APOLOGIES
Moved: Ericson/Sears
That the apologies from Board member Romaniuk for lateness be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Ericson/Roche
That the minutes of the Waiheke Community Board meeting held on Wednesday, 23
July 2008 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
The Chairman moved:
That item 7 be taken at this point.
CARRIED
PUBLIC FORUM
4.1. AUCKLAND CONSERVATION MANAGEMENT STRATEGY - REBECCA RUSH,
DEPARTMENT OF CONSERVATION (DOC)
Rebecca Rush, Department of Conservation (DoC), was in attendance to address the
Board regarding the Auckland Conservation Management Strategy. Notes from this
presentation are attached.
[ATTACHMENT 4.1]
Moved: Ericson/Evans
That Rebecca Rush, Department of Conservation (DoC), be thanked for her
presentation to the Waiheke Community Board regarding the Auckland Conservation
Management Strategy.
CARRIED
4.2. THE BIG IN TENT - GLENDA ANDREW-NEAL AND SUSI NEWBORN
Glenda Andrew-Neal, representing the Waste Resource Trust, and Susi Newborn,
representing the Waiheke Island Community Cinema Trust, were in attendance to
address the Board in support of their application for a Local Event Funding
grant for "The Big in Tent", a two-day event featuring educational films,
workshops, discussions and performance with a focus on sustainability and
raising awareness around energy use, waste and care of the environment. This
application was considered under Item 14 on this agenda.
Moved: Ericson/Roche
That Glenda Andrew-Neal, representing the Waste Resource Trust, and Susi
Newborn, representing the Waiheke Island Community Cinema Trust, be thanked for
their presentation to the Waiheke Community Board in support of their
application for a Local Event Funding grant for "The Big in Tent".
CARRIED
4.3. WAIHEKE GYMNASTICS CLUB - SUZANNE HAMELINK
Suzanne Hamelink, representing the Waiheke Gymnastics Club, was in attendance to
address the Board in support of her application for a Discretionary Funding
grant for costs associated with the purchase of a parachute to encourage brain
development, gross motor skills and the development of fundamental movement
patterns in children under five years of age. This application was considered
under Item 13 on this agenda.
Moved: Ericson/Sears
That Suzanne Hamelink, representing the Waiheke Gymnastics Club, be thanked for
her presentation in support of her application for a Discretionary Funding grant
for costs associated with the purchase of a parachute.
CARRIED
4.4. WAIHEKE LA LECHE LEAGUE - HELGA MEYER
Helga Meyer, representing Waiheke La Leche League, was in attendance to address
the Board in support of her application for a Discretionary Funding grant for
costs associated with the attendance of volunteers at the bi-annual La Leche
League New Zealand conference being held in Cambridge in October 2008. This
application was considered under Item 13 on this agenda.
Moved: Ericson/Evans
That Helga Meyer, representing Waiheke La Leche League, be thanked for her
presentation to the Waiheke Community Board in support of her application for a
Discretionary Funding grant for costs associated with the attendance of
volunteers at the bi-annual La Leche League New Zealand conference being held in
Cambridge in October 2008.
CARRIED
4.5. DOG CONTROL BYLAWS - BARBARA WILKINSON AND MARY EVANS, WAIHEKE DOG
OWNERS GROUP
Barbara Wilkinson and Mary Evans, representing the Waiheke Dog Owners Group,
were in attendance to address the Board regarding the Dog Control Bylaws and the
proposed dog-friendly beach at Owhanake.
Moved: Ericson/Roche
- That Barbara Wilkinson and Mary Evans,
representing the Waiheke Dog Owners Group, be thanked for their presentation to
the Waiheke Community Board regarding the Dog Control Bylaws and the proposed
dog-friendly beach at Owhanake.
- That the Senior Planner provide an update to
the Waiheke Community Board at its September 2008 meeting on the status of the
Dog Policy and Dog Bylaw review, in particular, off-leash and on-leash dog areas
on Waiheke.
