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Waiheke Community Board
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MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 23 SEPTEMBER 2009 AT 3:45PM
IN THE BOARDROOM
THE WAIHEKE SERVICE CENTRE
10 BELGIUM STREET, OSTEND
WAIHEKE ISLAND

PRESENT: Mr Tony Sears Chairperson
  Mr Herb Romaniuk Deputy Chairperson
  Mr Nobilangelo Ceramalus  
  Ms Eileen Evans  
  Councillor Denise Roche  

  1. Top APOLOGIES

    Moved: Sears / Evans

    That the apology from Board member Ericson for non-attendance, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sears / Evans

    That the minutes of the Waiheke Community Board meeting held on Wednesday, 26 August 2009, be confirmed as a true and correct record.

    CARRIED

    Secretarial note: Board member Ceramalus requested his vote against the motion be recorded.

  3. Top EXTRAORDINARY BUSINESS

    The following item was introduced by the Chairperson.

    3.1. DISCRETIONARY FUNDING APPLICATION - WAIHEKE COMMUNITY ART GALLERY

    The Democracy advisor tabled an application for discretionary funding from the Waiheke Community Art Gallery, for costs associated with the co-ordination of the Scarecrows Picnic event and the running of workshops for creating scarecrows, as a part of the 'Art Out There' exhibition scheduled to be held on 7-8 November 2009.

    Moved: Sears / Roche

    That the Waiheke Community Board consider the item of an application for community board discretionary funding from the Waiheke Community Art Gallery, as an extraordinary item, on the grounds that:

    1. the reason the matter was not on the agenda is that it had been inadvertently omitted from the published agenda;
    2. the reason for urgency being a decision is required this month, September 2009, due to the timing of the event scheduled to take place early in November 2009, and consideration at a later meeting would leave insufficient time for the event organisers to plan their event around any funding granted/declined.

    CARRIED

    The above matter was considered at item 19 of the agenda.

  4. Top PUBLIC FORUM

    4.1. PUBLIC FORUM - WAIHEKE ARTWORK - BARRY  C. HOLLANDS

    Moved: Sears / Roche

    That Barry C. Hollands be thanked for his presentation to the Waiheke Community Board regarding his new Waiheke artwork.

    CARRIED

    4.2. PUBLIC FORUM - COMMUNITY LEASE AND DISCRETIONARY FUNDING APPLICATION - LINDA CHALMERS and KAY PETERSON, WAIHEKE COMMUNITY ART GALLERY

    Moved: Sears / Evans

    [ATTACHMENT 4.2]

    That Linda Chalmers and Kay Peterson, representing the Waiheke Community Art Gallery, be thanked for their presentation to the Waiheke Community Board regarding the Waiheke Community Art Gallery hybrid lease, and their discretionary funding application for the Scarecrows Picnic workshops, as a part of the 'Art Out There' exhibition to be held 7-8 November 2009.

    CARRIED

    4.3. PUBLIC FORUM - WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST APPLICATION FOR A COMMUNITY LEASE - PETER ROBERTSON, WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST

    Moved: Sears / Evans

    That Peter Robertson, representing the Waiheke Musical Museum Charitable Trust, be thanked for his presentation to the Waiheke Community Board regarding their application for a community lease.

    CARRIED

    4.4. PUBLIC FORUM - COMMUNITY AND RECREATION POLICIES ON WAIHEKE ISLAND - ROGER BRYANT

    Moved: Sears / Evans

    That Roger Bryant be thanked for his presentation to the Waiheke Community Board regarding community and recreation policies on Waiheke Island.

    CARRIED

    4.5. PUBLIC FORUM - BILL NO. 3 IN THE SUPERCITY LEGISLATION AND APPEALS TO THE HAURAKI GULF ISLANDS PROPOSED DISTRICT PLANS - PITA RIKYS, WAIHEKE ISLAND COMMUNITY PLANNING GROUP INC.

    Moved: Sears / Roche

    [ATTACHMENT 4.5]

    1. That Pita Rikys, Chairman - Waiheke Island Community Planning Group Inc. (WICPG), be thanked for his presentation to the Waiheke Community Board regarding planning for Bill number 3 in the Super City Legislation and an overview of appeals relating to the Hauraki Gulf Islands proposed district plan.

    CARRIED

    Councillor Roche moved the following amendment by way of addition:

    Moved: Roche / Ceramalus

    1. That the Waiheke Community Board delegate the planning spokesperson (Board member Ericson), if he is able, Councillor Roche and any interested Community board member, to liaise with Waiheke Island Community Planning Group (WICPG) and Gulf District Planning Association (GDPA), to be briefed on the appeals phase of the District Plan process.

