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Waiheke Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WAIHEKE COMMUNITY BOARD
HELD AT THE SERVICE CENTRE, 10 BELGIUM STREET, OSTEND, WAIHEKE
ON WEDNESDAY, 26 NOVEMBER 2008 AT 3:45 PM

PRESENT: Mr Ray Ericson Chairperson
  Mr Nobilangelo Ceramalus  
  Ms Eileen Evans  
  Mr Herb Romaniuk  
  Councillor Denise Roche  

OBITUARIES

The Chairman passed on condolences to Board member Sears and Board member Romaniuk for the recent loses in their family.


  1. Top APOLOGIES

    That the apologies from Board member Sears for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Cr Roche / Eileen Evans

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 22 October 2008 be confirmed as a true and correct record.

    CARRIED

    Secretarial note:

    Board member Ceramalus requested his vote against the motion be recorded.

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    The Chair moved:

    That item 4.2 be taken at this point.

    CARRIED

    4.1. CELLPHONE TRANSMITTERS PETITION - ANDREW CRAWFORD

    Moved: Ray Ericson /  Herb Romaniuk

    [ATTACHMENT 4.1]

    That the Waiheke Community Board thank Mr Crawford for his presentation regarding a petition against cellphone transmitters, and recommend that Mr Crawford present his petition to the next available City Development Committee meeting.

    CARRIED

    4.2. LOCAL EVENT FUNDING APPLICATION - JOHN ROBERTSON, ONETANGI BEACH RACES INCORPORATED SOCIETY

    Moved: Ray Ericson / Herb Romaniuk

    [ATTACHMENT 4.2]

    That Mr Robertson, Chairperson - Onetangi Beach Races Incorporated Society, be thanked for his presentation to the Board regarding their local event funding application for costs associated with organising the Onetangi Beach Races event to be held Sunday, 8 February 2009.

    CARRIED

    4.3. CORY ROAD - COLIN BEARDON

    Moved: Ray Ericson / Eileen Evans

    Mr Beardon was in attendance to address the Board regarding Cory Road improvement issues.

    [ATTACHMENT 4.3]

    That Mr Beardon be thanked for his presentation to the Board regarding issues on Cory Road, and that relevant community stakeholders be identified and included in the transport spokesperson forum, where necessary.

    CARRIED

    4.4. CYCLEWAYS - TOM RANSOM, CYCLE ACTION WAIHEKE

    Moved: Ray Ericson / Cr Roche

    Tom Ransom and Electra Kalaugher, representing Cycle Action Waiheke, were in attendance to address the Board regarding cycleways, and suggested carpark improvements at Matiatia.

    [ATTACHMENT 4.4]

    That Mr Ransom and Electra Kalaugher, representing Cycle Action Waiheke, be thanked for their presentation to the Board regarding cycleways, and that the Waiheke Community Board supports the placement of cycle safety signs in consultation with appropriate transport officers, and that Mr Ransom be invited to participate in the Transport spokesperson forum, as appropriate.

    CARRIED

    4.5. ROADING REPAIRS - MARGARET MILLS (FOR EILEEN BOGHURST)

    Moved: Ray Ericson /  

    That Ms Mills (on behalf of Ms Boghurst), was in attendance to address the Board regarding roading repairs (refer item 11 on this agenda).

    [ATTACHMENT 4.5]

    That Ms Mills, representing Ms Boghurst, be thanked for her presentation to the Board regarding roading repairs.

    CARRIED

    4.6. KAY PETERSON - DRAFT WAIHEKE ARTWORKS STATEGIC PLAN

    Moved: Ray Ericson / Eileen Evans

    That Ms Peterson, representing the Waiheke Community Art Gallery, will be in attendance to address the Board regarding suggested updates to the draft Waiheke Artworks Strategic Plan (refer item 10 on this agenda).

    That Ms Peterson, be thanked for her presentation to the Board regarding suggested updates to the draft Waiheke Artworks Strategic Plan.

    CARRIED

    The Chair moved:

    That item 9 and 10 be taken at this point.

    CARRIED

  5. Top BOARD MEMBER REPORTS

    5.1. REPORT FROM TONY SEARS

    This item was withdrawn.

    5.2. REPORT FROM NOBILANGELO CERAMALUS

    Board member Ceramalus provided a verbal report regarding the following issues:

    • hall hireage to community groups
    • bus stops - perforated walls, safety glass and numbering of bus stops (referred to Parks Spokesperson forum)
    • Community board delegations (Local Government Act 2002)

    Moved:Ray Ericson / Herb Romaniuk

    That the verbal report of Board member Ceramalus be received.

