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Waiheke Community Board
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MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 26 AUGUST 2009 AT 3:45PM
IN THE BOARDROOM
THE WAIHEKE SERVICE CENTRE
10 BELGIUM STREET, OSTEND
WAIHEKE ISLAND

PRESENT: Mr Tony Sears Chairperson
  Mr Herb Romaniuk Deputy Chairperson
[From 4.09pm, item 4.10]
  Mr Ray Ericson [Until 7.15pm, item 6]
  Mr Nobilangelo Ceramalus  
  Ms Eileen Evans  

  1. Top APOLOGIES

    Moved: Sears / Evans

    That the apologies from Councillor Roche for non-attendance and Board member Romaniuk for lateness, be received.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sears / Evans

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 22 July 2009, be confirmed as a true and correct record.

    CARRIED

    Secretarial note: Board member Ceramalus requested his vote against the motion be recorded.

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PUBLIC FORUM - WAIHEKE ARTWORK - BARRY HOLLAND

    Barry Holland was not in attendance for this item.

    4.2. PUBLIC FORUM - WAIHEKE RUBBISH BIN / BAG CHOICE - JUDITH MADARASZ

    Moved: Sears / Evans

    [ATTACHMENT 4.2]

    That Judith Madarasz be thanked for her presentation to the Waiheke Community Board regarding Waiheke rubbish bin/bag choice.

    CARRIED

    4.3. PUBLIC FORUM - WAIHEKE COMMUNITY CINEMA APPLICATION FOR COMMUNITY LEASE - LYNNE STEWART and MATTHIAS KROEGER, WAIHEKE COMMUNITY CINEMA

    Moved: Sears / Evans

    [ATTACHMENT 4.3 AND 4.3A]

    That Lynne Stewart and Matthias Kroeger, representing the Waiheke Community Cinema, be thanked for their presentation to the Waiheke Community Board regarding their application for a community lease.

    CARRIED

    4.4. PUBLIC FORUM - PLANS FOR MOBILE SITES ON WAIHEKE - PAUL LESLIE AND BRYAN DEVINE, REPRESENTING TELECOM

    Moved: Sears / Ericson

    [ATTACHMENT 4.4]

    That Paul Leslie, Head of Community Relations, Telecom, and Bryan Devine, Senior Acquisition Project Manager, Telecom, be thanked for their presentation to the Waiheke Community Board regarding Telecom plans for mobile sites on Waiheke Island in the 2009/2010 financial year.

    CARRIED

    4.5. PUBLIC FORUM - SLIPS PROJECT, ONETANGI MOUNTAINBIKE TRACK - VAUGHAN LOWE AND MARK SEAVIL, WAIHEKE MOUNTAINBIKE CLUB

    Moved: Sears / Evans

    [ATTACHMENT 4.5]

    That Vaughan Lowe and Mark Seavil, representing Waiheke Mountainbike Club, be thanked for their presentation to the Waiheke Community Board regarding the Onetangi mountainbike track SLIPs project.

    CARRIED

    4.6. PUBLIC FORUM - WAIHEKE LIBRARY AND SERVICE CENTRE PROJECT - ROGER BRYANT AND JULIa MEEK, COMMUNITY INPUT GROUP

    Moved: Sears / Evans

    [ATTACHMENT 4.6A]

    That Roger Bryant and Julia Meek, members of the Library Community Input Group (CIG), be thanked for their presentation to the Waiheke Community Board regarding the Waiheke Library and Service Centre project.

    CARRIED

    4.7. PUBLIC FORUM - COMMUNITY SERVICES EAST TEAM UPDATE - BONNIE-MAY SHANTZ, COMMUNITY PLACE MANAGER EAST

    Moved: Sears / Evans

    That Bonnie-May Shantz, Community place manager - East, and Detlev Jackson, be thanked for their presentation, and that the Waiheke Community Board welcomes Detlev Jackson, Community services adviser - East.

    CARRIED

    4.8. PUBLIC FORUM - WAIHEKE ISLAND COMMUNITY PLANNING GROUP (WICPG) RESPONSE TO WAIHEKE MARINAS LTD'S PROPOSAL - CHRISTOPHER WRAGGE

    Moved: Sears / Romaniuk

    [ATTACHMENT 4.8]

    That Christopher Wragge, representing Waiheke Island Community Planning Group (WICPG), be thanked for his presentation to the Waiheke Community Board regarding Waiheke Island Community Planning Group (WICPG)'s response to Waiheke Marinas Ltd's proposal.

