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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 22 APRIL 2009 AT 3:45PM
IN THE BOARDROOM
THE WAIHEKE SERVICE CENTRE
10 BELGIUM STREET, OSTEND
WAIHEKE ISLAND

NOTE: The Democracy Advisor will chair the meeting for items 1, 2 and 3. From item 4 onwards, the newly elected Chairperson will chair the meeting. The General Manager, City Development will administer the Chairperson's declaration.

1. APOLOGIES

   There were no apologies.

2. ELECTION OF CHAIRPERSON

   The Democracy advisor called for nominations for Chairperson of the Waiheke Community Board.

   There was one nomination, that of Tony Sears.  There being no other nominations, the Democracy advisor put the motion.

   Moved: Democracy Advisor / Evans

   That Tony Sears be appointed as Chairperson of the Waiheke Community Board for the remainder of the 2007-2010 term.

   CARRIED

3. DECLARATION BY CHAIRPERSON PURSUANT TO SCHEDULE 7, CLAUSE 14, OF THE LOCAL GOVERNMENT ACT 2002

   The Chairperson, Tony Sears, made his declaration pursuant to Schedule 7, Clause 14 of the Local Government Act 2002 and assumed the chair.

4. DEPUTY CHAIRPERSON

   The Chairperson called for nominations for the position of Deputy Chairperson.

   There was one nomination, that of Herb Romaniuk. There being no other nominations, the Chairperson put the motion.

   Moved: Ericson / Sears

   That Herb Romaniuk be appointed as Deputy Chairperson of the Waiheke Community Board for the remainder of the 2007-2010 term.

   Board member Ceramalus moved the following amendment:

   Moved: Ceramalus / Roche

   That the Waiheke Community Board operate on the position of portfolios, committees and workshops as opposed to having a Deputy Chairperson.

   The amendment was put by a show of hands and TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST 4 votes to 3.

   The Chairperson put the substantive motion:

   Moved: Ericson / Sears

   That Herb Romaniuk be appointed as Deputy Chairperson of the Waiheke Community Board for the remainder of the 2007-2010 term.

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Mr Ray Ericson Ms Eileen Evans Mr Herb Romaniuk Mr Tony Sears	Mr Nobilangelo Ceramalus Cr Denise Roche

   
   The motion was declared CARRIED by 4 votes to 2.

   Secretarial note: Councillor Roche and Board member Ceramalus requested their votes against the motion be recorded.

5. CONFIRMATION OF MINUTES

   Moved: Sears / Roche

   That the minutes of the Waiheke Community Board meeting held on Wednesday, 25 March 2009, be confirmed as a true and correct record.

   CARRIED

   Secretarial note: Board member Ceramalus requested his vote against the motion be recorded.

6. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

   Secretarial note: Board member Ceramalus noted it was Earth Day.

7. PUBLIC FORUM

   7.1. THE ESPLANADE - TONY POPE

   Mr Tony Pope was not in attendance.

   7.2. CITIZENS ADVICE BUREAU AUCKLAND CITY FUNDING PROPOSAL TO AUCKLAND CITY - LYNNE BARRACLOUGH, CITIZENS ADVICE BUREAU AUCKLAND CITY, MANAGER

   Moved:Sears / Romaniuk

   1. That Ms Lynne Barraclough, Citizens Advice Bureau Auckland City (CABAC) Manager, Lomond Brown and Jenny Stewart, be thanked for their presentation to the Waiheke Community Board regarding their application to the Auckland City Council.
   2. That the Waiheke Community Board strongly supports the funding proposal of the Citizens Advice Bureau Auckland City (CABAC) to the Auckland City Council.

   CARRIED

   7.3. TUI STREET - WILF JONES

   Moved:Sears / Evans

   [ATTACHMENT 7.3A]

   That Mr Wilf Jones be thanked for his presentation to the Waiheke Community Board regarding Tui Street issues, and Councillor Roche be delegated to liaise with Mr Jones and other related parties regarding the hose situation, and that the Tui Street parking issues be discussed at the transport spokesperson forum, and that it be noted that there is foliage at 18 Tui Street.

   CARRIED

   7.4. REVIEW OF RECREATION AND LEASE POLICY, MIKE TAYLOR

   Moved:Sears / Evans

   [ATTACHMENT 7.4]

   That Mr Mike Taylor and Ms Tanya Batt be thanked for their presentation to the Waiheke Community Board regarding the Review of Recreation and Lease Policy.

