Back to contents

AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 17 September 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. DRAFT - WESTERN SPRINGS STADIUM NOISE MANAGEMENT PLAN FOR MOTOR RACING 2008/2009 SEASON

   Auckland City's District Plan Concept Plan - Western Springs Stadium requires that a Noise Management Plan shall be submitted to and approved by the Council prior to the commencement of a season's racing. Before approving the Noise Management Plan, the Council shall consult with directly affected residents.

   Attached is a copy of the consultation for 2008/2009 season and the Western Springs Stadium Noise Management Plan for Motor Racing. Consultation has been undertaken with residents on the Draft Noise Management Plan with feedback to be considered by the Group Manager Auckland City Environments.

   Recommending that the Western Springs Stadium Draft Noise Management Plan for the 200/2009 Season be received and that feedback be forwarded to the Group Manager, Auckland City Environments.

6. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE OCTOBER 2008

   Helen Alcock
   SLIPs Manager	30 September 2008

   Updating the Board regarding the Small Local Improvement Projects (SLIPs).

   Recommending that the memorandum be received.

7. NOTICE OF MOTION - GREAT NORTH ROAD RIDGE VISION  

   Paul Stephenson
   Community Board Member	8 October 2008

   Attaching a notice of motion received from Board member Stephenson proposing that the Western Bays Community Board supports a long term vision for the redevelopment of the Great North Rd Area from Karangahape Rd to the Grey Lynn shops (Great North Road Ridge).

   Recommending that the Board considers the notice of motion.

8. IMPROVEMENTS TO GREY LYNN PARK

   Mike Gallagher
   Parks Advisor Active Recreation	7 October 2008

   Updating the Board on the progress of the Grey Lynn Park development project. Stakeholders have prioritised the uncompleted work and the consultants have recosted the works. A program to implement the highest priority works in a practical sequence has been recommended.

   Recommending that the Board considers the report.

9. DELEGATIONS REGISTER REVIEW  

   Dan McGregor
   Project Team Leader	26 September 2008

   Attaching a report that seeks to clarify community board delegations, including the changes made at the 28th February 2008 Council meeting and to outline the process for gaining community board feedback on these delegations.

   Recommending that the Board provide feedback on community board delegations by 31 October 2008.

10. COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

    Attaching the Community Assistance Funding Review Update report considered by the Community Services Committee at its Wednesday, 1 October 2008 meeting for the Board's consideration. The committee resolved as follows:

    1. That the report of the Policy Analyst and the Senior Policy Analyst, dated 25 September 2008, be forwarded tocommunity boards for their comment for inclusion in the final report.
    2. That the Community Services Committee notes that officers will report back with a draft Community Group AssistancePolicy in December 2008 for endorsement.
    3. That the Community Services Committee provides feedback on the recommendations outlined in the report as follows:
       • that officers be requested to provide information regarding the administrative costs of the community assistance funds programme prior to the 18 November 2008 Annual Plan Direction Setting meeting; and
       • that the Committee asks staff to consider how greater authority can be given to community boards in community assistance funding decision-making in order to reduce administrative costs and to benefit from their local knowledge, and report back to a working party consisting of community board chairs, Councillors Easte, Raffills, and the Chairperson, Community Services Committee before reporting back to the Community Services Committee.
    4. That the Community Services Committee notes the feedback from Councillor Northey as follows:
       1. that no minimum level of grants be set;
       2. that decisions on the citywide accommodation fund should be made by this committee to ensure coordination with the citywide grant fund;
       3. that the reinstatement of separate key categories of grants not be accepted; and
       4. that the Committee agree that recommended funding be presented to councillors for feedback before the final decisions are made by the committee.

    Recommending that the Board provides feedback for inclusion in the final report.

11. COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

    Attaching the Community Centres, Halls and Offices Stocktake report considered by the Community Services Committee at its 1 October 2008 meeting for the Board's consideration. The Community Services Committee resolved as follows:

    1. That the Community Services Committee notes that a Community Facilities and Libraries Plan will be developed, and that the Group Manager, Arts Community and Recreation Policy will report back to the Committee in early 2009 with an update on the project.
    2. That the report of the Senior Policy Analyst, dated 25 September 2008, be forwarded to all community boards for their information and feedback.
    3. That the Community Services Committee notes that disposal of existing assets would only be considered if a better local option, such as extension to a local library, was practicable and likely to deliver better results to local communities.
    4. That further reports provide more information on community offices, such as those in the Onehunga Community Centre, in Mt Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use of 254 Ponsonby Road and other appropriate Council owned properties.

    Recommending that the Board provides feedback on the Community Centres, Halls and Offices Stocktake Report.

12. STATE HIGHWAY 20 - WATERVIEW CONNECTION

    Attaching the State Highway 20 - Waterview Connection report considered by the Transport Committee at its 2 October 2008 meeting for the Board's information. The Transport Committee resolved as follows:

    1. That Council officers continue to work closely with NZTA to achieve the mitigation and enhancement measures sought in the committee's April 2008 resolution, to contribute to or facilitate the strategic outcomes of the city, namely:
       1. That the tunnel air emissions are cleaned and filtered prior to being discharged through the ventilation stacks which will not be located adjacent to schools.
       2. That appropriate urban form and land uses are provided for around the interchanges:
          • At Maioro St providing for a continuous built edge along Richardson Rd
          • At Waterview and Maioro St providing for upgraded local road, pedestrian, cyclist and passenger transport facilities on the approaches and through the interchanges.
       3. That motorway tunnel management systems such as pricing and ramp signalling include mitigation against the potential negative impacts on the local transport network.
       4. That Transit NZ work with Auckland City Council to seek an increase in funding subsidies from LTNZ or alternative funding sources to implement a package of transport measures that are required to accompany the motorway project.
    2. That the Committee request that the report be provided to the Avondale, Mt. Roskill, Western Bays and Eden Albert community boards for their October meetings.

    Recommending that the resolutions of the Transport Committee be received.

13. CORRESPONDENCE

    13.1. CORRESPONDENCE RECEIVED - AUCKLAND SEXUAL ABUSE HELP

    Correspondence from the Auckland Sexual Abuse HELP thanking the Board for its 2008/2009 Discretionary Funding grant of $2,000 to assist with hosting "An evening with Jan Jordan, author of Serial Survivors" on Friday 29th August 2008.

    Recommending that the correspondence be received.

    13.2. CORRESPONDENCE RECEIVED - GREATER PONSONBY BUSINESS DIRECTORY

    Attaching a copy of the Western Bays Community Board's page as printed in the Greater Ponsonby Business Directory and the receipt of the grant expenditure. The Board granted $650 to Greater Ponsonby Business Directory for this publication.

    Recommending that the correspondence be received.

    13.3. CORRESPONDENCE RECEIVED - TOI ORA LIVE ART TRUST

    Correspondence from the Toi Ora Live Art Trust thanking the Board for its 2008/2009 Local Events Funding grant of $1,000 to support the end of year group exhibition.

    Recommending that the correspondence be received.

14. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

16. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

17. REPORTS REQUESTED/PENDING

    Tam White
    Democracy Advisor	8 October 2008

    Reporting on reports requested/pending as at October 2008.

    Recommending that the report be received.

18. GROUPS ACTIVITY REPORT

    Tam White
    Democracy Advisor	8 October 2008

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the reports for the month of September 2008 be received.