    CARRIED

    4.9. PUBLIC FORUM - WORLD MARCH FOR PEACE AND NON-VIOLENCE - MARGARET MILLS

    Moved: Sears / Evans

    That Margaret Mills be thanked for her presentation to the Waiheke Community Board regarding the World March for Peace and Non-Violence, to be held on Sunday, 20 September 2009 at 10am.

    CARRIED

    4.10. PUBLIC FORUM - VARIOUS ROAD ISSUES - TONY KING-TURNER, REPRESENTING HAURAKI GULF CHARITABLE TRUST

    Moved: Sears / Evans

    [ATTACHMENT 4.10]

    1. That Tony King-Turner and Kate Hastings, representing the Hauraki Gulf Charitable Trust, be thanked for their presentation to the Waiheke Community Board regarding low impact design for stormwater management of Waiheke roads, and Miami Avenue to Alison Road proposed roadwork.
    2. That the attachment regarding stormwater management on Waiheke Island papers be forwarded to the Waiheke transport forum for discussion at their next meeting.

    CARRIED

    4.11. PUBLIC FORUM - NEPEAN AVENUE BOLLARDS - JACK HADDEN

    Moved: Sears / Romaniuk

    [ATTACHMENT 4.11]

    That Jack Hadden be thanked for his presentation to the Waiheke Community Board regarding the Nepean Avenue bollards, noting the Waiheke Community Board recreational boating representative will investigate further.

    CARRIED

  5. Top BOARD MEMBERS' REPORT

    5.1. REPORT FROM NOBILANGELO CERAMALUS

    Moved: Sears / Evans

    That the verbal report from Board member Ceramalus regarding the following be received:

    • SLIPs project for steps down to the supermarket;
    • Contact with Colin McLarin on Rakino regarding management contract for hall;
    • Pohutukawa trees at 42 Tiri View, thanks to Aaron Putt;
    • Site visit with Simon Cook regarding tree trimming for power lines;
    • Encroachment / bank on Nepean Avenue;
    • Scientific discovery regarding electricity produced out of waste water;
    • Proposal for Board monthly meetings to involve more of the Waiheke community and using radio to broadcast meetings, would require purchase of microphones;
    • Moving of old Anglican church to museum.

    CARRIED

    The Chairperson moved:

    That items 4.8, 4.4 and 14 be taken at this point.

    CARRIED

    5.2. REPORT FROM RAY ERICSON

    Moved: Ericson / Sears

    That the verbal report from Board member Ericson regarding the following be received:

    • Rates issue on Waiheke Island.

    CARRIED

    5.3. REPORT FROM EILEEN EVANS

    Moved:Evans / Ericson

    1. That the minutes from the Waiheke Parks spokespersons forum meeting held Monday, 10 August 2009, and the report of Board member Evans, be received.
    2. That the verbal report from Board member Evans regarding the following be received:
      • Jenness Reeve, Keep NZ Beautiful - 11 Sept 2009, clearing Palm Beach;

    CARRIED

    5.4. REPORT FROM HERB ROMANIUK

    Moved:Sears /

    That the verbal report from Board member Romaniuk regarding the following be received:

    • Postponement of Transport forum and Ken Tremaine, now September 2009;
    • Leasing of Harbourmaster meeting;
    • Matiatia Direction Plan.

    CARRIED

    The Chairperson moved:

    That item 10 be taken at this point.

    CARRIED

  6. Top COUNCILLOR'S REPORT

    Moved: Sears / Romaniuk

    [ATTACHMENT 6]

    That the written report from Councillor Roche be received.

    CARRIED

    The meeting adjourned at 6.40pm, and re-convened at 7.15pm.

  7. Top CHAIRPERSON'S REPORT

    Moved: Sears / Romaniuk

    [ATTACHMENT 7D]

    1. That the Waiheke Community Board receives the memorandum regarding consultation on changes to the dog bylaw - closing date extended, and delegates the Chairperson, Waiheke Community Board, and Councillor Roche to make a submission, including that the board's preference is for 3 off-leash dog exercise beaches.
    2. That the Waiheke Community Board receives the memorandum regarding the Waiheke Library and Service Centre - expression of interest released, dated 13 August 2009, and:
      1. note that the Chairperson and Deputy Chairperson, Waiheke Community Board, will meet with the Chairperson, City Development Committee, regarding this issue;
      2. request that the Library Community Input Group (CIG) be involved in any consultative process.
    3. That the Waiheke Community Board receives the information regarding a potential project: development of a multi use clubrooms/facility at Onetangi Sports Park facility, and that the Chairperson liaise with Neil Harding to call a meeting of interested parties to discuss this matter.
    4. That the verbal report Chairperson Sears regarding the following be received:
      • Thanks to the Waiheke Community Board for their involvement in the meeting with TransPacific Industries;
      • Community Board Chairs meeting, concerns regarding Super City. Next Monday, Regional government meeting for all board members and councillors - encouraged to attend.
      • Follow on from last month's meeting, letter to Auditor General dated 14 August 2009.

