APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Western Bays Community Board meeting held on
Wednesday, 15 June 2005 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
Section 46A(7) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
"An item that is not on the agenda for a meeting may be
dealt with at that meeting if-
- The local authority by resolution so decides; and
- The presiding member explains at the meeting at a time when it is open
to the public,-
- The reason why the item is not on the agenda; and
- The reason why the discussion of the item cannot be delayed
until a subsequent meeting."
Section 46A(7A) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
"Where an item is not on the agenda for a meeting,-
- That item may be discussed at that meeting if-
- That item is a minor matter relating to the general business
of the local authority; and
- The presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
- no resolution, decision, or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of
the local authority for further discussion."
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for
members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following request has been received to address the meeting:
4.1. AUCKLAND WOMEN'S REFUGE – DONNA HILL
Donna Hill will give a presentation to the Board on behalf of
the Auckland Women's Refuge in support of their application for events funding
for a celebration of their '30 Year Milestone' as a not for profit organisation
within the Western Bays Ward.
RAYMOND RESERVE – FINAL CONCEPT PLAN
| Christina Robertson |
|
| Open Space Planner |
26 May 2005 |
Raymond Reserve is a small coastal reserve located on the
western side of the Point Chevalier peninsula. It primarily caters for
water-based recreation. Due to its size, topography, location and current
design, there are a number of issues that need to be addressed for it to
function more effectively. A concept plan has been developed which looks at
circulation and parking issues; the condition of the existing sea wall; the
appropriateness and condition of the existing vegetation; provision of
additional landscaping; and the need for additional park furniture / facilities.
Recommending that the concept plan for Raymond Reserve titled
'Final Concept Plan' and dated May 2005 be approved for implementation.
| [ATTACHMENT 5] |
Pages 1 – 32 |
6. 2005 / 2006 SLIPS – BOND STREET AND GREAT NORTH ROAD STREET TREES
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
Attaching a SLIPs proposal form for the Bond Street and Great
North Road Street Trees project for $30,000. The Board considered this subject
at its April 2005 meeting and asked officers to alter the scoping of the
project.
Recommending that the Board considers funding this project from
its 2005 / 2006 Small Local Improvement Project budget and appoints a Board
Member as spokesperson for this project.
| [ATTACHMENT 6] |
Pages 33 – 34 |
EVENTS FUNDING – AUCKLAND WOMEN'S REFUGE
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
Attaching the information received from Auckland Women's Refuge
in support of its application for Events Funding.
| [ATTACHMENT 7] |
Pages 35 – 40 |
DISCRETIONARY FUNDING 2005 / 2006 – COLLEGE TEXTBOOK AWARDS
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
At the Board's June meeting it was resolved:
That the Board allocates $900 from its 2004/05 Discretionary
Funding budget to be distributed amongst the four colleges in Western Bays for a
special textbook award and that the Board consider increasing the allocation at
its July meeting.
The Board is now asked if it wishes to increase the amount
allocated for the college textbook awards.
ZERO TOLERANCE GRAFFITI UPDATE
| Rob Sheilds |
|
| Graffiti Contract Coordinator |
25 May 2005 |
This report, originally considered by the Public Safety and
Community Order Committee, provides an update on the zero tolerance graffiti
statistics, observations, prevention and education programmes as well as other
relevant issues.
Recommending that the report of the Graffiti Contract
Coordinator, dated 25 May 2005, be received.
| [ATTACHMENT 9] |
Pages 41 – 46 |
CHAIR'S REPORT
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
Providing the Chair with an opportunity to update the Board on
the projects and issues he has been involved with since the last meeting.
This is an information item only and if the Chair wishes any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLOR'S REPORTS
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
Providing the Councillors with an opportunity to update the
Board on the projects and issues they have been involved with since the last
meeting.
This is an information item only and if Councillors wish any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
BOARD MEMBERS' REPORTS
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
Providing Board Members with an opportunity to update the Board
on the projects and issues they have been involved with since the last meeting.
This is an information item only and if Board Members wish any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
GROUP ACTIVITY REPORTS
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
Attaching group activity reports for the Board's information.
Recommending that the reports be received.
| [ATTACHMENT 13] |
Pages 47 - 68 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Mike Giddey |
|
| Ward Manager |
13 July 2005 |
|
Section 48, Local Government Official Information and
Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the
proceedings of this meeting.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to each
matter, and the specific grounds under Section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
are as follows:
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Ground(s) under section 48(1) for the passing of this
resolution |
|
C1. |
Mayoral 'Living Legend' Award |
Good Reason to withhold exists under section 7 |
Section 48(1)(a) |
|
C2 |
Western Park Proposed Event |
Good Reason to withhold exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the
Local Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public are as follows:
| Item No. |
Reason to withhold information under section 7 |
|
| C1. |
To protect the privacy of natural persons,
including that of deceased natural persons. |
[Section 7(2)(a)] |
| C2. |
To protect information where the making
available of the information: (ii) Would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information. |
[Section 7(2)(b)(ii)] |
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