DECLARATION BY COMMUNITY BOARD MEMBER PURSUANT TO SCHEDULE 7, CLAUSE 14, OF THE LOCAL GOVERNMENT ACT 2002
| Tam White |
|
| Democracy Advisor |
13 November
2007 |
In accordance
with the provisions of the Local Government Act 2002 (Schedule 7, clause 14) the
Democracy Advisor, Ms Tam White, by way of Memorandum from the Chief Executive
dated 8 November 2007, is authorised to administer the member's declaration at
this meeting.
The
declaration of Jo Robertson will be made and signed and witnessed by the
Democracy Advisor.
APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF MINUTES
The minutes of the Western Bays Community Board inaugural
meeting held on Wednesday, 7 November 2007 to be confirmed as a true and correct
record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
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"An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
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(a) |
The local authority by
resolution so decides; and |
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(b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
|
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(i) |
The reason why the item
is not on the agenda; and |
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(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
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Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
|
"Where an item is not on
the agenda for a meeting,- |
|
(a) |
That item may be
discussed at that meeting if- |
|
|
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
|
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(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
|
(b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
5.1. CHRISTMAS LIGHTING ON PONSONBY ROAD - REQUEST FOR DISCRETIONARY FUNDING - BRIGID RODGERS
Ms Brigid Rodgers, Ponsonby
Road Promotions wishes to address the Board in support of the Association's
application for Discretionary Funding for Christmas lighting on Ponsonby Road.
5.2. REPLACEMENT OF THE ORGANIC SEAT, HOWE STREET - BARBARA HOLLOWAY, KARANGAHAPE ROAD BUSINESS ASSOCIATION
Ms Barbara
Holloway, Karangahape Road Business Association wishes to address the Board
regarding the proposal to replace the organic seat on the corner of Howe Street.
5.3. MEOLA CREEK REPLANTING - MARK SCOTT
Mr Mark Scott wishes to
address the Board regarding the replanting of Meola Creek.
COYLE PARK MACRACARPA ARCH ADDITIONAL FUNDING - 2007/2008 SLIPS PROJECT
| Lyz Miller |
|
| SLIPs co-ordinator |
9 November
2007 |
Reporting on the carving and installation of the
Macracarpa Arch Carving in Coyle Park that was funded by the Board from its
2007/2008 SLIPs budget.
Recommending that the Board approve additional funding of
$25,000 from 2008/2009 SLIPs allocation to allow the project to proceed.
IMPACT ACTION GROUP - REQUEST FOR 2007/2008 EVENTS FUNDING - POLI MATAAFA
Attaching an Events Funding application from the Impact
Action Group seeking funding towards the costs of hosting the 'carols at your
park' Christmas event.
Recommending that the Board consider the application.
2007/2008 DISCRETIONARY FUNDING
8.1. PONSONBY ROAD PROMOTIONS - REQUEST FOR DISCRETIONARY FUNDING -
BRIGID RODGERS
Attaching a Discretionary
Funding application from the Ponsonby Road Promotions seeking funding towards
the costs of Christmas lighting for Ponsonby Road.
Recommending that the Board
consider the application.
8.2. WOMEN IN FILM AND TELEVISION (AUCKLAND) - REQUEST FOR DISCRETIONARY
FUNDING - ANNE O'BRIEN
Attaching a Discretionary
Funding application from the Women in Film and Television (Auckland) seeking
funding towards the cost of covering infrastructure cost associated with the
work of the organisation.
Recommending that the Board consider the application.
8.3. AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP
| Tam White |
|
| Democracy Advisor |
13 November 2007 |
The Board is
asked whether it wishes to renew its annual membership subscription ($250) to
the Auckland Region Community Boards Association, to be funded from its
discretionary funding budget.
Recommending that the Board
decide on whether it wishes to renew its annual membership subscription to the
Auckland Region Community Boards Association.
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS
|
Tam White |
|
| Democracy Advisor |
13 November
2007 |
The Board is asked to appoint spokespersons for its
delegated responsibilities as follows:
- Transport
- Liquor licensing
- Parks and recreation
- Events
- Community Services
Recommending that the Board appoint spokespersons for its
delegated responsibilities.
