APOLOGIES
An
apology from Councillor Moyle for lateness has been received.
CONFIRMATION OF MINUTES
The
minutes of the Western Bays Community Board meeting held on Wednesday, 15
October 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from
members.
4.1. LIVING LOUNGE - AMANDA WRIGHT
Amanda Wright wishes to address the Board regarding organising Living Lounge, a
performing arts venue, in Western Bays for two weeks during the summer.
Please refer to item 18 of the agenda.
4.2. CHRISTMAS TREE AT WESTERN PARK PROPOSAL - JUSTIN BADE, PONSONBY BUSINESS ASSOCIATION
Justin Bade from the Ponsonby Business Association wishes to address the Board
regarding a proposal to have a Christmas tree at Western Park.
4.3. CIGARETTE BUTT LITTER RECEPTACLES PILOT SCHEME ON PONSONBY ROAD - SIMON JOHNSTON, SMOKIN STATION
Simon Johnston of Smokin Station wishes to address the Board regarding a pilot
scheme on Ponsonby Road for cigarette butt litter receptacles.
4.4. RAMP SIGNALLING ON THE NORTHWESTERN MOTORWAY - PETER MCCOMBS, RAMP SIGNALLING PROJECT MANAGER, NEW ZEALAND TRANSPORT AGENCY
Peter McCombs, Ramp Signalling Project Manager, New Zealand Transport Agency,
wishes to address the Board regarding the progress of the motorway interchange
at Te Atatu Road on the northwestern motorway. The New Zealand Transport Agency
progresses with work to install two sets of ramp signals, a new priority lane,
traffic lights and widening of on and off-ramps to improve capacity and traffic
flow.
4.5. BEACH CLEAN UP FOR COX'S BAY BEACH - JAN BAKER
Jan
Baker wishes to address the Board regarding the clean up at Cox's Bay Beach.
GRANT OF NEW LICENSE - KELMARNA COMMUNITY GARDEN TRUST - 38 PARAWAI CRESCENT, HUKANUI RESERVE, HERNE BAY
| Kim O'Neill |
|
| Lease Coordinator |
31 October 2008 |
The
Kelmarna Community Garden Trust currently leases reserve land at Hukanui
Reserve, 38 Parawai Crescent, Herne Bay. Their license expired 23 July 2008.
The
attached report provides an assessment of whether the trust qualifies for the
provision of a new lease under Auckland City Council's Community and Recreation
Lease Policy and Gardens Policy. Under the Community and Recreation Lease
Policy, the Trust would be eligible for a flat rental of $500.00 plus GST per
annum.
Recommending that the Western Bays Community Board recommend to the Arts,
Culture and Recreation Committee the granting of a new license under Auckland
City Council's Community and Recreation Lease Policy and Gardens Policy.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS NOVEMBER 2008
| Suzanne Drake |
|
| SLIPs Project Portfolio Leader |
6 November 2008 |
Attaching an update report regarding the Board's SLIPs projects.
Recommending that the Board considers the report.
SMALL LOCAL IMPROVEMENT PROJECTS PROGRAMME SCHEDULE AND FUNDING ALLOCATION
| Helen Alcock |
|
| SLIPs Manager |
3 November 2008 |
Providing an overview of planned delivery dates for SLIPS projects for all
Community Boards.
Recommending that the report be received.
2008/2009 DISCRETIONARY FUNDING - WESTERN BAYS COMMUNITY BOARD ANNUAL TEXTBOOK AWARDS
| Tam White |
|
| Democracy Advisor |
|
For
the last seven years, the Board has allocated funding from its discretionary
budget to each of the four secondary schools in Western Bays for the purpose of
a special student award.
The
chairperson and allocated board members have attended prize giving ceremonies at
the schools and presented a letter of support and grant for the Annual Textbook
Award to each school. The dates for the prize giving at each school were as
follows:
- St Paul's College: 12 November 2008
- St Mary's College: 11 November 2008
- Western Springs College: 11 November 2008
- Auckland Girls Grammar: 12 November 2008
Recommending that the information be received.
PROVISION FOR URGENT DECISIONS
| Tam White |
|
| Democracy Advisor |
12 November 2008 |
The
Board will not meet again until 21 January 2009. It is possible that matters may
arise between this meeting and the 21 January 2009 meeting that will require
urgent attention. Any decision made during this interim will be reported to the
Board's 21 January 2009 meeting.
Recommending that the Board make provision for any urgent decisions over the
summer recess.
COMMUNITY BOARD DELEGATIONS
| Tam White |
|
| Democracy Advisor |
28 October 2008 |
Attaching the Western Bays Community Board working party
feedback that was submitted to the Delegations Working Party for the Board's
information.
Recommending that the memorandum on the Community Board Delegations be received.
USE OF VICTORIA PARK'S CARETAKER COTTAGE
| Tam White |
|
| Democracy Advisor |
12 November 2008 |
Attaching the Use of Victoria Park's Caretaker Cottage report considered by the
Arts, Culture and Recreation Committee at its 12 November 2008 meeting for the
Board's information. The Committee resolved as follows:
That the Arts, Culture and Recreation Committee endorse advertising the Victoria
Park caretaker's cottage for a lease in accordance with the management plan for
Victoria Park and conditional on the compatibility of applicants with the
shortlisted proposals for the Campbell Free Kindergarten.
Recommending that the resolution of the Arts, Culture and Recreation Committee
be received.
CORRESPONDENCE
12.1. CORRESPONDENCE RECEIVED - PT CHEVALIER BAPTIST CHURCH, THANK YOU LETTER
Attaching correspondence from the Pt Chevalier Baptist Church thanking the Board
for its 2008/2009 Events Funding grant of $5,000 to assist with the provision of
a community Christmas event scheduled for Sunday 21 December 2008.
Recommending that the correspondence be received.
12.2. CORRESPONDENCE RECEIVED - JENNY CARLYON, FUNDING ACCOUNTABILITY FORM
Attaching correspondence from Jenny Carlyon containing the completed funding
accountability form.
Recommending that the correspondence be received.
12.3. CORRESPONDENCE RECEIVED - CHARLOTTE MUSEUM TRUST, FUNDING ACCOUNTABILITY FORM
Attaching correspondence from the Charlotte Museum Trust containing the
completed funding accountability form.
Recommending that the correspondence be received.
12.4. CORRESPONDENCE RECEIVED - TOI ORA LIVE ART TRUST, FUNDING ACCOUNTABILITY FORM
Attaching correspondence from the Toi Ora Live Art Trust containing the
completed funding accountability form.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Attaching copies of presentations and notes from the
Chairpersons' forum for the Board's consideration and information.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
11 November 2008 |
Reporting on reports requested/pending as of November 2008.
Recommending that the report be received.
GROUPS ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
11 November 2008 |
Attaching activity reports and statistics from various
groups within Auckland City for the Board's information.
Recommending that the reports for the month of October 2008
be received.
TICKETED LIVING LOUNGE EVENT AT WESTERN PARK
| Georgina Gilmour |
|
| Manager event and film operations, City Events |
12 November 2008 |
Attaching an information memorandum from the Manager event and film operations,
City Events in support of the proposal for a ticketed Living Lounge event at
Western Park from 26 to 28 February 2009. The memorandum is circulated
separately.
Recommending that the Board considers the proposal.