    CARRIED

    5.3. REPORT FROM EILEEN EVANS

    Board member Evans provided a verbal report regarding the following issues:

    • Santa Parade
    • Minutes of the Parks Spokespersons meetings

    Moved:Ray Ericson / Cr Roche

    That the report from Board member Evans be received.

    CARRIED

    5.4. REPORT FROM HERB ROMANIUK

    Board member Romaniuk provided a verbal report regarding the following issues:

    • Appreciation and thanks to Reg Cuthers for making the time to meet regarding various issues
    • Matiatia and Harbour master sites - leasing queries
    • Quarry royalties

    Moved:Ray Ericson / Herb Romaniuk

    1. That the verbal report of Board member Romaniuk be received.
    2. That the Group manager, Property, and appropriate Transport officers meet with Cr Roche and Board member Romaniuk to discuss Matiatia and Harbour Master sites leasing issues.

    CARRIED

    The meeting adjourned at 6.15pm, and reconvened at 6.47pm.

  6. Top COUNCILLOR'S REPORT

    Moved: Ray Ericson / Eileen Evans

    [ATTACHMENT 6]

    That the written report from Councillor Roche be received.

    CARRIED

  7. Top CHAIRMAN'S REPORT

    Moved: Ray Ericson / Herb Romaniuk

    The motion was taken in parts:

    1. That the report from the Chairman be received.

    CARRIED

    1. That the Waiheke Community Board reaffirms its resolution of 27 February 2008, i.e.
      1. That the Waiheke Community Board does not support a move to withdraw the Hauraki Gulf Ward from the Auckland City Council local authority in favour of joining the Thames-Coromandel District Council.
      2. That the Waiheke Community Board disassociates itself with Board Member Ceramalus' proposal as it does not represent the interests or the view of the Board or the majority of the Waiheke community.
      3. That the above resolutions be forwarded to the Great Barrier Community Board, the Chief Executive of Auckland City Council, the Mayor of Auckland City Council and Auckland City Councillors, and the Mayor and Councillors of the Thames-Coromandel District Council.
      and that the above resolutions be forwarded to the Local Government Commission, the Chairman of the Auckland Regional Council and the Chairman of Environment Waikato, to confirm its position.

    CARRIED

    Secretarial note:

    Board member Ceramalus requested his vote against the motion be recorded.

    1. That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for costs associated with the attendance of Chairman Ericson, and Board members Sears and Romaniuk (with Board member Ceramalus on standby), at the 2009 New Zealand Community Board Conference, Christchurch, from 19-21 March 2009, noting costs for the conference will be approximately $1,100 per person.

    CARRIED

    1. That the Waiheke Community Board grant funding of $100 (GST inclusive) from its 2008/2009 Discretionary Funding budget towards costs associated with the Waiheke Service Centre Christmas function, and $150 (GST inclusive) for tokens of appreciation to democracy services support staff.

    CARRIED

    1. That the Waiheke Community Board grant funding of up to $50 (GST inclusive) from its 2008/2009 Discretionary Funding budget towards catering costs associated with the Waiheke Community Forum meeting to be held 2 December 2008.

    CARRIED

    1. That the Waiheke Community Board allocate the sum of $250 from its 2008/2009 Discretionary Funding budget for incidental acknowledgments.

    CARRIED

  8. Top GROUP ACTIVITY REPORTS

    Moved:Ray Ericson / Eileen Evans

    That the group activity reports for the October 2008 period be received.

    CARRIED

  9. Top COMMUNITY SERVICES EAST TEAM UPDATE

    Moved: Ray Ericson / Herb Romaniuk

    [ATTACHMENT 9]

    That the Community place manager - East, and the Place advisor - East, be thanked for their presentation to the Board, and that officers liaise with Cr Roche, and Board members Sears and Evans, as key stakeholders for Waiheke Community Services projects, once every three months.

    CARRIED

  10. Top WAIHEKE ARTWORKS DRAFT STRATEGIC PLAN

    Natasha Staheli (on behalf of Karen Eisenhut) was in attendance to answer any questions regarding this item.

    Moved: Ray Ericson / Eileen Evans

    1. That the Waiheke Community Board provide any further comments it may have on the Waiheke Artworks Strategic Plan to the Democracy advisor, by 24 December 2008.
    2. That the Waiheke Community Board note that Council officers report to the Arts, Culture and Recreation Committee in February 2009, with the final Waiheke Artworks Strategic Plan for adoption.

