APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Western Bays Community Board meeting held on Wednesday, 19 August
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. 180 MEOLA ROAD, PT CHEVALIER CLUB ROOMS EXPANSION PROJECT, WESTERN SPRINGS ASSOCIATED FOOTBALL CLUB
Willie Sellar, Chairman, Paul Rutland, Club Manager and Keith Maddison, Building
Committee member of the Western Springs Associated Football Club will advise the
Board on the club's expansion project with respect to its club rooms at 180
Meola Road, Pt Chevalier.
4.2. ROAD BERM ISSUES ON EDGARS ROAD, TIM JONES
Tim
Jones wishes to address the Board on road berm issues on Edgars Road.
4.3. ROAD BERM ISSUES ON EDGARS ROAD, PIP COBCROFT
Pip
Cobcroft wishes to address the Board on road berm issues on Edgars Road.
4.4. DISCRETIONARY FUNDING APPLICATION OF GREY LYNN 2030: TRANSITION COMMUNITY - PIPPA COOM
Pippa Coom of the Grey Lynn 2030: Transition Community wishes to address the
Board in support of the organisation's discretionary funding application. The
organisation is applying for funding towards the operational costs of
establishing and promoting a logo for the organisation.
2009/2010 DISCRETIONARY FUNDING APPLICATIONS
5.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF GREY LYNN 2030: TRANSITION COMMUNITY
Attaching a discretionary funding application from the Grey Lynn 2030:
Transition Community. The organisation is applying for funding towards the
operational costs of establishing and promoting a logo for the organisation.
Recommending that the Board considers the application.
5.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF AUCKLAND OLD FOLKS ASSOCIATION
Attaching a discretionary funding application from the Auckland Old Folks
Association. The organisation is applying for funding towards the operational
costs of a community social event.
Recommending that the Board considers the application.
5.3. COLLEGE TEXTBOOK AWARDS
| Tam White |
|
| Democracy Advisor |
7 September 2009 |
Providing the Board with the opportunity to allocate funding towards its annual
College Textbook Awards to St Pauls College, St Marys College, Western Springs
College and Auckland Girls Grammar.
Recommending that the Board considers allocating funding for the Awards.
5.4. PONSONBY BUSINESS DIRECTORY
At
the last Board meeting, the Board resolved as follows:
That the Board approves the allocation of an amount of $625 from its 2009/2010
discretionary funding budget to the Greater Ponsonby Business Directory towards
advertising of the Board in the directory.
John
Elliott of the Ponsonby Business Directory has requested additional funding in
the amount of $78.13 to cover the GST portion of the advertisement.
Recommending that the Board considers the request.
SCOPE OF ROAD MAINTENANCE WORKS UPDATE, THE AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST
Officers from the Auckland Road Maintenance Alliance will provide an update on
the scope of road maintenance works for the upcoming financial year and
alignment with the Rugby World Cup.
VICTORIA PARK TUNNEL UPDATE, NEW ZEALAND TRANSPORT AGENCY (NZTA)
Officers from NZTA will provide the Board with an
update on the Victoria Park Tunnel project.
NORTHWESTERN MOTORWAY (SH16) ST LUKES TO WESTGATE IMPROVEMENTS - NEIL CREE AND PAUL GLUCINA, NEW ZEALAND TRANSPORT AGENCY (NZTA)
Neil Cree
and Paul Glucina of the NZTA would like to address the Board regarding
improvements to the Northwestern Motorway (SH16) between St Lukes Road and
Westgate.
PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY
| Tam White |
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| Democracy Advisor |
9 September 2009 |
Attaching a memorandum from the Group Manager, Arts, Community and Recreation
Policy that provides the Board with an update on the progress achieved in
drafting the liquor licensing policy. The Board is invited to provide feedback
to the policy through the special consultative procedure. Feedback is due by 7
October 2009.
Recommending that the Board considers providing feedback.
THE DEVELOPMENT OF STREET TRADING POLICIES
Attaching a letter from the Group Manager, Arts Community and Recreation Policy
which provides an update on the development of street trading policies and
requests feedback on the policies. Feedback is due on 23 September 2009.
Recommending that the Board considers providing feedback.
GUIDELINES FOR THE ALLOCATION OF DISCRETIONARY FUNDING BY THE WESTERN BAYS COMMUNITY BOARD
| Tam White |
|
| Democracy advisor |
7 September 2009 |
At
the last Board meeting, the Board resolved as follows:
That a working party of Councillor Easte, the Board chairperson and Board
Members Stanton and Stephenson be delegated to prepare a process for allocation
of the Board's discretionary funding budget.
Attaching an information memorandum from the Democracy Services Advisor on the
recommendation of the working party to the Board.
Recommending that the memorandum be received.
CORRESPONDENCE RECEIVED, THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION INC., THANK YOU LETTER
Correspondence from The Royal New Zealand Air Force Association thanking the
Board for the 2009/ 2010 Discretionary Funding grant of $300 that will pay for
the operational costs associated with running the Battle of Britain Parade.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
[This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.]
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
[This is an information item only and if councillors wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.]
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
[This is an information item only and if board members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.]
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy advisor |
7 September 2009 |
Attaching a list of reports requested/pending as of September 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Tam White |
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| Democracy advisor |
7 September 2009 |
Attaching for the Board's information, activity reports and
statistics from various groups within Auckland City Council.
Recommending that the reports for the month of August 2009
be received.
