APOLOGIES
An
apology has been received from Board Member Robertson.
CONFIRMATION OF MINUTES
The
minutes of the Western Bays Community Board meeting held on Wednesday, 15 July
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
4.1. FUNDING APPLICATION - GREATER PONSONBY BUSINESS DIRECTORY - JOHN ELLIOTT
John
Elliott will be in attendance to answer any questions regarding an application
for funding towards promotion of the Board in the local business directory.
AUCKLAND REGION FIRE SERVICE PRESENTATION
Brian Butt, Fire Region
Manager, Auckland Fire Region, will be in attendance at the invitation of the
Board chairperson to speak about the changes that the Fire Service is making to
fire station locations throughout the ward.
PONSONBY PARKING PRESENTATION
Transport Parking will provide a presentation on parking in Ponsonby.
FUTURE PLANNING FRAMEWORK AND WESTERN BAYS AREA PLAN - KEY THEMES AND CHANGES
| Bruce Young |
|
| Senior Planner, Inner Isthmus |
4 August 2009 |
Providing an overall summary of the public feedback received in
response to the Area Plan process and feedback on the Western Bays Area Plan.
City Planning officers will be in attendance to answer
questions from the Board.
Recommending that the report be received and officers be
thanked for their attendance.
CITY EVENTS ANNUAL REPORT
| G Gilmour |
|
| Manager event and film operations |
29 June 2009 |
Updating the Board on:
- the functions and
purpose of the City events group
- retrospective summary
of event activity within the Western Bays Community Board area for the period 1
July 2008 to 31 June 2009
- risks, issues and
opportunities for events in Auckland
- the proposed programme
of events in the Western Bays Community Board area for the period 1 July 2009 to
31 June 2010 (including sponsored, delivered, facilitated events and major
events)
- progress to date in
planning for Rugby World Cup 2011
City
Events staff will provide a visual presentation and answer questions from the
Board.
Recommending that the information be received and officers be thanked for their
attendance.
DISCRETIONARY FUNDING APPLICATIONS
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
The
Board has already allocated $13,971 of its $51,000 2009/2010 discretionary
funding budget.
It
is recommended that the Board delegate a working party of board members to
develop guidelines on how the Board will allocate its remaining discretionary
funding.
9.1. FUNDING APPLICATION - THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION (INC)
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching an application from The Royal NZ Air Force Association seeking funding
of $300 towards the Air Force Commemoration Day Parade.
Recommending that the Board consider the application.
9.2. FUNDING APPLICATION - 16TH AUCKLAND GIRLS' BRIGADE COMPANY
| Denise McKenzie |
|
| Democracy Advisor |
10 August 2009 |
Attaching an application from the 16th Auckland Girls' Brigade Company seeking
funding of $2,672 towards uniforms and training courses.
Recommending that the Board consider the application.
9.3. FUNDING APPLICATION - GREATER PONSONBY BUSINESS DIRECTORY
| Denise McKenzie |
|
| Democracy advisor |
20 August 2009 |
Attaching an application from the Greater Ponsonby Business Directory seeking
funding towards a full page advertisement in the directory promoting the Western
Bays Community Board.
Recommending that the application be considered.
9.4. FUNDING APPLICATION - ST COLUMBA COMMUNITY CENTRE
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching an application from the St Columba Community Centre seeking funding of
$2,558 to cover 4 months' running costs for the centre.
Recommending that the application be considered.
9.5. FUNDING APPLICATION - THE AUCKLAND WOMEN'S CENTRE INC
| Denise McKenzie |
|
| Democracy advisor |
11 August 2009 |
Attaching an application from the Auckland Women's Centre seeking funding of
$1,039 for purchase and installation of a colour multifunction printer.
Recommending that the application be considered.
9.6. FUNDING APPLICATION - YOUTHLINE AUCKLAND
| Denise McKenzie |
|
| Democracy advisor |
11 August 2009 |
Attaching an application from Youthline Auckland for funding of $5,000 for
training and personal development programmes.
Recommending that the application be considered.
SLIPS PROGRAMME UPDATE - AUGUST 2009
| Julie Goh |
|
| SLIPs Programme Leader |
7 August 2009 |
Providing the status of the Board's SLIPs projects and advising that although
the 3 year capex budget has been over-allocated by $80,051, the actual cost of
the projects will not be known until after the projects have been scoped.
Recommending that the report be received.
SLIPS DECISION REPORT
| Richard Court |
|
| SLIPs Portfolio Leader |
7 August 2009 |
Attaching SLIPs proposal for consideration and decision.
Recommending that the Board:
- allocate scoping budgets to the proposals on
the stage 2 scoping list;
- delete any proposals that it does not intend
to take forward; and
- allocate budgets to the projects that are
ready for implementation.