    CARRIED

    The Chairperson moved:

    That item 12 be taken at this point.

    CARRIED

  8. Top REPORTS REQUESTED / PENDING

    Moved: Sears / Romaniuk

    That the report of the Democracy advisor, dated 17 August 2009, be updated as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From Aug-09
    now Oct-09    		 Road signage Further investigations required.
    2 From Aug-09
    now Oct-09    		 Contracts for Hauraki Gulf Islands Further investigations required.
    3 From Aug-09
    now Oct-09    		 Transport updates Further investigations required.
    4 From Aug-09
    now Oct-09    		 The Esplanade Closures Further investigations required.

    CARRIED

  9. Top GROUP ACTIVITY REPORTS

    Moved: Sears / Evans

    That the group activity reports for the July 2009 period, be received.

    CARRIED

  10. Top CITY EVENTS ANNUAL REPORT

    Moved: Sears / Evans

    [ATTACHMENT 10A]

    1. That Wendy Wilson, Team leader - event and film operations, and Joanne Perry, Programme manager - stakeholder communications, be thanked for their presentation to the Waiheke Community Board regarding the City events annual report.
    2. That the report of the Manager, event and film operations, dated 29 June 2009, regarding City events annual report, be received.

    CARRIED

  11. Top USE OF COMMUNITY BOARD SLIPS BUDGET

    Moved: Sears / Romaniuk

    That the information regarding use of community board SLIPs budget be received, and that the Board expresses their opposition to the use of community board SLIPs operational funding for an additional SLIPs project portfolio leader position, and wish to submit to the appropriate committee when this issue is reported back.

    CARRIED

  12. Top SLIPS DECISION REPORT

    Moved: Sears / Romaniuk

    1. That the Waiheke Community Board approves the following proposal from stage 2 to proceed for vetting by relevant Council officers:
    Project
    Onetangi Cemetery improvement work
    1. That the Waiheke Community Board allocates a spokesperson for the approved project from stage 2 that will proceed to vetting, as follows:
    Project Spokesperson
    Onetangi Cemetery improvement work Tony Sears
    1. That the Waiheke Community Board delegates authority to Chairperson Sears to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the Chairperson and Deputy Chairperson, Waiheke Community Board, to be exercised together to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the Waiheke Community board allocates scoping budgets to the proposals on the stage 2 scoping list so that proposals can proceed to be scoped.
    Project Scoping budget
    Onetangi Cemetery improvement work $1,000
    Matiatia and Kennedy Point welcome signs $1,000

    (noting the 'Waiheke Is' wording be removed, and the board estimate the total cost of $2,000 to complete this project)
    1. That the Waiheke Community Board notes the pending project proposals and their status.
    2. That the Waiheke Community Board does not wish to delete and proposals at this time.
    3. That the Waiheke Community Board allocates the budget of $13,940 (opex) for implementation of the Anzac Reserve Improvement proposal.
    4. That the Waiheke Community Board allocates the budget of $14,260 (opex) for implementation of the Beattie Reserve Improvement proposals.
    5. That the Waiheke Community Board allocates the budget of $14,564 (capex) and $8,8830 (opex) for implementation of the Glenbrook Reserve New Entry proposal.
    6. That the Waiheke Community Board allocates the budget of $30,946 (capex) and $200 (opex) for implementation of the Oneroa Beach North Walkway proposal.
    7. That the Waiheke Community Board allocates the budget of $21,935 (capex) and $250 (opex) for implementation of the Onetangi Sports Park - Mountainbike Track Extension proposal.
    8. That the Waiheke Community Board allocates the budget of $7,270 (capex) for implementation of the Tawaiperiera Reserve Skatepark Improvement (Design and Consultation) proposal.
    9. That the Waiheke Community Board allocates the budget of $12,325 (capex) and $500 (opex) for implementation of the Waiheke Beach Showers proposal.
    10. That the Waiheke Community Board allocates the budget of $16,250 (capex) and $100 (opex) for implementation of the Waiheke Dinghy Racks proposal.
    11. That the Waiheke Community Board allocates the budget of $10,440 (opex) for implementation of the Matiatia Graves Recognition proposal.

