APOLOGIES
There were no apologies.
CONFIRMATION OF MINUTES
Moved: Sears / Ericson
That the minutes of the Waiheke Community Board meeting held on Wednesday, 24
June 2009 be confirmed as a true and correct record.
CARRIED
Board Member Ceramalus requested his vote against the above motion be noted.
EXTRAORDINARY BUSINESS
The
following item was introduced by the Chairperson
3.1 DISCRETIONARY FUNDING APPLICATION - KEEP WAIHEKE BEAUTIFUL
Moved: Sears / Evans
That the Waiheke
Community Board consider the item of a discretionary funding application
from Keep Waiheke Beautiful, as an extraordinary item, on the grounds
that:
- the reason the matter was not on the agenda is that it was
received after the agenda went to print.
- the reason
for urgency being a decision is required this month, July 2009, due to
the timing of the campaign being September 2009.
CARRIED
The above
matter was added as item 18.3 on the agenda.
3.2 WAIHEKE WASTE MANAGEMENT CONTRACT - BOARD RESPONSE TO COMMUNITY CONCERNS
Moved: Sears / Evans
That the Waiheke Community Board consider the
item of the Waiheke Island waste management contract, and the boards
response to the current situation, as an extraordinary item, on the
grounds that:
- the
reason the matter was not on the agenda is that it was received after
the agenda went to print.
- the
reason for urgency being a decision is required as soon as possible.
CARRIED
The above matter was added as item
23 on the agenda.
PUBLIC FORUM
4.1. PUBLIC FORUM - MATIATIA MARINA - GRAHAM GUTHRIE
Moved: Sears / Ericsson
That Graham Guthrie be thanked for his presentation to the Waiheke Community
Board regarding the proposed Matiatia marina.
CARRIED
4.2. PUBLIC FORUM - HAURAKI GULF ISLANDS BIOSECURITY PEST MANAGEMENT REPORT - JONATHAN BOOW, AUCKLAND REGIONAL COUNCIL
Moved: Sears / Evans
[ATTACHMENT 4.2]
- That Jonathan Boow, Biosecurity team leader
(Central), Auckland Regional Council, be thanked for his presentation to the
Waiheke Community Board regarding the Hauraki Gulf Biosecurity Pest Management
report.
CARRIED
Moved: Ericson/ Evans
- That the Waiheke Community Board write a
letter of thanks to Andy Spence for his work with Auckland Regional Council as
Biosecurity Officer on Waiheke Island.
CARRIED
That item 4.9 be taken at
this point.
4.3. PUBLIC FORUM - DISCRETIONARY FUNDING APPLICATION - KATE MICHELL, WAIHEKE ISLAND PLAYCENTRE
This application will be considered under item 18.1 of this agenda.
Moved: Sears / Evans
That Kate Michell and Jenny Mason, representing Waiheke Island Playcentre, be
thanked for their presentation to the Waiheke Community Board on their
discretionary funding application for costs associated with the removal and
clearing of bamboo trees for their orchard project.
CARRIED
4.4. PUBLIC FORUM - YOUTH NEEDS ASSESSMENT REPORT - SAM GREGORY
Moved: Sears / Romaniuk
[ATTACHMENT 4.4]
That Sam Gregory be thanked for his presentation to the Waiheke Community Board
regarding the Youth needs assessment report.
CARRIED
That
item 4.11 be taken at this point.
4.5. PUBLIC FORUM - CRESCENT ROAD ACCESSWAY REPORT - BERIN SMITH, URBISPHERE
Moved: Sears / Evans
[ATTACHMENT 4.5]
That Berin Smith, Urbisphere, be thanked for his presentation to the Waiheke
Community Board regarding the Crescent Road accessway report.
CARRIED
4.6. PUBLIC FORUM - ONETANGI ROAD SPEED LIMIT UPDATE REPORT - DR REBECCA POTTS
Moved: Sears / Roche
That Dr Rebecca Potts be thanked for her presentation to the Waiheke Community
Board regarding the Onetangi speed limit update report.
CARRIED
4.7. PUBLIC FORUM - ENVIRONMENTAL PROTECTION AND UNEMPLOYMENT - TIM WYN-HARRIS
Moved: Sears / Roche
[ATTACHMENT 4.7]
That Tim Wyn-Harris be thanked for his presentation to the Waiheke Community
Board regarding environmental protection and unemployment.