USE OF COMMUNITY BOARD'S BUDGET FOR ADDITIONAL SLIPS RESOURCE
| Bruce Kilmister |
|
| Chairperson |
11 August 2009 |
Attaching an extract from the Environmental and Utility Management's quarterly
report to the July meeting of the City Development committee, together with a
breakdown of the actual cost applicable to each Board.
Resolutions from community boards were considered at the 13 August 2009 City
Development committee meeting when the committee resolved, inter alia:
- That the General Manager City Development
report back to the appropriate committee on funding options for the additional
staff member within the SLIPs programme.
Recommending that the committee's resolution be noted.
CONSULTATION ON CHANGES TO THE DOG BYLAW
| Denise McKenzie |
|
| Democracy advisor |
11 August 2009 |
Attaching advice regarding the extension of the closing date for consultation on
changes to the Dog Bylaw to 31 August 2009.
Also
attaching the report of the working party which was delegated to consider the
issues raised by public forum speakers at the Board's July meeting and report to
the Board.
Recommending that the Board endorse the working party's feedback on changes to
the Dog Bylaw.
RELOCATION OF THE TELECOM CHRISTMAS TREE FROM VICTORIA PARK TO WESTERN PARK
| Bruce Kilmister |
|
| Chairperson |
11 August 2009 |
Attaching a notice of motion recommending that the Board support the relocation
of the Telecom Christmas tree from Victoria Park to the Ponsonby Road end of
Western Park.
Recommending that the notice of motion be considered.
SECURITY GRANT FOR MAINSTREETS AND BUSINESS IMPROVEMENT DISTRICTS
| Denise McKenzie |
|
| Democracy advisor |
11 August 2009 |
Attaching a report that was considered by the City Development Committee at its
meeting held on 13 August 2009, recommending that the committee endorse a
strategic approach and timeframe for the security grant to Mainstreets and
Business Improvement Districts, as approved by the Combined Committees on 18
June 2009.
The
committee resolved:
- That the City Development Committee notes
the importance of supporting the mainstreets in their aspirations to provide a
safe and pleasant shopping experience in the town centres.
- That the City Development Committee approves
a strategic approach for the $500,000 security grant, that involves a security
needs assessment and implementation over a two year period, which will allow all
17 mainstreets and business improvement districts to improve safety provisions
in their business areas.
- That the strategic approach permits existing
security expenditure to be recognised as the mainstreet and business improvement
districts matching contribution to ensure full uptake of the grant.
Recommending that the report and resolutions be received.
GREAT URBAN RIDES IN AUCKLAND
| Claire Covacich |
|
| Senior Transport Planner |
28 July 2009 |
At
its June 2009 meeting the Board received a presentation from Pippa Coom of Cycle
Action Auckland regarding a proposal from Cycle Action Auckland and Next Bike
for "Great Urban Rides" in Auckland.
The
attached report provides an update on the Great Urban Rides proposal and advises
that officers await further contact from Cycle Action Auckland and Next Bike.
Recommending that the report be received.
[Secretarial Note: This item was unavailable at the time the agenda went to
print and will be separately circulated]
COMMUNITY BOARD TRAINING BUDGET
| Christine Watson |
|
| Group manager, Democracy Services |
30 July 2009 |
Advising that community boards have been allocated a budget of $3,500 to cover
conference attendance and training requirements for the 2009/2010 financial
year.
Recommending that the memorandum be received.
SPEED LIMIT REDUCTION ON PONSONBY ROAD
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching for the Board's information, a report considered by the Transport
committee at its 6 August 2009 meeting providing the results of community
consultation in relation to reduction of the speed limit on Ponsonby Road. The
committee resolved:
- That the Transport Committee notes the
outcome of the consultation with 79% supporting the proposed speed limit
reduction in Ponsonby Road from 50 km/h to 40 km/h.
- That pursuant to clause 25.6.3 of the
Traffic Bylaw 2006, the Transport Committee amends the speed limit from 50 km/h
to 40 km/h on Ponsonby Road between the intersections with Karangahape Road and
Jervois Road and amends the Schedules to the prior resolution of the council
entitled "Special Saved Speed Limits" by adding Ponsonby Road between the
intersections with Karangahape Road and Jervois Road to the part of the Schedule
relating to 40 km/ h road (Appendix 1 of the report of the manager road safety
dated 14 July 2009).
Also
advising that the Road Safety Manager will be thanking all persons who provided
feedback in relation to the speed limit change during the consultation change.
Recommending that the report and resolutions be received.
COLLAPSE OF HOARDING BOARDS ON PONSONBY ROAD
| Bruce Kilmister |
|
| Chairperson |
11 August 2009 |
Attaching a notice of motion raising concerns regarding the
safety of the billboards located on the Allens Calendar site on Ponsonby Road.