    CARRIED

  11. Top 2009/2010 PRIORITIES FOR FOOTPATHS AND SEAL EXTENSIONS ON WAIHEKE ISLAND

    Moved: Ray Ericson / Herb Romaniuk

    1. That the report of the Hauraki Gulf Island manager, dated 22 October 2008 regarding Waiheke new footpath and road seal extension priorities be received.
    2. That the Waiheke Community Board confirm the Waiheke new footpath priorities for 2008/2009 (current year) and 2009/2010 (next year) as:
    Priority Road Name From To Length (m)
    1 Ostend Rd Tahi Rd Erua Rd 160
    2 Goodwin Ave New concrete path Hekerua Rd 250
    3 Te Toki Rd Wilma Rd Bay Rd 372
    4 Korora Rd Artworks Waikare Rd 182
    5 Seventh Ave Seaview Rd The Strand 474
    6 Seaview Rd View Rd Erua Rd 986
    7 Tawa St Huia St Kiwi St 190
    8 Ostend Rd Ladd Rd Wharf Rd 286
    9 Seaview Rd Brown Rd Seventh Ave 245
    10 Mako St Ocean View Road Bowling Club 90
    11 Tui St Nikau Rd Rata St 100
    12 Moa Ave Bus stop Matai Rd 139
    13 Onetangi Rd O'Brien Rd Waiata Rd 1600
    14 Puriri Rd Ocean View Rd Beach Pde 98
    15 Surfdale Rd Burrell Rd Hamilton Rd 470
    16 Brown Rd Seaview Rd To end 174
    1. That the Waiheke Community Board note the seal extension sites for construction this year (2008/2009) as Lannan Road, subject to funding approval from New Zealand Transport Agency (formerly known as LTNZ).
    2. That the Waiheke Community Board confirm the seal extension priorities for 2009/2010 as:
    Priority Road Name From To Length (m)
    1 Makora Rd Tawa St End of road 520
    2 The Esplanade Lannan Rd Existing seal 900
    3 The Esplanade Moa Ave End of road 100
    4 Hobson Tce Eden Tce Victoria Rd South 505
    5 Nelson Ave Wellington Rd Kennedy Rd 220
    6 Garrat Rd Waiheke Rd End of road 210
    7 Marine View Rd Eden Tce Victoria Rd South 200
    8 First Ave Leroy Rd End of road 100
    9 Empire Ave Gt Barrier Rd End of road 300
    10 Pohutakawa Rd O'Brien Rd End of road 306
    1. That the Waiheke Community Board note seal extension sites listed below, remain un-prioritised until budgets for work beyond the prioritised list (recommended in D above) becomes available:
    Road name From To Length (m)
    Taraire St Full length of the road 290
    Totara Rd Number 10 End of road 167
    Hillside Rd Wilma Rd End of road 280
    Muritai Rd Wharf Rd End of road 150
    Beach Pde End of seal End of road 200
    Wairua Rd Valley Rd McMillan Rd 400
    Bryan Rd Nelson Ave Ocean Rd 100
    The Esplanade (section 1) Tahatai Rd End of road 200
    Nepean Ave Anzac Rd End of road 400
    Te Makiri Rd Seaview Rd End of road 285
    Le Roy Rd Second Ave End of road 200
    Huruhi Rd Tahatai Rd End of road 200
    Woollams Rd Trig Hill Rd End of road 100
    Brown Rd (section 1) Seaview Rd End of road 135
    Dickson Rd Wilma Rd End of road 100
    Fisher Rd Waiheke Rd End of road 80
    Man O War (section 1) -Stage 1 End of existing seal Chainage 1200m 1200
    Man O War Rd (section 2 ) - Stage 1     2000
    Awaawaroa Rd Orapiu Rd to 800m 2800
    Bella Vista Fairview Cres Upland Rd 550
    Anzac Rd (section 2) Orapiu Rd End of road 700
    Wallingford Rd Anzac Rd End of road 140
    Pah Rd Seaview Rd End of road 300
    1. That the Waiheke Community Board note the road re-sealing list (subject to final design and costing) for 2008/2009 as:
    Road Name From To
    Belgium Street Wharf Rd Ostend Rd
    Tui Street Ocean View Rd The Esplanade
    Waiheke Road Belle Tce Awaawaroa Rd
    Belle Tce Waiheke Rd Waiheke Rd
    Coromandel Rd Great Barrier Road Karaka Rd
    Great Barrier Rd No. 32 End of seal
    Calais Tce Natzka Rd Ostend Rd
    Mitchell Rd Alison Rd Miami Ave
    Hamilton Rd Miami Ave Tetley Rd
    Onetangi Rd Waiata Rd Golf club entrance
    1. That the Waiheke Community Board note the road reconstruction and rehabilitation (PS & AWPT) list (subject to final design, costing and funding approval) for 2008/2009 as:
    Road name From To Length (m)
    Cory Rd (AWPT - Stage 1) Property #  34 Coromandel Rd TBC
    Ocean View Rd (PS) Mako St Owhanake carpark 550
    1. That the Waiheke Community Board note the candidate road reconstruction and rehabilitation (PS & AWPT) sites for 2009/2010, and beyond as:
    Road Name From To Length (m)
    Cory Rd (AWPT - Stage 2) TBC Coromandel Rd TBC
    Te Toki Rd (AWPT) Wilma Rd Bay Rd 600
    Ocean View Rd (PS) Owhanake carpark Terminal 600
    Onetangi Rd Quarry entrance Golf course 700
    Miami Ave Hamilton Rd Mitchell Rd 300
    Beatty Pde (AWPT) No 13 George St 503
    Gordons Rd (AWPT) O'Brien Rd Carson Rd 800

