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Waiheke Community Board
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MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 24 JUNE 2009 AT 3:45PM
IN THE BOARDROOM
THE WAIHEKE SERVICE CENTRE
10 BELGIUM STREET, OSTEND
WAIHEKE ISLAND

PRESENT: Mr Tony Sears Chairperson
  Mr Herb Romaniuk Deputy Chairperson
  Mr Ray Ericson [Until 8pm, item 20]
  Mr Nobilangelo Ceramalus  
  Ms Eileen Evans  
  Councillor Denise Roche  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Sears / Ericson

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 27 May 2009, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    The Chairperson moved:

    That items 4.12, 4.15, 13 and 12, be taken at this point.

    CARRIED

    4.1. CELLPHONE TOWERS - ANDREW CRAWFORD

    Moved: Sears / Roche

    That Mr Andrew Crawford be thanked for his presentation to the Waiheke Community Board regarding cell phone towers, and that the Chairperson liaise with officers and Mr Andrew Crawford regarding progress of cellphone tower notification.

    CARRIED

    4.2. BILL #3 OF THE GREATER AUCKLAND GOVERNANCE (GAC) LEGISLATION - RICHARD WEDEKIND, deputy chairman, and jerome partington, WAIHEKE ISLAND COMMUNITY PLANNING GROUP INC. (wicpg)

    Moved: Sears / Ericson

    [ATTACHMENT 4.2]

    That Mr Richard Wedekind, Deputy Chairman, and Jerome Partington, Waiheke Island Community Planning Group Inc. (WICPG), be thanked for their presentation to the Waiheke Community Board regarding the facilitation of the Waiheke community response to Bill #3 of the Greater Auckland Governance (GAC) legislation.

    CARRIED

    4.3. ORAPIU BOUNDARY DISCUSSIONS - ARNOLD MCLARIN

    Mr Arnold McLarin no longer wishes to address the Waiheke Community Board, and has withdrawn his request to speak.

    4.4. CRESCENT ROAD EAST ACCESS WAY - BERIN SMITH, URBISPHERE LTD

    Mr Berin Smith, was not in attendance to address the Waiheke Community Board. The tabled letter from Mr Smith, dated 23 June 2009, was considered under item 19.

    4.5. DISCRETIONARY FUNDING APPLICATION - DORTE WRAY, WASTE RESOURCE TRUST

    Moved: Sears / Evans

    That Ms Dorte Wray, representing Waste Resource Trust, be thanked for her presentation to the Waiheke Community Board on their discretionary funding application for costs associated with creating and delivering the Junk to Funk wearable arts event in October 2009.

    CARRIED

    4.6. COMMUNITY AND RECREATION LEASE POLICY - ROGER BRYANT

    Moved: Sears / Evans

    [ATTACHMENT 4.6]

    That Mr Roger Bryant be thanked for his presentation to the Waiheke Community Board regarding the Council Community and recreation lease policy.

    CARRIED

    4.7. YOUTH NEEDS ASSESSMENT REPORT - SAM GREGORY

    Mr Sam Gregory will be attending the July meeting of the Board Waiheke Community Board.

    4.8. LOCAL GOVERNMENT (AUCKLAND COUNCIL) BILL SUBMISSION - DENNY REID, WAIHEKE UNITED NATIONS EDUCATIONAL, SCIENTIFIC AND CULTURAL ORGANIsATION (unesco) RESERVE ASSOCIATION

    Denny Reid, representing Waiheke United Nations Educational, Scientific and Cultural Organisation (UNESCO) Reserve Association, was in attendance to address the Board regarding their existence and aims, and the level of public support they have already obtained towards their submission to the Select Committee on the Local Government (Auckland Council) Bill.

    Moved: Sears / Roche

    [ATTACHMENT 4.8]

    That Denny Reid, representing Waiheke United Nations Educational, Scientific and Cultural Organisation (UNESCO) Reserve Association, be thanked for his presentation to the Waiheke Community Board regarding their existence and aims, and the level of public support they have already obtained towards their submission to the Select Committee on the Local Government (Auckland Council) Bill.

    CARRIED

    4.9. NEW SUPERMARKET AT OSTEND - JEROME PARTINGTON, WAIHEKE ISLAND COMMUNITY PLANNING GROUP INC. (wicpg)

    Jerome Partington, representing Waiheke Island Community Planning Group Inc. (WICPG), was in attendance to address the Board regarding community input to optimise the development of the new supermarket at Ostend.

    Moved: Sears / Ceramalus

    [ATTACHMENT 4.9]

    That Jerome Partington, representing Waiheke Island Community Planning Group Inc. (WICPG), be thanked for his presentation to the Waiheke Community Board regarding community input to optimise the development of the new supermarket at Ostend, and that the Chairperson, Waiheke Community Board, liaise with Progressive Enterprises and Council officers regarding this development, with the objective of ensuring that any future supermarket is in keeping with community aspirations, and the district plan.