CARRIED
4.6. DOG-FRIENDLY BEACH AT OWHANAKE - MIKE TAYLOR
AND CHRISTY RALPHS
Mike
Taylor and Christy Ralphs were unable to attend the meeting. A letter, dated 6
June 2008, to the Chairman outlining their opposition to Owhanake Reserve
becoming a designated area for dogs is attached.
[ATTACHMENT 4.6]
Moved: Ericson/Evans
That the letter from Mike Taylor and Christy Ralphs, dated 6 June 2008, be
received.
CARRIED
4.7. SPEED LIMIT ON ONETANGI STRAIGHT - DR REBECCA POTTS
Dr
Rebecca Potts was in attendance to address the Board regarding road safety
issues on the island and the posted speed limit on Onetangi Straight. A letter
from Antony Yates, Planning Team Leader, was tabled at the meeting.
[ATTACHMENT 4.7]
Moved: Ericson/Evans
That Dr Rebecca Potts be thanked for her presentation to the Waiheke Community
Board regarding road safety issues on the island and the posted speed limit on
Onetangi Straight.
CARRIED
4.8. WHEELIE RUBBISH BINS ON WAIHEKE - ALLEN DAVIES
Allen Davies was in attendance to
address the Board regarding the proposal for wheelie rubbish bins on the island.
Moved: Sears/Evans
That Allen Davies be thanked for his
presentation to the Waiheke Community Board regarding the proposal for wheelie
rubbish bins on the island.
CARRIED
Secretarial Note:
The
Chairman vacated the chair at 6:32pm. Deputy Chairperson Sears assumed the
chair.
4.9. COMMUNITY LEASE OF HABOURMASTER BUILDING -
JAMES SAMUEL AND ERICA WEEK
James Samuel and Erica Week were in
attendance to seek support from the Board regarding their application for a
Community Lease of the Harbourmaster building for an educational community
centre.
Moved: Sears/Evans
That James Samuel and Erica Week be thanked
for their presentation to the Waiheke Community Board seeking support for their
application for a Community Lease of the Harbourmaster building for an
educational community centre.
CARRIED
Secretarial Note:
The Chairman resumed the chair at 6:43pm.
4.10. CELL-PHONE TOWER NON-NOTIFIED CONSENT - DR
STUART REUBEN
Dr. Stuart Reuben was in
attendance to address the Board regarding concerns over council officers'
non-notified consent approval of the cell-phone tower at 2 Marama Avenue,
Surfdale. A written report regarding cell-phone tower power output was tabled
at the meeting.
[ATTACHMENT 4.10]
Moved: Ericson/Roche
That Dr. Stuart Reuben be thanked for his
presentation to the Waiheke Community Board regarding concerns over council
officers' non-notified consent approval of the cell-phone tower at 2 Marama
Avenue, Surfdale.
CARRIED
The
meeting was adjourned at 7:07pm and reconvened at 7:44pm. The Deputy
Chairperson assumed the chair.
SLIPS PROGRAMME UPDATE - AUGUST 2008
The
SLIPs Project Portfolio Leader and the SLIPs Manager were in attendance to
answer questions from Board members. A spreadsheet with all Waiheke SLIPs
projects and their status as at 14 August 2008 was at the meeting.
[ATTACHMENT 5]
Moved: Sears/Romaniuk
- That the memorandum of the SLIPs Manager,
dated 14 August 2008, be received.
- That the SLIPs Manager and SLIPs Project
Portfolio Leader be thanked for their attendance.
CARRIED
The
Chairman moved:
That Item 4.1 be taken at this point.
CARRIED
SLIPS PROJECT PROPOSALS
Moved: Sears/Romaniuk
- That the memorandum of the SLIPs Project
Portfolio Leader, dated 14 August 2008, be received.