    CARRIED

  12. Top SLIPS PROGRAMME SCHEDULE AND FUNDING ALLOCATION

    Moved: Ray Ericson / Denise Roche

    That the memorandum of the SLIPs Manager, dated 3 November 2008, be received.

    CARRIED

  13. Top SLIPS PROJECT DECISIONS NOVEMBER 2008

    Moved: Ray Ericson / Denise Roche

    1. That the report of the SLIPs project portfolio leader, dated 13 November 2008, be received.
    2. That the Waiheke Community Board request further information and recommend the following proposal from stage 1 should proceed for vetting by relevant Council officers and allocate a spokesperson to the proposal from stage 1 that will proceed to vetting.
    Project Spokesperson
    Gallery Visibility Councillor Roche
    1. That the Waiheke Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals, and delegates authority to the spokesperson and Chairman of the Board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the Waiheke Community Board allocates scoping budgets to the following proposals from the stage 2 scoping list so that proposals can proceed to be scoped.
    Project Spokesperson
    BBQ at Shelly Beach Reserve Councillor Roche
    Esslin Reserve Coastal Walkway Councillor Roche
    Kennedy Point Reserve walkway completion Councillor Roche
    Newton Reserve Design project Board member Evans
    Onetangi Sports Park access road from O'Brien's Road (also called Onetangi Sports Park Driveway Sealing) Chairman Ericson
    Putiki Bay walkway boardwalk installation Board member Evans
    Rangihoua Creek Bridge Board member Ceramalus
    Steps down to the supermarket from Ostend Road Board member Ceramalus
    Te Toki Reserve/Okahuiti Wetlands upgrade year two Board member Evans
    Te Wharau Bay picnic area Board member Romaniuk
    1. That the Waiheke Community Board note the pending project proposals and their status when allocating funding.
    2. That the Waiheke Community Board notes it does not have any proposals that it does not intend to take forward.
    3. That the Waiheke Community Board allocate the budget of $10,000 for implementation of the McKenzie Reserve regeneration project proposal.
    4. That the Waiheke Community Board allocate the budget of $28,951 for implementation of the Okoka Bay Weed Work proposal.
    5. That the Waiheke Community Board allocate the budget of $41,687 for implementation of the Palm Beach Reserve upgrade proposal.
    6. That the Waiheke Community Board allocate the budget of $10,370 for implementation of the Street Smart Projects proposal.
    7. That the Waiheke Community Board allocate the budget of $10,007 for implementation of the Weed Clearance and Encroachment - Shelly Beach Reserve proposal.

    CARRIED

  14. Top NOTICE OF MOTION - WATER TESTING

    Moved: Eileen Evans / Denise Roche

    That the Waiheke Community Board requests that Auckland City Council continue to monitor the beach water quality at the current levels of service, and in the short term, explores a more cost efficient methodology.

    CARRIED

  15. Top NOTICE OF MOTION - RENAMING FISHER ROAD

    Moved: Nobilangelo Ceramalus /

    That Fisher Road, out past Onetangi, be renamed because it gets confused with Fisher Street in Surfdale, and that the appropriate names would be either Winnie Road, Pwa Road or Winnie Pwa Road.

    The motion lapsed due to lack of a seconder.

