outlining the aims of Transition Waiheke was tabled at the meeting.

   [ATTACHMENT 4.5]

   Moved: Ericson/Evans

   That James Samuel and Deb Little, representing Transition Waiheke, be thanked for their presentation to the Waiheke Community Board in support of their application for Discretionary Funding towards costs associated with the purchase of 150 fruit and nut trees to be planted in local reserves and orchards.

   CARRIED

   4.6. ROYAL COMMISSION ON AUCKLAND GOVERNANCE - PITA RIKYS, WAIHEKE ISLAND COMMUNITY PLANNING GROUP (WICPG)

   Pita Rikys, Chairman, Waiheke Island Community Planning Group (WICPG), was in attendance to address the Board regarding the Royal Commission on Auckland Governance.

   Moved: Ericson/Ceramalus

   That Pita Rikys, Chairman, Waiheke Island Community Planning Group (WICPG), be thanked for his presentation to the Waiheke Community Board regarding the Royal Commission on Auckland Governance.

   CARRIED

   4.7. DATES FOR THE HAURAKI GULF ISLANDS FORUM AND THE ROYAL COMMISSION ON AUCKLAND GOVERNANCE - CHRISTOPHER WRAGGE, WAIHEKE ISLAND SUSTAINABLE DEVELOPMENT GROUP (WISDG)

   Christopher Wragge, representing Waiheke Island Sustainable Development Group (WISDG), was in attendance to address the Board regarding the scheduled dates for the Hauraki Gulf Islands Forum and his concerns regarding the Waiheke Community Board submission to the Royal Commission on Auckland Governance.

   Moved: Ericson/Roche

   That Christopher Wragge, representing Waiheke Island Sustainable Development Group (WISDG), be thanked for his presentation to the Waiheke Community Board regarding the scheduled dates for the Hauraki Gulf Islands Forum and his concerns regarding the Waiheke Community Board submission to the Royal Commission on Auckland Governance.

   CARRIED

5. WAIHEKE POLICE REPORTS

   Sergeant Stephen Ambler, NZ Police, could not be in attendance to provide an update to the Board on community policing issues due to an urgent, unforeseen meeting.

   Moved: Ericson/Roche

   That the police reports dated 16.03.08-03.24.08 and 06.04.08-13.04.08 be received.

   CARRIED

6. SLIPS PROJECT UPDATE

   Moved: Ericson/Evans

   That the report of the SLIPs Co-ordinator, dated 11 April 2008, be received.

   CARRIED

7. 2008/2009 DRAFT ANNUAL PLAN

   Moved: Ericson/Romaniuk

   That the Chairman and Board member Sears be nominated to prepare a submission to council's 2008/2009 Draft Annual Plan on behalf of the Waiheke Community Board.

   CARRIED

8. REPORT AND RESOLUTIONS FROM THE FINANCE AND STRATEGY COMMITTEE - AUCKLAND CITY COUNCIL DRAFT CONSULTATION POLICY

   Moved: Ericson/Romaniuk

   That this item be deferred until the May 2008 Waiheke Community Board meeting.

   CARRIED

9. REPORT AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

   Moved: Ericson/Romaniuk

   That the report of Manager, Street Amenity Services, dated 28 March 2008, and the resolutions of the Arts, Culture and Recreation Committee, dated 9 April 2008, be received.

   CARRIED

10. REPORT AND RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - BYLAW REVIEW - PUBLIC DOMAIN AND ENVIRONMENTAL RELATED BYLAWS

    Moved: Ericson/Romaniuk

    1. That the report of the Senior Planner, dated 28 February 2008, and the resolutions of the City Development Committee, dated 13 March 2008, be received.
    2. That the following Board members be delegated to prepare the Waiheke Community Board submissions on the following bylaws:
       • Environmental Protection and Dogs [replacing Board member Evans and Councillor Roche] - Board member Ceramalus;
       • Construction - Board member Romaniuk;
       • Stormwater - Board member Sears; and

       • Cultural and Recreational Facilities - Board member Evans.

    CARRIED

11. WAIHEKE COMMUNITY BOARD BYLAWS SUBMISSIONS

    The submissions prepared by Councillor Roche and Board member Evans on behalf of the Board regarding the food stalls, radio frequency fields, hazardous substances and new food premises bylaws were tabled at the meeting.

    [ATTACHMENT 11A]

    Moved: Ericson/Romaniuk

    That the Waiheke Community Board submissions regarding the bathing, health and beauty facilities, animals, skin piercing, food stalls, radio frequency fields, hazardous substances and new food premises bylaws be noted.

    CARRIED

12. DISCRETIONARY FUNDING APPLICATIONS

    12.1. THE COCONUT FREE PRESS TRUST

    Moved: Ericson/Evans

    1. That the application for Discretionary Funding from The Coconut Free Press Trust, seeking funding of $1,600 for costs associated with the production of an educational film about peace activists and Waiheke residents Maynie Thompson and Kit Nelson, be received.
    2. That the Waiheke Community Board grant $800 from its' 2007/2008 Discretionary Funding budget to The Coconut Free Press Trust for costs associated with the production of an educational film about peace activists and Waiheke residents Maynie Thompson and Kit Nelson, with an invitation for The Coconut Free Press Trust to reapply for the remaining amount once the project has progressed.

    CARRIED

    12.2. SACRED MOVES

    Moved: Ericson/Roche

    1. That the application for Discretionary Funding from Sacred Moves, seeking funding of $634.50 for costs associated with the purchase of an amplifier and a dust mop for a weekly dance group, be received.
    2. That the Democracy Advisor liaise with Community Services to investigate an amplifier and dust mop for the Palm Beach Hall, noting that the Waiheke Community Board will reconsider the application if these efforts are not successful.