    CARRIED

    4.6. PUBLIC FORUM - WAIHEKE COMMUNITY LIBRARY, ARTWORKS AND SERVICE CENTRE - JULIA MEEK

    Moved: Sears / Ceramalus

    [ATTACHMENT 4.6]

    That Julia Meek be thanked for her presentation to the Waiheke Community Board regarding the Waiheke Community Library, Artworks and Service Centre.

    CARRIED

    4.7. PUBLIC FORUM - WAIHEKE SEA SCOUTS AND BRIDLE HORSE TRAILS - PAUL WALDEN

    Moved: Sears / Romaniuk

    That Paul Walden be thanked for his presentation to the Waiheke Community Board regarding Waiheke Sea Scouts and the bridle horse trails.

    CARRIED

    Moved: Sears / Evans

    That item 11 and 14 be taken at this point.

    CARRIED

    The meeting was adjourned at 6.23pm, and re-convened at 6.50pm.

    The Chairperson moved:

    That item 18 be taken at this point.

    CARRIED

  5. Top BOARD MEMBERS' REPORT

    5.1. REPORT FROM NOBILANGELO CERAMALUS

    Moved: Sears / Evans

    That the verbal report from Board member Ceramalus, regarding the following, be received:

    • E-Day,
    • Classification of rates drop per hectare and various Rakino issues:
    • Orapiu encroachment,
    • Blits on weeds,
    • Building services manager's law suit with Council,
    • Obsidian flakes found on Waiheke,
    • Rocky Bay store,
    • Pioneer Cemetery,
    • Anglican Church moved to the marae.

    CARRIED

    5.2. REPORT FROM RAY ERICSON

    Board member Ericson was not in attendance for this item.

    5.3. REPORT FROM EILEEN EVANS

    Moved: Sears / Evans

    1. That the written report from Board member Evans, be received.
    2. That the verbal report from Board member Evans, regarding the following, be received:
      • site visits for Waiheke Parks forum,
      • UNESCO meeting and recommendation,
      • Oneroa Beach walkway - SLIPs project,
      • Andy Spence - letter of thanks.

    CARRIED

    5.4. REPORT FROM HERB ROMANIUK

    Moved: Sears / Romaniuk

    [ATTACHMENT 5.4A]

    1. That the email from Ken Tremaine, Director - Ken Tremaine Consulting Ltd, dated 8 September 2009, regarding the proposed Matiatia Transport Plan, be received.

    CARRIED

    1. That the Waiheke Community Board extends its thanks to Ken Tremaine and the senior staff of the Auckland City Council, who contributed to the Matiatia Transport Plan meeting held on 7 September 2009.

    CARRIED

    1. That the Waiheke Community Board urgently requests council officers prepare a document by action, timeframe i.e. short term (within one year) and long term, as well as specific dates and costs, for all of the proposed Matiatia transport improvements, in order that the Waiheke Community Board can assess, from a well-informed position, how the works will impact on the existing Waiheke commuters. These should also include any proposed property actions.

    CARRIED

    1. That the Waiheke Community Board requests that Council reviews the key transport principles attached to the Matiatia Transport Plan meeting, which has private car use as the least important given the modal split figures contained in the PowerPoint slides shown at the same meeting on 7 September 2009, which show that cars are used for 59% of all Waiheke trips.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Mr Herb Romaniuk

    Mr Tony Sears

    		 Ms Eileen Evans

    Cr Denise Roche


    Mr Nobilangelo Ceramalus abstained from voting.

    Mr Ray Ericson was absent.

    Voting in the division was TIED with 2 votes for and against. The Chairperson exercised his casting vote for the motion. The motion was declared CARRIED by 3 votes to 2, with 1 abstention.

    1. That given the lack of public transport funding for any additional services either from the NZ Transport Agency (NZTA) or the Auckland Regional Transport Authority (ARTA), Council undertake an economic impact assessment on the potential users outlined in the Matiatia Transport Plan, should anticipated services, such as park and ride, not eventuate.

    CARRIED

    1. That the verbal report from Board member Romaniuk, regarding the following, be received:
      • position of showers and boat ramps at Palm Beach,
      • meeting with Tony and Ray regarding Waiheke Library and Service Centre project, and community leases,
      • minutes of meeting of Waiheke Transport Forum held on 8 September 2009,
      • meeting with Ken Tremaine.

    CARRIED

  6. Top COUNCILLOR'S REPORT

    Moved: Sears / Evans

    [ATTACHMENT 6]

    1. That the tabled written report, from Councillor Roche, be received.
    2. That the verbal report from Councillor Roche, regarding the following, be received:
      • Regional governance - wards,
      • Coordinator's position at Artworks complex,
      • Civil defence - meeting on 3 November 2009,
      • Junk to Funk event - 2-3 October 2009.