CARRIED
4.8. PUBLIC FORUM - DISCRETIONARY FUNDING APPLICATION - JENNESS REEVE, KEEP WAIHEKE BEAUTIFUL
Jenness Reeve was in attendance to address the Board regarding their
discretionary funding application for costs associated with the Keep New Zealand
Beautiful campaign, September 2009. This item will be considered under item
18.3 of this agenda.
Moved: Sears / Romaniuk
[ATTACHMENT 4.8]
That Jenness Reeve be thanked for her presentation to the Waiheke Community
Board on their discretionary funding application for costs associated with the
Keep Waiheke Beautiful campaign, September 2009.
CARRIED
4.9. PUBLIC FORUM - GRANDAD'S SAND PIT LTD - CLIVE LONEGAN AND PAUL DALE
Further to resolution C of item 11 from the Board's meeting on 24 June 2009,
Clive Lonegan, Paul Dale and John Wisker were in attendance to address the Board
on behalf of Grandad's Sand Pit Ltd.
Moved: Sears / Evans
- That Clive Lonegan, Paul Dale and John Wisker
be thanked for their presentation to the Waiheke Community Board regarding
Grandad's Sand Pit Ltd.
- That Waiheke Community Board representatives be involved in any
retrospective consent process for Grandad's Sand Pit Ltd.
CARRIED
4.10. PUBLIC FORUM - WAIHEKE ISLAND COMMUNITY PLANNING GROUP (WICPG) - CHRISTOPHER WRAGGE
Christopher Wragge, representing Waiheke Island Community Planning Group was in
attendance to address the Board regarding the Matiatia Directional Plan and the
Waiheke Marina proposal.
Moved: Sears / Evans
That Christopher Wragge, representing Waiheke Island Community Planning Group be
thanked for his presentation regarding the Matiatia Directional Plan and the
Waiheke Marina proposal.
CARRIED
4.11. PUBLIC FORUM - PITA RIKYS
Pita Rikys was in attendance to address the Board regarding the Regional
Governance Bill number two and Waiheke's waste management services contract.
Moved: Sears / Evans
That Pita Rikys be thanked for his presentation regarding the Regional
Governance Bill number two and Waiheke's waste management services contract.
CARRIED
BOARD MEMBERS' REPORT
5.1. REPORT FROM NOBILANGELO CERAMALUS
Moved: Ceramalus / Roche
That the verbal report
from Board member Ceramalus regarding the following, be received:
- Road
widening at Sheppard's Point
- QEII
- covenant
- Trees
- Vector and Northpower meeting
- Double up of emails
CARRIED
5.2. REPORT FROM RAY ERICSON
Board member Ericson was not in attendance for this item.
5.3. REPORT FROM EILEEN EVANS
Moved: Sears / Roche
That the minutes from the Parks spokesperson forum held Monday, 13 July 2009,
and the written report from Board member Evans, be received.
CARRIED
5.4. REPORT FROM HERB ROMANIUK
Moved: Sears / Romaniuk
- That the minutes from the Waiheke Transport
forum held Monday, 22 June 2009 and the minutes from the Waiheke Transport
spokesperson meeting held Wednesday, 1 July 2009, be received.
- That the Waiheke Community Board ratifies the
Transport forum members as follows:
Tom Ransom
Tony Pope (alternate Graham Guthrie)
Mike Thomas
Vern Whitehead (alternate Jan Scott)
Tony King-Turner
Jerome Partingon
Allen Davies
CARRIED
COUNCILLOR'S REPORT
Moved: Sears / Evans
[ATTACHMENT 6]
That the written report from Councillor Roche be received.
CARRIED
CHAIRPERSON'S REPORT
Moved: Sears / Romanuik
That the verbal report from Chairperson Sears regarding the following, be
received:
- Oral Submission to the Local
Government Commission regarding the Proposal to Transfer the Hauraki Gulf
Islands to Thames-Coromandel District Council and Environment Waikato
- Oral Submission to the
Auckland Governance Select Committee.
- Golf Club issue
CARRIED
REPORTS REQUESTED/PENDING
Moved: Sears / Romanuik
That the reports requested/pending report of the Democracy advisor, dated 13
July 2009, be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Sears / Evans
That the group activity reports for the June 2009 period, be received.
CARRIED
MATIATIA TRANSPORT PLAN
Reg Cuthers, HGI Transport Assets Manager, provided a verbal update and
presentation to the Board regarding the Matiatia Transport Plan. GHD
representative, Randhir Karma, tabled a letter of response to Ken Tremaine's
report, and was present to answer questions.
