APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF MINUTES
The
minutes of the Western Bays Community Board meeting held on Wednesday, 18
February 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The following requests have
been received to address the meeting:
4.1. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF THE POINT CHEVALIER HISTORY GROUP - LISA TRUTTMAN
Lisa Truttman of the Point
Chevalier History Group wishes to address the Board in support of the group's
application for discretionary funding towards the operational costs of the
group.
4.2. 2008/2009 DISCRETIONARY FUNDING APPLICATION OF THE AUCKLAND PERFORMING ARTS CENTRE - REPRESENTATIVE FROM THE AUCKLAND PERFORMING ARTS CENTRE
A
representative from the Auckland Performing Arts Centre wishes to address the
Board in support of the centre's discretionary funding application. The centre
is seeking funding toward the cost of installing a dance floor at the centre's
studio at Western Springs.
2008/2009 REQUEST FOR DISCRETIONARY FUNDING
5.1. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - POINT CHEVALIER HISTORY GROUP
Attaching the discretionary funding application from the Point Chevalier History
Group. The group is seeking seed money to help fund the operational costs of the
group.
Recommending that the Board considers the application.
5.2. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - THE AUCKLAND PERFORMING ARTS CENTRE
The
application was not received by the time the agenda went to print and will be
tabled at the meeting.
URBAN DESIGN AND PLANNING - LUDO CAMPBELL-REID, URBAN DESIGN GROUP MANAGER
Ludo Campbell-Reid will be making a presentation to the Board
regarding urban design and planning in Auckland City.
LIVEABLE ARTERIALS PRESENTATION - PAUL GLUCINA, SENIOR TRANSPORT PLANNER
Paul
will be making a presentation to the Board on the Liveable Arterials Plan.
RESIDENTS PARKING SCHEME REVIEW
| Alan Meharry and Loretta Su'a-Chang |
|
| Acting Delivery Planning Manager and Customer
Integration Coordinator, On Street Parking |
9 March 2009 |
Alan
and Loretta wish to address the Board regarding the residents parking scheme
review.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS MARCH 2009
| Richard Court |
|
| SLIPs Project Portfolio Leader |
5 March 2009 |
Attaching an update on the Board's SLIPs projects.
Recommending that the Board considers the report.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE
| Julia Goh |
|
| SLIPs Programme Leader |
6 March 2009 |
Providing an update of the financial status of SLIPs projects in Western Bays.
RENUMERATION POOL 2009/ 2010 AND THE EXPENSES AND REIMBURSEMENT POLICY
A
report from the Support Services Manager dated 7 March 2009 and entitled
"Renumeration Pool 2009/ 2010 and the Expenses and Reimbursement Policy" will be
considered by the Renumeration Working Party at its next meeting on 7 April
2009.
The
report was not received by the time the agenda went to print and will be tabled
at the meeting.
Feedback is requested from the Board by 9am Monday, 30 March 2009.
Recommending that the Board considers providing feedback.
LONG TERM COUNCIL COMMUNITY PLAN (LTCCP)
| Priscilla Steel |
|
| Democracy Advisor |
27 February 2009 |
Providing the Board with the opportunity to consider actions to facilitate the
formation of the LTCCP and informing the Board about the Ten Year Plan community
consultation meetings that have been scheduled.
Recommending that the plan be discussed.
DRAFT CODE OF CONDUCT FOR COMMUNITY BOARDS
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching a copy of the draft Code of Conduct for Community Boards which was
considered by the Community Board Chairperson's Forum for the Board's
information.
Recommending that the draft be considered.
COMMITTEE REPORTS
14.1. COMMITTEE REPORTS - ARTS, CULTURE AND RECREATION COMMITTEE, QUARTERLY REPORT
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Manager, Business Development and Support that was
discussed by the Arts, Culture and Recreation Committee at its 11 March 2009
meeting for the Board's information. The Committee resolved as follows:
That the division quarterly
report for the period October to December 2008 be received, noting the policy
development, policy review, project and programme work undertaken for:
- Arts,
- Recreation,
- CBD Projects,
- Events,
- Streets and town centres,
- Open Space,
- Coast and beaches,
- Volcanic Landscape programme,
- Urban forest,
- Hauraki Gulf Islands.
Recommending that the report and the resolutions be received.
