APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF
MINUTES
The minutes of the Western Bays Community Board meeting
held on Wednesday, 23 January 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
4.1. SPORT
AUCKLAND - SIMON PETERSON
Simon Peterson, Sport Auckland
wishes to address the Board regarding the progress and achievements of
programmes and activities run by Sport Auckland.
4.2. ISSUES ON
PONSONBY ROAD - DIANE PERCY
Ms Diane Percy wishes to
address the Board regarding issues on Ponsonby Road.
4.3. GREY LYNN
PARK FESTIVAL EVENT - KATE BURKE
Ms Kate Burke wishes to
address the Board regarding the Grey Lynn Park Festival event.
GREY LYNN
PARK FESTIVAL POST EVENT EVALUATION
| Georgina Gilmour |
|
| Manager Event and Film Operations |
30 January
2008 |
Updating the Board on the post event evaluation of the
Grey Lynn Park festival which was held on 17 November 2007 at Grey Lynn Park and
seeking the Board's endorsement of the festival as a community in 2008 subject
to conditions set out by Auckland City Council.
The report is in response to the request from Western
Bays Community Board meeting in August 2007 on the Grey Lynn Park Festival,
including Council costs, and resources contributed to the festival, compliance
and other relevant issues.
Recommending that the Board endorses the facilitation of
the Grey Lynn Park Festival as a community event in 2008 subject to the ability
of the Grey Lynn Park Festival Trust fulfilling the conditions set out by
Auckland City Council.
ROYAL
COMMISSION ON AUCKLAND GOVERNANCE
| Tam White |
|
| Democracy Advisor |
13 February
2008 |
Attaching the terms of reference for the Royal Commission into Auckland
Governance.
In late February/early March, the Royal Commission is expected to be releasing a
Discussion and Information paper which will:
- provide further details on the submission process and timing
- provide explanatory information on the terms of reference
- pose a series of questions around the terms of reference to assist
people's thinking and ability to make relevant submissions
A 6-week period will be offered to the public (which includes council) to make
submissions from March 2008. The Commission's interests will be around the
processes and governance structures needed in the future Auckland region.
A public hearing process will be convened by the Commission in May and June
2008.
A community board workshop has been scheduled for 4 March 2008.
Recommending that the Board consider the establishment of a working party to
formulate its submission to the Royal Commission.
WESTHAVEN
MARINA AND HARBOUR BRIDGE PARK DEVELOPMENT PROJECT UPDATE
| Councillor
Easte |
13
February 2008 |
The report was considered at the 12 February 2008 City
Development Committee. Councillor Easte will speak to the item.
TRANSIT NEW
ZEALAND STATE HIGHWAY 20 WATERVIEW CONNECTION
| Tam White |
|
| Democracy Advisor |
13 February
2008 |
Attaching a
report considered by the Transport Committee at its 7 February 2008 meeting
updating the committee on the status and next steps for Transit New Zealand's
State Highway 20 Waterview project. The committee resolved:
- That the Transport Committee request Transit New Zealand
to expedite the progress of identifying and implementing the preferred scheme
for State Highway 20 Waterview, incorporating the mitigation and enhancement
measures outlined in the December 2005 Council resolution.
- That the Transport Committee appoints Councillor Raffills
and Avondale community board member McDonald as Council's two representatives to
participate in the Transit New Zealand (NZ) led State Highway 20 Waterview
Reference Group.
- That the Transport Committee requests one Councillor and
two Community Board members from each of the affected community boards (Western
Bays, Eden/Albert and Avondale) to enable the re-establishment of the Auckland
City Council State Highway 20 Waterview Political Liaison Group, to keep the
impacted local community informed of progress of the Transit New Zealand
project.
Council's
Senior Transport Planner, Daniel Newcombe, together with Transit officers will
be in attendance and will make a visual presentation to the Board.
Recommending
that the Board appoints one Councillor and two Board Members to the SH20
Waterview political liaison group.
2007/2008
EVENTS FUNDING
Providing the Board with an
opportunity to consider allocating Events Funding to the Point Chevalier
Memorial Returned Services Association (RSA) to cover the costs associated with
its Anzac Day celebrations in 2008.
Recommending that the Board
considers allocating funding to the Point Chevalier Memorial RSA.
CHAIR'S
REPORT
Attaching the Chair's report since the last meeting.
COUNCILLORS'
REPORTS
Providing councillors with the opportunity to update the
Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if councillors wish
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
BOARD
MEMBERS' REPORTS
Providing board members with the opportunity to update
the Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if board members
wish any action to be taken under this item, a written report must be provided
for inclusion on the agenda.
REPORTS
REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
13 February
2008 |
Reporting on reports requested/pending as at January
2008.
Recommending that the report be received.
URGENT
DECISION - 2008/2009 ANNUAL PLAN POLITICAL PROCESS
| Tam White |
|
| Democracy Advisor |
13 February
2008 |
Reporting on an urgent decision
requesting endorsement from the Board on the 2008/2009 capital works projects
for the Western Bays ward.
Recommending that the urgent
decision on the 2008/2009 Annual Plan Political Process be noted.