    CARRIED

    12.3. TRANSITION WAIHEKE

    Moved: Ericson/Roche

    1. That the application for Discretionary Funding from Transition Waiheke, seeking funding of $1500 for costs associated with the purchase of 150 fruit and nut trees to be planted in local reserves and orchards, be received.
    2. That the application from Transition Waiheke, seeking funding for costs associated with the purchase of 150 fruit and nut trees to be planted in local reserves and orchards, be included as an agenda item for the next Parks Spokesperson Forum meeting.

    CARRIED

    12.4. WAIHEKE ISLAND TOY LIBRARY

    Moved: Ericson/Evans

    1. That the application for Discretionary Funding from the Waiheke Island Toy Library (WITL), seeking funding of $977 for costs associated with the purchase of new shelving to store new toy stocks, be received.
    2. That the Waiheke Community Board grant $977 from its' 2007/2008 Discretionary Funding budget to the Waiheke Island Toy Library (WITL) for costs associated with the purchase of new shelving to store new toy stocks.

    CARRIED

13. CORRESPONDENCE RECEIVED - SANDY BAY DINGHIES

    Moved: Ericson/Romaniuk

    That the correspondence from Ron Martin, dated 22 March 2008, be received.

    CARRIED

    The meeting was adjourned at 6:05pm and reconvened at 6:35pm.

14. BOARD MEMBERS' REPORTS

    14.1. REPORT FROM EILEEN EVANS

    Moved: Ericson/Romaniuk

    Board member Evans reported on the following items:

    • Sandy Bay dinghies and clean-up;
    • Toilet blocks in Oneroa and Little Oneroa;
    • Transition Waiheke presentation;
    • Horse swimming area in Blackpool beach area and potential fouling of nearby creek; and
    • Poor condition of council-owned land behind Piritahi marae.
    1. That the verbal report of Board member Evans be received.
    2. That the minutes of the Waiheke Parks Spokesperson meeting, dated 7 April 2008, be received.

    CARRIED

    14.2. REPORT FROM HERB ROMANIUK

    Moved: Ericson/Evans

    Board member Romaniuk reported on the following items:

    • Matiatia wharf vehicle entrance;
    • New double-loading gangway construction at Matiatia;
    • Removal of some parking meters at Matiatia;
    • Possible planting of ornamental trees at Matiatia carpark;
    • Excellent quality of roading improvements on the island;
    • Good use of carparks at Matiatia for commuters to Auckland; and
    • Viewshaft in Oneroa and see-through hoarding in Queen Street.

    That the verbal report of Board member Romaniuk be received.

    CARRIED

    14.3. REPORT FROM NOBILANGELO CERAMALUS

    Moved: Ericson/Romaniuk

    Board member Ceramalus reported on the following items:

    • Rocky Bay petition regarding Okoka and O'Brien Roads intersection and the readjustment of traffic mirror;
    • Litter bin near the Citizens' Advice Bureau;
    • Letter from Hilton Marshall regarding Ocean View Road and channelling of stormwater into his basement;
    • Issues brought forward by Tony Fraser regarding Plantation Reserve;
    • Recycling practices on the island and the potential use of easily biodegradable bags;
    • Pricing issues surrounding track between O'Brien and Valley Road; and
    • Remuneration Authority issues.

    That the verbal report of Board member Ceramalus be received.

    CARRIED

15. COUNCILLOR'S REPORT

    Councillor Roche tabled a written report at the meeting.

    [ATTACHMENT 15A]

    Moved: Ericson/Romaniuk

    1. That the written report of Councillor Roche be received.
    2. That the excerpt from the agenda and minutes of the Hauraki Gulf Islands Forum, dated 26 March 2008, be received, and forwarded to the City Development Committee for their information.
    3. That Pita Rikys, Roger Bryant, Basil Holmes, Brian Griffiths, Christopher Wragge, Dennis Powell, Julia Meek and John Stansfield be thanked for their work in encouraging the Waiheke community to make submissions to the Royal Commission on Inquiry into Local Governance.
    4. That the Waiheke Community Board grant Discretionary Funding for an appropriate expression of sympathy for the loss of Councillor Lotu-Iiga's daughter.

    CARRIED

16. DEMOCRACY ADVISOR'S REPORT

    Moved: Ericson/Roche

    That the report of the Democracy Advisor, dated 14 April 2008, be received.

    CARRIED

17. CHAIRMAN'S REPORT

    Moved: Ericson/Roche

    1. That the report of the Chairman, dated 14 April 2008, be received.
    2. That the minutes of the Executive Committee of the Auckland Region and Far North Community Boards Incorporated meeting, dated 12 April 2008, be received.
    3. That the community board delegations from 1989 and 1992 be received.
    4. That the Waiheke Community Board grant $93.60 (GST inclusive) from its' 2007/2008 Discretionary Funding budget for the installation of the Roll of Honours board in the Waiheke Service Centre Boardroom.
    5. That all participants in the Waiheke Community Board submission to the Royal Commission on Auckland Governance be congratulated, with special recognition to Board member Sears and Councillor Roche.

    CARRIED

18. REPORTS REQUESTED/PENDING

    Moved: Ericson/Roche

    That the Reports Requested/Pending report of the Democracy Advisor, dated 14 April 2008, be received.

    CARRIED

19. GROUP ACTIVITY REPORTS

    Moved: Ericson/Romaniuk

    That the group activity reports for the March 2008 period be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7:45pm.