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Waiheke Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 25 FEBRUARY 2009 AT 3:45PM
IN THE BOARDROOM
THE WAIHEKE SERVICE CENTRE, 10 BELGIUM STREET
OSTEND, WAIHEKE ISLAND

PRESENT: Mr Tony Sears Deputy Chairperson
  Mr Nobilangelo Ceramalus  
  Ms Eileen Evans  
  Mr Herb Romaniuk  
  Councillor Denise Roche  

  1. Top APOLOGIES

    That apologies from Chairperson Ericson be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sears / Evans

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 26 November 2008 be confirmed as a true and correct record.

    CARRIED

    Secretarial note:

    Board member Ceramalus requested his vote against the motion be recorded.

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. DISCRETIONARY FUNDING APPLICATION - SUSI NEWBORN, SCOTT NEWING AND CLAUDIA POND-EYLEY, THE COCONUT FREE PRESS TRUST

    Moved: Sears / Evans

    That Ms Newborn, Mr Newing and Ms Pond-Eyley, representing The Coconut Free Press Trust, be thanked for their presentation to the Board on their discretionary funding application for costs associated with editing of the 'Kit and Maynie: Tea scones and nuclear disarmament' film project.

    CARRIED

    4.2. DISCRETIONARY FUNDING APPLICATION - PAULA BROWNING, SPORT AUCKLAND

    Moved: Sears / Romaniuk

    That Ms Browning, Business Manager - Sport Auckland, be thanked for her presentation to the Board on her discretionary funding application for costs associated with supporting the contracted provider's position and venue hire for the 'Active Movement in the Libraries' session on Waiheke.

    CARRIED

    4.3. STONY BATTER PRESERVATION AND RESTORATION SOCIETY - MIKE DENNIS AND NEIL THOMSON

    Mike Dennis and Neil Thomson, representing the Stony Batter Preservation and Restoration Society, were in attending seeking the board's support for their submission to Department of Conservation regarding continued public access to the Stony Batter tunnels for 364 days a year, as supported by a petition signed by local people.

    Moved: Sears / Roche

    [ATTACHMENT 4.3]

    That Mike Dennis and Neil Thomson, representing the Stony Batter Preservation and Restoration Society, be thanked for their presentation regard the board's support for their submission to Department of Conservation regarding continued public access to the Stony Batter tunnels for 364 days a year, as supported by a petition signed by local people.

    CARRIED

    4.4. 'GOVERNING THE GULF' DOCUMENT - CHRISTOPHER WRAGGE

    Mr Christopher Wragge was in attendance regarding the 'Governing the Gulf' document.

    Moved: Sears / Romaniuk

    [ATTACHMENT 4.4]

    That Christopher Wragge, be thanked for his presentation regarding the document 'Governing the Gulf', which will be presented to the Hauraki Gulf Island Forum next week.

    CARRIED

    4.5. UPDATE ON YOUTH COUNCIL - SAM GREGORY

    Sam Gregory, Waiheke Island Youth Council representative, was in attendance to give a verbal update on the new Auckland City Youth Council structure, for the information of the Board.

    Moved: Sears / Evans

    That Sam Gregory, Waiheke Island Youth Council representative, be thanked for his presentation regarding the new Auckland City Youth Council structure.

    CARRIED

  5. Top BOARD MEMBERS REPORT

    5.1. REPORT FROM TONY SEARS

    Moved: Sears / Romaniuk

    1. That the report and attachments from Board member Sears be received.
    2. That the Waiheke Community Board support, in principle, the acquisition of a piece of artwork from the Headlands Sculpture on the Gulf.

    Councillor Roche moved the following amendment by way of replacement:

    Moved: Roche / Ceramalus

    1. That prior to any final decision to purchase a piece of public art, the Waiheke Community board will seek feedback through a survey of Waiheke residents, specifically asking:
      1. how much public money should be spent,
      2. where it should be placed,
      3. which artist should be commissioned.