APPOINTMENT OF COMMUNITY BOARD LIAISONS
| Tam White |
|
| Democracy Advisor |
13 November
2007 |
The Board is asked to appoint
liaisons for the following:
- Auckland Region and Far North Districts community boards
association
- Emergency management
- Grey Lynn Park advisory committee
- Surrey Crescent businesses
- Stormwater separation
- Citizens Advice Bureau
- Victoria Park liaison
- Western Park liaison
- Point Chevalier business association
- Arts
- Youth Council
- Cox's Bay Reserve advisory group
- Grants
- Pt Chevalier Community Centre
- Grey Lynn Community Centre
- Ponsonby Community Centre
- MOTAT
- Zoo
- Ponsonby Road Streetscape
- Western Springs Stadium Liaison
NOMINATION OF MAINSTREET REPRESENTATIVES
| Tam White |
|
| Democracy Advisor |
13 November
2007 |
The Board is asked to nominate
Mainstreet representatives. One Board member and one Councillor are required
for the Ponsonby Mainstreets:
Recommending that the Board
appoint representatives to the Ponsonby Mainstreet.
2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS
| Tam White |
|
| Democracy Advisor |
13 November 2007 |
The Board is asked to confirm or reassign spokespersons
to its 2007/2008 Small Local Improvement Projects, as per the attached list of
projects.
Recommending that the Board assign a spokesperson to the
Small Local Improvement Projects in the attached schedule.
PROVISION FOR URGENT DECISIONS
| Tam White |
|
| Democracy Advisor |
13 November
2007 |
The Board does not meet again
until January 2008. It is possible that matters may arise between 20 November
2007 and the next Board meeting which require urgent attention. Any decisions
would be reported back to the Board at its January meeting.
The Board is asked to make
provision for any urgent decisions over the summer recess.
SCHEDULE OF MEETINGS - YEAR 2008 TO 2010
| Tam White |
|
| Democracy Advisor |
13 November 2007 |
Attaching a proposed schedule of meetings for 2008 up to
2010 for ratification.
Recommending that the Board endorse the proposed schedule
of meetings for 2008 through to 2010.
REMUNERATION - ALLOCATION FOR 2007-2010
| Tam White |
|
| Democracy Advisor |
13 November
2007 |
Attaching a report prepared by the Deputy Mayor for the
Board's consideration.
The Council, at its meeting held on Thursday, 1 November
2007, considered an item regarding "2007 - 2010 Committee Structures and
Regulatory Responsibilities" and resolved inter alia as follows:
G. That a working party consisting of the deputy mayor as chair,
Councillor Northey and Councillor Armstrong consider proposed elected member
remuneration set out in 3.4 and appendix one and invite comment on any relevant
issues from the councillors and community board representatives. The deputy
mayor to report back to council following these discussions on the recommended
remuneration structure.
Attached is the report to council for the boards
information.
Recommending that comments on the proposed remuneration
for 2007 - 2008 be sent to the remuneration working party by 3 December 2007.
CORRESPONDENCE RECEIVED - THE ROYAL AIR FORCE ASSOCIATION
Attaching a copy of a correspondence from the Royal Air
Force Association thanking the Board for its 2006/2007 Discretionary Funding
grant of $300 towards the cost of the Air Force Commemoration Day Parade held on
16 September 2007.
Recommending that the correspondence be received.
CHAIR'S REPORT
Providing the Chair with an opportunity to update the
Board on the projects and issues he has been involved with since the last
meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the
Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if councillors wish
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
BOARD
MEMBERS' REPORTS
Providing board members with the opportunity to update
the Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if board members
wish any action to be taken under this item, a written report must be provided
for inclusion on the agenda.
GROUP ACTIVITY REPORTS
| Tam White |
|
| Democracy Advisor |
13 November
2007 |
Attaching activity reports and statistics from various
groups within Auckland City for the Board's information.
Recommending that the reports for the months of October
and November 2007 be received.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
13 November
2007 |
Reporting on reports requested/pending as at November
2007.
Recommending that the report be received.
