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Council member and meetings
MINUTES OF A MEETING OF THE
WAIHEKE COMMUNITY BOARD
HELD ON WEDNESDAY, 28 OCTOBER 2009 AT
3:45PM
In the boardroom
The Waiheke Service Centre
10 Belgium Street, Ostend
Waiheke island
|
PRESENT: |
Mr |
Tony |
Sears |
Chairperson |
| |
Mr |
Ray |
Ericson |
|
| |
Mr |
Nobilangelo |
Ceramalus |
|
| |
Ms |
Eileen |
Evans |
|
| |
Councillor |
Denise |
Roche |
[Until 6.10pm, item 16;
From 6.15pm, item 16;
Until 8.30pm, item 19] |
 APOLOGIES
Moved:
Sears / Ericson
That the apologies from Board
member Romaniuk for non-attendance and Councillor Roche for early departure,
be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved:
Sears / Ericson
That the minutes of the Waiheke
Community Board meeting held on Wednesday, 23 September 2009, be confirmed
as a true and correct record.
CARRIED
Secretarial note: Board member
Ceramalus requested his vote against the motion be recorded.
EXTRAORDINARY BUSINESS
There was no extraordinary
business.
PUBLIC FORUM
4.1.
PUBLIC FORUM – MATIATIA MARINA –
GRAHAM GUTHRIE
Moved:
Sears / Evans
That
Graham Guthrie, be thanked for his presentation to the Waiheke Community
Board, regarding endorsement of the concept of a marina at Matiatia.
CARRIED
4.2. PUBLIC FORUM – BEACH
PARADE, ONEROA, SAFETY ISSUES – MIKE POLAND
Moved:
Sears / Roche
[ATTACHMENT 4.2]
- That Mike Poland be thanked for his
presentation to the Waiheke Community Board regarding safety issues on Beach
Parade, Oneroa.
- That the Transport manager, Hauraki Gulf
Islands, and the Group manager, Urban Design, be requested to report back to
the Waiheke Community Board regarding design and traffic calming measures
that could be undertaken on Beach Parade, Oneroa, that could improve the
safety and beach/reserve experience for residents, boaties and visitors.
CARRIED
4.3. PUBLIC FORUM – APPLICATION
FOR WAIHEKE'S INCLUSION IN THE NATIONAL CYCLEWAY – TONY KING-TURNER
Moved:
Sears / Evans
[ATTACHMENT 4.3]
That
Tony King-Turner be thanked for his presentation to the Waiheke Community
Board regarding the application for Waiheke's inclusion in the National
Cycleway.
CARRIED
4.4. PUBLIC FORUM – COSTS
ASSOCIATED WITH back rent of LEASE – LINDA CHALMERS AND BILL SINGH, WAIHEKE
COMMUNITY ART GALLERY
Moved:
Sears / Evans
That
Linda Chalmers, Director – Waiheke Community Art Gallery, and Bill Singh,
Treasurer – Waiheke Community Art Gallery, be thanked for their presentation
to the Waiheke Community Board regarding costs associated with the Waiheke
Community Art Gallery back rent of lease.
CARRIED
4.5. PUBLIC FORUM –
DISCRETIONARY FUNDING APPLICATION, STORYTELLING AND NIGHT MARKETS EVENT –
tanya batt, once upon an island (ITEM 21.2)
Moved:
Sears / Evans
That
Tanya Batt, representing Once Upon An Island, be thanked for her
presentation to the Waiheke Community Board regarding their discretionary
funding application for costs associated with the Storytelling and Night
Market event being held Saturday, 31 October 2009.
CARRIED
4.6. PUBLIC FORUM – NEW LARGE
ROAD SIGNS – EILEEN BOGHURST
Moved:
Sears / Roche
That
Eileen Boghurst be thanked for her presentation to the Waiheke Community
Board regarding new large road signs.
CARRIED
4.7. PUBLIC FORUM – WICPG
SUBMISSION TO LOCAL GOVERNMENT COMMISSION – CHRISTOPHER WRAGGE AND PITA
RIKYS
Moved:
Sears / Roche
[ATTACHMENT 4.7]
That
Christopher Wragge and Pita Rikys, representing WICPG, be thanked for their
presentation to the Waiheke Community Board regarding their submission to
the Local Government Commission and various other matters.
