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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 17 June 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. DOG ACCESS TO BEACHES - MARY TAYLOR AND ANDREW BOGLE

   At its 17 September 2008 meeting, the Western Bays passed the following resolutions with respect to dog access to beaches:

   That the Western Bays Community Board supports and recommends to the dog policy and dog control bylaw hearings panel as follows:

   1. that all beaches within the Western Bays area should be available at some time during the day during the summer period for off-leash exercise as is the current situation;
   2. that there should be a specific dog beach/es on the Isthmus available for dogs all times and noting that the beaches in Western Bays would not be suitable;
   3. that the Western Bays Community Board reconfirms its decision and recommendation of July 2008 meeting that additional fully fenced off-leash exercise areas be developed in the Auckland City to assist and alleviate the pressure and demand on Meola reef off leash area.

   Mary Taylor and Andrew Bogle wish to address the Board regarding its decision on dog beach access.

   4.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE GREY LYNN FARMER'S MARKET - VINCENT DICKIE

   Vincent Dickie of the Grey Lynn Farmer's Market wishes to address the Board in support of the market's discretionary funding application. The market is applying for funding to help pay for the operational costs for starting the market.

   4.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF POINT CHEVALIER HISTORY GROUP - JENNY WILTON

   Jenny Wilton of the Point Chevalier History Group wishes to address the Board in support of the group's application for discretionary funding towards the operational costs of the group.

   4.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF RACHANA NATYALAYA - VIDYA VENUGOPALAN

   Vidya Venugopalan wishes to address the Board in support of the Rachana Natyalaya's discretionary funding application. The group is requesting funding to pay for the costs associated with a classical Indian dance recital.

   4.5. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF POINT CHEVALIER COMBINED CHURCHES - DICK LANE

   Dick Lane of Point Chevalier Combined Churches wishes to address the Board in support of the organisation's discretionary funding application that will go towards the Carols @ Twilight Christmas event.

   4.6. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE EATING DIFFICULTIES EDUCATION NETWORK (EDEN) - MAREE BURNS

   Maree Burns wishes to address the Board in support of the network's discretionary funding application. The network is requesting funding to purchase a multiple phone system for its office.

5. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING

   5.1. GUIDELINES FOR THE COMMUNITY BOARD DISCRETIONARY FUND 2009/ 2010

   Attaching the guidelines for the Community Board Discretionary Fund 2009/2010 for the Board's information.

   [ATTACHMENT 5.1]

   5.2. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - GREY LYNN FARMER'S MARKET

   Attaching a discretionary funding application from the Grey Lynn Farmer's Market. The trust is seeking funding to help fund the operational costs associated with starting the market.

   Recommending that the Board considers the application.

   [ATTACHMENT 5.2]

   5.3. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - POINT CHEVALIER HISTORY GROUP

   Attaching a discretionary funding application from the Point Chevalier History Group towards the operational costs of the group.

   Recommending that the Board considers the application.

   [ATTACHMENT 5.3]

   5.4. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - RACHANA NATYALAYA

   Attaching a discretionary funding application from the Rachana Natyalaya. The group is requesting funding that will pay for costs associated with a classical Indian dance recital.

   Recommending that the Board considers the application.

   [ATTACHMENT 5.4]

   5.5. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - POINT CHEVALIER COMBINED CHURCHES

   Attaching a discretionary funding application from Point Chevalier Combined Churches. The organisation is requesting funding to pay for the Carols @ Twilight Christmas event.

   Recommending that the Board considers the application.

   [ATTACHMENT 5.5]

   5.6. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - EATING DIFFICULTIES EDUCATION NETWORK (EDEN)

   At its 15 June 2009 Board meeting, the Board resolved the following:

   That the application be deferred until the July meeting pending the provision of the following additional information to the Board:

   1. justification of the need for multiple phone lines and the percentage of users from the Western Bays area
   2. financial information from the group
   3.  price of one telephone line
   4. street or site address of group's operation

   Attaching additional information received from Eating Difficulties Education Network (EDEN) as well as the related discretionary funding application. The network is requesting funding to purchase a multiple phone system for its office.

   Recommending that the Board considers the application.

   [ATTACHMENT 5.6]

   5.7. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - URBAN MAINLY MUSIC

   Attaching a discretionary funding application from Urban Mainly Music. The organisation is applying for funding that will pay for the operational costs associated with running a program which will provide parents/ caregivers with an environment geared towards enhancing their children's education.

   Recommending that the Board considers the application.

   [ATTACHMENT 5.7]

6. FINANCIAL CONTRIBUTIONS UPDATE

   Lynn Voyde
   Development Contributions Coordinator, City Planning	07 July 2009

   The update on financial contributions was not available by the time the agenda went to print and will be tabled at the meeting.

7. CHILD FRIENDLY COMMUNITIES

   Jo Robertson
   Board Member	07 July 2009

   Board member Robertson will be making a presentation to the Board on child-friendly communities.

8. STATE HIGHWAY 20 (SH 20) WATERVIEW PROJECT

   Tam White
   Democracy Advisor	06 July 2009

   The Board is requested to consider the following issues for feedback to the Political Liaison Group:

   Initial issues raised by the public and community boards, and discussed with New Zealand Transport Authority (NZTA):

   • The need to address replacement housing for locals as soon as possible
   • Uncertainty about new RMA 'call in' process
   • Concern at pace of project process
   • Queries about possible New North Rd on-ramps
   • Stoddard Rd towncentre development
   • Open space replacement - exact extent?
   • Design of Waterview interchange
   • Air quality issues - stack sites
   • Great North Rd cross-section

   Recommending that the Board provide feedback to the Political Liaison Group.

9. SUBMISSION FROM WESTERN BAYS COMMUNITY BOARD, AUCKLAND CITY ON THE LOCAL GOVERNMENT AUCKLAND COUNCIL BILL

   Tam White
   Democracy Advisor	06 July 2009

   Attaching the submission from the Board on the Local Government Auckland Council Bill for the Board's information.

   Recommending that the submission be received.

   [ATTACHMENT 9]

10. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

11. COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

12. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

13. REPORTS REQUESTED/PENDING

    Tam White
    Democracy Advisor	9 July 2009

    Reporting on reports requested/pending as of July 2009.

    Recommending that the report be received.

    [ATTACHMENT 13]

14. GROUPS ACTIVITY REPORT

    Tam White
    Democracy Advisor	07 July 2009

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the reports for the month of June 2009 be received.

    [ATTACHMENT 14]