- That the Waiheke Community Board approves the
following proposals to proceed to vetting by relevant council officers to stage
2 scoping, and appoints spokespersons to these projects:
| Project |
Spokesperson |
| Okoka Bay weed work |
Tony Sears |
| McKenzie Reserve regeneration project |
Ray Ericson |
| Palm Beach Reserve upgrade |
Herb Romaniuk |
| Street smart projects |
Councillor Roche |
| Weed Clearance and Encroachment - Shelly Beach Reserve |
Councillor Roche |
- That the Waiheke Community Board requests a
SLIPs tour with relevant officers present to view the remaining projects listed
in stage 2 prior to the October 2008 Board meeting.
- That the Waiheke Community Board approves the
following projects from stage 1 to proceed to vetting:
| Project |
| Onetangi Sports Park access road from O'Briens Road (also called Onetangi
Sports Park Driveway Sealing) |
| Steps down to Supermarket from Ostend Road (noting that the steps should be
made of wood, rather than concrete) |
-
That the Waiheke Community Board deletes the following project from the
SLIPs list:
- That the Waiheke Community Board delegates
authority to the spokesperson to provide guidance and advice to the SLIPs team
regarding their allocated proposals and delegate authority to the spokesperson
and Chairman, to be exercised together, to make additional funding decisions
where a variation to project scope is needed urgently due to unforeseen
circumstances.
CARRIED
REPORT AND RESOLUTIONS FROM THE CITY
DEVELOPMENT COMMITTEE - UPDATE ON THE WAIHEKE ISLAND WASTE AND RECYCYLING REVIEW
The
Group Manager, Environment and Utility Management, and the Project Manager,
Environment and Utility Management, were in attendance to answer questions from
Board members.
The
Deputy Chairperson took voting on the motion in parts:
Moved: Sears/Roche
- That the resolutions of the City Development
Committee, dated 14 August 2008, and the report from the Project Manager -
Environment and Utility Management, dated 27 July 2008, be received.
Moved: Sears/Ceramalus
- That due to concerns around the report of the
Project Manager - Environment and Utility Management, dated 27 July 2008, not
expressing the wishes of the community, or realistically addressing the issues
of refuse and recycling collection on the island, the Waiheke Community Board
requests the City Development Committee approve a public consultation process
regarding the waste and recycling review on Waiheke Island, prior to the October
2008 meeting of the committee.
- That the Waiheke Community Board hold a public
meeting in order to facilitate community-wide consultation, noting that the
purpose of the meeting will be to consult with the community about recycling and
waste proposals, and to seek feedback on waste reduction issues, as the Board
considers the report of the Project Manager - Environment and Utility
Management, dated 27 July 2008, does not express the wishes of the community, or
realistically address the issue of refuse and recycling collection.
- That councillors on the City Development
Committee and His Worship the Mayor be invited to attend the meeting.
- That these resolutions be forwarded to the 11
September 2008 meeting of the City Development Committee.
CARRIED
The
Chairman moved:
That Item 5 be taken at this point.
CARRIED
NOTICE OF MOTION - WAIHEKE AIRFIELD
Moved: Romaniuk/Roche
That the motion be put.
CARRIED
Moved: Sears/Roche
That the Waiheke Community Board expresses its concern that there is no
provision for an airfield on Waiheke Island under the proposed Hauraki Gulf
Islands District Plan, and supports appropriate changes to the proposed District
Plan to rectify this.
CARRIED
NOTICE OF MOTION - REQUEST TO THE PARLIAMENTARY COMMISSIONER FOR THE ENVIRONMENT
Moved: Sears/Roche
That the motion be put.
CARRIED
Moved: Ceramalus/Roche
That
the Waiheke Community Board write to the Parliamentary Commissioner for the
Environment asking her to investigate the processes by which council arrived at
the proposed district plan, in particular, whether it adhered to the proper
consultative practices laid down in the Resource Management Act 1991 and the
Local Government Act 2002.