CARRIED
4.8. PUBLIC FORUM – MATIATIA
MARINA – ALLEN DAVIES
Moved:
Sears / Ericson
That
Allen Davies be thanked for his presentation to the Waiheke Community Board
regarding the concept of a marina at Matiatia.
CARRIED
BOARD MEMBERS' REPORT
5.1.
REPORT FROM NOBILANGELO CERAMALUS
Moved:
Sears / Evans
[ATTACHMENT 5.1]
That the verbal report from Board member Ceramalus, regarding the following,
be received:
- Graffiti on bus shelters
- Electric vehicles
- Civil Defence queries
- Communication with Nicki Kaye, MP, and
Rodney Hide, MP, regarding remuneration
- Contact with Chris Walker regarding
prospect of broadcasting board meetings on radio to enable open and
transparent discussion and allow democractic accountability
CARRIED
5.2. REPORT FROM RAY ERICSON
Moved:
Sears / Evans
That the verbal report from Board member Ericson, regarding the following,
be received:
- Available on call, on leave from
November 2009
- Planning spokesperson role
- Health
- Library and Service centre meeting with
Cr Hay
- Matiatia transport plan meeting
CARRIED
5.3. REPORT FROM EILEEN EVANS
Moved:
Sears / Roche
- That the written report from Board member
Evans, and the minutes from the Waiheke Parks spokesperson forum, held
Monday, 5 October 2009, be received.
- That the verbal report from Board member
Evans be received.
- That the Waiheke Community Board allocate
funding from its 2009/2010 discretionary funding budget to local events as
follows:
- Waiheke Santa Parade
$4,000
(Saturday, 5 December 2009)
- Teddy Bears Picnic
$3,500
- Twilight Rambles
$2,500
CARRIED
COUNCILLOR'S REPORT
Moved: Sears / Evans
[ATTACHMENT 6 & 6A]
- That the tabled written report from Councillor
Roche, and the minutes from the Waiheke Island Council of Social Services
(WICOSS) meeting held 6 October 2009, be received.
- That the verbal report from Councillor Roche,
regarding the following, be received:
- Communication with Community Board
- Meeting with Great Barrier Community
Board
- Civil defence communication for Waiheke
- Hauraki Gulf Marine Park Forum next
Monday on Tiritiri Matangi Island
- That the Waiheke Community Board allocates a
grant from its 2009/2010 discretionary funding budget for Board member Evans
to travel to Tiritiri Matangi Island for the Hauraki Gulf Marine Park Forum,
if required.
CARRIED
CHAIRPERSON'S REPORT
Moved: Sears / Evans
[ATTACHMENT 7]
That the tabled minutes from
the Waiheke Transport forum meeting held 14 October 2009, and the verbal
update from Chairperson Sears, regarding the following, be received:
- Library and service centre – meeting
with Cr Hay
- Hybrid leases – Community Service
Committee meeting
- Meeting with Great Barrier Community
Board regarding regional governance and community action plans
- Meeting with Skatepark representatives –
SLIPs proposal
- Onetangi Cemetery improvements
CARRIED
REPORTS REQUESTED /
PENDING
Moved: Sears / Evans
That
the report of the Democracy advisor, dated 15 October 2009, be updated as
follows:
|
Row No. |
Target Date |
Report Name |
Reason for changing target date |
|
4 |
From Oct-09
now Nov-09 |
Road signage |
Further investigations required. |
|
5 |
From Oct-09
now Nov-09 |
The Esplanade Closure |
Further investigations required. |
|
9 |
From Oct-09
now Feb-2010 |
Transport updates |
Further investigations required. |
|
6 |
Nov 2009 |
Waiheke Footpath and Seal Extension Priorities |
New – added by Hauraki Gulf Islands manager, Transport assets |
|
7 |
Nov 2009 |
Little Oneroa Bridge |
New – added by Hauraki Gulf Islands manager, Transport assets |
|
8 |
Nov 2009 |
Oneroa Southern Service Lane |
New – added by Hauraki Gulf Islands manager, Transport assets |
CARRIED
GROUP ACTIVITY REPORTS
Moved: Sears / Ericson
That the group activity reports
for the September 2009 period, be received.
CARRIED
Items 11, 13 and 16 were taken at
this point.
