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Waiheke Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 27 MAY 2009 AT 3:45PM
IN THE BOARDROOM
THE WAIHEKE SERVICE CENTRE
10 BELGIUM STREET, OSTEND
WAIHEKE ISLAND

PRESENT: Mr Tony Sears Chairperson
  Mr Herb Romaniuk Deputy Chairperson
  Mr Nobilangelo Ceramalus  
  Mr Ray Ericson [Until 7.17pm, end item 20]
  Ms Eileen Evans  
  Councillor Denise Roche  

OBITUARIES

A minutes silence was observed for Simon Johnston.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Sears / Ericson

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 22 April 2009, be confirmed as a true and correct record.

    CARRIED

    Secretarial note: Board member Ceramalus requested his vote against the motion be recorded.

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. THE ESPLANADE - TONY POPE

    Moved: Sears / Roche

    That Mr Tony Pope be thanked for his presentation to the Waiheke Community Board regarding his submission on the Esplanade between Blackpool and Surfdale, it's retention and future upgrade as a road for the benefit of all user groups.

    CARRIED

    4.2. CRESCENT ROAD ACCESS EASEMENT PROCESS - BERIN SMITH, URBISPHERE LTD

    Moved: Sears / Evans

    1. That Mr Berin Smith, Urbisphere Ltd, be thanked for his presentation to the Waiheke Community Board regarding the Crescent Road access easement process.
    2. That the Waiheke Community Board welcome a positive conclusion of the Crescent Road access easement issue, and request Council officers urgently prepare a report outlining the valuation assessment, the process involved in evaluating a betterment value, and the mediation that was involved in that process.

    CARRIED

    4.3. GRANDAD'S SAND PIT LTD - ROY HEGARTY

    Moved: Sears / Roche

    That Mr Roy Hegarty be thanked for his presentation to the Waiheke Community Board regarding Grandad's Sand Pit Ltd and reasons for the closure of the fill site at 57 Junction Road, and that Council officers report back to the Waiheke Community Board regarding potential environmental impacts and safety of the fill site at 57 Junction Road, and the steps taken to seek and monitor compliance with the original resource consent.

    CARRIED

    4.4. DISCRETIONARY FUNDING APPLICATION - DON ROBERTSON AND RUTH FOREMAN, HAURAKI GULF CHARITABLE TRUST

    Moved: Sears / Romaniuk

    That Mr Don Robertson and Ms Ruth Foreman, representing the Hauraki Gulf Charitable Trust, be thanked for their attendance to address the Waiheke Community Board regarding their discretionary funding application for costs associated with professional accounting and auditing fees.

    CARRIED

    4.5. DISCRETIONARY FUNDING APPLICATION - GLENYS STILWELL, WAIHEKE HEALTH TRUST

    Moved: Sears / Evans

    That Ms Glenys Stilwell, representing Waiheke Health Trust, be thanked for her attendance to address the Waiheke Community Board regarding their discretionary funding application for costs associated with the purchase of 150 x $20 grocery or petrol vouchers, over the period of 2 years, for volunteer escorts for elderly and disabled members of the Waiheke community, in appreciation of their time.

    CARRIED

    4.6. DISCRETIONARY FUNDING APPLICATION - ANN CARR AND BARBARA WILKINSON, DOG OWNERS GROUP

    Moved: Sears / Evans

    That Ms Ann Carr and Ms Barbara Wilkinson, representing Dog Owners Group, be thanked for their attendance to address the Waiheke Community Board regarding their discretionary funding application for costs associated with the purchase of equipment for dog agility sporting events, which are held weekly, and for a storage shed to house the equipment.

    CARRIED

    4.7. DISCRETIONARY FUNDING APPLICATION - ROD GLENDINNING, MASTER OF LODGE, WAIHEKE

    Moved: Sears / Evans

    That Rod Glendinning, representing Freemasons Lodge, Waiheke, be thanked for his attendance to address the Waiheke Community Board regarding the Freemason Lodge's discretionary funding application for costs associated with the purchase of a defibrillator.

    CARRIED

    4.8. WAIHEKE RATES - KAY PETERSON

    Moved: Sears / Evans

    That Ms Kay Peterson be thanked for her presentation to the Waiheke Community Board regarding changes in rating categories on Waiheke Island.