A
division was called for, voting on which was as follows:
| For the Motion: |
Against the Motion: |
Mr Nobilangelo Ceramalus
Cr Denise Roche |
Ms Eileen Evans
Mr Herb Romaniuk
Mr Tony Sears |
Mr Ray Ericson was absent.
The
motion was declared LOST by 3 votes to 2.
NOTICE OF MOTION - THE PROPOSED HAURAKI GULF ISLANDS DISTRICT PLAN
The
following motion was moved by Deputy Chairperson Sears, but lapsed for want of a
seconder:
That
the Waiheke Community Board asks Auckland City Council to abandon the hearings
for the Proposed District Plan for the Hauraki Gulf Islands because it is
fundamentally flawed; only a fresh start can make it good; and to continue the
hearings is a pointless waste of time, energy and ratepayers' money.
NOTICE OF MOTION - TRAFFIC SURVEY FOR REDUCING SPEED LIMITS
Moved: Ceramalus/Roche
That
the relevant council officer be asked to complete traffic surveys for the New
Zealand Transport Agency for the Onetangi Straight and the lower part of O'Brien
Road, and to make his estimates so generous and forward-thinking that the number
of points then generated by the speed limit rules will force the limits to be
changed down to 50kph, and that the survey be completed and in the hands of the
Agency by 19 September 2008.
Councillor Roche moved the following amendments by way of replacement:
Moved: Roche/Romaniuk
- That the Waiheke Community Board requests the
Transport Committee to actively seek a 50kph speed limit for the western part of
Waiheke Island from Piemelon Bay west to Matiatia, due to widespread community
support and the ambiance of the island.
- That the Waiheke Community Board requests that
the Transport Committee note that the Board is willing to fund the necessary
officers report from its SLIPs budget, and will prepare evidence from the
community to support our request for a lowered speed limit on the island.
- That these resolutions be forwarded to the
appropriate central government minister in view of the legal intransigence of
the New Zealand Transport Agency in recognising community concerns.
CARRIED
REPORT AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - CHANGE OF CLASSIFICATION OF PART TE HURUHI RESERVE FOR MARAE PURPOSES, TE HURUHI BAY, WAIHEKE ISLAND
At
its meeting held on 27 August 2008, the Arts, Culture and Recreation Committee
resolved as follows:
"That Councillors Mulholland, Raffills and Fryer be appointed to hear objections
and submissions following public notification of the change of classification of
the reserve status over part of Te Huruhi Reserve from recreation reserve to
local purpose (marae) reserve, and that recommendations be reported back to the
Committee in due course."
Moved: Romaniuk/Sears
That the resolutions of the Arts, Culture and Recreation Committee, dated 13
August 2008 and 27 August 2008, and the report of the Team Leader - Open Space
Planning, dated 18 August 2008, be received.
CARRIED
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the
following criteria:
- projects should directly benefit
the local community;
- funds granted should generally be
used to 'top up' funds already gathered; and
- applications must include full
details of the project and budget.
Applications for retrospective costs will not be
considered.
13.1. WAIHEKE GYMNASTICS CLUB
Moved: Sears/Evans
That the application for a Discretionary Funding grant from the Waiheke
Gymnastics Club, seeking funding of $275 for the purchase of a parachute to
encourage brain development, gross motor skills and the development of
fundamental movement patterns in children under five years of age, be declined
for the following reasons:
- the Board felt that the application did not meet the criteria for a
Discretionary Funding grant; and
- the club has applied for a 2008 Community Board Local Funding grant.
CARRIED
13.2. WAIHEKE LA LECHE LEAGUE
Moved: Sears/Roche
That the Waiheke Community Board grants $950 from its' 2008/2009 Discretionary
Funding budget for costs associated with the attendance of volunteers at the
bi-annual La Leche League New Zealand conference being held in Cambridge in
October 2008.