    The motion was put by show of hands and LOST 3 votes to 2.

    Board member Romaniuk moved the following motion by way of addition:

    Moved: Romaniuk / Sears

    1. That the Public Art team prepare a SLIPs proposal form for the Louise Pervis sculpture Dispensary for location in Alison Park.

    LOST

    Board member Sears moved the following motion by way of addition:

    Moved: Sears / Romaniuk

    1. That the Public Art team prepare a SLIPs proposal form for the Paul Radford sculpture 'Flotsam', for location in Alison Park.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Ms Eileen Evans

    Mr Herb Romaniuk

    Mr Tony Sears

    		 Mr Nobilangelo Ceramalus

    Cr Denise Roche


    Chairperson Ericson was absent.

    The motion was declared CARRIED by 3 votes to 2.

    Board member Sears moved the following motion by way of addition:

    Moved: Sears / Roche

    1. That Pontus Kyander, Manager Public art, be thanked for his presentation to the Board.

    CARRIED

    Board member Sears put the substantive motion:

    1. That the report and attachments from Board member Sears be received.
    2. That the Waiheke Community Board support, in principle, the acquisition of a piece of artwork from the Headlands Sculpture on the Gulf.
    3. That the Public Art team prepare a SLIPs proposal form for the Paul Radford sculpture Flotsam for location in Alison Park.
    4. That Pontus Kyander, Manager Public art, be thanked for his presentation to the Board.

    CARRIED

    Secretarial note: Councillor Roche and Board member Ceramalus requested their votes against motion B and C be recorded.

    5.2. REPORT FROM NOBILANGELO CERAMALUS

    Moved: Sears / Roche

    That the report from Board member Ceramalus be received.

    CARRIED

    5.3. REPORT FROM EILEEN EVANS

    Moved: Sears / Roche

    1. That the report and attachments from Board member Evans, and the minutes from the Parks Spokesperson meeting held 8 December 2008, be received.
    2. That the Waiheke Community Board thank and congratulate Board member Evans for her work in co-ordinating the 2008 Waiheke Santa Parade.

    CARRIED

    5.4. REPORT FROM HERB ROMANIUK

    Moved: Romaniuk / Sears

    That the verbal report and attachments from Board member Romaniuk, and minutes from the Transport Spokesperson meeting held 10 December 2008, be received.

    CARRIED

  6. Top COUNCILLOR'S REPORT

    Moved: Roche / Sears

    [ATTACHMENT 6]

    1. That the written and verbal report of Councillor Roche be received.
    2. That the 'Governing the Gulf' document (edited by Christopher Wragge) be tabled, and that Councillor Roche report back to the Waiheke Community Board with outcomes following the Hauraki Gulf Island Forum meeting.
    3. That the Waiheke Community Board expresses its concern over the process of allocating concessions for Stony Batter, and supports the submission from the Stony Batter Preservation and Restoration Society to the Department of Conservation, namely that:
      1. the Stony Batter Tunnels remain open to casual visitors as supported by a petition signed by local people;
      2. the money taken from these visitors is used for the restoration and running of Stony Batter most of which is spent at local businesses;
      3. the existing concession for Stony Batter remains but the Stony Batter Preservation and Restoration Society are open to the fact that if other concessions be granted, that:
        1. a percentage of these other concessions be used for the restoration and running of Stony Batter;
        2. the fixed assets originally funded by the Stony Batter Preservation and Restoration Society and Sue Pauley are taken into account should the Coastal Defence Trust (under the Department of Conservation) take full control;
        3. the Coastal Defence trust fund the existing and future projects undertaken by the Stony Batter Preservation and Restoration Society volunteers for the duration of any concession

    and that a copy of these resolutions be forwarded to the Department of Conservation, the Coastal Defence Trust and the Arts, Culture and Recreation Committee, for their information.

