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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   Apologies have been received from Councillor Sefuiva for lateness and Board member Ward for non-attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 15 August 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

   4.1. PONSONBY ROAD PROMOTIONS - REQUEST FOR DISCRETIONARY FUNDING - BRIGID ROGERS, CHIEF EXECUTIVE

   Ms Brigid Rogers, Chief Executive, Ponsonby Road Promotions wishes to address the Board in support of the Association's application for Discretionary Funding towards the costs of reprinting the Ponsonby Heritage Walk brochure.

5. TRAFFIC MANAGEMENT ISSUES IN CURRAN STREET  

   Dina Hanna
   Traffic Safety Engineer	6 September 2007

   Updating the Board on the outcome of the investigation undertaken by the Crash Reduction Study team for the Curran Street/Sarsfield Street intersection. The team has considered that a roundabout is the best remedial measure for the intersection but the operational characteristics of a roundabout could increase traffic in other local roads in the area and therefore Auckland City is looking at ways to calm residential streets holistically rather than on a case by case basis.

   Recommending that Auckland City be requested to continue to investigate appropriate Local Area Traffic Management (LATM) measures on Curran Street and surrounding residential streets between Wallace Street and Shelly Beach Road and that officers be requested to update the Board and the Curran Street Working Party on progress periodically.

   [ATTACHMENT 5]

   Pages 1 - 4

6. COMMUNITY BOARD LOCAL FUNDING 2007

   Prawina Hira
   Community Advisor	12 September 2007

   Reporting on the applications to the Community Board Local Funding (CBLF) grant scheme 2007.

   The two key eligibility criteria that guide the distribution of funds are:

   • · Groups applying must demonstrate that their application provides benefit to one or two community board areas;
   • · Applications that support Auckland City Council's goal of supporting the processes and activities that enable people to get together and work to improve their communities.

   Recommending that the Board consider the 2007 CBLF applications.

   [ATTACHMENT 6]

   Pages 5 - 48

7. PONSONBY PARKING PLAN

   Kevin Wong-Toi
   Senior Transport Planner	22 August 2007

   Updating the Board on the draft parking plan that has been developed for Ponsonby town centre as a comprehensive approach to managing and addressing parking around the town centre.

   Recommending that the Board endorses the Ponsonby Parking Plan and the options for funding the implementation of the short term and operation measures contained in the Plan.

   [ATTACHMENT 7]

   Pages 49 - 60

8. 2007 / 2008 SLIPS 'WASH-UP'

   Lyz Miller
   SLIPS Co-ordinator	12 September 2007

   The Board has an amount of $20,111 remaining in its 2007/2008 SLIPs holding account that needs to be allocated at this meeting. The Board must allocate as closely as possible to the holding account balance as any allocated funds will not be carried over into the next financial year.

   Attached is a list of projects that have been identified as being able to be completed this financial year. It should be noted that Boards cannot allocate to any new projects that have not be scoped.

   Recommending that the Board allocates the remainder of its 2007/2008 SLIPs budget and nominates Board Members as spokespersons for the projects.

   [ATTACHMENT 8]

   Pages 61 - 70

9. WESTERN SPRINGS STADIUM DRAFT NOISE MANAGEMENT PLAN FOR MOTOR RACING - CONSULTATION FOR 2007/2008 SEASON

   Adam Milina
   Democracy Advisor	12 September 2007

   Auckland City's District Plan Concept Plan - Western Springs Stadium requires that a Noise Management Plan shall be submitted to and approved by the Council prior to the commencement of a season's racing. Before approving the Noise Management Plan, the Council shall consult with directly affected residents.

   Attached is a copy of the Draft Noise Management Plan and a copy of C05-08 Concept Plan - Western Springs Stadium.

   Consultation will be undertaken with residents on the Draft Noise Management Plan, subsequent to the meeting, with feedback to be considered by the Group Manager Auckland City Environments.

   Recommending that the Western Springs Stadium Draft Noise Management Plan for the 2007/2008 Season be received and that comments be forwarded to the Group Manager, Auckland City Environments.

