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Waiheke Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 25 MARCH 2009 AT 3:50PM
IN THE BOARDROOM
THE WAIHEKE SERVICE CENTRE
10 BELGIUM STREET, OSTEND, WAIHEKE ISLAND

PRESENT: Mr Tony Sears Deputy Chairperson
  Mr Nobilangelo Ceramalus  
  Ms Eileen Evans  
  Mr Herb Romaniuk  
  Councillor Denise Roche [From 4pm, item 4.2]

  1. Top APOLOGIES

    Moved: Sears / Evans

    That apologies from Chairperson Ericson for non-attendance, and Councillor Roche for lateness, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sears / Evans

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 25 February 2009 be confirmed as a true and correct record.

    CARRIED

    Secretarial note: Board member Ceramalus requested his vote against the motion be recorded.

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. NEPEAN ROAD ENCROACHMENT ISSUES - JACK HADDEN

    Moved: Sears / Romaniuk

    [ATTACHMENT 4.1]

    1. That Mr Jack Hadden be thanked for his presentation to the Waiheke Community Board regarding encroachment issues on Nepean Avenue, Waiheke Island.
    2. That officers to report back to the Waiheke Community Board providing an update on encroachment issues on Nepean Road, as soon as possible.

    CARRIED

    4.2. WAIHEKE BOATING CLUB DINGHY SAILING CENTRE, ONEROA BEACH - BERIN SMITH, URBISPHERE

    Moved: Sears / Romaniuk

    [ATTACHMENT 4.2A]

    1. That Mr Berin Smith be thanked for his presentation to the Waiheke Community Board regarding progress and issues of the Waiheke Boating Club Dinghy Sailing Centre, Oneroa Beach.
    2. That the Deputy Chairperson, Waiheke Community Board, meet with the Parks adviser, the Waiheke Community Board Parks representatives and Mr Berin Smith, to discuss issues at Oneroa Beach.

    CARRIED

    4.3. PALM BEACH PROPOSAL - RICHARD NEALE

    Moved: Sears / Evans

    [ATTACHMENT 4.3A]

    That Mr Richard Neale be thanked for his presentation to the Waiheke Community Board regarding issues with Auckland City's Palm Beach proposal.

    CARRIED

    The Chairperson moved:

    That item 4.7 be taken at this point.

    CARRIED

    4.4. DISCRETIONARY FUNDING APPLICATION - IAN NICHOLSON, SCOUTING NEW ZEALAND

    Moved: Sears / Evans

    That Mr Ian Nicholson, Regional Manager - Upper North Island, Scouting New Zealand, be thanked for his presentation to the Waiheke Community Board regarding their discretionary funding application for costs associated with the resource consent fee for their boat ramp at Shelly Beach Road Reserve.

    CARRIED

    4.5. DISCRETIONARY FUNDING APPLICATION - COLIN BEARDON, ARTWORKS THEATRE INC

    Moved: Sears / Romaniuk

    [ATTACHMENT 4.5]

    That Mr Colin Beardon, representing Artworks Community Theatre, be thanked for his presentation to the Board regarding their discretionary funding application for costs associated with replacing the seating in the Artworks Theatre auditorium.

    CARRIED

    4.6. DISCRETIONARY FUNDING APPLICATION - LINDA CHALMERS, WAIHEKE COMMUNITY ART GALLERY

    Moved: Sears / Evans

    That Ms Linda Chalmers, Director - Waiheke Community Art Gallery, and Sue Pickernell, Curator, be thanked for their presentation to the Waiheke Community Board on their discretionary funding application for costs associated with staging and promotion of the upcoming community 'Reclaim to Fame - the Carbon Footprint issue' exhibition to be held 8 May 2009 to 25 May 2009.

    CARRIED

    4.7. PALM BEACH PROPOSAL - GARTH BIGGS

    Moved: Sears / Romaniuk

    1. That Mr Garth Biggs be thanked for his presentation to the Waiheke Community Board regarding issues with Auckland City's Palm Beach proposal.
    2. That officers provide a report to the Waiheke Community Board regarding the Palm Beach proposal, including impacts on recreational users of Palm Beach and access options.

    CARRIED

    Moved: Sears / Romaniuk

    1. That the Waiheke Community Board requests that no further works be carried out on Palm Beach restoration until the report has been considered.