    CARRIED

  7. Top GROUP ACTIVITY REPORTS

    Moved: Sears / Romaniuk

    1. That the group activity reports for the November 2008 to January 2009 period be received.
    2. That the Waiheke Community Board request the City Events team take a collaborative approach to Waiheke community events, and ensure that event organisers liaise with the community board events spokesperson.

    CARRIED

  8. Top ANNUAL REVIEW OF LEASE - OLD BLACKPOOL SCHOOL LIBRARY

    Moved: Sears / Roche

    That the memorandum of the Lease coordinator, dated 9 February 2009, regarding the annual review of lease for the Old Blackpool School Library building, be received.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATIONS

    9.1. COCONUT FREE PRESS TRUST

    Moved: Sears / Evans

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for the amount of $900 for costs associated with editing the 'Kit and Maynie' film project.

    CARRIED

    9.2. SPORT AUCKLAND

    Moved: Sears / Romaniuk

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for the amount of $1080 for costs associated supporting the contracted provider's position and venue hire for the 'Active Movement in the Libraries' sessions on Waiheke.

    CARRIED

  10. Top LOCAL EVENT FUNDING APPLICATIONS

    10.1. LOCAL EVENT FUNDING - ANZAC DAY SERVICES 2009

    Moved: Sears / Ceramalus

    1. That the Waiheke Community Board grant funding from its 2008/2009 Local Events / Discretionary Funding budget for the amount of $500 to help cover the costs of this year's ANZAC Day services.
    2. That the Waiheke Community Board allocates 2008/2009 Discretionary Funding for costs associated with the purchase of a wreath for ANZAC Day services.

    CARRIED

  11. Top RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - WAIHEKE ARTWORKS STRATEGIC PLAN

    Moved: Sears / Roche

    1. That the report of the Senior project planner, Arts community and recreation policy, dated 12 January 2009, and the resolutions from the Arts, Culture and Recreation Committee meeting held 11 February 2009, be received.
    2. That the Waiheke Community Board thanks and congratulates the staff for facilitating the development of the Waiheke Artworks Strategic Plan.

    CARRIED

  12. Top HAURAKI GULF ISLANDS PROPOSAL - MEDIA RELEASE

    Moved: Sears / Romaniuk

    1. That the media release regarding the Hauraki Gulf Islands proposal be received.
    2. That the Waiheke Community Board delegates Board member Sears, Board member Romaniuk and Councillor Roche to prepare a first draft of the Community Board submission opposing the proposal and that this draft be reported back to the next Waiheke Community Board meeting for endorsement.

    CARRIED

    Secretarial note: Board member Ceramalus requested his vote against the motion be recorded.

  13. Top CORRESPONDENCE RECEIVED

    Moved: Sears / Evans

    That the correspondence from Waiheke Island Riding Club and Waiheke Community Art Gallery, regarding community board local funding grants, be received.

    CARRIED

  14. Top REPORTS REQUESTED / PENDING

    Moved: Sears / Evans

    1. That the reports requested/pending report of the Democracy advisor, dated 16 February 2009, be received.
    2. That the quarterly report be available at the next Waiheke Community Board meeting for March 2009, and that the Manager, Hauraki Gulf Islands, be requested to attend the meeting in support of this report.

    CARRIED

  15. Top POLICE REPORTS

    Moved: Sears / Roche

    That the police reports dated 16.11.2008 - 23.11.2008, 23.11.2008 - 30.11.2008, 01.12.2008 - 07.12.2008, 08.12.2008 - 14.12.2008, 15.12.2008 - 21.12.2008, 21.12.2008 - 28.12.2008, 29.12.2008 - 04.01.2009, 05.01.2009 - 11.01.2009, 12.01.2009 - 19.01.2009, 19.01.2009 - 26.01.2009, 26.01.2009 - 01.02.2009, 02.02.2009 - 08.02.2009, 09.02.2009 - 15.02.2009, be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 6:54pm.