   [ATTACHMENT 9]

   Pages 71 - 80

10. MOUNTAIN BIKE TRAILS  

    Adam Milina
    Democracy Advisor	12 September 2007

    Attaching for the Board's information, a report from the Recreation Planner, dated 2 August 2007, considered by the Arts, Culture and Recreation Committee at its 5 September 2007 meeting. The Committee resolved as follows:

    1. That the Arts, Culture and Recreation Committee approve the urgent development of mountain bike trails at Arch Hill Scenic Reserve (with input from the Auckland Mountain Bike Club) for the following reasons:
       1. increasing public demand for mountain bike facilities;
       2. delays with providing trails at Mutukaroa/Hamlins Hill; and
       3. to formally acknowledge and provide for mountain biking as a legitimate recreation activity.
    2. That the Arts, Culture and Recreation Committee acknowledges the commitment of time and resources to the mountain bike trails project by Auckland Mountain Bike Club, and thanks them for their co-operation.
    3. That the Arts, Culture and Recreation Committee recommend prioritisation of the mountain bike trails project in the Capital Works programme.
    4. That staff continue to explore additional options for mountain bike trails within the region, including Grafton Gully, to ensure adequate planning and provision for this growing recreational activity, and report back to the appropriate committee.
    5. That the report of the Recreation Planner, dated 2 August 2007, and the above resolutions be forwarded to the Western Bays Community Board, and Graeme Easte and the Western Bays Community Board parks representative be invited to work with officers on the detailed design.
    6. That council increase its lobbying to secure certainty over the ownership and governance of Mutukaroa/Hamlins Hill so that it can be developed for mountain biking and other purposes.

    Recommending that the information be received.

    [ATTACHMENT 10]

    Pages 81 - 96

11. AUCKLAND IRISH COMMUNITY BUILDING PROPOSAL - SEDDON FIELD

    Adam Milina
    Democracy Advisor	12 September 2007

    Attaching for the Board's information, a report from the Open Space Planner, dated 27 August 2007, considered by the Arts, Culture and Recreation Committee at its 5 September 2007 meeting. The committee resolved as follows:

    1. That the Arts, Culture and Recreation Committee decline the Auckland Irish Society's request for permission to locate a building on Seddon Field for the following reasons:
       1. the building function and purpose is not closely aligned to a need for open space;
       2. as a former Priority I landfill, Seddon Field proposes significant construction constraints and financial risks to the Auckland Irish Society and ultimately council; and
       3. consequent parking demand could not be accommodated on the Seddon Fields site and MOTAT is unlikely to compromise future parking needs for its own development.
    2. That the Auckland Irish Society be advised that their aspirations for a large indoor social, cultural and recreational facility is incompatible with the city's open space objectives.
    3. That officers work with the Auckland Irish Society to explore the option of developing facilities at Rocky Nook.
    4. That the report by the Open Space Planner, dated 27 August 2007, and the above resolutions be forwarded to the Western Bays and Eden/Albert Community Boards for their information.

    Recommending that the information be received.

    [ATTACHMENT 11]

    Pages 97 - 116

12. SAFESWIM ANNUAL REPORT 2006-2007

    Adam Milina
    Democracy Advisor	12 September 2007

    Attaching for the Board's information, the report of the Environmental Health Officer Regulatory Services, dated 8 June 2007, considered by the Works and Services Committee at its 13 August 2007 meeting. The committee resolved as follows:

    That the Safeswim annual report for 2006/2007 be forwarded to relevant community boards for their information.

    Recommending that the information be received.

    [ATTACHMENT 12]

    Pages 117 - 120

13. 2007/2008 DISCRETIONARY FUNDING  

    13.1. NUMBER 3 (AUCKLAND CITY) SQUADRON AIR TRAINING CORPS - REQUEST FOR DISCRETIONARY FUNDING - KIRSTEN MCKENZIE, NEW ZEALAND CADET FORCE

    Attaching a Discretionary Funding application from the Number 3 (Auckland City) Squadron Air Training Corps seeking funding towards the costs of tents for Bushcraft Training in the New Zealand bush.

    Recommending that the Board consider the application.