    The motion was put by a show of hands and CARRIED 3 votes to 2.

    Secretarial note: Councillor Roche and Board member Evans requested their vote against motion C be recorded.

    4.8. ONETANGI SPORTS PARK MOUNTAINBIKE TRACKS - VAUGHAN LOWE

    Moved: Sears / Roche

    [ATTACHMENT 4.8]

    That Mr Vaughan Lowe and Mr Mark Seavil be thanked for their presentation to the Waiheke Community Board regarding funding for the Onetangi Sports Ground mountainbike track.

    CARRIED

    4.9. TRANSFER STATION - INGA MULLER

    Ms Muller was unable to attend to address the Board due to unforeseen circumstances.

    4.10. WAIHEKE WASTE - SUE CONNOR

    Ms Connor was in attendance to address the Board regarding waste resource on Waiheke and the introduction of wheelie bins.

    Moved: Sears / Evans

    [ATTACHMENT 4.10]

    That Ms Sue Connor, representing the Waiheke Does It Better group, be thanked for her presentation to the Waiheke Community Board opposing the loss of waste resource on Waiheke and the introduction of wheelie bins.

    CARRIED

    Secretarial note: Councillor Roche declared a conflict of interest and left the room during discussion and voting on this item.

    4.11. THE ESPLANADE CLOSURE - TOM RANSOM

    Mr Ransom was in attendance to address the Board regarding The Esplanade closure.

    Moved: Sears / Roche

    [ATTACHMENT 4.11]

    1. That Mr Tom Ransom be thanked for his presentation to the Waiheke Community Board regarding The Esplanade closure.

    CARRIED

    Moved: Sears /

    1. That officers provide a report back to the Waiheke Community Board regarding options for the Esplanade closure.

    Board member Romaniuk moved the following amendment by way of replacement:

    Moved: Romaniuk /

    1. That officers provide a report back to the Waiheke Community Board regarding options for the Esplanade closure and identify a consultative process that should occur.

    The motion lapsed for lack of a seconder.

    Moved: Sears / Roche

    1. That officers provide a report back to the Waiheke Community Board regarding options for The Esplanade closure.

    CARRIED

    Secretarial note: Board member Romaniuk requested his vote against motion B be recorded.

    4.12. CORY ROAD - TONY KING-TURNER

    Mr King-Turner was in attendance to address the Board regarding Cory Road issues.

    Moved: Sears / Evans

    That Mr Tony King-Turner be thanked for his presentation to the Waiheke Community Board regarding Cory Road issues.

    CARRIED

    The Chairperson moved:

    That item 7, 20 and 9 be taken at this point.

    CARRIED

    The meeting adjourned 7.10pm, and re-convened at 7.45pm.

    The Chairperson moved:

    That item 9 be continued at this point.

    CARRIED

  5. Top BOARD MEMBERS REPORT

    5.1. REPORT FROM TONY SEARS

    Moved: Roche / Evans

    That the report and attachments from Board member Sears be received.

    CARRIED

    5.2. REPORT FROM NOBILANGELO CERAMALUS

    Moved: Sears / Evans

    That the report of Board member Ceramalus be received.

    CARRIED

    5.3. REPORT FROM EILEEN EVANS

    [ATTACHMENT 5.3A]

    Moved: Sears / Roche

    That the report and attachment from Board member Evans be received.

    CARRIED

    5.4. REPORT FROM HERB ROMANIUK

    Moved: Sears / Roche

    1. That the verbal report and attachment from Board member Romaniuk be received.

    CARRIED

    Moved: Romaniuk / Sears

    1. That the Waiheke Community Board set aside the sum of $500 from their 2008/2009 Discretionary Funding budget to fund the removal, and if necessary, replacement of the hoarding presently positioned adjacent to the view shaft at Ocean View Road, Oneroa.

    CARRIED

  6. Top COUNCILLORS REPORT

    Moved: Sears / Evans

    [ATTACHMENT 6A]

    That the report and attachments from Councillor Roche be received.

    CARRIED

  7. Top GROUP ACTIVITY REPORTS

    Moved: Sears / Evans

    1. That the group activity reports for the February 2009 period be received.
    2. That the Manager, Hauraki Gulf Islands, be thanked for his attendance and verbal update to the Waiheke Community Board.