    CARRIED

    4.10. FOOTPATHS ON ONETANGI - MARGARET MILLS, ONETANGI RESIDENTS ASSOCIATION

    Margaret Mills, representing Onetangi Residents Association, was in attendance to address the Board regarding footpaths/walkways at Onetangi, and other issues.

    Moved: Sears / Evans

     [ATTACHMENT 4.10]

    That Margaret Mills, representing Onetangi Residents Association, be thanked for her presentation to the Waiheke Community Board regarding footpaths/walkways at Onetangi and other issues, and that the attachment from Ms Mills be forwarded to Parks officers and Transport officers for feedback.

    CARRIED

    4.11. A GREAT RIDE - WAIHEKE , TOM RANSOM, CYCLE ACTION WAIHEKE

    Tom Ransom, representing Cycle Action Waiheke, was in attendance to address the Board regarding the concept of 'A Great Ride' on Waiheke Island, and seeking a letter from the Board in support of their application to central government for funding.

    Moved: Sears / Romaniuk

    That Tom Ransom, representing Cycle Action Waiheke, be thanked for his presentation to the Waiheke Community Board regarding the concept of 'A Great Ride' on Waiheke Island, and that the Chairperson, Waiheke Community Board, liaise with Mr Ransom in the preparation of a letter of support from the Waiheke Community Board.

    CARRIED

    4.12. LOCAL GOVERNMENT (AUCKLAND COUNCIL) BILL SUBMISSION - CHRISTOPHER WRAGGE, WAIHEKE ISLAND COMMUNITY PLANNING GROUP INC. (WICPG)

    Christopher Wragge, representing Waiheke Island Community Planning Group Inc (WICPG), was in attendance to address the Board regarding Waiheke submissions to the Select Committee on the Local Government (Auckland Council) Bill, particularly Bill #2.

    Moved: Sears / Roche

    1. That Christopher Wragge, representing Waiheke Island Community Planning Group Inc (WICPG), be thanked for his presentation to the Waiheke Community Board regarding Waiheke submissions to the Select Committee on the Local Government (Auckland Council) Bill, particularly Bill #2.
    2. That the Waiheke Community Board allocates $320 from its 2009/2010 discretionary funding budget for an advertisement outlining submissions to the Select Committee on the Local Government (Auckland Council) Bill.

    CARRIED

    4.13. QUEEN ELIZABETH II (Q E II) NATIONAL TRUST - TIM WYN-HARRIS

    Tim Wyn-Harris was in attendance to address the Board regarding the Queen Elizabeth II (QE II) National Trust.

    Moved: Sears / Romaniuk

    That Tim Wyn-Harris be thanked for his presentation to the Waiheke Community Board regarding the Queen Elizabeth II (QE II) National Trust, and that Board member Ceramalus investigate further, without taking any action, and report back to the Board his findings regarding the Queen Elizabeth II (QE II) Trust.

    CARRIED

    4.14. ENERGY MANAGEMENT AT MATIATIA TERMINAL - ALLEN DAVIES

    Allen Davies was in attendance to address the Board regarding energy management at the Matiatia terminal.

    Moved: Sears / Evans

    That Allen Davies be thanked for his presentation to the Waiheke Community Board regarding energy management at the Matiatia terminal.

    CARRIED

    4.15. WASTE MANAGEMENT SERVICES CONTRACT - PITA RIKYS

    Pita Rikys was in attendance to address the Board regarding waste management services contract.

    Moved: Sears / Evans

    That Pita Rikys be thanked for his presentation to the Waiheke Community Board regarding waste management services contract.

    CARRIED

    Secretarial note: Councillor Roche did not vote on the above resolution.

    The Chairperson moved:

    That items 10, 11, 14 and 20, be taken at this point, due to officer attendance.

    CARRIED

    The meeting adjourned at 8pm, and re-convened at 8.35pm

  5. Top BOARD MEMBERS REPORT

    5.1. REPORT FROM NOBILANGELO CERAMALUS

    Board member Ceramalus reported on the following items:

    • Vector bush destruction
    • Computers in the Board office
    • Sending emails in text only format

    Moved: Ceramalus / Romaniuk

    1. That the verbal report from Board member Ceramalus be received.
    2. That the Waiheke Community Board conveys its strong appreciation to Progressive Enterprises, at the speed in which it has re-opened the supermarket, and the way it has supported the community with temporary arrangements.
    3. That officers be requested to investigate the issue of bush destruction whilst Vector is carrying out its work, and liaise with Board member Ceramalus as the trees spokesperson.