14.2. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, FUTURE PLANNING FRAMEWORK PROGRAMME
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Project Manager, City Planning that was considered
by the City Development Committee at its 12 March 2009 meeting for the Board's
information. The Committee resolved as follows:
- That the City Development Committee notes
that:
- The future planning framework paints a
picture of how the Auckland isthmus could look in the future, setting out how
land should be used, and how and where growth and development should occur in
order to achieve this.
- Implementation of the future planning
framework will be through a number of different mechanisms including capital
works, operational activities, bylaws and the district plan.
- That the draft future planning framework be
endorsed for release for community and stakeholder engagement and feedback for
an eight-week period commencing mid March 2009.
- That the City Development Committee chair and
deputy chair be delegated to authorise any minor changes to the draft future
planning framework prior to it going out for community and stakeholder
engagement.
- That the City Development Committee endorse
the ongoing development of a planning strategy for the isthmus to implement the
outcomes of the Future Planning Framework process (noting that feedback will be
initially reviewed by the working party prior to reporting to City Development
Committee) and that a decision on whether an isthmus district plan is published
for informal feedback or notified for formal submission be made by this
committee for recommendation to Council, once the implications of the Royal
Commission and the Resource Management Amendment Bill are known.
Recommending that the report and the resolutions be considered.
14.3. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, RESOURCE MANAGEMENT ACT AMENDMENTS
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Manager, City Planning that was discussed by the
City Development Committee at its 12 March 2009 meeting for the Board's
information.
At
its last meeting, the Board delegated a working party to formulate a submission
to the bill.
Recommending that the report be received.
14.4. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Community and Social Policy Manager that was
discussed by the City Development Committee at its 12 March 2009 meeting for the
Board's consideration. The Committee resolved as follows:
- That the City Development Committee notes the
Liquor licensing policy development - scope report will guide the development of
the council's liquor licensing policy, including an environmental scan,
consultation and research, ensuring the District Licensing Authority has a
robustly constructed liquor licensing policy to guide its decision-making.
- That the City Development Committee notes
officers will report back to the committee in June 2009 with an update on the
development of the liquor licensing policy and options for a proposed special
consultative procedure.
- That the City Development Committee notes the
Liquor licensing policy development - scope report will be forwarded to the
Community Services Committee for its information.
- That the City Development Committee notes the
Liquor licensing policy development - scope report will be forwarded to each of
the community board chairs for their information and that during March/April
2009, officers will attend community board meetings to gather feedback on liquor
licensing matters.
Requesting that the Board consider providing feedback on liquor licensing
matters.
Recommending that the report and the resolutions be considered.
14.5. COMMITTEE REPORTS - ARTS, CULTURE AND RECREATION COMMITTEE, STREET TRADING POLICY - PROVISION OF OUTDOOR DINING FACILITIES
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Manager, Streets and Open Space that was discussed
by the Arts, Culture and Recreation Committee at its 11 March 2009 meeting for
the Board's consideration. The Committee resolved as follows:
- That the development of the following Street
Trading Policies be endorsed:
- the Provision of Outdoor Dining
Facilities,
- the Giving Away of Goods in Public Places,
- the Sale of Goods and Services, including
markets and street stalls, in public places.
- That officers undertake key stakeholder
consultation on the draft Street Trading Policy: The Provision of Outdoor Dining
Facilities, which proposes the right to operate outdoor dining adjacent to
premises used for the same purpose at a commercial charge conditional on:
- not compromising street amenity,
- not compromising local character,
- not obstructing pedestrian flow,
- appropriate health and safety.
- That the Arts, Culture and Recreation
Committee notes that issues relating to noise and liquor, whilst related, are
beyond the scope of the Street Trading Policies and will be addressed via the
statutory requirements relating to noise as set out in s16 and s326 of the
Resource Management Act and review of the Auckland City Alcohol Strategy.
- That, in relation to the enforcement of the
Public Places Bylaw (July 2008), the draft Street Trading Policy: Provision of
Outdoor Dining Facilities report and the above resolutions, be forwarded to the
City Development Committee for its information.
Recommending that the report and the resolutions be received.
CORRESPONDENCE RECEIVED - PT CHEVALIER BAPTIST CHURCH
Correspondence from the Pt Chevalier Baptist Church containing
the completed funding accountability form.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Reporting on reports requested/pending as of March 2009.
Recommending that the report be received.
GROUPS ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching activity reports and statistics from various
groups within Auckland City for the Board's information.
Recommending that the reports for the month of February
2009 be received.