    [ATTACHMENT 13.1]

    Pages 121 - 132

    13.2. TE ROOPU O WAI ORA - REQUEST FOR DISCRETIONARY FUNDING - ROB POUPOUARE

    Attaching a Discretionary Funding application from Te Roopu O Wai Ora seeking funding towards the costs of providing quality care, education and support services for young people and their whanau.

    Recommending that the Board consider the application.

    [ATTACHMENT 13.2]

    Pages 133 - 150

    13.3. SCHIZOPHRENIA FELLOWSHIP AUCKLAND INC. - REQUEST FOR DISCRETIONARY FUNDING - ASHLEY INNES

    Attaching a Discretionary Funding application from Schizophrenia Fellowship Auckland Inc. seeking funding towards the cost of supporting mental illness services for families and whanau.

    Recommending that the Board consider the application.

    [ATTACHMENT 13.3]

    Pages 151 - 154

    13.4. PONSONBY ROAD PROMOTIONS - REQUEST FOR DISCRETIONARY FUNDING - BRIGID ROGERS, CHIEF EXECUTIVE

    Attaching a Discretionary Funding application from Ponsonby Road Promotions seeking funding towards the costs of reprinting of the Ponsonby Heritage Walks brochure.

    Recommending that the Board consider the application.

    [ATTACHMENT 13.4]

    Pages 155 - 160

    13.5. AUCKLAND WOMEN'S CENTRE - REQUEST FOR DISCRETIONARY FUNDING - LEONIE MORRIS, CENTRE COORDINATOR

    The Auckland Women's Centre are seeking funding towards the costs of having an "automated attendant" installed on the Centre's phone system. At the time the agenda went to print the application from had not been received and will be tabled at the meeting.

    Recommending that the Board consider the application.

14. 2007/2008 DRAFT ANNUAL PLAN AND AMENDMENTS TO THE LONG TERM COUNCIL COMMUNITY PLAN - SUBMISSION RESPONSE

    Adam Milina
    Democracy Advisor	12 September 2007

    Attaching a reply from Council to the Board's submission to Council's 2007/2008 Draft Annual Plan and Amendments to the Long Term Council Community Plan.

    Recommending that the information be noted.

    [ATTACHMENT 14]

    Pages 161 - 170

15. CORRESPONDENCE RECEIVED

    15.1. CORRESPONDENCE RECEIVED - THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION (INC)

    Correspondence from The Royal New Zealand Air Force Association (Inc) thanking the Board for its 2007/2008 Discretionary Funding grant of $300 towards the costs of the Air Force Commemoration Day Parade on 16 September 2007, has been received.

    Recommending that the correspondence be received.

    [ATTACHMENT 15.1]

    Pages 171 - 172

    15.2. CORRESPONDENCE RECEIVED - CATHOLIC FAMILY AND COMMUNITY SERVICES  

    Correspondence received from the Catholic Family and Community Services thanking the Board for its 2007/2008 Discretionary Funding grant of $882 towards the costs of placing two 'advertorials' in the Harbour News, has been received.

    Recommending that the correspondence be received.

    [ATTACHMENT 15.2]

    Pages 173 - 174

16. CHAIR'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

17. COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

18. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

19. GROUP ACTIVITY REPORTS

    Adam Milina
    Democracy Advisor	12 September 2007

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the reports for the month of August 2007 be received.

    [ATTACHMENT 19]

    Pages 175 - 204

20. REPORTS REQUESTED/PENDING

    Adam Milina
    Democracy Advisor	12 September 2007

    Reporting on reports requested/pending as at September 2007.

    Recommending that the report be received.

    [ATTACHMENT 20]

    Pages 205 - 206

21. COMMUNITY BOARDS' ACHIEVEMENT REGISTER

    Adam Milina
    Democracy Advisor	12 September 2007

    Providing the Board with an opportunity to submit items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in an Achievement Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievement Register.

22. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Adam Milina
    Democracy Advisor	12 September 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest (s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Point Chevalier Town Centre Parking Plan	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	[Section 7(2)(i)] To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information regarding negotiations with private property owners and public disclosure at this time will likely prejudice the council's commercial position regarding those negotiations.	Section 48(1)(a)