    CARRIED

  7. Top CHAIRPERSON'S REPORT

    The Chairperson tabled an extract of the resolutions from the City Development Committee meeting held on 10 September 2009, item 16 - Monthly update for waste and recycling, and targeted rate.

    Moved: Sears / Roche

    [ATTACHMENT 7C]

    1. That the minutes and attachments from the Community Board Chairs' Forum held on 3 September 2009, and the minutes from the Matiatia Transport Plan consultation meeting held on 7 September 2009, be received.
    2. That the verbal report from Chairperson Sears, regarding the following, be received:
      • extract of the resolutions from the City Development Committee meeting held 10 September 2009, item 16 - Monthly update for waste and recycling, and targeted rate,
      • meeting with Councillor Bhatnagar regarding Waiheke Library and Service Centre project on 7 September 2009,
      • meeting with Council officers regarding community leases on behalf of Waiheke Community Art Gallery and Waiheke Community Cinema Trust,
      • meeting with senior Council officers regarding Matiatia Transport Plan,
      • Auckland Far North meeting on Saturday, 26 September 2009, at Mt Eden War Memorial Hall, Dominion Road,
      • seasonal extensions relating to liquor bans.

    CARRIED

  8. Top REPORTS REQUESTED / PENDING

    Moved: Sears / Romaniuk

    That the report of the Democracy advisor, dated 3 September 2009, be updated as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From Sept-09

    now Oct-09

    		 Quarterly general activity report Reporting times are not in line with Council financial year. Report for the first quarter of the financial year will include September 2009.

    CARRIED

  9. Top GROUP ACTIVITY REPORTS

    Moved: Sears / Romaniuk

    1. That the group activity reports for the August 2009 period, be received.
    2. That the Chairperson and Deputy Chairperson, Waiheke Community Board, write a submission to the Community Services Committee, expressing the Board's concerns in relation to the community leases for not-for-profit organisations/charitable trusts who have received notification of hybrid leases instead of community leases.
    3. That the above resolutions be forwarded to the Community Services Committee for consideration and discussion at their next meeting, scheduled for October 2009.

    CARRIED

  10. Top SLIPS DECISION REPORT

    Moved: Sears / Ceramalus

    1. That the memorandum of the SLIPs project portfolio leader, dated 11 September 2009, be received.
    2. That the Waiheke Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals, and delegates authority to the spokesperson and Chairperson of the Waiheke Community Board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    3. That the Waiheke Community Board note the pending project proposals and their status when allocating funding.
    4. That the Waiheke Community Board does not wish to delete any proposals.
    5. That the Waiheke Community Board allocate the budget of $38,476 (capex) and $400 (opex) for implementation of the Esslin Reserve Coastal Walkway proposal.
    6. That the Waiheke Community Board notes officer's recommendations about the Supermarket Steps project and proceeds with implementation of the landowner forming and maintaining the path and allowing the public to use it for access to the supermarket without any formal arrangements, and the Council owns, installs and maintains the steps.
    7. That the Waiheke Community Board notes and agrees with the project recommendation for Onetangi Sports Park access road from O'Brien's Road proposal.

    CARRIED

    1. That the Waiheke Community Board allocate the additional budget of $1,650 (capex) for installation of the Flotsam sculpture proposal.

    The motion was taken by a show of hands and declared CARRIED by 3 votes for and 2 votes against.

  11. Top UPDATE ON WAIHEKE ISLAND WASTE SERVICES

    Rennae Corner, Manager environmental infrastructure, and Jane Wardell, Waiheke Transfer Station, were in attendance to answer any questions from the Waiheke Community Board relating to this report.

    Moved: Sears / Ceramalus

    1. That the Manager environmental infrastructure, and Jane Wardell, Waiheke Transfer Station, be thanked for their attendance and presentation to the Waiheke Community Board regarding Waiheke Island waste services, and that the report of the Manager environmental infrastructure, dated 15 September 2009, be received.
    2. That the Waiheke Community Board provide feedback on the proposed five day, Monday to Friday, refuse and recycling kerbside collection routes for Waiheke Island.
    3. That officers be requested, before feedback is given, to provide information on the following:
      1. numbers and geographical areas where ratepayers have requested bins for their collection services;
      2. numbers of ratepayers and their geographical areas, in relation to the proposed collection areas, where the ratepayers postal address is not a Waiheke address;
      3. an assessment of proposed rubbish/drop off points around Waiheke Island and the benefits and possible risks associated with their placement.
    4. That the Waiheke Community Board express it's concern that the proposal to collect rubbish on a five day basis is likely to cause significant health and safety issues because of the failed uplifting of the rubbish from holidaymakers and weekenders.
    5. That the above resolutions be forwarded to the City Development Committee for consideration and discussion at their next meeting, scheduled for October 2009 .

