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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 20 May 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. UPDATE ON WATER QUALITY IN COX'S BAY - CRAIG WHITEHEAD, G.L. HAWKES SEA SCOUTS

   Craig Whitehead of the G.L. Hawkes Sea Scouts wishes to address the Board regarding water-quality related issues in Cox's Bay.

   4.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF GREY LYNN PARK FESTIVAL TRUST - ANGELA TUISAMOA, PROJECT COORDINATOR, GREY LYNN PARK FESTIVAL TRUST

   Angela Tuisamoa of the Grey Lynn Park Festival Trust wishes to address the Board in support of the trust's discretionary funding application. The trust is applying for funding towards the cost of the Grey Lynn Park Festival.

   4.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF EATING DIFFICULTIES EDUCATION NETWORK (EDEN) - MAREE BURNS

   Maree Burns wishes to address the Board in support of the network's discretionary funding application. The network is requesting funding to purchase a multiple phone system for its office.

5. 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

   5.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF GREY LYNN PARK FESTIVAL TRUST

   Attaching a discretionary funding application from the Grey Lynn Park Festival Trust. The trust is requesting funding towards operational costs relating to the Grey Lynn Park Festival.

   [ATTACHMENT 5.1]

   5.2. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF EATING DIFFICULTIES EDUCATION NETWORK (EDEN)

   Attaching a discretionary funding application from the Eating Difficulties Education Network (EDEN). The network is requesting funding to purchase a multiple phone system for its office.

   [ATTACHMENT 5.2]

6. CHILD-FRIENDLY COMMUNITIES

   Jo Robertson
   Board Member	09 June 2009

   Board member Robertson will be making a presentation to the Board regarding the importance of child-friendly communities.

7. COMMITTEE REPORTS

   7.1. COMMITTEE REPORTS - TRANSPORT COMMITTEE, STATE HIGHWAY 20 WATERVIEW UPDATE

   Tam White
   Democracy Advisor	10 June 2009

   The Transport Committee considered the report of the Senior Transport Planner regarding State Highway 20 Waterview Update at its meeting on 11 June 2009. The Committee resolved as follows:

   1. That New Zealand Transport Agency (NZTA) be thanked for its continuing progress on the SH20 Waterview.
   2. That the Transport Committee reaffirms the council's commitment to work together with NZTA for the early completion of the project and to achieve best outcomes for the SH20 Waterview corridor.
   3. That the Transport Committee notes that a report will be presented to the Transport Committee's August 2009 meeting updating the Committee on the council's resolution to support the revised SH20 Waterview alignment which will outline matters to be addressed through the project.
   4. That the SH20 Waterview Political Liaison Group and relevant community boards be canvassed for issues to be included within the August Transport Committee resolution.
   5. That the updated SH20 Waterview resolution be based on the principles of ensuring that affected residents and the community are fairly recompensed. That mitigations and improvement are sought to seek enhanced urban form, linking communities, high quality open spaces, and improved community outcomes, as per the previous resolution.

   The Senior Transport Planner will be in attendance to speak to the report. Recommending that the Board submit any issues it wishes to raise for inclusion in the final report to the Transport Committeee.

   [ATTACHMENT 7.1]

   7.2. COMMITTEE REPORT - COMMUNITY SERVICES COMMITTEE, COMMUNITY AND RECREATION LEASE POLICY

   Tam White
   Democracy Advisor	10 June 2009

   Attaching the report of the Policy Analyst, Arts Community and Recreation Policy that was considered by the Community Services Committee at its 10 June 2009 meeting for the Board's information. The Committee resolved as follows:

   1. That the Community Services Committee notes the further review of the Community and recreation lease policy which retains the key aspects of the policy presented in March 2009, but makes the following amendments:
      • further clarification on what is considered a commercial activity
      • amendment to the criteria for eligible pre-school services;
      • wording amendments to create greater clarity for community groups;
      • that where there is more than one group competing for a lease of the same facility that the Community Board be given the opportunity to consider all applicants in making their recommendation to the committee for final decision.
   2. That the Community Services Committee approves the revised Community and recreation lease policy which retains:
      • a $500 per annum rental for community groups undertaking community activities, with a further reduction to $250 per annum for groups with predominantly youth membership;
      • a fifteen year lease period, reviewed every five years;
      • recognition of the value of council providing subsidised space to community and recreation groups;
      • recognition that groups operating commercial activities and bar/gaming operations require rental adjustments to reflect these activities.
      • and includes the following changes:
      • an increased focus on the activities that are undertaken from council's leased facilities;
      • the establishment of hybrid leases for community groups who operate both community and commercial activities from council land and/or facilities. Additional rental will be charged at five percent of revenue generated from the commercial activities undertaken from the leased property;
      • clarification that community groups operating only or predominantly commercial activities from a facility are not eligible for a discounted community and recreation lease.
   3. That the Community Services Committee notes the Community and recreation lease policy report will be forwarded to all community boards for their information.

   Recommending that the report and the resolutions be received.

   [ATTACHMENT 7.2]

   7.3. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, FUTURE PLANNING FRAMEWORK PRECINCT PLANS

   Tam White
   Democracy Advisor	10 June 2009

   Attaching the report of the Manager, Inner Isthmus that was considered by the City Development Committee at its 11 June 2009 meeting for the Board's information. The resolutions of the Committee were not available by the time the agenda went to print and will be tabled at the meeting.

   Recommending that the report and the resolutions be received.

   [ATTACHMENT 7.3]

   7.4. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, IMPLEMENTATION OF THE SIGNS BYLAW FOR PRIVATE POSTER SITES

   Tam White
   Democracy Advisor	10 June 2009

   Attaching the report of the Manager, Service Requests that was considered by the City Development Committee at its 11 June 2009 meeting for the Board's information. The resolutions of the Committee were not available by the time the agenda went to print and will be tabled at the meeting.

   Recommending that the report and the resolutions be received.

   [ATTACHMENT 7.4]

   7.5. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, SIGNS BYLAW 2007 - REVIEW OF POSTER BOARDS

   Tam White
   Democracy Advisor	10 June 2009

   Attaching the report of the Senior Policy Analyst, Urban Management that was considered by the City Development Committee at its 11 June 2009 meeting for the Board's information. The resolutions of the Committee were not available by the time the agenda went to print and will be tabled at the meeting.

   Recommending that the report and the resolutions be received.

   [ATTACHMENT 7.5]

   7.6. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, WATERFRONT UPDATE INCLUDING WYNYARD QUARTER PRECINCT PLAN ONE APPROVAL

   Tam White
   Democracy Advisor	10 June 2009

   Attaching the report of the Waterfront Programme Manager that was considered by the City Development Committee at its 11 June 2009 meeting for the Board's information. The resolutions of the Committee were not available by the time the agenda went to print and will be tabled at the meeting.

   Recommending that the report and the resolutions be received.

   [ATTACHMENT 7.6]

8. CHAIRPERSON'S REPORT

   Providing the Chair with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

   This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

9. COUNCILLORS' REPORTS

   Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

   This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

10. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

11. GROUPS ACTIVITY REPORT

    Tam White
    Democracy Advisor	10 June 2009

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the reports for the month of May 2009 be received.

    [ATTACHMENT 11]