The
meeting adjourned at 6.18pm, and re-convened at 7pm.
Items 12
and 23 were taken at this point.
SLIPS DECISION REPORT
Moved: Sears / Ceramalus
- That the memorandum of the SLIPs Project
Portfolio Leader, dated 14 October 2009, be received.
- That the Waiheke Community Board approves the
following proposal from stage 2 to proceed for vetting by relevant Council
officers:
| Project |
| Pioneer Cemetery repair and restoration |
- That the Waiheke Community Board allocates a
spokesperson for the approved project from stage 2 that will proceed to
vetting, as follows:
| Project |
Spokesperson |
| Pioneer Cemetery repair and restoration |
Ceramalus |
- That the Waiheke Community Board delegates
authority to the spokesperson to provide guidance and advice to the SLIPs
team regarding their allocated proposals, and delegates authority to the
spokesperson and Chairperson of the Waiheke Community Board, to be exercised
together, to make additional funding decisions and approve variations to
scope where a variation to a project scope is needed due to unforeseen
circumstances.
- That the Waiheke Community Board note the
pending project proposals and their status when allocating funding.
CARRIED
- That the Waiheke Community Board request
officers report back with options for cheaper project costs for the Matiatia
and Kennedy Point Welcome Signs proposal.
CARRIED
Secretarial note: Councillor Roche and Board member Ericson requested their
vote against resolution F be recorded.
QUARTERLY ACTIVITY REPORT
Moved: Sears / Ceramalus
That the memorandum of the
Manager, Hauraki Gulf Islands, dated 5 October 2009, regarding general
activity within the Hauraki Gulf area, be received, and that he be thanked
for his attendance and verbal update to the Waiheke Community Board.
CARRIED
URBAN DESIGN PRESENTATION
Moved: Sears / Evans
That the Group manager – Urban
Design, Auckland City Council, be thanked for his attendance and
presentation to the Waiheke Community Board.
CARRIED
GENERAL MAINTENANCE AND RENEWALS – WAIHEKE AND RAKINO ISLANDS, PW/08/593
Moved: Sears / Roche
That the memorandum of the
Hauraki Gulf Islands manager, Transport assets, dated 11 September 2009,
regarding the transport assets maintenance and renewals contract
commencement, be received.
CARRIED
GRANT OF NEW LEASE – WASTE RESOURCES TRUST, ARTWORKS COMPLEX, 2-4 KORORA ROAD, ONEROA, WAIHEKE ISLAND
Moved: Sears / Evans
That the Waiheke Community Board recommends to the Arts,
Culture and Recreation Committee the granting of a new lease to the Waste
Resources Trust on the following terms and conditions:
- Monthly lease commencing 1 January 2010,
reviewed on 1 January 2012;
- Rent: $500 + GST per annum (in line with
all other community leases)
- All other terms and conditions per
Auckland City Council's Community and Recreation Lease Policy.
CARRIED
Secretarial note:
Councillor Roche declared a conflict of interest and was not present for
this item.
NOTICE OF MOTION – MAKING THE WAIHEKE COMMUNITY, AND WAIHEKE COMMUNITY BOARD, THE TESTBEDS FOR THE NEW SYSTEM OF LOCAL GOVERNMENT FOR THIS REGION
This item was withdrawn.
NOTICE OF MOTION – ENCROACHMENT ON NEPEAN AVENUE ROAD RESERVE, OTAKAWHE BAY
Moved: Ceramalus / Sears
That Council officers remove
the entire encroachment (ie. any portion of fence that is over the boundary)
at the foot of Nepean Avenue within seven days, and charge the owner of
number 26 for the cost.
CARRIED
Secretarial note: Board member
Ericson requested his vote against the motion be recorded.
NOTICE OF MOTION – AUCKLAND GOVERNANCE ARRANGEMENTS
Moved: Roche / Ceramalus
That the following resolution,
which was passed at the public meeting on Sunday, 11 October 2009, called to
discuss Auckland Governance arrangements, be received and endorsed by the
Waiheke Community Board.