    CARRIED

  13. Top SLIPS PROGRAMME UPDATE AUGUST 2009

    Moved: Sears / Romaniuk

    That the report of the SLIPs programme leader, dated 10 August 2009, be received.

    CARRIED

  14. Top GRANT OF NEW LEASE - WAIHEKE COMMUNITY CINEMA TRUST

    Moved: Sears / Evans

    1. That the Waiheke Community Board recommends to the Arts, Culture and Recreation Committee, the granting of a lease to the Waiheke Community Cinema Trust, a registered charitable trust, on the following terms and conditions:
      1. Term - five years commencing 1 July 2009;
      2. Rights of Renewal - Two rights of renewal each of five years;
      3. Rent - First year and subsequent years - $500 + GST;
      4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy;
    2. That, in the case that these recommendations are not accepted, the Waiheke Community Board invites the Lease coordinator to attend the next Waiheke Community Board meeting to justify the concept of a hybrid lease, in particular, how it relates to community groups such as this.
    3. That the Waiheke Community Board expresses its concern that the report from the Lease coordinator, dated 16 July 2009, was made without reference to or consultation with either the Waiheke Community Cinema Trust or the Waiheke Community Board lease spokesperson.

    CARRIED

  15. Top GRANT OF OLD/NEW LEASE - THE SCOUT ASSOCIATION OF NEW ZEALAND, WAIHEKE SEA SCOUT GROUP

    Moved: Sears / Romaniuk

    That the Waiheke Community Board recommends to the Arts, Culture and Recreation Committee, the granting of a lease to The Scout Association of New Zealand, Waiheke Sea Scout Group, on the following terms and conditions:

    1. Term - five years commencing 19 July 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $250.00 + GST per annum;
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  16. Top NOTICE OF MOTION - MONTHLY UPDATE FOR WASTE AND RECYCLING, AND TARGETED RATE

    Moved: Sears / Romaniuk

    1. That given the Waiheke community's high level of interest in recycling and waste issue, the Waiheke Community Board requests a quarterly update for waste and recycling on Waiheke from Environmental Utilities Management, including:
      1. quarterly waste tonnages collected from households and businesses and public waste bins;
      2. quarterly recycling tonnages by type of recycled material;
      3. quarterly tonnages (or volumes) of greenwaste delivered to the transfer station for processing;
      4. quarterly tonnages or volumes of any other waste diverted from Waiheke's waste stream.
    2. That the Waiheke Community Board requests officers report back explaining how Council is intending to use the $2.5 million gathered from an earlier targeted rate, that was struck specifically for the upgrade of the Waiheke transfer station.
    3. That the above resolutions be forwarded to the General manager, City development, and the City Development Committee.

    CARRIED

  17. Top NOTICE OF MOTION - USE AND FUNCTION OF ALISON PARK AS A SCULPTURE PARK

    Moved: Sears / Romaniuk

    1. That the Waiheke Community Board endorses Alison Reserve becoming a sculpture park.
    2. That the Waiheke Community Board supports the formation of an advisory group for artwork for Alison Reserve consisting of the Waiheke Community Board chairperson, the Waiheke parks spokesperson, Board member Ericson (initially), Council's Manager, Public Art, the director and chairperson of the Waiheke Community Art Gallery and a staff member of their choice.
    3. That the role of the Alison Reserve artwork advisory group is to explore commissioning of artists to produce appropriate art works for Alison Reserve, or buying public art from Sculpture in the Gulf, or other alternatives that will increase the stock of public art at Alison Reserve.

    CARRIED

  18. Top A DISTINCT IDENTITY FOR THE HAURAKI GULF MARINE PARK - CITY DEVELOPMENT COMMITTEE RESOLUTIONS

    This item was deferred until the September 2009 meeting of the Waiheke Community Board.

  19. Top WAIHEKE POLICE REPORTS

    Moved: Sears / Romaniuk

    That the Waiheke police reports, as listed below, be received:

    • 13 July 2009 - 19 July 2009
    • 20 July 2009 - 26 July 2009
    • 27 July - 2 August 2009
    • 3 August 2009 - 9 August 2009
    • 10 August 2009 - 16 August 2009.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:15pm.