    CARRIED

  8. Top SLIPS PROGRAMME UPDATE MARCH 2009

    Moved: Sears / Evans

    1. That the report of the SLIPs programme leader, dated 17 March 2009, be received.
    2. That the remaining $17,777 opex funding on Stage 2 scoping allocations be allocated, and the Stage 3 projects that the Waiheke Community Board wishes to progress be approved, to ensure these projects can be delivered within the 2008/2009 financial year, which ends on 30 June 2009.

    CARRIED

  9. Top SLIPS DECISION REPORT

    Moved: Sears / Roche

    1. That the report of the SLIPs project portfolio leader, dated 20 March 2009, be received.
    2. That the Waiheke Community Board approves the following new proposals from stage 1 to proceed for vetting by relevant Council officers, and allocate a spokesperson for these projects as follows:
    Project Spokesperson
    Anzac Reserve Improvements Councillor Roche
    Beattie Reserve Improvement Councillor Roche
    Church Bay walkway realignment Eileen Evans
    Flotsam Sculpture Eileen Evans
    Kennedy Point weedwork Councillor Roche
    Matiatia graves recognition Councillor Roche
    Oneroa Beach north walkway Eileen Evans
    Onetangi Sports Park - mountainbike track extension Tony Sears
    Tawaipariera Reserve - skatepark improvement design and consultation Tony Sears
    Waiheke Beach Showers Herb Romaniuk
    Waiheke Dinghy Racks Herb Romaniuk
    1. That the Waiheke Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals, and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the Waiheke Community Board notes the pending project proposals and their status.
    3. That the Waiheke Community Board does not delete any proposals at this stage.
    4. That the Waiheke Community Board allocates the budget of $20,584 for the BBQ at Shelly Beach Reserve proposal.
    5. That the Kennedy Point Reserve Walkway proposal be deferred, and that officers undertake further investigation.
    6. That the Waiheke Community Board allocates the budget of $9,087 for implementation of the Newton Reserve Redesign proposal.
    7. That the Rangihoua Creek Bridge proposal be deferred, and that officers undertake further investigation.
    8. That the Waiheke Community Board allocates the budget of $26,328 for implementation of the Te Toki Reserve/Okahuiti Wetlands upgrade year two proposal.
    9. That the Te Wharau Bay picnic area proposal be deferred, and that officers undertake further investigation.
    10. That the Waiheke Community Board allocates the budget of $8,000 for the grant contribution to the purchase of the Bob Stewart sculpture proposal.
    11. That the Esslin Reserve Coastal Walkway proposal be deferred, and that officers undertake further investigation.
    12. That the Waiheke Community Board notes the Opex Funded Projects and New Proposals information provided.

    CARRIED

    Secretarial note: Councillor Roche and Board member Ceramalus requested their vote against motion B, regarding Flotsam Sculpture, be recorded.

  10. Top REMUNERATION POOL 2009/2010 AND EXPENSE AND REIMBURSEMENT POLICY

    Moved: Sears / Evans

    1. That the report of the Support services manager, dated 7 March 2009, be received.
    2. That the Waiheke Community Board make a submission to the Remuneration Working Party by 30 March 2009, if they have a preference for an allocation.

    CARRIED

  11. Top DRAFT COMMUNITY BOARD CODE OF CONDUCT

    Moved: Sears / Romaniuk

    That the Waiheke Community Board consider the draft code of conduct and forward any comments to the Deputy Chairperson prior to the next Community Board Chairs Forum (May 2009).

    CARRIED

  12. Top DRAFT SUBMISSION - HAURAKI GULF ISLANDS PROPOSAL

    Moved: Sears / Roche

    1. That the draft submission of the Waiheke Community Board to the Local Government Commission regarding the Hauraki Gulf Islands proposal be received.
    2. That the Waiheke Community Board endorse the draft submission, and that the working party (consisting of board members Sears, Romaniuk and Councillor Roche) be authorised to update the submission as appropriate, following the release of the Royal Commission on Local Governance.

    CARRIED

    Secretarial note: Board member Ceramalus requested his vote against the above motions be recorded.