   CARRIED

   7.5. DISCRETIONARY FUNDING APPLICATION, WENDY JASKIEWICZ, REPRESENTING THE STORY CENTRE

   Moved:Sears / Roche

   That Ms Wendy Jaskiewicz, representing The Story Centre, Artworks, be thanked for her presentation to the Waiheke Community Board regarding their discretionary funding application for costs associated with the Screen Free Waiheke project.

   CARRIED

   7.6. PROPOSED MOUNTAINBIKE EVENT, OLIVER MAURICE

   Moved:Sears / Evans

   That Mr Oliver Maurice be thanked for his presentation to the Waiheke Community Board regarding his proposed mountainbike event at the Onetangi Sports Ground to be held September 2009.

   CARRIED

   7.7. LIQUOR BAN AT MATIATIA, BRIAR ROSS

   Ms Ross was in attendance seeking support from the Board for a liquor ban on the Matiatia foreshore area.

   Moved: Sears / Evans

   [ATTACHMENT 7.7]

   That Ms Briar Ross be thanked for her presentation to the Waiheke Community Board regarding a liquor ban on the Matiatia foreshore, and that the Deputy Chair meet with Ms Ross to identify the areas and issues concerned, and draft a letter of support (to Department of Conservation) as required.

   CARRIED

   7.8. DISCRETIONARY FUNDING APPLICATION, LARISSA WALLIN, REPRESENTING FEMME DE FILM

   Ms Sherin Brown and Ms Larissa Wallin, representing Femme de Film, were in attendance to address the Board regarding their discretionary funding application for costs associated with making a 48-hour film for a contest to be held 8-10 May 2009.

   Moved: Sears / Roche

   [ATTACHMENT 7.8]

   1. That Ms Shirin Brown and Ms Larissa Wallin, representing Femme de Film, be thanked for their presentation to the Waiheke Community Board regarding their discretionary funding application for costs associated with making a 48-hour film for a contest to be held 8-10 May 2009.
   2. That the discretionary funding application from Femme de Film be considered under item 19.2 of this agenda.

   CARRIED

   7.9. TRANSPORT STAKEHOLDERS MEETINGS, COLIN BEARDON

   Mr Beardon was in attendance to address the Board seeking clarification of the Transport Stakeholders meetings.

   Moved:Sears / Evans

   That Mr Colin Beardon be thanked for his presentation to the Waiheke Community Board regarding the Transport Stakeholders meetings.

   CARRIED

   The Chairperson moved:

   That item 11, 12, 13, 14 and 7.2 be taken at this point.

   CARRIED

   The meeting adjourned 7pm, and re-convened at 7.40pm.

8. BOARD MEMBERS REPORT

   8.1. REPORT FROM TONY SEARS

   Chairperson Sears reported on the following items:

   • City Development meeting
   • Kennedy Point parking limits
   • Briar Ross - liquor issues
   • Esslin Road walkway
   • Host responsibility and Mudbrick
   • Royal Commission

   Moved: Sears / Evans

   [ATTACHMENT 8.1]

   That the verbal report from Chairperson Sears, and the Waiheke Community Board submission to the Local Government Commission, be received.

   CARRIED

   8.2. REPORT FROM NOBILANGELO CERAMALUS

   Moved:Sears / Romaniuk

   That the verbal report from Board member Ceramalus, be received.

   CARRIED

   8.3. REPORT FROM RAY ERICSON

   Board member Ericson was not present to address the Board.

   8.4. REPORT FROM EILEEN EVANS

   Moved:Sears / Roche

   That the verbal and written report from Board member Evans, be received, and that the idea of a coastal/island clean up be referred to the Parks spokesperson forum for further investigation.

   CARRIED

   8.5. REPORT FROM HERB ROMANIUK

   Moved: Sears / Evans

   1. That the verbal report from Board member Romaniuk, and the minutes from the Waiheke Transport spokesperson meeting, dated 1 April 2009, be received.
   2. That, prior to any decision regarding land use at Matiatia, that property officers liaise with the transport spokesperson of the Waiheke Community Board.

   CARRIED

9. COUNCILLORS REPORT

   Moved: Sears / Evans

   [ATTACHMENT 9A]

   That the report from Councillor Roche, and the minutes from the Hauraki Gulf Islands Open Space Plan - Waiheke stakeholders meeting, dated 11 February 2009 and 19 March 2009, be received.

   CARRIED

10. GROUP ACTIVITY REPORTS

    Moved: Sears / Roche

    That the group activity reports for the March 2009 period be received.