  16. Top NOTICE OF MOTION - RENAMING OF ROCKY BAY AND OMIHA VICINITY, WAIHEKE ISLAND

    Moved: Nobilangelo Ceramalus /

    1. That the Waiheke Community Board apply to the New Zealand Geographic Board to rename Rocky Bay (Whakanewha Bay) to Whakanewha Bay
    2. That the Waiheke Community Board ask for submissions on renaming as follows:
      • Omiha to Omiha/Rocky Bay
      • Omiha Bay to Omiha Bay/Rocky Bay, or just Omiha Bay to Rocky Bay; and
      • Naming the unnamed point between Omiha Bay and Whakanewha Bay as Omiha Point.

    The motion lapsed due to lack of a seconder.

  17. Top NOTICE OF MOTION - BETTER SCHEDULES FOR REFUSE / RECYCLING / ORGANIC COLLECTIONS

    Moved: Nobilangelo Ceramalus /

    That the Waiheke Community Board recommends to the City Development Committee:

    1. That the collection of rubbish and recycling on Waiheke be updated from two days a week to four; and
    2. That the collection start at 8.30am; and
    3. That the mass collection of inorganic material be replaced with a system that would give each property-owner two vouchers per year with on-demand collection arranged by calling the Transfer Station.

    The motion lapsed due to lack of a seconder.

    Secretarial note:

    Councillor Roche declared a conflict of interest and did not take part in discussion or vote on this item.

  18. Top DISCRETIONARY FUNDING APPLICATIONS

    18.1. WAIHEKE ISLAND COUNCIL OF SOCIAL SERVICES

    Moved:Ray Ericson / Eileen Evans

    That the Waiheke Community Board grant funding from its 2008/2009 Local Event/Discretionary Funding budget for the amount of $330 for costs associated with the Volunteers Day, to be held on 5 December 2008.

    CARRIED

  19. Top LOCAL EVENT FUNDING APPLICATIONS

    19.1. ONETANGI BEACH RACES INCORPORATED

    Moved: Ray Ericson / Eileen Evans

    That the Waiheke Community Board grant funding from its 2008/2009 Local Event/Discretionary Funding budget for the amount of $1,500 for costs associated with the Onetangi Beach Races event, to be held on 8 February 2009.

    CARRIED

  20. Top PROVISION FOR URGENT DECISION

    Moved: Ray Ericson / Cr Roche

    That the Chairman and Deputy Chairman of the Waiheke Community Board, and in the absence of either, Board member Evans, be delegated to make urgent decisions over the 2008/2009 summer recess, with any decisions being reported to the Waiheke Community Board's February 2009 meeting.

    CARRIED

  21. Top RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - PROCUREMENT STRATEGY FOR THE COLLECTION AND PROCESSING OF RECYCLABLES AND SOLID WASTE ON WAIHEKE ISLAND

    Moved: Ray Ericson / Eileen Evans

    1. That the report of the Project manager, Environment and utility management, dated 13 November 2008, and that the resolutions from the City Development Committee meeting held 13 November 2008, be received.
    2. That the Waiheke Community Board supports the three points outlined in the petition presented by Mr John Stansfield, presented to the 13 November meeting of the City Development Committee, as follows:
      1. establish a collection system designed to progressively reduce waste to landfill and to increase the quantity and range of re-usable and recyclable material,
      2. further process recyclables on Waiheke,
      3. to re-develop the transfer station and resource recovery park in partnership with the community and whenever practicable utilising materials recovered from the waste stream.

    CARRIED

    Secretarial note:

    Councillor Roche declared a conflict of interest and did not take part in discussion or vote on this item.

  22. Top RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - TEMPORARY LIQUOR BANS FOR NEW YEARS EVE FOR WAIHEKE ISLAND 2008/2009

    Moved: Ray Ericson / Cr Roche

    That the report of the Parks adviser, Hauraki Gulf Islands, dated 13 November 2008, and that the resolutions from the City Development Committee meeting held 13 November 2008, be received.

    CARRIED

  23. Top REPORTS REQUESTED/PENDING

    Moved: Ray Ericson / Herb Romaniuk

    That the report of the Democracy advisor, dated 18 November 2008, be amended as follows:

    Row Target Date Report Title Reason for Changing Target Date
    2 From Nov 08 now Feb 09 Annual review of Lease - Old Blackpool School Library Investigations taking longer than envisaged.

    CARRIED

  24. Top POLICE REPORTS

    Moved: Ray Ericson / Herb Romaniuk

    That the police reports dated 28.10.08-02.11.08, 02.11.08-09.11.08 and 10.11.08-16.11.08, be received.

    CARRIED

  25. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Ray Ericson / Cr Roche

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 ACQUISITION OF LAND FOR OPEN SPACE, WAIHEKE ISLAND Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:14 pm.