  13. Top LTCCP SUBMISSION

    Moved: Sears / Roche

    1. That a working party consisting of Board member Sears and Councillor Roche prepare the Waiheke Community Board's submission to council's Long Term Council Community Plan.
    2. That the Waiheke Community Board encourage public engagement and submissions to the Long Term Council Community Plan, and that the Waiheke Community Board working party (consisting of Board member Sears and Councillor Roche) assist by providing bullet points of Waiheke issues and hold a workshop on making a submission.

    CARRIED

  14. Top RESOURCE MANAGEMENT ACT REVIEW SUBMISSION

    Moved: Sears / Evans

    That the attachments regarding the Resource Management Act Amendment Bill be received, noting submissions close on Friday, 3 April 2009, and that Councillor Roche be delegated to collate any submissions from Waiheke Community Board members.

    CARRIED

  15. Top RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - CHANGE OF CLASSIFICATION OF PART TE HURUHI RESERVE FOR MARAE PURPOSES, TE HURUHI BAY, WAIHEKE ISLAND

    Moved: Sears / Ceramalus

    1. That the report of the Chairperson, Arts, Culture and Recreation Subcommittee, dated 3 February 2009, and the resolutions from the Arts, Culture and Recreation Committee meeting held 11 March 2009, be received.
    2. That the Waiheke Community Board recommends the Parks spokespersons forum assist the Waiheke Island Pony Club in finding replacement grazing sites.

    CARRIED

  16. Top RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - ENDORSEMENT OF 2009/2010 CALENDAR OF SPONSORED EVENTS

    Moved: Sears / Romaniuk

    That the report of the Manager events sponsorship, dated 11 March 2009, and the resolutions from the Arts, Culture and Recreation Committee meeting held 11 March 2009, be received.

    CARRIED

  17. Top DISCRETIONARY FUNDING APPLICATIONS

    17.1. WAIHEKE COMMUNITY ART GALLERY

    Moved: Sears / Evans

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for the amount of $1,100 for costs associated with staging and promotion of the upcoming community 'Reclaim to Fame - the Carbon Footprint issue' exhibition to be held 8 May 2009 to 25 May 2009.

    CARRIED

    17.2. SCOUTING NEW ZEALAND - UPPER NORTH ISLAND

    Moved: Sears / Evans

    1. That the application from Scouting New Zealand, Upper North Island, for costs associated with the resource consent fee for the boat ramp at Shelly Beach Road Reserve, be declined at this time.
    2. That the Waiheke Community Board recommends Scouting New Zealand, Upper North Island, approach Auckland Regional Council for community assistance in the first instance, with the Waiheke Community Board providing a letter of support.

    CARRIED

    17.3. AUCKLAND CITY LIBRARIES

    Moved: Roche / Evans

    [ATTACHMENT 17.3A]

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for the amount of $800 for costs associated with Our Stories - Auckland Secondary Schools programme on Waiheke Island.

    CARRIED

    Secretarial note: Board member Sears declared a conflict of interest and did not take part in discussion or vote on this item.

    17.4. ARTWORKS COMMUNITY THEATRE

    Moved: Sears / Evans

    [ATTACHMENTS 17.4]

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for the amount of $2,000 for costs associated with replacing the seating in the Theatre auditorium.

    CARRIED

  18. Top CORRESPONDENCE RECEIVED

    Moved: Sears / Roche

    That the correspondence from J. S. and E. M. Spence, regarding the proposed Esslin Road walkway, be received, and this matter be readdressed when Esslin Road SLIPs proposal is reconsidered.

    CARRIED

  19. Top REPORTS REQUESTED / PENDING

    Moved: Sears / Evans

    That the reports requested/pending report of the Democracy advisor, dated 16 March 2009, be updated as follows:

    • Onetangi speed limit

    CARRIED

  20. Top POLICE REPORTS

    Moved: Sears / Roche

    1. That the police reports dated 16.02.2009 - 22.02.2009, 22.02.2009 - 01.03.2009, 02.03.2009 - 08.03.2009 and 09.03.200 - 15.03.2009, be received.
    2. That Ross MacRae, Police Community Liaison Officer - Waiheke, be thanked for his attendance and introduction to the Waiheke Community Board.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:50 pm.