    CARRIED

  12. Top GRANT OF NEW LEASE - WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST

    Moved: Sears / Roche

    That the Waiheke Community Board recommends to the Arts, Culture and Recreation Committee, the granting of a new lease to the Waiheke Musical Museum Charitable Trust Inc., on the following terms and conditions:

    1. Term - five years commencing 1 November 2009;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $500 + GST per annum;
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  13. Top NOTICE OF MOTION - MEETING WITH GREAT BARRIER COMMUNITY BOARD

    Moved: Sears / Evans

    That the Waiheke Community Board allocates up to $1200 from its 2009/2010 discretionary funding budget, for costs associated with convening a meeting by the Chairperson, Deputy Chairperson and Board member Evans, with the Great Barrier Community Board, to be held on Great Barrier Island in October 2009 or at a time that is suitable for both parties.

    CARRIED

  14. Top NOTICE OF MOTION - WAIHEKE LIBRARY AND SERVICE CENTRE ISSUES

    Moved: Sears / Roche

    1. That the Waiheke Community Board urges the Community Services Committee to reconsider the Waiheke community's desire for the proposed Waiheke Library to be at Artworks, Oneroa, and the re-developed Waiheke Service Centre remain at Ostend.
    2. That the Waiheke Community Board urgently work with Council officers to identify Council land on Waiheke that is surplus to requirements and could be sold to meet the shortfall between the cost of a joined Waiheke Library-Service Centre, and our preferred separate developments.
    3. That, if necessary, the Waiheke Community Board hold an extraordinary meeting to determine which assets it would be prepared to put up for sale, dependant on support from Council officers to determine assets and their value.
    4. That the Community Services Committee be requested to give the Waiheke Community Board reasonable time, and Council resources, to make such decisions, by placing on hold any further work on the Waiheke Library and Service Centre.
    5. That the above resolutions be forwarded to the General manager - Arts, community and recreation, and the Group manager - Organisation planning, including the Auckland Transition Agency (ATA), for consideration as part of the Annual Plan process.

    CARRIED

  15. Top RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - A DISTINCT IDENTITY FOR THE HAURAKI GULF MARINE PARK

    Moved: Sears / Roche

    1. That the report of the Manager - Islands, City planning, dated 21 July 2009, and the resolutions and attachments from the City Development Committee meeting held 13 August 2009, be received.
    2. That it be noted, that the Hauraki Gulf Marine Park and the UNESCO biosphere reserve, be topics for the next Waiheke community forum.

    CARRIED

  16. Top MEMO REGARDING PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY

    Moved: Sears / Evans

    That the memorandum from the Group manager, Arts, community and recreation policy, be received.

    CARRIED

  17. Top CORRESPONDENCE RECEIVED

    Moved: Sears / Ceramalus

    [ATTACHMENT 17A and 17B]

    That the correspondence from those listed below, be received:

    • Shirin Brown and Larissa Wallin, on behalf of Femmes de Film, dated 24 August 2009, thanking the Waiheke Community Board for their support regarding their 48-hour film project;
    • Group manager - Democracy services, dated 16 September 2009, regarding the Waiheke Community Board submission to the draft 10-year plan 2009-2019;
    • Don Robertson, on behalf of the Hauraki Gulf Charitable Trust, dated 21 September 2009, thanking the Waiheke Community Board for their support regarding their successful application for discretionary funding for costs towards professional accounting and auditing fees.

    CARRIED

  18. Top WAIHEKE POLICE REPORTS

    Moved: Sears / Ceramalus

    1. That Ross MacRae, Waiheke Police, be thanked for his attendance and presentation to the Waiheke Community Board.
    2. That the Waiheke Police reports, as listed below, be received:
      • 17 August 2009 - 23 August 2009
      • 24 August 2009 - 30 August 2009
      • 31 August 2009 - 6 September 2009
      • 7 September 2009 - 13 September 2009.

    CARRIED

  19. Top DISCRETIONARY FUNDING APPLICATION - WAIHEKE COMMUNITY ART GALLERY

    Moved: Sears / Roche

    [ATTACHMENT 19 and 19A]

    That the Waiheke Community Board allocate funding from its 2009/2010 discretionary funding budget to the Waiheke Community Art Gallery, for the amount of $2000 for costs associated with the co-ordination of the Scarecrows Picnic event and the running of workshops for creating scarecrows, as a part of the 'Art Out There' exhibition scheduled to be held on 7-8 November 2009.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:58 pm.