    CARRIED

    5.2. REPORT FROM RAY ERICSON

    Board member Ericson was not in attendance for this item.

    5.3. REPORT FROM EILEEN EVANS

    Board member Evans reported on the following items:

    • Beach clean up
    • Putiki Bay board walk

    Moved: Sears / Roche

    That the report from Board member Evans be received.

    CARRIED

    5.4. REPORT FROM HERB ROMANIUK

    Board member Romaniuk reported on the following items:

    • Waiheke transport forum - Tuesday, 23 June 2009
    • Matiatia scale model
    • Letter/email from Colin Beardon regarding transport forum

    Moved: Sears / Roche

    That the verbal report from Board member Romaniuk be received.

    CARRIED

  6. Top COUNCILLOR'S REPORT

    Councillor Roche reported on the following items:

    • Combined Committees
    • Council meeting
    • Community Services Committee - Homeless issue
    • Waste issue and level of support from Community and thanks the Waiheke Community Board for managing conflict of interest and support.

    Moved: Roche / Evans

    [ATTACHMENT 6]

    That the written report from Councillor Roche be received.

    CARRIED

  7. Top CHAIRPERSON'S REPORT

    Chairperson Sears reported on the following items:

    • Meeting with Golf Club and Waiheke Island Riding club
    • Community Board's Submission on the Local Government (Auckland Council) Bill, and the delegation schedule
    • Meeting with Nikki Kaye and Cr Roche to address students regarding local government - Monday, 29 June 2009
    • Waiheke waste issue

    Moved: Sears / Ceramalus

    [ATTACHMENT 7]

    1. That the verbal report from Chairperson Sears be received, and that the Waiheke Community Board's Submission on the Local Government (Auckland Council) Bill be ratified.

    CARRIED

    Moved: Sears / Evans

    1. That the Waiheke Community Board welcomes the opportunity to enter into further discussions with Pita Rikys regarding the Waiheke waste issue.

    CARRIED

    Secretarial note: Councillor Roche did not vote on resolution B.

    Moved: Sears / Ceramalus

    1. That the Waiheke Community Board declines the request from the Waiheke Island Community Planning Group Inc. (WICPG) for $5,000 for community consultation process towards the Auckland Governance Submission Bill #3, and $5,000 for the creation of a community website.

    CARRIED

    Secretarial note: Councillor Roche requested her vote against resolution C be recorded.

    Moved: Sears / Evans

    1. That the Waiheke Community Board forward-allocates up to $1,500 from its 2009/2010 Discretionary Funding budget for community consultation, regarding the Local Government (Auckland Council) Bill #3.

    CARRIED

    Moved: Sears / Evans

    1. That the Waiheke Community board allocates $42 from its 2008/2009 Discretionary Funding budget to reimburse Councillor Roche for expenses relating to advertising for the public meeting held 24 May 2009.

    CARRIED

  8. Top REPORTS REQUESTED / PENDING

    Moved: Sears / Roche

    That the reports requested/pending report of the Democracy advisor, dated 3 June 2009, be amended as follows:

    Row No. Report Name Reason Target Date
    3 Onetangi speed limit Report not yet able to be provided. July 09
    4 Road signage Further investigations required. July 09
    9 Crescent Road Easement The board requests officers report back urgently. July 09

    CARRIED

  9. Top GROUP ACTIVITY REPORTS

    Moved: Sears / Roche

    That the group activity reports for May 2009 period, be received.

    CARRIED

  10. Top QUARTERLY REPORT - MANAGER, HAURAKI GULF ISLANDS, AUCKLAND CITY ENVIRONMENTS

    Moved: Sears / Evans

    That the Manager, Hauraki Gulf Islands, be thanked for his attendance and verbal update to the Waiheke Community Board on general activity within the Auckland city environments group, and the report of the Manager, Hauraki Gulf Islands be received.

    CARRIED

  11. Top GRANDAD'S SAND PIT LTD - 57 JUNCTION ROAD, LAND FILL SITE

    Moved: Sears / Roche

    1. That the memorandum of the Manager, Hauraki Gulf Islands, dated 11 June 2009, be received.
    2. That the Waiheke Community Board does not agree with the addition of 5,000m3 clean fill on this site, and strongly recommend the land owners be prosecuted for the breach of consent conditions.
    3. That the current land owners are invited to attend the next Waiheke Community Board meeting to explain and defend the breach of consent conditions, and community trust.

    CARRIED

  12. Top RESOLUTIONS FROM WAIHEKE COMMUNITY BOARD - MATIATIA DIRECTIONAL PLAN

    Officers provided a power point presentation regarding the Matiatia Direction Plan.