Recommending that the Board raise its concerns with the
Group Manager, Auckland City Environments, requesting that in the interests of
public safety, approval should not be given to the construction of any new
billboard(s) on the site.
VICTORIA PARK SKATEPARK TOILET REMOVAL
| Bruce Kilmister |
|
| Chairperson |
4 August 2009 |
Informing the Board of plans to permanently remove the public toilet located by
the skate park at Victoria Park.
Recommending that the information be received.
GRANT OF GENERAL USE LEASE FOR PREMISES AT 10 WEST END ROAD, HERNE BAY - BAYFIELD PARK
| Bruce Kilmister |
|
| Chairperson |
11 August 2009 |
Attaching a report that was considered by the Arts, Culture and Recreation
Committee at its 12 August 2009 meeting on the grant of a general use licence to
the Institute of Geological and Nuclear Science Limited (GNS Science) for a
monitoring station outside the Herne Bay Ponsonby Racquet Club's leased premises
at 10 West End Road, Herne Bay, Bayfield Park. The committee resolved:
- That the Arts,
Culture and Recreation Committee approve the granting of a general use license
between the Auckland City Council, as landowner, and the Institute of Geological
and Nuclear Science Limited for the installation of a cabinet and underground
power/telemetry cables at 10 West End Road, Herne Bay, Bayfield Park on the
following terms and conditions:
- Term -
commencement date is 1 April 2009 with a termination date of 15 May 2028,
- Rights of renewal
- one additional term of 18 months and 15 days to align with the Herne Bay Ponsonby Racquets Club Inc.'s lease with the council,
- License fee -
$300.00 plus GST to be paid to the Herne Bay Ponsonby Racquets Club Inc. per
annum commencing 1 April 2009 for the first year with all subsequently annual
payments to be made 1 March for each year thereafter,
- All other terms
and conditions per Auckland City Council's general use license.
- That the Arts,
Culture and Recreation Committee approve the Herne Bay Ponsonby Racquets Club
Inc. entering into a license agreement with the Institute of Geological and
Nuclear Science Limited for the installation of a radio antennae on the roof of
the club as well as drawing from the mains power supply of the club's building.
- That the report
and resolutions be reported to the Western Bays Community Board and to the Herne
Bay Ponsonby Racquets Club Inc at their next meetings.
Also
attaching an extract from the minutes of the Community Services Committee
relating to the Community and Recreation Lease Policy.
Recommending that the information be received.
REDUCING COUNCIL TRANSPORT SIGN CLUTTER FROM FOOTPATHS
| Denise McKenzie |
|
| Democracy advisor |
11 August 2009 |
Attaching a notice of motion from Cr Bhatnagar that was considered by the City
Development Committee at its 13 August 2009 meeting, seeking a reduction in the
level of parking restriction signs and other transport-related signs from
footpaths and pedestrian areas, particularly in mainstreet and business district
areas, and their surrounding streets. The committee resolved:
- That the City Development Committee request
that Urban Design officers work with Transport officers to reduce the excessive
level of parking restriction signs and other transport related signs from
footpaths and pedestrian areas, particularly in mainstreet and business district
areas, and their surrounding streets, including major interchanges with the
state highway system.
- That if there is any legal impediment to the decluttering of the street network, officers identify what legal changes are
required to achieve the reduction in the excessive level of parking restriction
signs and other transport related signs from footpaths and pedestrian areas,
particularly in mainstreet and business district areas, and their surrounding
streets.
- That officers report back to City
Development Committee on this work in November 2009 for discussion and that the
decision be forwarded to the Arts Culture and Recreation and Transport Committees
for their information.
Recommending that the report and resolutions be received.
CORRESPONDENCE RECEIVED
23.1. CORRESPONDENCE RECEIVED - POINT CHEVALIER COMBINED CHURCHES, THANK YOU LETTER
Correspondence from the Point Chevalier Combined Churches thanking the Board for
the 2009/ 2010 Discretionary Funding grant of $2500 that will pay for the Carols
@ Twilight Christmas event.
Recommending that the correspondence be received.
23.2. CORRESPONDENCE RECEIVED - EATING DIFFICULTIES EDUCATION NETWORK, THANK YOU LETTER
Correspondence from the Eating Difficulties Education Network thanking the Board
for the 2009/ 2010 Discretionary Funding grant of $2300 that will pay for a
multiple phone system at the network's offices.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
[This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.]
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
[This is an information item only and if councillors wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.]
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
[This is an information item only and if board members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.]
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
11 August 2009 |
Attaching a list of reports requested/pending as at August 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
11 August 2009 |
Attaching for the Board's information, activity reports and
statistics from various groups within Auckland City Council.
Recommending that the reports for the month of July 2009 be
received.