    CARRIED

11. GAMBLING VENUE POLICY

    Lucy Graydon, Senior policy analyst, Community and social policy, ACR Policy, was in attendance to address the board regarding the gambling venue policy.

    Moved: Sears / Evans

    [ATTACHMENT 11A]

    1. That the Senior policy analyst, Community and social policy, ACR Policy, be thanked for her attendance at the meeting.
    2. That the Waiheke Community Board provide feedback on the gambling venue policy through the subsequent resolutions, as options for public consultation on this policy will be presented to the August 2009 meeting of the Community Services Committee.

    Councillor Roche moved the following amendment by way of addition:

    Moved: Roche / Evans

    3. That the Waiheke Community Board supports policies for gambling venues that remove the right for electronic gaming machines to be present in clubs on Council owned land and/or facilities.

    A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Mr Nobilangelo Ceramalus Mr Ray Ericson Ms Eileen Evans Cr Denise Roche	Mr Herb Romaniuk Mr Tony Sears

    
    The motion was declared CARRIED by 4 votes to 2.

    Moved: Roche / Evans

    4. That the Waiheke Community Board strongly supports a 'sinking lids' policy and further, would like to see Council moving towards the eradication of pokie machines.

    A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Mr Nobilangelo Ceramalus Ms Eileen Evans Cr Denise Roche	Mr Ray Ericson Mr Herb Romaniuk Mr Tony Sears

    
    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the motion. The motion was declared LOST by 4 votes to 3.

    The Chairperson moved the following amendment by way of addition:

    Moved: Sears / Romaniuk

    4. That in the event of Council continuing its 'sinking lid' policy, that Council look at ways to adequately fund sports groups and voluntary groups who have been reliant on these funds.

    CARRIED

    The Chairperson put the substantive motion:

    1. That the Senior policy analyst, Community and social policy, ACR Policy, be thanked for her attendance at the meeting.
    2. That the Waiheke Community Board provide feedback on the gambling venue policy through the subsequent resolutions, as options for public consultation on this policy will be presented to the August 2009 meeting of the Community Services Committee.
    3. That the Waiheke Community Board supports policies for gambling venues that remove the right for electronic gaming machines to be present in clubs on Council owned land and/or facilities.
    4. That in the event of Council continuing its 'sinking lid' policy, that Council look at ways to adequately fund sports groups and voluntary groups who have been reliant on these funds.

    CARRIED

12. LIQUOR LICENSING POLICY DEVELOPMENT

    Skye Rutherford, Senior policy analyst, Community and Social Policy, ACR Policy, was in attendance to address the board regarding the liquor licensing policy.

    Moved: Sears / Evans

    [ATTACHMENT 12A]

    1. That the Senior policy analyst, Community and Social Policy, ACR Policy, be thanked for her attendance at the meeting.
    2. That the report from the Community and social policy manager, dated 18 February 2009, and the resolutions from the City Development Committee meeting held 12 March 2009, be received.
    3. That the Waiheke Community Board provide feedback on liquor licensing matters that they would like included in the policy document by end April 2009, as officers will be reporting back to the June 2009 meeting of the City Development Committee with an update on the development of the liquor licensing policy, and options for a proposed special consultative procedure.
    4. That the Liquor spokesperson and Councillor Roche be delegated to prepare initial feedback on liquor licensing matters relating to the Liquor Licensing Policy development.

    CARRIED

13. LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION

    Lucy Graydon, Senior policy analyst, Community and Social Policy, ACR Policy, was in attendance to address the board regarding liquor ban requests.

    Moved: Sears / Evans

    [ATTACHMENT 13A]

    1. That the Senior policy analyst, Community and Social Policy, ACR Policy, be thanked for her attendance at the meeting.
    2. That the Waiheke Community Board provide feedback on option one, a liquor bans in all parks, reserves and council-owned car parks in Auckland city by 8 May 2009, facilitated by the liquor spokesperson, parks spokesperson and Councillor Roche.
    3. That the Waiheke Community Board provide feedback on option two, a liquor ban on all Mainstreet programme areas in Auckland city by 8 May 2009, facilitated by the liquor spokesperson, parks spokesperson and Councillor Roche.
    4. That the Waiheke Community Board note officers will present options for new liquor bans to the June 2009 meeting of the City Development Committee for review and approval.

    CARRIED

14. COMMUNITY AND LIBRARIES FACILITIES PLAN

    Jesse Colquhoun, Senior policy analyst, Community and Social Policy, ACR Policy, was in attendance to address the board regarding the Community and Libraries Facilities plan, and the draft Community and Recreation Lease policy.