    CARRIED

    4.9. NEPEAN AVENUE - WILLIE BURGESS

    Mr Willie Burgess, addressed the Board regarding Nepean Avenue encroachment. A petition containing 18 signatures (at this stage) was tabled at the meeting, with the following prayer:

    "We, the undersigned, want the encroached roading at the end of Nepean Avenue returned for the use of the public."

    Moved: Sears / Evans

    [ATTACHMENT 4.9 and 4.9A]

    That the petition, organised by Mr Willie Burgess, regarding Nepean Avenue encroachment, be received, and that he be thanked for his presentation to the Waiheke Community Board on this matter, and note a report regarding this issue is due to the board in July 2009.

    CARRIED

    4.10. MATIATIA DIRECTIONAL PLAN - VERN WHITEHEAD

    Moved: Sears / Roche

    That Mr Vern Whitehead be thanked for his presentation to the Waiheke Community Board regarding the Matiatia Directional Plan.

    CARRIED

  5. Top BOARD MEMBERS REPORT

    5.1. REPORT FROM NOBILANGELO CERAMALUS

    Board member Ceramalus reported on the following items:

    • Letter from the Waiheke Island Riding Club Inc, regarding bridle paths in the Golf Club area, Waiheke Island.
    • Encroachment on Nepean Avenue.

    Moved: Ceramalus / Roche

    [ATTACHMENT 5.1]

    That the Waiheke Community Board instruct Council officers to enforce the law and remove the encroachment on Nepean Avenue by 5pm on Friday, 5 June 2009.

    LOST

    Board member Evans moved the following amendment by way of replacement:

    Moved: Evans / Roche

    That the Waiheke Community Board instruct Council officers to enforce the law and remove the encroachment on Nepean Avenue as soon as possible.

    The amendment was put by a show of hands and TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST, 4 votes to 3.

    Chairperson Sears moved the following amendment by way of replacement:

    Moved: Sears / Evans

    That the Waiheke Community Board note that a report regarding the encroachment on Nepean Avenue will be coming to the July 2009 meeting of the Waiheke Community Board, and request the report contains a recommendation for immediate action.

    CARRIED

    Board member Ceramalus moved the following amendment by way of addition:

    Moved: Ceramalus / Sears

    1. That the Waiheke Community Board meet with representatives of the Waiheke Island Riding Club and the Waiheke Island Golf Club, along with council officers, on site, to discuss bridlepaths in the Golf Club area.

    CARRIED

    5.2. REPORT FROM RAY ERICSON

    Board member Ericson reported on the following items:

    • Update on health and thanks to Board members,
    • Meeting on Sunday, 24 May 2009, regarding regional governance

    Moved:Sears / Roche

    That the verbal report from Board member Ericson, be received.

    CARRIED

    5.3. REPORT FROM EILEEN EVANS

    Board member Evans reported on the following items:

    • Parks spokesperson meetings.
    • Opening of the Art Gallery.
    • Meeting with environmental groups at Surfdale Hall.
    • Stakeholders meeting on formation of Hauraki Gulf Islands open space plan and thanks to John Nash.

    Moved:Sears / Ericson

    1. That the verbal report from Board member Evans, the minutes from the Waiheke Parks spokesperson meetings dated 14 April 2009 and 11 May 2009, and the minutes from the Waiheke stakeholders meeting dated 27 April 2009 on Hauraki Gulf Islands open space plan, be received.
    2. That the Waiheke Community Board endorses the approval of the OJM Mountain bike event, subject to the following:
      • it is a zero waste event,
      • that preference is given to local food vendors,
      • that the event coordinators reschedule the event to mid or late October 2009 (depending on the availability of the site),
      • that the event coordinators ensure that the sports fields are not used for their events (the 2 sand carpet sports fields),
      • that the organisers work cooperatively with the Waiheke Mountain Bike Club to organise the event,

      and that the organiser and City events be advised of the above conditions.

    3. That the Waiheke Community Board request the Parks spokesperson forum draft a criteria list for events similar to the mountainbike event, for ratification by the Waiheke Community Board.