Moved: Sears / Roche
[ATTACHMENT 10A and 10B]
That the verbal report and presentation from the Hauraki Gulf Islands Manager,
regarding the Matiatia transport plan, be received, and that a workshop
involving Council officers, Community Board members and Ken Tremaine be held as
soon as practical.
CARRIED
NEPEAN AVE ROAD ENCROACHMENT
Reg Cuthers, HGI Transport Assets Manager, was in attendance to address the
Board regarding Nepean Avenue road encroachment.
Moved: Sears / Evans
That the report of the Hauraki Gulf Islands manager, Transport safety assets and
operations, dated 8 July 2009, regarding Nepean Avenue road encroachment, be
received.
CARRIED
ONETANGI ROAD SPEED LIMIT UPDATE
Reg Cuthers, HGI Transport Assets Manager, was in attendance to address the
Board regarding the Onetangi Speed Limit.
Moved: Sears / Roche
- That the information memorandum of the Traffic
engineer, Road safety, transport assets, dated 9 July 2009, regarding Onetangi
Road speed limit update, be received
- That the Waiheke Community Board request that
Dr Rebecca Potts (or another local health sector representative) and Waiheke
Community Board representatives attend the NZTA onsite meeting regarding the
Onetangi road speed limit.
CARRIED
ROAD SIGNAGE UPGRADE REPORT
The Hauraki Gulf Islands Manager, transport and safety assets and operations,
has requested this report be withdrawn.
HARBOURMASTERS BUILDING AND SURROUNDING AREAS - LEASING UPDATE
Moved: Sears / Roche
- That the memorandum of the Leasing officer,
dated 9 July 2009, regarding the Harbourmasters building and surrounding areas
leasing update, be received.
- That the Waiheke Community Board reiterates
their resolution of 22 April 2009, and request consultation with the board prior
to any action being taken with regard to parking in the Harbourmasters area.
CARRIED
CRESCENT ROAD ACCESSWAY - EASEMENT TO 62 HILL ROAD
Moved: Sears / Roche
[ATTACHMENT 15]
- That the memorandum of the Property officer,
dated 2 July 2009, regarding the Crescent Road accessway easement to 62 Hill
Road, be received.
- That the Waiheke Community Board requests a
report that outlines the process and policies used to determine the betterment
figure of the easement to 62 Hill Road i.e. that the Board receive an open and
transparent analysis of the betterment calculation in this particular case.
- That the Waiheke Community Board strongly
recommend that Council arrange for the two valuers to meet within the next month
and discuss their assessments of the betterment figure for the easement to 62
Hill Road, with a view to negotiate a settlement in good faith.
CARRIED
FINANCIAL CONTRIBUTIONS UPDATE
Moved: ./.
That the information memorandum of the Contributions coordinator, dated 8 July
2009, be received.
CARRIED
REVIEW OF MEMBER DELEGATIONS
Moved: Sears / Romaniuk
| Delegated Role |
Spokesperson(s) -
(and support roles) |
| Transport |
Herb Romaniuk
(and Ray Ericson/ Nobilangelo Ceramalus) |
| Liquor Licensing |
Herb Romaniuk |
| Parks and Recreation |
Eileen Evans (and
Cr Denise Roche) |
| Events |
Eileen Evans
|
| Community Services |
Tony Sears (and
Cr Denise Roche) |
| Trees |
Nobilangelo
Ceramalus |
| Signs |
Tony Sears (and
Nobilangelo Ceramalus) |
| Planning |
Ray Ericson (and
Tony Sears) |
| Liaison Role |
Spokesperson(s) -
(and support roles) |
| Auckland Region and
Far North Districts Community Boards Association |
Tony Sears (and
Ray Ericson) |
| Emergency Management |
Tony Sears |
| Rakino
Representative |
Nobilangelo
Ceramalus / Cr Denise Roche |
| Community Forum |
Tony Sears (and
Cr Denise Roche) |
| Waiheke Health Trust |
Ray Ericson |
| Waste/Resource
Recovery |
Nobilangelo
Ceramalus |
| Youth |
Tony Sears / Cr
Denise Roche |
| Citizens Advice
Bureau |
Eileen Evans |
| Oneroa Liaison |
Eileen Evans |
| Waiheke Artsworks
Advisory Board |
Eileen Evans |
| Wharves |
Herb Romaniuk |
| Tourism |
Herb Romaniuk /
Cr Denise Roche |
| Boat Ramps/Water
Recreation |
Tony Sears |
| Education |
Tony Sears / Cr
Denise Roche |
| Onetangi Liaison |
Tony Sears |
| Police Liaison |
Herb Romaniuk /
Eileen Evans |
|
Wastewater/Environmental Health |
Tony Sears /
Nobilangelo Ceramalus |
| Rocky Bay and Ostend
Liaison |
Nobilangelo
Ceramalus |
| Palm Beach Liaison |
Herb Romaniuk |
| WICOSS |
Cr Denise Roche |
| Marae |
Cr Denise Roche /
Ray Ericson |
CARRIED
DISCRETIONARY FUNDING APPLICATIONS
18.1. WAIHEKE ISLAND PLAYCENTRE
Moved:Sears / Evans
[ATTACHMENT 8.1A]
That the Waiheke Community Board allocate funding from its 2009/2010
discretionary funding budget to the Waiheke Island Playcentre for the amount of
$1,500 for costs associated with the removal and clearing of bamboo trees for
their orchard project.