CARRIED
LOCAL EVENT FUNDING APPLICATIONS
Local Event Funding applications should comply with the
following criteria:
- the funding must be used for running an actual
event;
- the event must be free (have no cover charge in any
form);
- the event must be held in a public place (e.g.
park, beach, etc);
- the event must be open to anyone who wishes to
attend and not restricted to particular sectors of the community;
- the event must not be solely for commercial gain or
fundraising purposes (e.g. must have a significant 'free event' component);
- applications for event funding must not be
retrospective at the point of decision making (e.g. the event has already been
held and funding would be a reimbursement); and
- the event must be local in nature and can receive
funding from no more than two community boards.
14.1. THE BIG IN TENT
Moved: Sears/Evans
That the Waiheke Community Board grants $1,000 from its' 2008/2009 Local Event
Funding budget to the Waiheke Island Community Cinema Trust, the Waste Resource
Trust, the Coconut Free Press Trust and Transition Waiheke for costs associated
with "The Big In Tent", a two-day event featuring educational films, workshops,
discussions and performance with a focus on sustainability and raising awareness
around energy use, waste and care of the environment.
CARRIED
BOARD MEMBERS' REPORTS
15.1. REPORT FROM TONY SEARS
Board member Sears reported on the following items:
- Support for school buses on the island;
- Signs issues and noise complaints from constituents; and
- Issues at Onetangi Beach.
Moved: Sears/Roche
That the verbal report of Board member Sears be received.
CARRIED
15.2. REPORT FROM EILEEN EVANS
Moved: Sears/Roche
That the report from Board member Evans and the minutes from the 4 August
Waiheke Parks Spokesperson Forum be received.
CARRIED
15.3. REPORT FROM HERB ROMANIUK
Board member Romaniuk reported on the following items:
- Transport issues with Fullers and the rise in ferry fares; and
- Tourism and wharf issues.
Moved: Sears/Roche
That the verbal report of Board member Romaniuk be received.
CARRIED
15.4. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus reported on the following items:
- Requests made to council officers;
- Issues with Vector Energy; and
- Rubbish bin outside of Oneroa Citizens Advice Bureau.
A
letter to Board member Ceramalus from Ross Malcolm, Manager OIP/Special
Projects, Vector Limited, dated 10 August 2008, was tabled at the meeting.
[ATTACHMENT 15.4]
Moved: Sears/Romaniuk
That the verbal report of Board member Ceramalus be received.
CARRIED
COUNCILLOR'S REPORT
Councillor Roche tabled a written report outlining the issues she has been
involved with since the July Board meeting, and the minutes of the 5 August
meeting of the Waiheke Island Council of Social Services (WICOSS).
[ATTACHMENT 16.A]
Moved: Sears/Ceramalus
That the August issue of 'Weaving the Strands', the written report of Councillor
Roche, and the minutes of the 5 August meeting of the Waiheke Island Council of
Social Services (WICOSS), be received.
CARRIED
CHAIRMAN'S REPORT
The
Chairman was not present to speak to this item.
Moved: Sears/Romaniuk
- That the report from the Chairman and the correspondence from the
Chairman to the City Development Committee, dated 13 August 2008, the document
relating to Board member's responsibilities for their individual LTCCP
submissions, be received.
- That during the absence of Board member Romaniuk, spokesperson
responsibilities be delegated as follows:
- Transport - Tony Sears
- Liquor Licensing - Tony Sears
- Wharves - Tony Sears
- Palm Beach Liaison - Eileen Evans
- Grants - Councillor Denise Roche.
CARRIED
WAIHEKE POLICE REPORTS
Moved: Sears/Ceramalus
That the police reports dated 20.07.08-27.07.08, 27.07.08-03.08.08 and
10.08.08-17.08-08 be received.
CARRIED
REPORTS REQUESTED/PENDING
Moved: Sears/Romaniuk
That the reports requested/pending report of the Democracy Advisor, dated 18
August 2008, be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Sears/Roche
That the group activity reports for the July 2008 period be received.
CARRIED
There being no further business the Deputy Chairperson
declared the meeting closed at 10:08pm.