    CARRIED

    5.4. REPORT FROM HERB ROMANIUK

    Board member Romaniuk reported on the following items:

    • Meeting with Briar Ross re: liquor ban in area owned by DOC (Department of Conservation).
    • Visit to Visy plant, Onehunga, with Board member Sears and meeting with John Duthie.
    • Lunchtime learning regarding Rugby World Cup.
    • City Development Committee meeting regarding Board member Sears presentation on Waiheke waste services.
    • Community Board workshop on regional governance.
    • Tahi Road and Palm Beach shade sail and work being done in the area - grassing, pathways, Pohutukawa trees etc, and update on Cory Road improvements eg. footpath, roadway, lighting etc.
    • Meeting with Ken Tremain, Fullers, regarding Matiatia directional plan.
    • Meeting with Cr Roche and Board member Evans regarding liquor licensing.
    • Meeting with Kerry Hart, Azurro Groves, regarding signage placement at intersection of Onetangi Road and O'Brien Road.

    Moved:Sears / Evans

    [ATTACHMENT 5.4]

    That the verbal and tabled report from Board member Romaniuk, be received.

    CARRIED

    The Chairperson moved:

    That items 8, 10 and 20 be taken at this point.

    CARRIED

    The meeting adjourned at 7.17pm, and re-convened at 7.50pm.

  6. Top COUNCILLOR'S REPORT

    Councillor Roche reported on the following items:

    • Hauraki Gulf marine park forum - Jonathon Bow, Auckland Regional Council, to give a presentation to the Board next month.
    • Youth needs assessment survey results - request Youth spokesperson to report back to Board.
    • Follow up regarding regional governance.

    Moved: Sears / Evans

    [ATTACHMENT 6A]

    1. That the verbal report from Councillor Roche, the Waiheke Community Board submission on liquor ban requests and the Waiheke Community Board submission on the liquor licensing policy, be received.
    2. That Councillor Roche and Chairperson Sears be delegated to progress community consultation and engagement on the regional governance issue.

    CARRIED

  7. Top CHAIRPERSON'S REPORT

    The Chairperson reported on the following items:

    • Molok bins

    Moved: Sears / Romaniuk

    1. That the verbal report and the attachments listed below from Chairperson Sears, be received.
      • Waiheke presentation on wheelie bins to City Development Committee meeting held 14 May 2009,
      • Waiheke Community Board submission to Auckland City Council's draft 10-year plan,
      • Waiheke Community Board submission on the community and libraries facilities plan and the recreation and lease policy,
      • Correspondence regarding Auckland governance,
      • Email regarding wheelie bins from Mike Jarman, Onetangi Residents Association
    2. That the Waiheke Community Board request that the Molok bins at Onetangi beach be removed.

    CARRIED

  8. Top REPORTS REQUESTED/PENDING

    Moved: Sears / Roche

    That the reports requested/pending report of the Democracy advisor, dated 18 May 2009, be amended as follows:

    Row No. Report Name Target Date
    1 Palm Beach proposal June 09
    6 Encroachment on Nepean Avenue July 09
    New Road signage June 09
    New Contracts for Hauraki Gulf Islands June/July 09
    New Encroachment on Crescent Road TBA
    New 57 Junction Road fill site TBA

    CARRIED

  9. Top GROUP ACTIVITY REPORTS

    Moved: Sears / Roche

    That the group activity reports for April 2009 period, be received.

    CARRIED

  10. Top TRANSPORT FORUM GUIDELINES

    Moved: Sears / Ceramalus

    That the proposed Waiheke Community Board transport forum guidelines, be endorsed, and reviewed in four months time.

    CARRIED

  11. Top REVIEW OF MEMBER DELEGATIONS

    This item was deferred until the June meeting of the board.

  12. Top SLIPS DECISION REPORT

    Secretarial note: Items A-E were taken together, and items F-L were taken in parts.

    Moved: Sears / Romaniuk

    [ATTACHMENT 12]

    1. That the report of the SLIPs project portfolio leader, dated 14 May 2009, be received.
    2. That scoping budgets be allocated to the following proposals on the stage 2 scoping list so that proposals can proceed to be scoped:
      Project Spokesperson
      Anzac Reserve Improvements Councillor Roche
      Beattie Reserve Improvement Councillor Roche
      Glenbrook Reserve new entry Eileen Evans
      Matiatia graves recognition Councillor Roche
      Oneroa Beach north walkway Eileen Evans
      Onetangi Sports Park - mountainbike track extension Tony Sears
      Tawaipariera Reserve - skatepark improvement design and consultation Tony Sears
      Waiheke Beach Showers Herb Romaniuk
      Waiheke Dinghy Racks Herb Romaniuk

       

    3. That the Waiheke Community Board notes the pending project proposals and their status.
    4. That the Waiheke Community Board do not delete any projects at this stage.
    5. That the Kennedy Point Reserve Walkway proposal not proceed at this stage.