CARRIED
18.2. WAIHEKE GOLF CLUB
Moved:Sears / Roche
That the application from the Waiheke Golf Club, for costs associated with the
various consent charges from Auckland Regional Council and Auckland City Council
related to the development of the golf course from 9-holes to 18-holes, be
declined at this time.
CARRIED
18.3. KEEP WAIHEKE BEAUTIFUL
Moved: Sears / Evans
[ATTCHMENT 18.3]
That the Waiheke Community Board allocate funding from its 2009/2010
discretionary funding budget to Keep Waiheke Beautiful for the amount of $500
for costs associated with the Keep New Zealand Beautiful campaign, September
2009.
CARRIED
TRAFINZ CONFERENCE
Moved: Sears / Roche
That the Waiheke Community Board does not nominate a representative to attend
the 2009 TRAFINZ Conference, Christchurch, from 6-10 September 2009.
CARRIED
NOTICE OF MOTION - USE AND FUNCTION OF ALISON PARK AS A SCULPTURE PARK
This item was deferred until the August meeting of the Board.
CORRESPONDENCE RECEIVED
Correspondence received since agenda close from Mr Achterberg, Ms Whall, and Mr
Rhodes, was tabled at the meeting.
Moved: Sears / Romaniuk
[ATTACHMENT 21D]
That the correspondence, as listed below, be received.
- Hauraki Gulf Charitable Trust,
dated 21 June 2009, regarding their successful discretionary funding
application, from the Board
- Stephanie Honeychurch, dated 7
July 2009, regarding the Waiheke community, the Board and Waiheke waste
- Ms Wyatt, Mr Achterberg, Ms Whall,
and Mr Rhodes, regarding Waiheke waste.
CARRIED
WAIHEKE POLICE REPORTS
Moved: ./.
That the Waiheke police reports, as listed below, be received.
- 15 June 2009 - 21 June 2009
- 22 June 2009 - 28 June 2009
- 29 June 2009 - 5 July 2009
- 6 July 2009 - 12 July 2009
CARRIED
WAIHEKE ISLAND WASTE MANAGEMENT CONTRACT - BOARD RESPONSE TO COMMUNITY CONCERNS
The Chairperson moved:
- That the Waiheke
Community Board has noted the concerns of members of the community relating to
the integrity of the tender process by which Auckland City Council awarded the
waste management contract on Waiheke Island.
- That the Waiheke
Community Board accordingly endorses the requests of members of the community
for the Auditor General to investigate whether the tender process for the waste
management contract on Waiheke Island and surrounding circumstances
disclose any illegality or irregularity which may have materially affected the
award of the tender contract.
- That the Waiheke
Community Board will take such further action that may be warranted in light of
the report received, regarding the tender process by which Auckland City Council
awarded the waste management contract on Waiheke Island, from the Auditor
General.
Councillor Roche moved the
following by way of addition:
Moved: Roche /
Ceramalus
- That the Waiheke
Community Board supports legal action being undertaken by the community for a
judicial review of the tender process, including the consultation process.
LOST
The Chairperson moved the
following substantive motion:
- That the Waiheke
Community Board has noted the concerns of members of the community relating to
the integrity of the tender process by which Auckland City Council awarded the
waste management contract on Waiheke Island.
- That the Waiheke
Community Board accordingly requests the Auditor General to investigate whether
the tender process for the waste management contract on Waiheke Island and
surrounding circumstances disclose any illegality or irregularity which may have
materially affected the award of the tender contract.
- That the Waiheke
Community Board will take such further action that may be warranted in light of
the report received, regarding the tender process by which Auckland City Council
awarded the waste management contract on Waiheke Island, from the Auditor
General.
CARRIED
There being no further business the Chairman declared the
meeting closed at 9:12 pm.
