APOLOGIES
Apologies have been received from Councillor Moyle and Board member Stephenson.
CONFIRMATION OF MINUTES
The
minutes of the Western Bays Community Board meeting held on Wednesday, 20 August
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following request has been received to address the meeting:
4.1. PT CHEVALIER COMMUNITY CHRISTMAS EVENT - DOUGLAS VAUSE
Douglas Vause of Pt Chevalier Baptist Church, wishes to address the Board
regarding the Pt Chevalier Baptist Church's local event funding request.
DOG ACCESS TO BEACHES
| Colin Craig |
|
| Senior Planner - City Planning |
4 September 2008 |
Requesting the Board provide feedback on the dog policy and to the dog control
bylaw hearings panel regarding dog access to beaches and consider the following:
- there are any beaches within their area that
should be available at some time during the day during the summer period for
off-leash exercise and/or;
- there should be a specific dog beach/es on the
Isthmus available for dogs all the time;
- there are any other issues the board may have concerning dogs on
beaches.
Recommending that the board considers the report.
2008/2009 REQUEST FOR LOCAL EVENT FUNDING - PT CHEVALIER BAPTIST CHURCH
Attaching a local event funding application from the Pt. Chevalier Baptist
Church seeking funding towards the cost of a Christmas evening for the Pt.
Chevalier community.
Recommending that the Board considers the application.
2008/2009 REQUEST FOR DISCRETIONARY FUNDING - TOI ORA LIVE ART CHARITABLE TRUST
Attaching a discretionary funding application from Toi Ora Live Art Charitable
Trust seeking funding towards the cost of group art exhibition in Grey Lynn
during Mental Awareness Week.
Recommending that the Board considers the application.
COMMUNITY BOARD LOCAL FUNDING, 2008
| Brenda Massey |
|
| Programme adviser - funding |
2 September 2008 |
The
Western Bays Community Board has $25,000 to allocate to community groups
operating in its area. Nineteen applications were made to the Western Bays
Community Board from 19 groups requesting a total of $58,616.48.
A
meeting was held on 28 August with the community board spokespersons who have
recommended allocations totalling $21,326 leaving a balance of $3,674, which
will revert to the consolidated fund.
Recommending that grants totalling $21,326, as detailed in appendix one of the
Community Board Local Fund 2008 report, be approved.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROJECTS
| Bruce Kilmister |
|
| Community Board Chairperson |
11 September 2008 |
Attaching the following projects for the Board's consideration:
- Pt Chevalier Community Centre wall extension -
The Board declined this project at its August meeting. The Board received
further clarification on the proposal which clarifies the urgency and safety
issues at the Pt Chevalier community centre.
Recommending that the Board reconsider the application.
- International Cabaret Festival, Western Park, Ponsonby - Arani
Cuthbert.
The
Board received a presentation from Arani at its 20 August 2008 community board
meeting. The Arts Culture and Recreation committee resolved at its meeting of 10
September 2008 as follows:
That the event proposal be referred for re-assessment against event sponsorship
criteria and reported to the Events Sub-committee for consideration.
The
Board is requested to consider approving a Small Local Improvement Projects
(SLIPs) project to assist the events team in achieving this event in the Western
Bays ward.
Recommending that the Board considers the Small Local Improvement Projects
(SLIPs) project.
COMMUNITY GROUP ASSISTANCE FUND 2009
Attaching the Community Group Assistance Fund 2009 report considered by the
Community Services Committee at its Wednesday, 3 September 2008 meeting for the
Board's information. The committee resolved as follows:
- That the opening date for the Community Group
Assistance Fund be deferred until the outcome of the community assistance
funding review is known, but no later than April 2009.
- That community groups be advised that due to
the review of all council assistance funds to community groups taking place the
opening date for the community group assistance fund 2009 has been deferred to
no later than April 2009.
Recommending that the resolutions of the Community Services Committee be
received.
GREY LYNN NEIGHBOURHOOD ACCESSIBILITY PLAN
| Claire Covacich |
|
| Senior transport planner |
2 September 2008 |
Updating the Western Bays Community Board on the Grey Lynn neighbourhood
accessibility plan (NAP) and the key issues identified during the investigation
stage of the project.
Recommending that the report be received.
FEEDBACK TO THE TRANSPORT COMMITTEE WORKSHOP ON THE 2009 ASSET MANAGEMENT PLAN (AMP) REVIEW
| Bruce Kilmister |
|
| Community Board Chairperson |
10 September 2008 |
Informing the board on its recommended feedback to the Transport Committee
Workshop on the 2009 Asset Management Plan Review.
Recommending that the feedback be received.
ARC INVOLVEMENT IN MEOLA CREEK
Attaching a notice of motion considered by the Eden/Albert Community Board at
its 27 August 2008 meeting. The Eden/ Albert Community Board resolved as
follows:
- That the Board chairperson be delegated to
write to the Auckland Regional Council outlining the Board's concerns regarding Meola Creek and seeking the ARC's involvement in the management of the creek.
- That noting the Auckland Regional Council's
jurisdiction and policies, the Board would welcome an update on the ARC's
planned initiatives with regard to Meola Creek, and invites officers from the
ARC to attend the Board's September 2008 meeting to outline these initiatives.
- That Metrowater be congratulated on its new
programme of works in the next capital works period, focusing on the Motions
catchment sewer separation.
- That the Board's resolutions B, C and D be
referred to the Western Bays community board for its information.
Recommending that the resolutions of the Eden/ Albert Community Board be
received.
COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN
Attaching the Community Facilities Draft Asset Management Plan report considered
by the Community Services Committee at its Wednesday, 3 September 2008 meeting
for the Board's information. The committee resolved inter alia as follows:
- That the Community Services Committee
consider the following proposed cost reductions, noting the consequential
effects:
- Community centre growth projects - $1.2
million per year for 10 years, total $12 million, and
- Community halls growth projects - $800,000
per year for 10 years, total $8 million.
- That the Community Services Committee notes
costs for currently proposed capital projects including Meadowbank, Orakei and
Pt Chevalier community centre upgrades be re-assessed as part of the community
facilities strategy review.
- That the reduction of an estimated $20
million over the ten years suggested to bring the community facilities asset
management plan within budgets be received.
- That officers include these reductions in the
asset management plan for discussion at the Annual Plan Direction Setting
meeting in November 2008.
Recommending that the resolutions of the Community Services Committee be
received.
CORRESPONDENCE RECEIVED
Correspondence from The Operating Theatre Trust is attached for the Board's
information.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
17 September 2008 |
Reporting on reports requested/pending as at September 2008.
Recommending that the report be received.
GROUPS ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
17 September 2008 |
Attaching activity reports and statistics from various
groups within Auckland City for the Board's information.
Recommending that the reports for the month of August 2008
be received.
NOTICE OF MOTION - COMMUNITY FORUM
| Jo Robertson |
|
| Community Board Member |
8 September 2008 |
Attaching a notice of motion received from Board member Robertson proposing
community forums for the Western Bays community.
Recommending that the notice of motion be received.