    CARRIED

    1. That the Rangihoua Creek Bridge proposal not proceed at this stage.

    CARRIED

    1. That the Waiheke Community Board allocates the budget of $23,272 for implementation of the deferred Te Wharau Bay picnic area proposal.

    CARRIED

    1. That the Waiheke Community Board approves option 2 to be scoped for the Esslin Reserve Coastal Walkway proposal, noting scoping to include alternatives to a culvert and consultation with affected properties.

    CARRIED

    1. That the Waiheke Community Board note the deferred projects information when considering allocation of funds in E, F, G and H above.

    CARRIED

    1. That the Waiheke Community Board allocates the budget of $1,500 for the installation, and $11,000 for acquisition, of the Flotsam Sculpture purchased by the Waiheke Community Board in March 2009.

    CARRIED

    1. That the Waiheke Community Board notes the indicative budgets and new proposal forms information.

    CARRIED

    Secretarial note:

    Board member Ceramalus requested his vote against G, H and J be recorded.

    Board member Romanuik requested his vote against H be recorded.

    Councillor Roche requested her vote against J be recorded

  13. Top SLIPS PROGRAMME UPDATE

    Moved: Sears / Romaniuk

    1. That the report of the SLIPs programme leader, dated 18 May 2009, be received
    2. That the Waiheke Community Board notes the 2008/2009 opex funding has been fully allocated.

    CARRIED

  14. Top DISCRETIONARY FUNDING APPLICATIONS

    14.1. HAURAKI GULF CHARITABLE TRUST

    Moved:Sears / Romanuik

    That the Waiheke Community Board grant funding from its 2008/2009 Discretionary Funding budget to the Hauraki Gulf Charitable Trust for the amount of $1,750 for costs associated with professional accounting and auditing fees.

    CARRIED

    14.2. DOG OWNERS GROUP

    Moved:Sears / Roche

    That the application from the Dog Owners Group, for costs associated with the purchase of equipment for dog agility sporting events, which are held weekly, and for a storage shed to house the equipment, be declined at this time, but that the equipment and storage shed be considered as a SLIPs proposal.

    CARRIED

    Secretarial note: Board member Ceramalus requested that his vote against the motion be recorded.

    14.3. FREEMASONS LODGE, WAIHEKE

    [ATTCHMENT 14.3A]

    Moved:Sears / Roche

    That the Waiheke Community Board forward allocate funding from it's 2009/2010 Discretionary Funding budget to Freemasons Lodge, Waiheke, for the amount of $1,500 for the purchase of a defibrillator.

    CARRIED

    14.4. WAIHEKE HEALTH TRUST

    Moved:Sears / Evans

    That the Waiheke Community Board forward allocate funding from its 2009/2010 Discretionary Funding budget to the Waiheke Health Trust, for the amount of $1,500 for costs associated with the purchase of 75 x $20 grocery or petrol vouchers, over the period of one year, for volunteer escorts for elderly and disabled members of the Waiheke Community, in appreciation of their time, and the Trust are invited to return in a year to apply for further funding.

    CARRIED

    14.5. MATIATIA AND ONEROA RATEPAYERS AND RESIDENTS ASSOCIATION

    Moved:Sears / Romaniuk

    That the Waiheke Community Board allocate funding from its 2008/2009 Discretionary Funding budget to the Matiatia and Oneroa Ratepayers and Residents Association, for the amount of $600 for costs associated with advertising and the hireage of the marae for the Aotea Youth symphony to stage 'Last night of the Proms' at Morra Hall.

    CARRIED

  15. Top NOTICE OF MOTION - MULTIPURPOSE TRANSPORT NETWORK

    Moved: Evans /

    That the Waiheke Community Board provide their feedback on the concept of a multi-purpose transport network on Waiheke.