"That the Waiheke Community
Board be advised that the Waiheke Community Board must form a Waiheke
community working party as soon as possible, in the Board's name and with
the Board's facilitation, and arrange meetings of the working party as
necessary, for the following reasons:
- To finalise the Waiheke community views on
ward boundaries and membership in relation to the Auckland Council
legislation, and in particular the Waiheke community's preferences in terms
of representation for this community;
- To assist the Waiheke Community Board in
presenting those views to the Local Government Commission, and to represent
and advocate for those views wherever and whenever possible;
- To assist the Waiheke Community Board in
lobbying for support of those views."
A division was called for, voting
on which was as follows:
|
For the Motion: |
Against the Motion: |
Mr Nobilangelo Ceramalus
Cr Denise Roche |
Mr Ray Ericson
Ms Eileen Evans
Mr Tony Sears |
Mr Herb Romaniuk was absent.
The motion was declared LOST by 3
votes to 2.
NOTICE OF MOTION – MATIATIA MARINA
Moved: Sears / Ericson
That the Waiheke Community
Board supports the concept of a marina at Matiatia in principal, and would
like to have input into the design of such a facility.
A division was called for, voting
on which was as follows:
|
For the Motion: |
Against the Motion: |
Mr Ray Ericson
Ms Eileen Evans
Mr Tony Sears |
Mr Nobilangelo Ceramalus
Cr Denise Roche |
Mr Herb Romaniuk was absent.
The motion was declared CARRIED by
3 votes to 2.
NOTICE OF MOTION – ROCKUP MOBILE ROCK-CLIMBING WALL
Moved: Ceramalus / Sears
That the Waiheke Community
Board allocate up to $2,500 from its 2009/2010 discretionary funding budget
for costs associated with any shortfall in sponsorship needed to bring the
Rockup Mobile Rock-climbing Wall to Waiheke Island from 9-12 December 2009.
CARRIED
RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE – UPDATE ON WAIHEKE ISLAND WASTE AND RECYCLING SERVICES
Moved: Sears / Ericson
That the report of the Manager,
Environmental infrastructure, dated 10 September 2009, and the resolutions
from the City Development Committee meeting held 8 October 2009, be
received.
CARRIED
Chairperson Sears vacated the Chair at 8.45pm, item 21.1, and Board member
Ericson assumed the Chair.
Chairperson Sears resumed the Chair from 8.48pm, item 21.2.
DISCRETIONARY FUNDING APPLICATIONS
21.1.
ONETANGI BEACH RACES INCORPORATED
SOCIETY
Moved:
Ericson / Evans
That
the Waiheke Community Board allocate funding from its 2009/2010
discretionary funding budget to the Onetangi Beach Races Incorporated
Society for the amount of $2,500 for costs associated with the Onetangi
Beach Races event being held 28 February 2010.
CARRIED
Secretarial note: Chairperson Sears declared a conflict of interest and was
not present for this item.
21.2. ONCE UPON AN ISLAND
Moved:
Sears / Ceramalus
That
the Waiheke Community Board allocate funding from its 2009/2010
discretionary funding budget to Once Upon An Island for the amount of
$490.66 for costs associated with the Storytelling event being held
Saturday, 31 October 2009.
CARRIED
CORRESPONDENCE RECEIVED
Moved: Sears / Evans
[ATTACHMENT 22C]
That the correspondence, from those listed below, be
received:
- Mike Thomas, on behalf of Fullers Group
Ltd, dated 6 October 2009, regarding removal of the broken yellow lines
painted on Delemore Drive above Matiatia Bay for tour buses, noting this
issue has been resolved.
- Briar Ross, on behalf of Jazz & Blues in
the Vines – Waiheke Island, dated 18 October 2009, regarding signage for
events, and that the Board suggest the Artworks sign board or private
property for placing signage.
- Paul Walden, dated 26 October 2009,
regarding transport forum membership, noting that the decision regarding
Transport forum membership will be deferred until the Transport spokesperson
is present, also noting that Mr Walden may attend forum meetings as a guest
in the meantime.
CARRIED
WAIHEKE POLICE REPORTS
Moved: Sears / Roche
That the Waiheke Police
reports, as listed below, be received, and the Ross McCrae be thanked for
his attendance:
- 14 September 2009 – 20 September 2009
- 21 September 2009 – 27 September 2009
- 28 September 2009 – 4 October 2009
- 5 October 2009 – 11 October 2009
- 12 October 2009 – 18 October 2009.
CARRIED
There being no further business the
Chairman declared the meeting closed at 8:55 pm.
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