    Moved: Sears / Roche

    [ATTACHMENT 14A]

    1. That the Senior policy analyst, Community and social policy, ACR Policy, be thanked for his attendance at the meeting.
    2. That the Waiheke Community Board provides feedback for the Community and library facilities plan, facilitated by the lease spokesperson, Board members Ericson and Evans, particularly relating to the Community and Library Facilities on Waiheke Island, and the draft Community and Recreation Lease policy, by 8 May 2009.

    CARRIED

15. SLIPS DECISION REPORT

    Moved: Sears / Evans

    [ATTACHMENT 15A]

    1. That the Waiheke Community Board approves the following new proposals from stage 1 to proceed for vetting by relevant Council officers, and allocate a spokesperson for these projects as follows:

    Project	Spokesperson
    Matiatia and Kennedy Point welcome signs	Nobilangelo Ceramalus

    2. That the scoping budgets be allocated to the following proposals on the stage 2 scoping list so that proposals can proceed to be scoped:

    Project	Scoping budget
    Kennedy Point weedwork (spokesperson Cr Roche)	$500

    3. That the Waiheke Community Board note the pending project proposals and their status.
    4. That the Waiheke Community Board do not wish to delete any proposals.
    5. That the Waiheke Community Board delegate authority to the spokesperson and chairperson of the Waiheke Community Board, to be exercised together, to make the decision to allocate funds to the Kennedy Point Weedwork proposal to a maximum of the Waiheke Community Board's remaining opex funding for 2008/2009, following project scoping.
    6. That the Waiheke Community Board note the Kennedy Point Weedwork proposal and Opex Funding information.

    CARRIED

16. OJM MOUNTAINBIKE EVENT, SEPTEMBER 2009

    Moved: Sears / Evans

    1. That the Waiheke Community Board note the proposed OJM Mountainbike event scheduled to take place on 25-26 September 2009 and pack out 27 September 2009, and receive the background information provided.
    2. That this matter be referred to the Parks spokesperson forum to investigate the points below further, for report back to the next community board meeting:
       1. That the dates do not conflict with other sporting or community events,
       2. That there is significant value to our community for this event, and
       3. That assurances are obtained from parks officers that there will be no long-term damage to the fields.

    CARRIED

17. REVIEW OF CEMETERY FEES - REPORT AND RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE

    Moved: Sears/Evans

    1. That the report from the Parks adviser, environment-heritage, dated 30 March 2009, and the resolutions from the Arts, Culture and Recreation Committee meeting held 8 April 2009, be received.
    2. That the Waiheke board are very concerned the primary reason for modifying Waiheke Cemetery charges are to bring them on par with the Ithsmus, and dismayed about the concept of revenue gathering from the scattering of ashes.

    CARRIED

18. RESOURCE MANAGEMENT ACT AMENDMENT BILL - SUBMISSION

    Moved: Sears / Romanuik

    That the submission of the Waiheke Community Board to the Local Government and Environment Select Committee on the Resource Management (Simplifying and Streamlining) Amendment Bill 2009, dated 2 April 2009, be received.

    CARRIED

19. DISCRETIONARY FUNDING APPLICATIONS

    19.1. THE STORY CENTRE - ARTWORKS

    Moved:Sears/Evans

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for the amount of $350 for costs associated with the Screen Free Waiheke events being held from 24 April 2009 to 1 May 2009.

    CARRIED

    19.2. FEMME DE FILM

    Moved:Sears / Evans

    [ATTACHMENT 19.2]

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget for the amount of $500 for costs associated with making a 48-hour film for a contest being held 8-10 May 2009.

    CARRIED

20. REPORTS REQUESTED / PENDING

    Moved: Sears / Evans

    That the reports requested/pending report of the Democracy advisor, dated 6 April 2009, be amended as below:

    • Row 1 Target date: July 09
    • Row 2 Target date: May 09
    • Row 4 Target date: May 09
    • Row 5 Target date: July 09
    • Row 6 Target date: June 09

    CARRIED

21. POLICE REPORTS

    Moved: Sears / Evans

    1. That Ross MacRae, Policy Community Liaison Officer - Waiheke, be thanked for his attendance at the meeting.
    2. That the police reports dated 16.03.2009 - 22.03.2009, 23.03.2009 - 29.03.2009, 30.03.2009 - 05.04.2009 and 06.04.2009 - 13.04.2009, be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:25 pm.