    Councillor Roche moved the following amendment by way of replacement:

    Moved: Roche / Evans

    That the Waiheke Community Board endorses the parks and transport spokepersons working together, which may include their respective forums, in order to bring about roading decisions that take into account recreation road users.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Ms Eileen Evans

    Cr Denise Roche

    		 Mr Nobilangelo Ceramalus

    Mr Herb Romaniuk

    Mr Tony Sears


    Board member Ericson was absent for this item.

    The motion was declared LOST by 3 votes to 2.

    The Chairperson put the substantive motion:

    Moved: Sears / Roche

    That the Waiheke Community Board provide their feedback on the concept of a multi-purpose transport network on Waiheke.

    CARRIED 

  16. Top NOTICE OF MOTION - ALISON PARK AS A SCULPTURE PARK

    Moved: Evans / Roche

    That the Waiheke Community Board requests the Parks spokesperson work with the Art Gallery to explore options regarding commissioning an artist to produce a new sculpture for Alison Reserve, and to liaise with Council's Public art manager on a suitable sculpture, it's future location and a way forward.

    Chairperson Sears moved the following amendment by way of replacement:

    Moved: Sears / Romaniuk

    That this item be deferred until the June 2009 meeting of the Waiheke Community Board, at such time Board member Ericson will be in attendance to speak to this item.

    CARRIED

  17. Top RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - WAIHEKE ISLAND WASTE SERVICES

    Moved: Sears / Romaniuk

    That the report of the Manager, Environmental infrastructure, dated 1 May 2009, and the resolutions from the City Development Committee meeting held 14 May 2009, be received.

    CARRIED

    Secretarial note: Councillor Roche declared her conflict of interest and left the room during discussions and voting for this item.

  18. Top RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - MATIATIA DIRECTIONAL PLAN

    Moved: Sears / Romaniuk

    1. That the report of regarding the Matiatia Directional Plan, dated 5 May 2009, and the resolutions from the City Development Committee meeting held 14 May 2009, be considered.
    2. That the Waiheke Community Board advises the City Development Committee that the Matiatia Directional Plan report raises very serious concerns, and requests that no action be taken on the Matiatia transport plan or strategic direction until such time as the Waiheke Community Board has been able to engage in effective consultation with the community on the matters raised in the report.
    3. That the Waiheke Community Board requests the appropriate Council officers to the June 2009 meeting of the Waiheke Community Board to answer any questions regarding the Matiatia Directional Plan report.

    CARRIED

  19. Top RESOLUTIONS FROM FINANCE AND STRATEGY COMMITTEE - FOLLOW UP REVIEW OF PROPOSED 'FARMING AND OPEN SPACE' RATING DIFFERENTIAL DEFINITION

    Moved: Sears / Romaniuk

    [ATTACHMENT 19A]

    1. That the report of the Policy analyst, dated 1 May 2009, and the resolutions from the Finance and Strategy Committee meeting held 20 May 2009, be received.
    2. That the Waiheke Community Board supports resolution 9B of the Finance and Strategy Committee meeting held 20 May 2009, i.e.

      "That the "Farming and Open space" rating definition be extended to include all vacant land and residential land on Waiheke, Great Barrier and Rakino islands greater than 4ha rather than the 5ha consulted in the draft 10-year plan, on the basis that 4ha reflects the historical minimum subdivision criteria for rural like land"

      as a minimum, but notes that it does not recognise the character of Waiheke Island as it encourages and expects development.

    3. That Waiheke Community Board notes to the Finance and Strategy Committee that Hauraki Gulf Island communities are committed to open space policy, and any rating policy which penalises open space ownership by the rating of vacant land at a higher level than residential land is not in accordance with Section 10 of the Local Government Act 2002.

    CARRIED

  20. Top POLICE REPORTS

    Moved: Sears / Evans

    1. That Ross MacRae, Police Community Liaison officer, be thanked for his attendance.
    2. That the Waiheke police reports, as listed below, be received.
      • 14 April 2009 - 19 April 2009
      • 20 April 2009 - 26 April 2009
      • 27 April 2009 - 3 May 2009
      • 4 May 2009 - 10 May 2009
      • 11 May 2009 - 17 May 2009

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10:04 pm.