    Board member Romaniuk tabled a report prepared by Ken Tremaine in response to the Matiatia Directional Plan.

    Moved: Sears / Evans

    [ATTACHMENT 12 and 12A]

    1. That the Development manager - Property, Strategic project manager - Property, Transport manager - Hauraki Gulf Islands, and the Manager Island sector - City planning, be thanked for their attendance and presentation to the Waiheke Community Board regarding the Matiatia Directional Plan.
    2. That the Waiheke Community Board affirm and support the land banking of Matiatia, and that the Matiatia Working Party be involved with any further action on the Matiatia Directional Plan.
    3. That the Waiheke Community Board requests that no further action be taken on the Matiatia Transport Plan until the related report is presented to the Board.
    4. That a copy of Ken Tremaine's report be provided to the officers, and that the officers respond to concerns contained within the report.

    CARRIED

  13. Top EAST PLACE TEAM SIX MONTHLY REPORT

    Moved: Sears / Ericson

    That the Community place manager - East be thanked for her attendance, and that the report of the Community place manager - East, dated 1 May 2009, be received.

    CARRIED

  14. Top PALM BEACH SAND REPLENISHMENT AND PLANTING PROPOSAL

    Moved: Sears / Roche

    1. That the proposed sand replenishment and planting remedial work adjacent to Palm Beach, in front of 61A Palm Road, proceeds as soon as possible to safeguard future integrity of Council assets.
    2. That the Palm Beach sand replenishment and planting proposal report and these resolutions, be forwarded to Mr Richard Neale and Mr Garth Biggs, residents of Palm Beach who presented in public forum in March 2009.

    CARRIED

  15. Top REVIEW OF MEMBER DELEGATIONS

    1. That Chairperson Sears replace Board member Ericson as the Emergency Management spokesperson for the Waiheke Community Board.
    2. That review of the remaining spokesperson roles be deferred until the July 2009 meeting of the Waiheke Community Board.

    CARRIED

  16. Top DISCRETIONARY FUNDING APPLICATION

    16.1. WAIHEKE ISLAND PLAYCENTRE

    Moved:Sears / Evans

    That the application from the Waiheke Island Playcentre, for costs associated with the removal and clearing of bamboo trees for their orchard project, be deferred until the July 2009 meeting of the Board, and the Waiheke Island Playcentre be invited to attend the board meeting to respond to any questions.

    CARRIED

    16.2. WASTE RESOURCE TRUST

    Moved:Sears / Ceramalus

    [ATTACHMENT 16.2A]

    That the Waiheke Community Board forward-allocate funding from its 2009/2010 Discretionary Funding budget to the Waste Resource Trust for the amount of $1,500 for costs associated with creating and delivering the Junk to Funk wearable arts event in October 2009.

    CARRIED

    Secretarial note: Cr Roche did not speak or vote on this item.

  17. Top NOTICE OF MOTION - USE AND FUNCTION OF ALISON PARK AS A SCULPTURE PARK

    This item was deferred until the July 2009 meeting of the Board.

  18. Top RESOLUTIONS FROM COMMUNITY SERVICES COMMITTEE - COMMUNITY AND RECREATION LEASE POLICY

    Moved: Sears / Evans

    1. That the report of Policy analyst - Arts, community and recreation policy, dated 18 May 2009, and the resolutions from the Community Services Committee meeting held 10 June 2009, be received
    2. That the Waiheke Community Board express its disappointment that the feedback from the Board and the Waiheke community regarding the Community and Recreation Lease Policy, was ignored, and that this resolution be forwarded to the Community Services Committee.

    CARRIED

  19. Top CORRESPONDENCE RECEIVED

    Moved: Sears / Roche

    [ATTACHMENT 19A]

    1. That the correspondence from Ms Rona Weston, Matiatia and Oneroa Ratepayers and Residents Association (MORRA) Inc, dated 4 June 2009, thanking the Waiheke Community Board, be received.
    2. That the correspondence from Lane Dawson, aged 11, regarding Waimangu Road resealing and road signs, be received, and that a letter of response be provided.
    3. That the correspondence from Mr Berin Smith, Urbisphere Ltd, dated 23 June 2009, regarding the proposed formalisation of vehicle use for Crescent Road East accessway, be received, noting the Board expects that the report will be presented to the July 2009 board meeting.

    CARRIED

  20. Top WAIHEKE POLICE REPORTS

    Moved: Sears / Evans

    1. That Ross MacRae, Police Community Liaison officer, be thanked for his attendance.
    2. That the Waiheke police reports, as listed below, be received.
      • 17 May 2009 - 24 May 2009
      • 25 May 2009 - 31 May 2009
      • 1 June 2009 - 7 June 2009
      • 8 June 2009 - 14 June 2009

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10:25pm.